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HomeMy WebLinkAbout20130814 CCM WSROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS AUGUST 14, 2013 CALL TO ORDER Pursuant to due call and notice thereof a regular work session of the Rosemount City Council was held on Wednesday, August 14, 2013 at 6:30 p.m. in the Conference Room at City Hall, 2875 145' Street West, Rosemount. Mayor Droste called the meeting to order with Council Members DeBettignies, Shoe - Corrigan, Weisensel and Demuth attending. Staff present included City Administrator Johnson, City Clerk Domeier, Finance Director May, Director of Parks and Recreation Schultz, Fire Chief Schroeder, Director of Public Works /City Engineer Brotzler and Community Development Director Lindquist. DISCUSSION 2.A. 2014 Budget Update City Administrator Johnson provided a summary of the staff report. He provided new information since the last update on the budget meeting. He indicated the increase to the median value home would be about $19 per year. Council Member Shoe - Corrigan requested that Police Chief Werner provide an update on the costs relating to the Lieutenant and Sergeant positions. Mr. Werner explained the proposed savings for the new position along with savings on Police Department technology initiatives. Council Member Shoe - Corrigan questioned the 12% increase for the overall parks capital improvements and the process for the long range replacement of equipment. Director of Public Works /City Engineer Brotzler explained the long term maintenance and replacement plan. Mr. Johnson added that projections for maintenance are up and over the past two years Mr. Brotzler worked to temper the increases. Discussion was held on long term planning projections for parks maintenance. Council Member Shoe - Corrigan suggested doing a 10 year projection instead of a 5 year projection. Mr. Brotzler stated that next spring staff would run numbers for 5 and 10 year projections and review for comparative purposes. There was Council discussion about the pavement management program and additional discussion about considering concrete streets. Mr. Brotzler noted that the City of Lakeville spent $5 million last year and this year to begin rebuilding streets and will be ramping this up each year to rebuild streets. He also noted that a summary of the pro's and con's for concrete streets was provided to Council earlier this year following the goal setting session. No changes were made to the financing structure for the street maintenance. Council Member Weisensel questioned the increase in the Finance budget. Finance Director May explained the increase was due to additional hours in staffing. He further explained the salary and benefit increases for the Finance and Community Development Departments. Mr. May stated that the City Council would consider adoption of the preliminary levy on September 3. He planned to set the public hearing for the budget on December 3. Council Member Weisensel stated that staff should be looking for opportunities to lower the budget. Further discussion was held about the message to the public on the increase in the City portion of taxes. Future discussion will be held on the long term budgeting of the Parks maintenance; using concrete roads; opportunities to lower the budget; and economic development marketing; and funding for economic development initiatives. ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS AUGUST 14, 2013 2.C. Equipment Purchases Fire Assistant Chief Vehicle Fire Chief Schroeder provided a summary of the staff report. Questions were raised about how the several command vehicles would be assigned. Chief Schroder will bring back more information on the number and timing of calls for discussion with City Council in determining how the vehicles are assigned. Proposed Replacement of 2000 Ford Focus (ID 8613) Director of Public Works /City Engineer Brotzler provided a summary of the staff report. Council Member Weisensel questioned if the evaluation form included the original vehicle cost or replacement cost. Mr. Brotzler explained that the purpose for using the original vehicle costs. Council Member Weisensel suggested using the replacement cost instead. Mayor Droste suggested that staff rent a vehicle for six to eight months out of the year. Further discussion was held about a leasing a car. Council Member Shoe - Corrigan cautioned that leasing may just as much as purchasing outright. Staff will check into the options for leasing a car and provide findings for making a decision at a future Council meeting. 2.13. Splash Pad Director of Parks and Recreation Schultz provided a summary of the staff report. He added that a meeting to share the concept plan with stakeholder groups should be planned. Council Member Demuth shared some information she found in catalogs and on -line. Council Member Shoe - Corrigan shared the Quarry Splash Pad and the War Memorial examples. Discussion was held about the options for sprinkler systems and features found in area splash pads. Discussion was held on the RFP process and options for choosing a vendor. Mr. Schultz explained that there are about four to five vendors that have splash pad equipment in the metro area. Further debate was held about the options for irrigation and water re -use. Mr. Brotzler stated that staff was comfortable using a pass through system if we could develop a reasonable end use and /or re -use. Council Member Weisensel suggested obtaining design concepts from a small RFP. Mr. Schultz stated that staff would put together a RFP. Further discussion was held on the phasing of the project and removal of the ice rinks. Council Member Shoe - Corrigan shared the names of the vendors used for the Quarry Splash Pad. Council Member Demuth requested that the RFP include options for zones and low flow options. City Council members also favored looking at including different textures in the concrete. Council Member Demuth also requested that staff do a cost analysis of using city water or city well. UPDATES 3.A. Steeple Center Activity Center Community Development Director Lindquist provided a summary of the staff report. Discussion was held about the floor plan for the activity center. Further discussion was held on the process moving forward. 3.13. Danbury Way Street and Utility Improvements, City Project 453 Director of Public Works /City Engineer Brotzler provided a summary of the staff report. Discussion was held about the width of the road and project percentage costs. Mayor Droste questioned if appraisals would need to be done again before the project. Mr. Brotzler explained that ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS AUGUST 14, 2013 the City was not legally required to do an appraisal for the project unless there is an assessment appeal. There was discussion by Council regarding the merits for considering to advance the project schedule to 2014. 3.C. Updates from City Council and Staff Community Development Director Lindquist provided an update on the Community Center sign. City Administrator Johnson provided feedback from Night to Unite. Council Member Weisensel shared speeding and crosswalk concerns from the Birchwood Avenue neighborhood. Director of Parks and Recreation Schultz suggested holding a grand opening event and first pitch at UMore Ball Park on September 3 at 6 p.m. Brief discussion was held about the beer garden at Leprechaun Days. Council Members expressed their desire to remove the fence. City Clerk Domeier stated additional research would be done about the options but noted beer gardens are fenced in for security and alcohol control measures. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by Demuth, the meeting was adjourned at 10:42 p.m. Respectfully Submitted, Amy Domeier, City Clerk