Loading...
HomeMy WebLinkAbout6.d. Donation Account Expenditure – Police Equipment Fund 4 RE EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 18, 2014 AGENDA ITEM: Donation Account Expenditure — Police AGENDA SECTION: Equipment Fund Consent PREPARED BY: Eric T. Werner, Chief of Police 4.' '- AGENDA NO. j ATTACHMENTS: Budget Worksheet APPROVED BY: ni Li RECOMMENDED ACTION: Motion to approve the expenditure of$3883.76 from the Police Equipment Fund for the purchase of body armor for four officers. ISSUE The Police Equipment Fund has been setup for the purpose of accepting donations,monies received from some forfeiture and reimbursement grant funds for specific purchases. BACKGROUND Both the State of Minnesota and the federal government have reimbursement programs for the purchase of body armor for law enforcement officers. When the City purchases body armor for police officers a request for reimbursement is sent to both programs for reimbursement. Funds received through the reimbursement programs are put into the Police Equipment Fund and used to purchase additional body armor when needed. Donated funds to the Equipment Fund are used to pay the balance of the cost not covered by the two programs. Body armor was purchased recently for four officers. Body armor is replaced based upon the manufacturer's recommended schedule and the approved replacement schedule of the two reimbursement programs. SUMMARY Staff recommends that Council approve the expenditure of$3883.76 for the purpose of purchasing body armor for the officers. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: $ Purpose of Donation: Account#for Donation: (Must be Liability#Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 3 8 83. ) 6 To be Spent from Account#: / D/ _ IOW/ 0 © I1 a`O 8"O (Must be Expenditure# Corresponding to Individual Department) Purpose of Expenditure: act i I ISL'C Vim ' Pus ikcii cx 5�- AMENDMENT OF BUDGETS Amend Donation Revenue Account#101-36230.00: $ B0 3 - 7 4 Amend Expenditure Account# /o/-`I 2-//0—0/—,a8 vim$ 3$63 - 7 4 (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: /0)- (Donation Liability#) $ Credit:101-36230.00 $ 3883- 7-6 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: