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HomeMy WebLinkAbout6.o. Request by Flint Hills for an Interim Use Permit for Ten (10) Blast Resistant Tents, 14-04-IUP 4 ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: February 3, 2014 AGENDA ITEM: Case 14-04-IUP Request by Flint Hills for AGENDA SECTION: an Interim Use Permit for Ten (10) Blast Consent Resistant Tents PREPARED BY: Eric Zweber, Senior Planner AGENDA NO. ATTACHMENTS: Resolution; Site Map; Project Narrative; 2013 Facilities Siting Plan; BRM and Tent Siting Plan; Blanket Agreement Map; APPROVED BY: Tent Brochure; Draft Excerpt of January 14 Planning Commission Minutes. RECOMMENDED ACTION: Motion to Adopt the Resolution Approving an Interim Use Permit to Flint Hills Resources for up to Ten (10) Temporary Blast Resistant Tents, including a waiver to the Heavy Industrial Site and Building Standards to Allow Metal Buildings in the Modified Blanket Agreement Area. ISSUE Flint Hills Resources LP (FHR) has applied for an Interim Use Permit (IUP) to install up to ten (10) blast resistant tents to provide space for break periods and safety shelters for contract workers. This request is in addition to the sixty (60) blast resistant modules that were approved by the City Council in December. JANUARY 14 PLANNING COMMISSION MEETING The Planning Commission conducted a public hearing for the FHR IUP request at their January 14 meeting. No resident spoke during the public hearing. Commissioner Husain inquired about how the tents are blast resistant. Don Kern, representing Flint Hills, stated that these tents are used in combat areas and are becoming standard in the petrochemical field. The tents have a Kevlar like fabric and a pressurized air frame that allows the tents to bend but not break to protect the inhabitants of the tents. Commissioner Miller inquired if the tents met the building and fire codes. Mr. Kern stated that the tents comply with all national building and fire codes. The Planning Commission recommended approval of the IUP without any changes to the conditions on a 4 to 0 vote. Commissioner Kurle was absent from the meeting. BACKGROUND The IUP is intended to permit the buildings with an exemption from certain zoning standards associated with permanent buildings such as required materials, parking and landscaping. The IUP process has been used in other situations when the use is expected to be temporary, and the duration is either identified, or it is clear that improvements are of a temporary nature that will not adversely affect or inhibit future re-use of the site. 11-4-16-1 E. Heavy Industrial; Interim Uses;Temporary Buildings Accessory to an Approved Construction Permit exempts the temporary buildings from the following regulations: 11-5-2A: Building Type and Construction 11-6-1L: Off Street Parking Design and Construction Standards 11-6-3: Landscaping Requirements 11-4-16G: Site and Building Standards SUMMARY Flint Hills is beginning a multiple year investment in their facility that typically requires between 1,500 to 2,500 contract and permanent FHR staff,but peak construction periods could require up to 4,000 workers. The investments are not intended to increase gasoline production but will replace existing buildings and equipment as well as adding equipment, shops and labs to produce a larger variety of petrochemicals. The investment in the refinery is about$400,000,000. Currently, the contract employee parking for the workers will be located in the existing employee parking lot located south of the new administration building, south of 117th Street in Inver Grove Heights. From that parking lot, a bus takes the employees to the location of the project they are working on. The buses travel at 15 miles an hour, the speed limit within the refinery, and their worksite may be as far as one and a half miles from the parking lot. The distance between the work site and the parking lot and administration building makes it time prohibitive to travel from the work site to a permanent break room for either their 15 minute break or half hour lunch. The number and location of contract workers is expected to change in the future,which is described in more detail below. In December 2013,the City Council approved an IUP for sixty (60) blast resistant modules which are similar to intermodal trailers. The BRMs are twelve (12) feet wide by forty (40) feet long and are able to be trucked to a location near the workplace and installed with a crane. The BRMs will be used as locker rooms and break rooms for about twenty (20) construction workers and additionally will serve as a safe harbor in the case of an emergency. The modules are designed to survive a five (5) psi blast. The BRMs will be relocated as the construction projects progress,but the placement will always be within the module placement area shown on the attached exhibit,which is at least one half(1/2) mile south of 117th Street and a quarter (1/4) mile west of US Highway 52. These BRMs are expected to accommodate between 600 and 800 workers. The blast resistant tents are intended to supplement the BRMs during the peak employment periods. The tents are roughly 45 feet wide by 60 feet long and are similar in appearance to the Irish Sports Dome. The tents are secured to the ground through multiple helical anchors and are designed to absorb the energy from blasts or explosions. FHR has provided (and is attached to this Executive Summary) a map showing the 5 psi blast area within the solid red line and the 0.9 psi blast area within the solid yellow line. The BRMs are intended to be placed within both the 5 psi and 0.9 psi areas close to project areas while the tents are intended to be placed within the 0.9 psi area to serve as a more general break space than the project specific function of the BRMs. The tents are expected to accommodate between 750 and 1,500 workers. As promised with the BRM approval, FHR has provided a narrative and diagram of their 5 year worker housing plan. The plan shows four areas in blue dashed line where major permanent building projects for FHR will occur. On the north side of the site,and within Inver Grove Heights, FHR is currently constructing a second administration building. On the east side of the site, FHR plans to construct an addition to the Clark Road Administration building for additional laboratory space. On the south side of the site,FHR is proposing to construct a second shop building to house their permanent"craft"workers. 2 On the west side of the site, adjacent and accessed from Blaine Avenue, FHR is proposing to construct a building and a parking lot for contract"craft"workers. These contractors (contract"craft"workers) are the worker population that is anticipated to be using the blast resistant tents and the majority of BRMs since their actual work areas are far from the contractor parking and permanent buildings. Findings for Interim Use Permits (Section 12.8): 1. The extent,location and intensity of the use will be substantially in compliance with the Comprehensive Plan. Finding: The site is designated for General Industrial use in the 2030 Rosemount Comprehensive Plan. The blast resistant tents will be used to house temporary contract workers that support the refining of petroleum, a permitted use in the Heavy Industrial Zoning district. 2. The use will provide adequate ingress and egress to minimize traffic congestion in the public streets. Finding: Initial access to the temporary buildings will be the existing gates for the refinery and the employee parking access will be off 1176 Street in Inver Grove Heights and through Gate 9 along Clark Road. Upon the construction of the contractor multiplex adjacent to Blaine Avenue, access will come from Gates 15 and 16along Blaine Avenue and Rich Valley Boulevard. 3. The use will not be detrimental to the existing character of the development in the immediate neighborhood or endanger the public health, safety and general welfare. Finding: The refinery complex with its exposed equipment, storage tanks and pipe racks has a heavy industrial character. Public health, safety and general welfare are served with conformance with building fire codes and the IUP being visually screened from the US 52 right-of-way. 4. The use will not impede the normal and orderly development and improvement of the surrounding property for uses permitted in the district. Finding: The construction projects that prompt the IUP are further development of the refinery complex as a permitted use in the Heavy Industrial District. 5. The use shall,in all other respects, conform to the applicable regulations of the district in which it is located. Finding: The use is consistent with applicable Heavy Industrial District standards and the IUP does not waive performance standards such as setbacks and utilizing existing or future planned parking facilities RECOMMENDATION The Planning Commission has recommended approval of the IUP. Staff recommends a motion to approve the resolution approving the IUP. 3 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2014- A RESOLUTION APPROVING THE INTERIM USE PERMIT TO FLINT HILLS RESOURCES FOR UP TO TEN (10) TEMPORARY CONSTRUCTION WORKER BLAST RESISTANT TENTS WHEREAS, the City of Rosemount received an application from Flint Hills Resources (FHR) for the approval of an Interim Use Permit (IUP) to use up to ten (10) temporary