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HomeMy WebLinkAbout6.e. Budget Amendments JCROSEMOLINTEXECUTIVE SUMMARY CITY COUNCIL City Council Meeting Date: April 1, 2014 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. iQ,ta ATTACHMENTS: Council Memo, Resolution & Donation APPROVED BY: Worksheets Oh RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2014 Budget Items for the General Fund as outlined in the attached memo. ISSUE Amend the General Fund budget to reflect donations expended during the 1"quarter of 2014. BACKGROUND This item is on the agenda for Council to formally amend the 2014 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the first quarter of 2014. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received,we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the P`quarter of 2014. 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members DeBettignies, Demuth, Shoe-Corrigan & Weisensel From: Jeff May, Finance Director Date: March 25, 2014 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230.00 (Donations) $ 13,503.24 Total Revenues S 13,503.24 Detail for Expenditures: 101-42110-01-208.02 (Equipment Donations/Forfeitures) $ 3,883.76 101-42210-01-241.03 (Hand Tools) 5,570.00 101-45100-01-439.00 (Other Miscellaneous Charges) 4,049.48 Total Expenditures $ 13,503.24 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2014 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2014 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2014 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of$13,503.24; (2) General operating expenditures, the total which reflects an increase of$13,503.24; NOW,THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2014 General Fund Operating Budget. ADOPTED this Pt day of April, 2014. William H. Droste, Mayor ATTEST: Amy Domeier, City Clerk DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: $ Purpose of Donation: Account#for Donation: (Must be Liability#Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 3 8 83. ) 6 To be Spent from Account#: ( 0/ — `/d-// 0 - 0 ( - 2\0 b'.,O (Must be Expenditure# Corresponding to Individual Department) Purpose of Expenditure: a q /1153;C Ve3/ Po/ g S AMENDMENT OF BUDGETS Amend Donation Revenue Account#101-36230.00: $ 3$8 3 - Amend Expenditure Account# 1opti ,-iIv—b/ —ao8•o3$ 3883 - 7.6 (The Two Dollar Amounts Must be the Same) `GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: Jo)- (Donation Liability#) $ 38 8 3 - 7� Credit:101-36230.00 $ 3e6.3- 7.6 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: a— ( h-( ■ o 9ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 18, 2014 AGENDA ITEM: Donation Account Expenditure— Police AGENDA SECTION: Equipment Fund Consent PREPARED BY: Eric T. Werner, Chief of Police 2/ /- AGENDA NO. II nn ATTACHMENTS: Budget Worksheet APPROVED BY: Oa f RECOMMENDED ACTION: Motion to approve the expenditure of$3883.76 from the Police Equipment Fund for the purchase of body armor for four officers. ISSUE The Police Equipment Fund has been setup for the purpose of accepting donations,monies received from some forfeiture and reimbursement grant funds for specific purchases. BACKGROUND Both the State of Minnesota and the federal government have reimbursement programs for the purchase of body armor for law enforcement officers. When the City purchases body armor for police officers a request for reimbursement is sent to both programs for reimbursement. Funds received through the reimbursement programs are put into the Police Equipment Fund and used to purchase additional body armor when needed. Donated funds to the Equipment Fund are used to pay the balance of the cost not covered by the two programs. Body armor was purchased recently for four officers. Body armor is replaced based upon the manufacturer's recommended schedule and the approved replacement schedule of the two reimbursement programs. SUMMARY Staff recommends that Council approve the expenditure of$3883.76 for the purpose of purchasing body armor for the officers. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: $ S °D- Purpose of Donation: '\ • ` Account#for Donation: b - • ,%,�,b (Must be Liability#Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ ��►c- To be Spent from Account#: b ` ,VD -0\ -1)% \ 0� (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: so ,,SR . / • s w� \ L '� \ a .222 AMENDMENT OF BUDGETS Amend Donation Revenue Account#101-36230.00: $ �} 0 '- Amend Expenditure Account O-a #_\t \-ya��\ \ -�* ° $ S O� (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit \(D\- �. cb (Donation Liability#) Credit:101-36230.00 $ S � Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: ax 5-i-ctacITE?r0.971-1 JUJ 4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: March 18, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account—Fire Department Consent PREPARED BY: Rick Schroeder, Fire Department AGENDA NO. k l?... ATTACHMENTS: Donation Revenue Sheet, equipment spec. sheets/prices APPROVED BY: rip7 RECOMMENDED ACTION: Motion to approve the expenditure of$5,570.00 for the purchase of two-MSA Altair five gas monitors and