HomeMy WebLinkAbout6.r. 2014 Community Funding Application for Landfill Abatement 4ROSEN4OUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting Date: November 19, 2013
AGENDA ITEM: 2014 Community Funding Application for AGENDA SECTION:
Landfill Abatement Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (p r
ATTACHMENTS: Funding Application and Resolution APPROVED BY:
9DJ
RECOMMENDED ACTION: Motion to approve a resolution authorizing application to
Dakota County for funding the City of Rosemount's 2014 Landfill Abatement Program.
ISSUE
As required by the Dakota County Community Landfill Abatement Program, the City of Rosemount must
submit an annual funding application to receive funding for the City's Landfill Abatement Program. The
2014 allocation for Rosemount is $22,000. These funds are used for waste reduction activities, the City's
recycling program, and community recycling education.
SUMMARY
This is a request for Council to approve a resolution authorizing the application to Dakota County for
funding the City of Rosemount's 2014 Landfill Abatement Program.
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CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2013 -
A RESOLUTION AUTHORIZING APPLICATION TO DAKOTA COUNTY FOR
FUNDING THE CITY OF ROSEMOUNT'S 2014 LANDFILL ABATEMENT PROGRAM
WHEREAS, according to the Dakota County Community Landfill Abatement Program guidelines
as established in 1988 and amended in 1989, the City Council of Rosemount must submit a funding
allocation and funding application to receive funding for the City's 2014 Landfill Abatement
Program;and
WHEREAS, the City of Rosemount has established and desires to maintain a landfill abatement
program which promotes recycling,waste reduction, and reuse opportunities in the community and
encourages landfill abatement; and
NOW THEREFORE,BE IT RESOLVED,that the City Council of the City of Rosemount
hereby approves the 2014 Landfill Abatement Funding Application authorizing the necessary
signatures thereon and its distribution to Dakota County.
ADOPTED this 19th day of November,2013.
William H. Droste,Mayor
ATTEST:
Amy Domeier, City Clerk
CERTIFICATIONS
I hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by the
City Council of Rosemount at a duly authorized meeting thereof,held on the 19th day of November,2013,as
disclosed by the records of said City in my possession.
(SEAL)
Amy Domeier, City Clerk
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JPA Exhibit 1: 2014 Community Funding Program Application Packet
Dakota County,Physical Development Division
C >A4$1;. Environmental Resources Department
Dale Stoerzinger,952-891-7550,dale.stoerzinger@co.dakota.mn.us
Application process:Tammy Drummond,952-891-7003,
C O U ry T Y tammy.drummond@co.dakota.mn.us
Rosemount
2014 Community Funding Application Packet
Application Packet Due Date: November 19,2013
Funding Period: January 1, 2014-December 31, 2014
2013 ANNUAL REPORT DUE DATE February 15,2014
Date Application Submitted ,2013
Submit completed Application Packet by:
1. Uploading to the Dakota County Local Solid Waste Staff(LSWS)SharePoint web site
URL: http://sharepoint.co.dakota,mn.us/LSWS/default.aspx
Login:
Password:
2. Or by sending to dale.stoerzinger@ co.dakota.mn.us or by mail to:
Dale Stoerzinger
Dakota County Physical Development Division
14955 Galaxie Avenue
Apple Valley,MN 55124
Contact Information for Municipality
Designated Recycling
Coordinator: Tom Schuster Title: Parks Supervisor
E-mail: tom.schuster @ci.rosemount.mn.us
Mailing Address: 13885 South Robert Trail City/State/Zip: Rosemount,MN 55068
Phone: 651322-6005 FAX Number: 651322-6080
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Municipality: Rosemount Funding Year: 2014
1. Copy of the Official Resolution or Minutes of the Proceedings
Attach an official action from the governing body(e.g.,City Council or Commission) requesting the funding
allocation OR a certified copy of the official proceedings of the governing body approving the funding allocation.
2. Workplan
Attach a Work Plan that includes activities,timeline,and deliverables.
3. Requested Budget
Fill in the summary below and attach an itemized budget in Part VII.
Fund Request County Fund Eligibility
Admin,Outreach/Education, Priority Issue $22,000 $22,000
LNIF, if allocated $0
TOTAL , $22,000 $22,000
4. Compliance with Public Entity Laws
Yes No*
MN Stat. 115A.151(internal recycling programs for facilities under the V
municipality's control)
MN Stat. 115A.552(community recycling programs in place) V
MN Stat. 115A.552 (residents have the opportunity to recycle) V
MN Stat.473.848 and 115A.471(management of solid waste collected V
under contract from municipal operations)
*If no,identify the timeline and steps being taken to obtain compliance.
I certify that this 2014 Community Funding Application Packet was prepared under my direction or supervision,
and that the information is true,accurate,and complete to the best of my knowledge. I certify that a 2014 Annual
Report demonstrating compliance with this application will be submitted to the Department by February 15,2015.
Tom Schuster
Name of person completing document Signature(electronic signature acceptable)
Parks Supervisor
Title Date
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2014 Work Plan/Annual Report
L Administration
Local Solid Waste Staff(LSWS)Meetings
GOAL:Open communications to share activities and results between County and Municipal staff.
The municipality's designated recycling coordinator must plan to attend at least four out of the
following six LSWS meetings per year.
REPORT:When submitting the Annual Report,check each box next to the meetings attended.
2014 Dates
❑ January 9 ❑ July 10
❑ March 13 ❑ September 11
❑ May 8 ❑ November 13
Internal Recycling Activities
GOAL: Promote recycling and waste reduction in the municipality's administrative buildings.
List the activity,general message,date and type of measurement(e.g.,attendees to a presentation,
number of labels placed on bins)for each internal outreach activity.
REPORT: Update the table with actual measurement when submitting the annual report.
Activity/event/ Message Date Type of Actual Metric
Communication Measurement
Example:Presentation at Parks Paper 3/14/14 Number of 21 attendees
Dept. staff meeting reduction attendees (84%of staff);
Presentation at Parks Recycling Spring Number of .
Department Staff Meeting attendees
Send Recycling tips/updates to Recycling/ 2 times- Number of
all employees waste spring employees
reduction and fall
IL Waste Abatement & Residential Recycling
Website content
GOAL:Consistent recycling and waste abatement messaging through the County.
XX I verify that all information on the municipal website regarding solid waste reduction, reuse,
recycling,organics diversion and household hazardous waste links to County applicable webpages.
Required Communication
GOAL: Inform residents of waste abatement opportunities and household hazardous waste services at
The Recycling Zone.
Each municipality is required to produce at least one written and electronic(if applicable)
communication to every new and existing household for each of the following topics:
• Recycling(e.g., curbside and drop-off),waste reduction and/or reuse
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• The Recycling Zone services
List the means of outreach,general message,date produced and type of measurement(e.g., number
of newsletters distributed)for each activity.
REPORT: Update the table with actual measurement when submitting the annual report.
Outreach mechanism Message Type Date T e of Actual
Measurement Metric
Example:Postcard to new Recycling 5/1/14 Readership 1 postcard
residents 30 new
residents
Articles in Spring/Summer Recycling 3-14-14 Readership/households
City Newsletter
Articles in Fall City Waste 7-25-14 Readership/households
Newsletter reduction
Articles in Winter/Spring Recycling 12-3-14 Readership/households
City Newsletter Zone
Required Outreach (Large Communities only)
Required of the Rural Solid Waste Commission and communities with over 1,000 households.
GOAL: Education of residents including schools and businesses to increase recycling and waste
reduction.
Each municipality must complete at least FOUR eligible educational activities not covered in the above
tables.Suggestions are listed below but other activities may be approved by Department. List the type
of measurement(e.g.,attendees to a presentation, number articles published).