construction worker blast resistant tents at 12555 Clark Road,Rosemount,Minnesota;and WHEREAS, the IUP will allow the use of these temporary modules, trailer and warehouse during construction projects and maintenance which is expected to continue until December 31, 2018;and WHEREAS, on January 14,2014, the Planning Commission of the City of Rosemount held a public hearing to review the IUP application from FHR for the temporary modules and warehouses; and WHEREAS,the Planning Commission adopted a motion recommending that at th e City Council approve the IUP for FHR subject to the conditions listed below;and WHEREAS,on February 3,2014, the City Council of the City of Rosemount reviewed the Planning Commission's recommendation and the IUP for FHR. NOW,THEREFORE, BE IT RESOLVED, the Council of the City of Rosemount hereby approves the IUP for FHR to use up to ten (10) temporary construction worker blast resistant tents at 12555 Clark Road,Rosemount,Minnesota, subject to the following conditions: 1. The Interim Use Permit expires 12/31/2018. 2. The placement of the Blast Resistant Tents is limited to the areas shown in red and green on the Blanket Agreement Area map. 3. The Heavy Industrial Site and Building Standards are waived to allow metal buildings within the areas shown in red and green on the Blanket Agreement Area map. 4. Each building and trailer requires a building permit and shall conform to all applicable building and fire codes. 5. The applicant must obtain a grading permit prior to grading or installation of the temporary buildings. ADOPTED this 3rd day of February, 2014 by the City Council of the City of Rosemount. William H. Droste,Mayor ATTEST: Amy Domeier, City Clerk Flint Hills Resources - . 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This is not Map Scale a legal document and should not be substituted for a title search,appraisal, survey, or for zoning 1 inch = 1320 feet verification. Dakota County assumes no legal responsibility for the information contained in this data. 11/19/2013 FLINT HILLS . resources . P.O.Box 64596 Pine Bend Refinery sai�nsPa i.Mtr so4a55164 651.437.0700 Flint Hills Resources LP Request to install 10 Blast Resistant tents. January 7,2014 ' Eric,Thanks for reviewing our Blast Resistant tent request today..To follow up with the conversation, I have outlined a few items in this memo that address your questions around The 5 year plan on where people will reside and what are the functions of the various structures. Currently FUR has a number of admin buildings,trailers, Break BRM's, Permanent BRM's and shops where people reside. The general groups of people that inhabit these structures are FIR admin,FHR Crafts, Fl•fR operations,Contractor admins/management and Contractor craft. The number of people on the site at any time can currently run between 1500 to over 2500 during turnarounds.In the next few years with the project loads we anticipate we could be in the 2000 to possibly over the 4000 range. Listed below is an approximate range of people in the different structure and the use of these structures. Office buildings:Contain FHR staff,management,engineers,administration along with professional contractors such as engineering and other technical resources.These are permanent buildings.These buildings go through the regular building permit process. Anticipated populations 800-1000 Contractor Shops:Contain contractor craft and craft supervision.These are permanent buildings.Any new shops or expansions will go through the regular building permit process.A new Contractor shop complex is being discussed and worked into the 5 year plan though anticipated construction in the next 2-3 years. Anticipated contractor shop populations may be in the 600-1000 worker range. • FUR Shops:Contain FHR craft and supervision.These are permanent buildings.Any new shops or expansions will go through the regular building permit process.An expansion of the SWB complex is being evaluated for both offices and shop space.Anticipated FHR shop populations may be in the 200-300 worker range. BRM's for contractor breaks:Contain only contractor craft and craft supervision for breaking purposes.These go through the interim use process and are somewhat moveable.Anticipated population 600-800 Permanent BRM's/Control Rooms: House operations and long term project groups and are occupied by mainly FHR personnel.These buildings go through the regular building permit process. Anticipated population may be approximately 100. Trailers:Working on phasing out.Currently supporting contract craft break areas. Tents:These will house only contractor crafts for breaks and can help us flex up populations for major turnarounds and projects.These tents will have heating and cooling and will allow a safe breaking zone away from the process units. These tents will go through the interim use process and are somewhat movable.Anticipated populations 7504500. Don Kern Facilities Manager _ I.U.