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HomeMy WebLinkAbout6.a. Minutes of the February 11, 2014 Work Session Proceedings ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS FEBRUARY 11, 2014 CALL TO ORDER Pursuant to due call and notice thereof a work session of the Rosemount City Council was held on Tuesday, February 11, 2014 at 6:45 p.m. in the Conference Room at City Hall,2875 145th Street West,Rosemount. Mayor Droste called the meeting to order with Council Members DeBettignies, Shoe-Corrigan, Weisensel and Demuth attending. Staff present included City Administrator Johnson, City Clerk Domeier,Assistant City Administrator Foster,Director of Public Works/City Engineer Brotzler, Community Development Director Lindquist, Chief of Police Werner and Public Works Utilities Crew Lead Howe. DISCUSSION 2.A. 2014 Proposed Public Works Equipment Purchases Director of Public Works/City Engineer Brotzler provided a summary of the staff report. Council Member Weisensel questioned why the RTV was not included within the matrix. Mr. Brotzler explained that during the development and Council adoption of the Fleet Evaluation Matrix, the RTV or mowers were not included in the matrix. Discussion was also held on the different brands of RTVs and pricing. Mr. Brotzler also provided that the proposed equipment purchases are available on the state bid except for the used wood chipper. Council Member Demuth suggested purchasing a new wood chipper instead. She questioned if a new chipper could be purchased instead of a new RTV. Mr. Brotzler stated that there would be maintenance costs to keeping the RTV. Council Member Weisensel was concerned about the annual replacement of the painting equipment. Mayor Droste shared concerns about the number of hours the chipper is used a day. Mr. Brotzler explained that time was included in the IRR. He also shared some research he found online related to the amount of hours used on equipment. Council Member Shoe-Corrigan questioned how many hours of use for the capital equipment and how many hours of usage by the department. Discussion was held on the resale and trade in values of the equipment. Council Member Weisensel questioned the replacement cost of the vactor truck. Mr. Brotzler explained the different systems available in a vactor truck. Discussion was held about the amount of time the City would use the vactor truck. Mr. Howe talked about the preventative maintenance the department does with the vactor truck. Mr. Brotzler stated that he did approach Farmington about the sharing of equipment and Farmington had no interest. It was also noted that it is presumed that there would be a cost to share equipment with/from another community that would likely be similar to equipment rental costs. Additionally, for most city equipment agencies are utilizing the same equipment during the same time that makes sharing maintenance equipment challenging. Mr. Brotzler talked more about the matrix and its development. Council Member Weisensel stated there should be a correlation between hours and maintenance. Council Member Weisensel wanted to push the tractor to a longer life. He also wanted more information on the paint equipment. After discussion, the City Council preferred to keep the RTV one more year. It was noted that if the tractor was not replaced it would need new tired for use on the Flint Hills fields. ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS FEBRUARY 11, 2014 Mr. Howe provided additional information about the maintenance issues and requirements at the City's lift stations. The City Council supported the purchase of a vactor truck, dump truck and chipper. 2.C. Animal Control Update Chief of Police Werner provided a summary of the staff report. Council Member Shoe-Corrigan questioned if police are following-up with the customers. She suggested that staff do so because the City Council is receiving the complaints. The City Council thanked Mr. Werner for his work on the animal control changes. He was directed to get feedback from residents that have had their dogs returned. 2.B. Engineering and Public Infrastructure Installation Community Development Director Lindquist provided a summary of the staff report. She explained that staff will need to work with the City Attorney to modify the standard development agreement and to determine the proper form for financial securities. She also provided information on the process of how a development project would work under the policy. Mayor thought this proposal was still not marketing well. Discussion was held about other city projects and performance issues. Ms. Lindquist provided information on Woodbury process to date. Mayor Droste provided information the process in Inver Grove Heights. Council Member Weisensel understood staff's concerns about the making sure the developer's engineering would meet the bar and proving they can meet the performance requirements. Director of Public Works/City Engineer Brotzler talked about the current challenges when reviewing plans from developers. Council Member Weisensel noted it would be hard to set that engineering criteria. Council Member Shoe-Corrigan agreed and stated that we need to ensure there is a quality end product. Council Member Demuth stated that the City would get paid to review the design. Mr. Brotzler explained that in a review capacity the City would have control but that the control comes with a potential for an adversary process. Discussion was held about the relationship with developers. Mr. Brotzler talked about the relationships that staff has with the developers. Council Member Shoe-Corrigan was concerned that the policy was being changed because of one person's perception. The City Council directed staff to move forward with the policy after consulting with the City Attorney on the language changes. 2.D. Council Salaries Mayor Droste requested feedback from the City Council. Discussion was held about different options for pay moving forward. The City Council decided on $7,000 for Council and$9,200.00 for Mayor. ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS FEBRUARY 11, 2014 UPDATES 3.A Update on Commissioner Recruitment Process City Clerk Domeier provided an update on the number of applications received. The City Council favored having 15 minute interviews with a dinner break. Ms. Domeier handed out the application and will post the schedule and questions in Dropbox. 3.B. Update on Labor Negotiations City Administrator Johnson and Assistant City Administrator Foster provided an update on the labor negotiations. After sharing the changes to the Teamsters Union contract, the City Council had concerns about the amount of comp time the employees could accrue even though other bargaining units could earn the same amount. They were concerned with the amount of time the employees could be gone from work and as a result the loss to the overall service levels in the department. Discussion ensued and a majority of the City Council did not support the proposed comp time language. Therefore, staff will return to the negotiation table with the Teamsters Union. 3.C. Updates from City Council and Staff Community Development Director Lindquist provided an update on the Star Communities training. She also provided an update on the County's Maxfield Study related to the housing. The County will provide an update to Rosemount. Director of Public Works/City Engineer provided an update on maintenance operations including City-wide snow removal and pothole repairs scheduled for Shannon Parkway. City Administrator Johnson questioned if the City Council would support donating to the Leprechaun Days fireworks since the SKB Trust was closed. The City Council supported the donation. Mr.Johnson also stated that the Parks Commission suggested naming the UMore site softball fields Akron Fields. The City Council did not support Akron Fields name. ADJOUNRMENT There being no further business to come before the City Council and upon a motion by Droste, second by DeBettignies, the meeting was unanimously adjourned at 11:40 p.m. Respectfully Submitted, Amy Domeier, City Clerk