REPORT: Update the table with actual measurement when submitting the annual report
Outreach Message Date Audience Type of Actual
mechanism measurement Metric
Example:Promote ' Recycling 5/5/14 Residents Event attendance 60
green living at attendees
annual River Clean
Up Day Event
Articles in Spring/ Composting 3/14/14 ' Residents Readership/households
Summer City
Newsletter
Promote recycling Recycling 5/17/14 Residents Readership/households
through clean up
day promotion
Promote recycling Recycling/ 7/26/14 Residents Readership/households
through Organic
Leprechaun Days composting
promotion and
collection along
the arade route i
p
4
Articles in Recycling Winter Residents Readership/households
Winter/Spring City Holiday 2013/14
Newsletter lights and &
CFL Winter
Collection 2014/15
Eligible Educational Activities
• Sponsor an event for Earth Day,America Recycles Day or Pollution Prevention Week
• Coordinate an event for a school(s)about recycling,waste reduction or HHW
• Distribute an additional printed or electronic outreach piece about recycling or waste reduction
• Presentation/activity to community group(minimum 10 attendees)
• Staff a booth at a community event with waste abatement information
• Post social media messages(posts must be at least monthly)
• Other educational activity as approved by Department staff as part of the work plan meeting
Waste Abatement Events and Activities
GOAL: Increase residential recycling in Dakota County
Each municipality must develop programs to achieve residential recycling goals. Use the table to list
events and activities where materials are collected to be recycled or reused (not disposal).Activities
that do not fit into the table requirements should be listed in the narrative below.
REPORT:Update the table with actual measurement when submitting the annual report. Update the
narrative with activity outcomes.
Collection Events and Activities
List the event or activity,date conducted,how it was promoted and the type of measurement(e.g.,
attendees to an event,weight or volume of material collected). Event promotion may also be used in
residential outreach and education(above) if the activity also communicates general recycling,waste
reduction and reuse knowledge.Activities that are not associated with a date should be described in the
narrative questions below.
Event/activity Name Date Promotion of Type of Actual Metric
activity Measurement
Example: "Recycle Your 12/1/14- Facebook post Pounds of lights 47 lbs. of string
Holiday Lights"drop-off 1/31/15 Website collected lights
at Burnsville Ice Center Newsletter article
"Recycle Your Holiday 11/15/13 Poster Number of light
Lights" drop-off at —1/31/14 Website strings collected
Rosemount Community & Newsletter article
Center 11/15/14
—1/31/15
CFL bulb drop off at All year Poster Number of
Rosemount Community Website bulbs collected
Center Newsletter article
5
Spring Cleanup day 5/17/14 Website Pounds or
Newsletter article numbers of
Local newspaper recyclable
materials
collected
Leprechaun Days 7/19/14 Newsletter article Pounds of
Recycling to Local newspaper Materials
7/26/14 Event Program Collected
Recycling Truck in the
Leprechaun Days
Parade/collection at
the parade
Fall Cleanup day 10/4/14 Website Pounds or
Newsletter article numbers of
Local newspaper recyclable
materials
collected
NOTE:to add another row,click in the last box of the table and press TAB.
1.Describe other waste abatement activities and/or program development conducted by
municipality,such as managing bulky waste.
At our Spring and Fall clean up days we separate out the following materials from the waste stream and
recycle them:
• Appliances
• Automotive batteries
• Bicycles
• Carpeting
• Electronics
• Mattresses/box springs
• Scrap metal
• Tires
We will invite the Salvation Army back to our Spring Clean up event this year to provide a reuse option
for some of the materials brought to our site for disposal.
III. 2014 Waste Abatement Planning
1.Describe efforts to identify a quantitative waste diversion baseline and annual goal for your
municipality(e.g.,pounds recycled per household).
In 2014 Rosemount will work with its licensed residential haulers and with Dakota County and other
Local Solid Waste Staff(LSWS) members to attempt to develop a baseline for waste diversion and goals
for improving the diversion rate.
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2.Describe planning efforts to implement municipality-wide organics diversion.
Rosemount will work with Dakota County and with other Local Solid Waste Staff members to begin to
develop a plan to implement municipality wide organics diversion.