°I.LIII I . 0111N-----4 I4 o ----I-- r G;., . -g -li .lt .Agg-4; ' LEGEZID SCALE ft ....... ..."''''. •ATE 1.A 7.,,,a ::: , ., -,-,-5:--, ,,■■' '' '''' ' . ,„-_,-.., ' . I.. \ 1 ,, - . \i- oj\; .RrsS,A, CQ,,\70..1R . . 141111DGATE 14A kiE ri•114.1•MIMB114.11 4, 0,,,',CE MEM 3 639 , , 1 0.9 es; (203 6" -2) II i • • i PARKING i '. . .,....)),.. , J"-----, ---,-,,----- - . . ------) -'f'7",,-,. - lf --- ---4' ‘ 1 LEGEND; i W .9. i ------ ---- ' il' . i CONTRACTOR .■ 5-... (3ASE CASE DES G\) MULTIPLEX : Il 4. 4 , , 1.(.,..,'.L,--.,. —, ----v.-4.4E t-s-n-cisw). - ". r---1, •. 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' '..- e ,....1'.- -4.1 r 1.,,:,,-..' 1 .,- .' ,;711! k •.,-..1 • ' '. ii.37.4N, .A151 .'", t.`;::4..,-.1:4' .... .,..i', t t ',,., S .,7t n.ul A 1 f. s-sf.+rti �;1 a -..i-' • ... - �-- — .'. r" 'i '• i '1.1' 1. „.77_,„,..,, i�r .ice ., -._ Yl -1 .1 y a 7 r t- d Jr.' e la, r t . ,\�-V { '=..1 _ •471 y,� rt s y;Ytgi,.,,_1 • `\`�.'�, - •' Via, it - i ^Obi • .x:4 , / --� t. I - - {__-,- : VI �r 1..1 .i ,1 r.o• • .I I �y_ f. _ '; * 74. '� ; ,.- ) \ yi r'1 }S ti," 4.7. ? fey' 9../0,,...0 S ' ,3�,..... .r-;,� J.: . pro�G53 o h I FLINT HILLS r �� resources• I ✓ Pine Bend Refinery <3 NOTICE i This drawing bas not been iS SuSOfn.u'Oral is tSt eels properly of;UHT HILLS RESOURCES, P.,St. and agrees.¢l aglRn lragrees,.onnf•i«that utl Ia t IN e h.nlM1l not elbnM1.reproduced,.Uprraeol.lm anN)a••n.I; copied.lent«otherwise al.p•.•a•f N.pay or-1 � for.nl.n a ij e a n c pny furnished �• ��i w_w — BARGE D.CK LOADING AREA / I DI II ® I _ - -- �. .. ..n1 TE ISA `N - -- 1! I O I I _ �I - ys ©'a a .7 1I P i I /O of O l II _^\ I) I i SCALE IN FEET �w� ,,�I� ® ) I f i . ���` .,-` - II�' II, o zso sao Iaoo z000 I, � ' 1 I „,„,--- i ----- ......Thilm. ._....., . ....._._.1 7__._:q '. la 0 \DI II c!PL.J10011 ®\ f .NE ,.--II 1 __ ,o _ --) , col 0 . —i 0 11 -12 `" °' O PROPOSED ACCEPTABLE MODULE PLACEMENT 1 • u�r� UNDER BLANKET AGREEMENT WITH 1 ROSEMOUNT. �`•-01 C _ — ,�..., .r.Y�.•I I ,�� — O o II I�7 -.., '_:Z�� 1 GA .N.� r J �� ILJL�/ •• 8 ---- 00 Q "'�� Maid 1 t wow! o X21( (glir� 4 Iii; © c O i _.11.11„,123101:„.10 C i'10 ' C riL ,.___,........_ _,-.1,, ,„,......_, at, --' ,...a.0.- iii =-I gjigiA- ��A� �• Q ' _I " � ��i`� 1,11 0 II : � iYi��7�� sn awu..an Ii , 1 E a = FHR PINE BEND REFINERY D w2 3/1A/11 IW¢ S GAG NM. 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The applicant,Flint Hills Resources LP (FHR) has applied for an Interim Use Permit (IUP) to install up to ten (10) blast resistant tents to provide space for break periods and safety shelters for contract workers. This request is in addition to the sixty (60) blast resistant modules that were reviewed and recommended for approval by the Planning Commission in November. Senior Planner Zweber reviewed the staff report. The public hearing was opened at 7:57p.m. Don Kern, Flint Hills Resources,was present to answer questions. Commissioner Husain asked how the tents are made to be blast resistant. Mr. Kern replied that the tents are a rigid structure where the exterior walls will bend and reflect when faced with pressure but the interior walls will not move even though they are bigger than the modules. Commissioner Miller asked if the tents comply with the building permit condition that they comply with all fire codes. Mr. Kern stated the tents meet most national fire and building code requirements and that they are subject to review by staff and the Fire Marshal. There were no further public comments. MOTION by Powell to Close the Public Hearing. Second by Miller. Ayes: 4. Nays: None. Motion approved. Public hearing was closed at 8:02pm. Chairperson Powell asked if the IUP would come back to the Commission at the end of the term. Mr. Zweber replied that it will and then staff can address the number of tents needed at that time. MOTION by Powell to recommend the City Council approve an Interim Use Permit to Flint Hills Resources for up to Ten (10) Blast Resistant Tents, subject to the following conditions: 1. The Interim Use Permit expires 12/31/2018. 2. The placement of the Blast Resistant Tents is limited to the areas shown on the Blanket Agreement map. 3. Each tent requires a building permit and shall conform to all applicable building and fire codes. 4. The applicant must obtain a grading permit prior to grading or installation of the tents. Second by Miller. Ayes: 4. Nays: None. Motion approved.