HomeMy WebLinkAboutMinutes 10-28-13PARKS & RECREATION COMMISSION
October 28, 2013
Regular Meeting
DRAFT
Members Present: Maureen Bartz, JoAnne Cope, Jason Eisold, Barb Farrell
Members Absent: Mike Eliason
Staff Present: Dan Schultz, Director of Parks and Recreation and Sonja Honl, Recording Secretary
Student Volunteers: None
Others Present: None
1. CALL TO ORDER: Eisold called the meeting to order at 7:00 p.m.
2. ADDITIONS TO THE AGENDA: Cope asked to discuss repairing the Steeple Center Roof which is leaking.
Per Schultz, we are looking into the problem and new gutters have been installed. The Commission also asked
for an update on using goats to for buckthorn removal. Per Schultz we'll be looking into how this is going so far.
3. APPROVAL OF THE SEPTEMBER 23, 2013 MEETING MINUTES: MOTION by Farrell to
approve the minutes of the September 23, 2013 meeting. SECOND by Bartz. Ayes: 4 Nays: 0 Motion
passed.
4. AUDIENCE INPUT: None
5. DISCUSSION (Response to Audience Input): None
6. OLD BUSINESS:
None
7. NEW BUSINESS:
a. Capital Improvement Plan (CIP) — Schultz reviewed the 2013 CIP items that have been
completed and also the upcoming items through 2021 and beyond. The Commission asked that
buckthorn removal at Schwarz Pond Park and Carroll's Woods be a priority item. Per Schultz, we
are looking into using goats or a company that specializes in buckthorn removal and maintenance
treatment. Schultz will have an agenda item on this in November. Farrell stressed that we should
make sure something is done this year at Schwarz Pond Park and Carroll's Woods before the
buckthorn there gets any worse. Eisold suggested including funds for updating the splash pad in
approximately five years.
b. Review Parks and Recreation Fees — These fees are reviewed on an annual basis to ensure that
they are in line with what other similar sized cities are charging. Several cities are currently
conduction studies and we will review their results when they are complete. Ice rental fees will
probably be increasing. Schultz will have more information and a comparison of our rates to those
of other cities at the November or December meeting.
c. Splash Pad — Request for Qualifications (RFQ) — This month's Commission packet included the
RFQ information we received from four vendors who supply splash pads. Cope mentioned that if
the current playground is removed at a future date, she would like to see the Central Park shelter
expanded. There was discussion regarding flow-through splash pad systems versus re -circulating
systems. Farrell expressed concern about the amount of water that would be used for the splash pad
with a flow-through system and asked that a re -circulating system be considered instead. Farrell
thought we should seriously consider water usage as it relates to the splash pad. Schultz explained
that if a flow-through option is used, we hope to get water back into the aquifer as quickly as
possible (possibly through an underground drainage field) or to have it go into a pond and then use it
to water ball fields. Per Schultz, all of the vendors we heard from are qualified to install either type
of system. Eisold asked that we find out for sure whether the splash pad is considered a pool or not,
as this affects whether the water can be reused for irrigation. Farrell asked that information be
provided to the Commission regarding how much .water would be used with a flow-through system,
the percentage of water recovery or re -usability, how much water would be reused for watering ball
fields, etc. Schultz will get this information from the vendor once we have a more detailed design.
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PARKS & RECREATION COMMISSION
October 28, 2013
Regular Meeting
Schultz proceeded with a review the of the RFQ Comparison chart included in the packet. Based on
the information provided by each vendor, staff felt that Vortex would be the best choice, followed
by ARC. MOTION by Bartz to accept Vortex to create a design specification for the splash pad.
SECOND by Cope. FRIENDLY AMENDMENT by Farrell that we require the chosen vendor
to provide us with comparisons of a flow-through system and a re -circulating system from a water
usage perspective as part of their design, and that the City Council consider a re -circulating system.
SECOND by Cope. Ayes: 4 Nays: 0 Motion passed.
d. Director's Report - The Parks Improvement Fund Balance as of September 30, 2013 was
$463,896.27. Dedication fees of $13,600 were received. There was interest of $13.23. There were
expenditures of $13,299.60 for closing out the UMore ball fields project and tennis court project
design work.
Fall Clean Up — We had a good turn out again for this event which was held on October 5, 2013.
Bench and Plaque at Schwarz Pond Park — These were installed in honor of Ben Cope, a former
Rosemount resident who died of injuries suffered while serving in Afghanistan.
Erickson Park Tennis Courts — Excavation and soil corrections were finished last week.
Steeple Center Sound and Lighting — The lighting and sound systems have been installed. Several
training sessions on the sound equipment have been held and we will have training sessions on the
lights, too.
Commission Appreciation Breakfast for Parks and Recreation Dept. Staff — The Commissioners
would like to provide a recognition/appreciation breakfast or lunch for the Parks and Recreation staff.
December 4 was suggested as a possible date. The Commissioners decided that they would bring
doughnuts, coffee and juice around 9:00 a.m. to the Parks and Recreation office that day. We'll
confirm this at the November Commission meeting.
December Meeting Date — The regular December Commission meeting date falls on December 23.
At the November meeting we'll talk about possibly rescheduling this meeting.
ADJOURNMENT - MOTION by Bartz to adjourn the meeting. SECOND by Cope.
Ayes: 4 Nays: 0 Motion passed. The meeting was adjourned at 8:36 p.m.
Respectfully submitted by
Sonja Honl, Recording Secretary
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