IV. Priority Issue
GOAL: Provide consistent recycling opportunities for public gathering areas, including parks, public
areas,events and in municipally-owned non-administrative buildings.
Municipalities must coordinate to offer recycling in public areas by the end of 2015. Fill out the
following workplan by selecting the activities under each Goal that your municipality will accomplish
during 2014 and what you think will be done in 2015. For the checked activities, identify when the
activity will be completed(timeline). Expand on activity details if needed.
REPORT: Fill in the 2014 Results column with outcomes and/or actual diversion measurements.
Public Area Recycling Timeline 2014 Results
Objective 1: Provide recycling collection in park shelters and along major trails,and applicable public areas
❑Form a team of stakeholders
nC Review goals and expectations Summer 14
0
Get community input
X Evaluate parks, public areas Summer 14
} nList characteristics/challenges of Summer 14
w each park
X Prioritize parks, public areas Summer 14
❑Conduct a waste sort(if needed)
X Determine needs for each park Summer 14
c ❑ Request labels/signs/bins from Summer 14
E department
E ❑Post labels/signs
❑Relocate existing bins
❑ Place new bins Summer 14
111 Identify maintenance improvements
: ❑Announce changes to municipal staff
❑Announce changes to public
E ❑Place signs explaining program at
v
parks
7
❑Announce changes to public
Objective provide recycWWi g cone tton.in municipally owned and operated buildings.
❑Form a team of stakeholders
"° X Review goals and expectations Summer 14
❑Get input(e.g.,vendors,community)
' X Evaluate buildings Summer 14
-
XX ___
List characteristics/challenges of Summer 14
w each
❑Assess waste collected (e.g.,waste
sort)
❑Determine needs for each building
I �
`. X-Request labels/signage from County Summer 14
lw —
-
▪ X Post labels/signage Summer 14
—
• X Relocate existing bins (if needed) Summer 14
X- Place new bins (if needed) Summer 14
El Maintenance improvements
cu"";., ❑Announce changes to municipal staff
❑Announce changes to public
___________________ _________ _.W .__.
E• ❑Place signs explaining pro ram at
parks
arks
� -
e;:.. Y Y Y {i: 0 " 0 ® ®. . P411 Y Y i :Y
..t:^ W
a ` . ` i T 4,44. 9� - n @ 4 k
T° i • 'M
Leprechaun Days July 19–26,2014 8,000–10,000 Recycling and
Organics
8
V. local Negotiated Initiative Funding
Is your municipality applying for LNIF: C]Yes YKNo
The 2014 Local Negotiated Initiative Fund(LNIF)focuses on organics diversion from residents and
business recycling outreach. LNIF projects and programs are negotiated with Environmental Resources
Department staff prior to submittal of the Application. Department approval is required to receive
funding.
Eligible LNIF projects:
• Education and operation expenses supporting and promoting organics diversion for residents.
• Recycling and/or organics diversion education/communication program for businesses.
• Recognition program for businesses that implement waste reduction, reuse, recycling andjor
organics diversion.
• Organics diversion at municipality-sponsored events,such as parades, municipal celebrations,
or other short-duration events.
• Priority Issue development/completion.
• OTHER activity that enhances organics diversion or business recycling or organics diversion
LNIF Work Plan and Annual Report: Please identify and describe the proposed activities that your
municipality will undertake in the current application year. Please note that LNIF project results must be
included in the 2014 Annual Report and include all the below information:
1. Identify the cost and type of LNIF project from the above list of eligible projects that your
municipality would like to complete.
Name of project:
Total cost:
2. Summarize in two or three paragraphs the work that your municipality would like to perform in this
LNIF project area. Include a brief description of why you chose the specific project area, including a
discussion of the municipal need.
3. Complete the Work Plan below for each approved initiative. The 2014 results column must be
completed at the end of the year.
