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Home My WebLink About6.i. Expenditure Approval from the Donation Account – Parks & Recreation Dept. EXECUTIVE SUMMARY City Council Regular Meeting: February 3, 2014 AGENDA ITEM: AGENDA SECTION: Expenditure Approval from the Donation Account – Parks & Recreation Dept.Consent PREPARED BY: AGENDA NO. 6.i. Dan Schultz, Parks & Recreation Director ATTACHMENTS: APPROVED BY: DDJ Donation Revenue Worksheet RECOMMENDED ACTION: Motion to approve the donation expenditure of $500 for trees for the 2013 Arbor Day event, $220.48 for refreshments for the 2013 Run for the Gold, $275 for the Family Fun Fest Entertainment, $597 for Family Fun Fest inflatables, $408 for the Safety Camp and $299 for Teen Night. DONATION EXPENDITURE USE/ITEM PURCHASED FROM AMOUNT $500.00 Cross Nurseries – Arbor Day Dakota Electric $220.48 Sam’s Club – Run for the Gold Refreshments Various $275.00 Alpha Bits – Family Fun Fest Entertainment Various $597.00 Jumpity Jump – Family Fun Fest Various $408.00 Jumpity Jump – Safety Camp Dakota Electric st $299.00 Jumpity Jump – Friday Night Live/Teen Night 1 State Bank Rsmt $2299.48 TOTAL SUMMARY Please consider the expenditures from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION 03-19-13 Donation Received on: Amount Received: $500 from Dakota Electric Receipt # for Donation: # N/A Purpose of Donation: Arbor Day–Cross Nurseries Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $500 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Arbor Day–Cross Nurseries Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $500 Amend Expenditure Acct #101-45100-01-439.00 $500 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $500 Credit: 101-36230.00 $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 2 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Various Donation Received on: Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Run for the Gold – Sam’s Club Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $220.48 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Run for the Gold – Sam’s Club Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $220.48 Amend Expenditure Acct #101-45100-01-439.00 $220.48 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $220.48 Credit: 101-36230.00 $220.48 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 3 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Various Donation Received on: Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Family Fun Fest – Alpha Bits Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $275.00 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Family Fun Fest – Alpha Bits Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $275.00 Amend Expenditure Acct #101-45100-01-439.00 $275.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $275.00 Credit: 101-36230.00 $275.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 4 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Various Donation Received on: Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Family Fun Fest – Jumpity Jump Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $597.00 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Family Fun Fest – Jumpity Jump Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $597.00 Amend Expenditure Acct #101-45100-01-439.00 $597.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $597.00 Credit: 101-36230.00 $597.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 5 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Various – 1 st State Bank of Rosemount Donation Received on: Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Teen Night/Friday Night Live – Jumpity Jump Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $299.00 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Teen Night/Friday Night Live – Jumpity Jump Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $299.00 Amend Expenditure Acct #101-45100-01-439.00 $299.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $299.00 Credit: 101-36230.00 $299.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 6 DONATION REVENUE WORKSHEET RECEIPT OF DONATION 02-03-14 - Dakota Electric Donation Received on: Amount Received: $500 Receipt # for Donation: # N/A Purpose of Donation: Safety Camp – Jumpity Jump Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $408.00 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Safety Camp – Jumpity Jump Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $408.00 Amend Expenditure Acct #101-45100-01-439.00 $408.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $408.00 Credit: 101-36230.00 $408.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 7 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 03-19-13 Amount Received: $500 from Dakota Electric Receipt#for Donation: # N/A Purpose of Donation: Arbor Day—Cross Nurseries Account#for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $500 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Arbor Day—Cross Nurseries AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $500 Amend Expenditure Acct#101-45100-01-439.00 $500 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $500 Credit: 101-36230.00 $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 2 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: # N/A Purpose of Donation: Run for the Gold —Sam's Club Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $220.48 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Run for the Gold —Sam's Club AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $220.48 Amend Expenditure Acct#101-45100-01-439.00 $220.48 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $220.48 Credit: 101-36230.00 $220.48 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 3 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 11-19-13-Carol Brom Amount Received: $600.00 Receipt#for Donation: # N/A Purpose of Donation: Miscellaneous -Neighborhood Enhancements- Seating-Meadows Park-Winco Landscaping Account#for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $600.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Miscellaneous-Neighborhood Enhancements- Seating—Meadows Park—Winco Landscaping AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $600.00 Amend Expenditure Acct#101-45100-01-439.00 $600.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $600.00 Credit: 101-36230.00 $600.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 4 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: # N/A Purpose of Donation: Family Fun Fest—Alpha Bits Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $275.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure #corresponding to individual Department.) Purpose of Expenditure: Family Fun Fest—Alpha Bits AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $275.00 Amend Expenditure Acct#101-45100-01-439.00 $275.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $275.00 Credit: 101-36230.00 $275.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 5 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: # N/A Purpose of Donation: Family Fun Fest—Jumpity Jump Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $597.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure #corresponding to individual Department.) Purpose of Expenditure: Family Fun Fest—Jumpity Jump AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $597.00 Amend Expenditure Acct#101-45100-01-439.00 $597.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 Liabilit $597.00 Donation ( Liability#) Credit: 101-36230.00 $597.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 6 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various— 1St State Bank of Rosemount Amount Received: Various Receipt#for Donation: # N/A Purpose of Donation: Teen Night/Friday Night Live —Jumpity Jump Account#for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $299.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Teen Night/Friday Night Live —Jumpity Jump AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $299.00 Amend Expenditure Acct#101-45100-01-439.00 $299.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $299.00 Credit: 101-36230.00 $299.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 7 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 02-03-14 - Dakota Electric Amount Received: $500 Receipt#for Donation: # N/A Purpose of Donation: Safety Camp—Jumpity Jump Account#for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $408.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure# corresponding to individual Department.) Purpose of Expenditure: Safety Camp—Jumpity Jump AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $408.00 Amend Expenditure Acct#101-45100-01-439.00 $408.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $408.00 Credit: 101-36230.00 $408.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 8