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Home My WebLink About6.d. Budget Amendments IS ROSEN'lOIJN.Ff EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting Date: December 17, 2013 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. (p, (. ATTACHMENTS: Council Memo, Resolution & Donation APPROVED BY: Worksheets Ord RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2013 Budget Items for the General Fund as outlined in the attached memo. ISSUE Amend the General Fund budget to reflect donations expended during the 4th quarter of 2013. BACKGROUND This item is on the agenda for Council to formally amend the 2013 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the fourth quarter of 2013. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received,we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 4th quarter of 2013. 4ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members DeBettignies, Demuth, Shoe-Corrigan &Weisensel From: Jeff May, Finance Director Date: December 9, 2013 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230.00 (Donations) $ 843.98 Total Revenues $ 843.98 Detail for Expenditures: 101-45100-01-439.00 (Other Miscellaneous Charges) $ 843.98 Total Expenditures $ 843.98 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2013 BUDGET ITEMS WHEREAS,the City Council recognizes the need to amend certain items from the 2013 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of$843.98; (2) General operating expenditures, the total which reflects an increase of$843.98; NOW,THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2013 General Fund Operating Budget. ADOPTED this 17th day of December,2013. William H. Droste,Mayor ATTEST: Amy Domeier, City Clerk DONATION REVENUE WORKSHEET cppY RECEIPT OF DONATION Donation Received on: 1st State Bank of Rosemount Amount Received: Various Receipt#for Donation: #N/A Purpose of Donation: Teen Night—Friday Night Live - DJ Services—Kids Dance Productions Account#for Donation: 101-22223.00 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $450.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Teen Night—Friday Night Live- DJ Services—Kids Dance Productions AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $450.00 Amend Expenditure Acct#101-45100-01-439.00 $450.00 (The two-dollar amounts should be the same.) t4k) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223.00 (Donation Liability#) $450.00 Credit: 101-36230.00 $450.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on October 1, 2013. osTE 2 ROSEN4OLINJ1EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: October 1, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account—Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: _OW RECOMMENDED ACTION: Motion to approve the donation expenditure of$450.00 for DJ services the new Friday Night Live teen event that will be held on 10-25-13. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $450.00 Kids Dance Productions—DJ for Friday Night Live teen 1"State Bank of event Rosemount SUMMARY Please consider the expenditure from the Donation Account for the above item. DONATION REVENUE WORKSHEET COPY RECEIPT OF DONATION Donation Received on: 18t State Bank of Rosemount Amount Received: Various Receipt#for Donation: # N/A Purpose of Donation: Teen Night-Friday Night Live: Target-Prizes for Halloween Costume Contest Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $60.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Teen Night-Friday Night Live: Target-Prizes for Halloween Costume Contest AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $60.00 Amend Expenditure Acct#101-45100-01-439.00 $60.00 (The two-dollar amounts should be the same.) a )GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-2222 (Donation Liability#) $60.00 Credit: 101-36230.00 $60.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on November 5, 2013. SI o STE D I - V"-\ 2 9ROSEN4EIUN.flEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: November 5, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account—Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ("A. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Jim RECOMMENDED ACTION: Motion to approve the donation expenditure of$60 for the Friday Night Live teen event held on 10-25-13. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $60.00 Target—Prizes for Halloween Costume Contest- 1"State Bank of Friday Night Live teen event Rosemount SUMMARY Please consider the expenditure from the Donation Account for the above item. DONATION REVENUE WORKSHEET RECEIPT OF DONATION COPY Donation Received on: 1st State Bank of Rosemount Amount Received: Various Receipt#for Donation: #N/A Purpose of Donation: Teen Night—Friday Night Live: Legacy Creative Images— Photo Booth Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $333.98 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Teen Night—Friday Night Live: Legacy Creative Images—Photo Booth AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $333.98 Amend Expenditure Acct#101-45100-01-439.00 $333.98 (The two-dollar amounts should be the same.) (./jN\1\ - NERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $333.98 Credit: 101-36230.00 $333.98 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on November 19, 2013. P o STE` 0-,Y-,,1 , U, 2 ROSENIOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: November 19, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ( . ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: on1 RECOMMENDED ACTION: Motion to approve the donation expenditure of$333.98 for the Friday Night Live teen event held on 10-25-13. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $333.98 Legacy Creative Images—Photo Booth for Halloween- 1"State Bank of Friday Night Live Teen Event Rosemount SUMMARY Please consider the expenditure from the Donation Account for the above item.