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Materials
LNIF Activity Timeline produced Cost 2014 Results
(if applicable)
Goal 1:
Goal 2(if applicable):'
•
Goal 3(if applicable):
REPORT:Answer the following questions when submitting the Annual Report.
4. Describe challenges encountered and possible solutions learned with the project.
5. Briefly describe how the LNIF project will be sustainable after this funding period.
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VI. 2014 Community Funding Budget and Expense Form
Municipalities must enter estimated costs per line item based on the total community allocation. LNIF
allocations are identified separately. Please list all municipality contributions(i.e.,financial,staffing,
other). Use another table if necessary. Municipality contributions are not mandatory but help the
Department identify needs for this program.The total County share may not exceed the "amount of
funds eligible for" provided by County staff in the application. Funding from budgets may not be carried
over to the next year.
County Funds Municipality Total Expense
Funds/In-Kind (County+Municipality)
Funds/Staff
Salary 11,000 12,000 23,000
Mileage 200 200 400
Training/Subscription/Membership 100 100 200
Consultant/temporary help 3,400 1,500 4,900
Design/printing 3,000 3,000
Distribution/mailing 300 300
Advertisement 100 900 1,000
Promotional Items 100 300 400
Special events fees 4,100 1,400 5,500
Data collection/evaluation
Containers
LNIF
Total $22,000 16,700 $38,700
TOTAL* $ 0.00 $ 0.00 $ 0.00
*NOTE:To update formulas, press Ctrl+A,then press F9
Please identify the total percent FTE for your municipality to coordinate this program: 30 %
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2014 Community Funding Performance Scorecard
The Community Funding Program enables each municipality to work with Department staff to develop
and implement projects and programs for waste abatement towards achieving Master Plan objectives.
Administration Work needs to be Meets goals
done to meet goals
Residential Curbside Recycling Services Provided
Residents have access to curbside recycling through a
private hauler or municipality-sponsored program.
Designated municipality staff attended at least 4 out of 6
municipality/county meetings per year.
Municipality participated in and submitted annual Work
Plan,with Budget
Waste abatement efforts in municipal operations
continued
Annual report is complete and submitted on time
Waste Abatement& Residential Recycling Work needs to be Meets goals
done to meet goals
Yom °� 31 " 4 ppli 1
Municipality uses resources from the Residential and
Business Toolkits (articles, images,etc.), provided by the
Department
Printed and electronic recycling resources for residents
follow the Dakota County style guidelines for logo and
website references, and use terminology andjor images
provided by the Department.
The municipality website content for solid waste
management and household hazardous waste links to the
County's respective webpages.
At least one written and electronic(when applicable)
communication is distributed to every stin household
about recycling,waste reduction and/or reuse.
At least one written and electronic(when applicable)
communication is distributed to every new household
about recycling,waste reduction and/or reuse.
At least one written and electronic(when applicable)
communication is distributed to every existing household
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about The Recycling Zone services.
At least one written and electronic(when applicable)
communication is distributed to every new household
about The Recycling Zone services.
At least four additional education activities accomplished
from a menu of options developed by the Department.
Accuracy of information is verified with Department staff
before distribution.
Printed materials identify funding source.
Quantitative and qualitative measurements related to
Master Plan objectives for each communication and
outreach activity are provided.
' g ., - .- :a i1' d
A municipality waste diversion baseline and annual goal
for municipality is developed.
Programs to achieve the residential recycling goal are
developed/implemented.
Planning is underway to implement municipality-wide
organics diversion.
Quantitative and qualitative measurements related to
Master Plan objectives for each project/program activity is
provided.
Priority Issue Work needs to be Meets goals
done to meet goals
Recycling collection is offered in municipality-owned non-
administrative facilities (e.g., community centers).
Recycling collection is offered in park shelters and along
major trails as well as applicable public areas.
Recycling collection is offered at municipality-sponsored
events.
Follow best practices provided by the Department.
Park,event, public space and internal recycling and trash
collection containers are labeled with signs/labels
provided by the Department.
Residents and applicable coordinators/staff are educated
about recycling in parks, public areas and events.
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