one Task Force 2.5 inch nozzle. ISSUE Expenditure of donation from CF Industries Enterprises, Inc. BACKGROUND This donation of$5,570.00 was received from CF Industries Enterprises,Inc. The donation was a result of the Rosemount Fire Department being contacted by Scott Dohmen,Plant Manager at CF Industries in Rosemount,Minnesota. Dohmen approached Fire Chief Schroeder in the fall of 2013 inquiring about what equipment would make the Fire Department more efficient for their responses to their plant and in the community. Fire Chief Schroeder informed Dohmen that the purchase of five gas monitors would allow them the capability to monitor all dangerous gases that could be harmful to Firefighters during a leak or fire at their plant. Schroeder also informed Dohmen that the department is in need of replacing 2.5 nozzles on many of the larger diameter hoses. Dohmen was supplied with quotes regarding the MSA Altair five gas monitors and a Task Force 2.5 nozzle, and was approved by his company to purchase these items. The original quote that was supplied to Dohmen for the five gas monitors increased at the beginning of the year. The additional expense of$388.75 will be covered by the fire department budget Attached are further descriptions of the MSA five gas monitors and the 1F1 2.5 inch nozzle. SUMMARY Please consider the expenditures from the Donation Account for the above items. FIRE S A F E T Y / FIRE SAFETY USA, INC Quote U. - 3253 19TH STREET NW ROCHESTER,MN 55901 Date Quote# - \ 507-529-8444:PHONE 2/!2014 93307 507-529-8111:FAX Name/Address ROSEMOUNT FIRE DEPARTMENT ATTN:ACCOUNTS PAYABLE 2875-145TH STREET WEST ROSEMOUNT,MN 55068-4941 Customer Phone 651-322-2066 Customer Fax 651-322-2069 Rep 111011Y Qty Item Description Cost Total 2 MSA-ALTAIR-5 MSA ALTAIR 5 MULTIGAS DETECTOR-LEL,02,HCN,CO/H2S 2,035.00 4,070.00 2 711072 HCN CALIBRATION GAS 325.00 650.00 1 710288 MSA DEMAND FLOW REGULATOR 395.00 395.00 Thank you for the opportunity to quote you on these items. Total $5,115.00 Phone# Fax# E-mail Web Site 507-529-8444 507-529-8111 chadd @FIRSAFETYUSA.COM www.firesafetyUSA.com TASK FORCE TIPS' Jefferson Fire & Safety www.tft.com ® 7617 Donna Dr 3701 Innovation Way FIRE F/BHTINB EQUIPMENT Middleton WI 53562 Valparaiso IN 46383-9327 608.836.0068 800-348-2686 veww.jeffers onfire.co m H-2VPGI Tara(FcrceTips r1)2013 HANDLINE W/GRIP 2.5" NH (65mm) Part No: H-2VPGI Automatic(constant pressure,variable flaw, Flow Control Method constant gallonage,flow does not change with pattern) Flow Rata 95-300 gpm(360-1150 I/min) Coupling Size(Nozzles) 2.5 inch(85mm) ,r Coupling Styte (Nozzles) Rocker Aor s Coupling • Swiveling/Rigid 0 \' (Nozzles @[y4 Swivel(full time,even after tightening) ) Pressure 100 psi(Thar) Nozzle Body Style Nozzle with shutoff and pistol grip Valve Design Slide Valve(Stainless) Valve Actuation Method Horseshoe(Injection Molded Nylon w/Colored Handle) Fog Pattern Method Molded Rubber Teeth(fixed) Nozzle Bumper Material Rubber-bonded Certifications N/A Details Related Videos •fandline Uoorade for Nozzles HANDLINE W/GRIP 2.5"NH(65mm) •pistol Grio Replacement Automatic 100 psi(7 bar)pressure control with a flow •How to Adjust a TFT Slide Valve capacity o195-300 gpm(36D-1150 1/min).Includes flush •Handline Series. without shutting down,patented slide-type valve for •Visual Nozzle Inspection turbulence-free flow control,six detent flow positions, molded rubber teeth for full-fill"power fog",and'Gasket Grabber"inlet screen.Pistol grip is mounted below the valve(H-2VPGI)or behind the valve(H-2VPG). Online Technical Su000rt Material Lightweight hardcoat anodized aluminum materials for •DualForce Maintenance&Service Procedure Rev#1 maximum resistance to corrosion and wear.2.5"NH •H-2VPGI (65mm)rocker lug full-time swivel coupling is standard. •Handline Demo Sheet •Usino Automatic Nozzles wf Foam d r tors Weight:7.000 lbs(3.175 kg) •Handheld Automatic Nozzle Instruction, Handline&DualFnrre Maintenance&Service *Handline Flow&Reaction Chart List Price: $1,250.00 •foldina Pistol Grio Installation •field Lubrication Procedure PRODUCT SERIES OVERVIEW • The NA size Handline nozzle Incorporates TFT's unique stainless steel slide valve for turbulence free flow control and includes the exclusive integrated debris screen to prevent stream quality degradation.NI models accept low and multi-expansion foam attachments for increased finished foam performance. • The full size Handline nozzle is available with 100,75,or 55 psi operational pressure to meet any fire ground operational challenge.The high strength bonded rubber fog teeth provide a tut filled pattern that pushes heat flame and smoke ahead and away from the firefighting team. • The full size Handline nozzle comes standard with reflective labeling as well as your choice of color coded pistol grip and shut off handle.This constant pressure variable gallonage nozzle series Is available in tip only,shut off,and playpipe configurations,Is individually serialized,and comes with TFTs exclusive 5 year warranty. Task Force Tips S is a registered trademark of Task Force Tips.Inc TFT t is a registered trademark of Task Force Tips,Inc. 7617 Donna Drive Middleton WI 53562 800-697-3473 www.jeffersonfire.com 1/2912014 Order X Quotation Sold to: Ship to: Ship Complete Rosemount Fire Dept. Deliver Attn:Jim Voelker Ship 2875 146th Street West _ FOB Destination Rosemount, MN 55068 FOB Middleton/Mfr RGA/Inventory Adj. Salesperson P.O.Number 1Phone# Fart/ Contact iTaimtde l Date Req'd Scott Bakos Thank you for allowing me to provide you with this quote!This quote does not include Tax or Shipping. qty Part# Description Unit Cost Price Amount 1 TAS-H-2VPGI _TFT 2.5"Handline Series 100psi 95-300 w/grip 843.75 843.75 Choice of Handle Color No Charge 0.00 0.00 --- 0.00 0.00 0.00 --- 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 —__ 0.00 0.00 Shipping $0.00 Subtotal $843.75 Tax $0.00 Total $843.75 2/11/2014 Page: 1 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: # N/A Purpose of Donation: Run for the Gold — Sam's Club Account#for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $220.48 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Run for the Gold — Sam's Club AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $220.48 Amend Expenditure Acct #101-45100-01-439.00 $220.48 (The two-dollar amounts should be the same.) 4.2...y GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $220.48 Credit: 101-36230.00 $220.48 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 0 .o ST 1� I� 3 4ROSEyl' ,1!\. . EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 3, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.i. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DDJ RECOMMENDED ACTION: Motion to approve the donation expenditure of$500 for trees for the 2013 Arbor Day event, $220.48 for refreshments for the 2013 Run for the Gold, $275 for the Family Fun Fest Entertainment, $597 for Family Fun Fest inflatables, $408 for the Safety Camp and $299 for Teen Night. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $500.00 Cross Nurseries —Arbor Day Dakota Electric $220.48 Sam's Club—Run for the Gold Refreshments Various $275.00 Alpha Bits —Family Fun Fest Entertainment Various $597.00 Jumpity Jump— Family Fun Fest Various $408.00 Jumpity Jump—Safety Camp Dakota Electric $299.00 Jumpity Jump— Friday Night Live/Teen Night 1" State Bank Rsmt $2299.48 TOTAL SUMMARY Please consider the expenditures from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt #for Donation: # N/A Purpose of Donation: Family Fun Fest —Alpha Bits Account #for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $275.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) • Purpose of Expenditure: Family Fun Fest—Alpha Bits AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $275.00 Amend Expenditure Acct #101-45100-01-439.00 $275.00 (The two-dollar amounts should be the same.) YGENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $275.00 Credit: 101-36230.00 $275.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 50 a STE' 4 'ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 3, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.i. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DDJ RECOMMENDED ACTION: Motion to approve the donation expenditure of$500 for trees for the 2013 Arbor Day event, $220.48 for refreshments for the 2013 Run for the Gold, $275 for the Family Fun Fest Entertainment, $597 for Family Fun Fest inflatables, $408 for the Safety Camp and $299 for Teen Night. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $500.00 Cross Nurseries —Arbor Day • Dakota Electric $220.48 Sam's Club —Run for the Gold Refreshments Various $275.00 Alpha Bits — Family Fun Fest Entertainment Various $597.00 Jumpity Jump— Family Fun Fest Various $408.00 Jumpity Jump —Safety Camp Dakota Electric $299.00 Jumpity Jump— Friday Night Live/Teen Night 1"State Bank Rsmt $2299.48 TOTAL SUMMARY Please consider the expenditures from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various — 1st State Bank of Rosemount Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Teen Night/Friday Night Live — Jumpity Jump Account#for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $299.00 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Teen Night/Friday Night Live —Jumpity Jump AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $299.00 Amend Expenditure Acct#101-45100-01-439.00 $299.00 (The two-dollar amounts should be the same.) 4 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $299.00 Credit: 101-36230.00 $299.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. D o C 719-1:7)1 -- H_, O . ) 6 oRosEmouNTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 3, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.i. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DDJ RECOMMENDED ACTION: Motion to approve the donation expenditure of$500 for trees for the 2013 Arbor Day event, $220.48 for refreshments for the 2013 Run for the Gold, I $275 for the Family Fun Fest Entertainment, $597 for Family Fun Fest inflatables, $408 for I the Safety Camp and $299 for Teen Night. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $500.00 Cross Nurseries —Arbor Day Dakota Electric $220.48 Sam's Club —Run for the Gold Refreshments Various $275.00 Alpha Bits —Family Fun Fest Entertainment Various $597.00 Jumpity Jump— Family Fun Fest Various $408.00 Jumpity Jump —Safety Camp Dakota Electric $299.00 Jumpity Jump— Friday Night Live/Teen Night 1"State Bank Rsmt $2299.48 TOTAL SUMMARY Please consider the expenditures from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 02-03-14 - Dakota Electric Amount Received: $500 Receipt#for Donation: # N/A Purpose of Donation: Safety Camp — Jumpity Jump Account #for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $408.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Safety Camp— Jumpity Jump AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $408.00 Amend Expenditure Acct#101-45100-01-439.00 $408.00 (The two-dollar amounts should be the same.) a4 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $408.00 Credit: 101-36230.00 $408.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 1 a.-NN1-1 -a 7 ROSEtlOUl T EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 3, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.i. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DDJ RECOMMENDED ACTION: Motion to approve the donation expenditure of$500 for trees for the 2013 Arbor Day event, $220.48 for refreshments for the 2013 Run for the Gold, $275 for the Family Fun Fest Entertainment, $597 for Family Fun Fest inflatables, $408 for the Safety Camp and $299 for Teen Night. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $500.00 Cross Nurseries —Arbor Day Dakota Electric $220.48 Sam's Club—Run for the Gold Refreshments Various $275.00 Alpha Bits — Family Fun Fest Entertainment Various $597.00 Jumpity Jump— Family Fun Fest Various $408.00 Jumpity Jump—Safety Camp Dakota Electric $299.00 Jumpity Jump— Friday Night Live/Teen Night 1" State Bank Rsmt $2299.48 TOTAL SUM MARY Please consider the expenditures from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 03-19-13 Amount Received: $500 from Dakota Electric Receipt #for Donation: # N/A Purpose of Donation: Arbor Day—Cross Nurseries Account #for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $500 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure# corresponding to individual Department.) Purpose of Expenditure: Arbor Day—Cross Nurseries AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $500 Amend Expenditure Acct #101-45100-01-439.00 $500 (The two-dollar amounts should be the same.) 1\ ) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $500 Credit: 101-36230.00 $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. ). it 2 * R SEj TOO T EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 3, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.i. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DDJ RECOMMENDED ACTION: Motion to approve the donation expenditure of$500 for trees for the 2013 Arbor Day event, $220.48 for refreshments for the 2013 Run for the Gold, $275 for the Family Fun Fest Entertainment, $597 for Family Fun Fest inflatables, $408 for the Safety Camp and $299 for Teen Night. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $500.00 Cross Nurseries—Arbor Day Dakota Electric $220.48 Sam's Club —Run for the Gold Refreshments Various $275.00 Alpha Bits —Family Fun Fest Entertainment Various $597.00 Jumpity Jump— Family Fun Fest Various $408.00 Jumpity Jump—Safety Camp Dakota Electric $299.00 Jumpity Jump — Friday Night Live/Teen Night 1" State Bank Rsmt $2299.48 TOTAL SUMMARY Please consider the expenditures from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt #for Donation: # N/A Purpose of Donation: Family Fun Fest— Jumpity Jump Account #for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $597.00 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure #corresponding to individual Department.) Purpose of Expenditure: Family Fun Fest—Jumpity Jump AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $597.00 Amend Expenditure Acct #101-45100-01-439.00 $597.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $597.00 Credit: 101-36230.00 $597.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2014. 5 'ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 3, 2014 Gon AGENDA SECTION: I aj 3"? k I li *ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 3, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.i. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DDJ RECOMMENDED ACTION: Motion to approve the donation expenditure of$500 for trees for the 2013 Arbor Day event, $220.48 for refreshments for the 2013 Run for the Gold, $275 for the Family Fun Fest Entertainment, $597 for Family Fun Fest inflatables, $408 for the Safety Camp and $299 for Teen Night. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $500.00 Cross Nurseries —Arbor Day Dakota Electric $220.48 Sam's Club—Run for the Gold Refreshments Various $275.00 Alpha Bits —Family Fun Fest Entertainment Various $597.00 Jumpity Jump — Family Fun Fest Various $408.00 Jumpity Jump —Safety Camp Dakota Electric $299.00 Jumpity Jump— Friday Night Live/Teen Night 1" State Bank Rsmt $2299.48 TOTAL SUMMARY Please consider the expenditures from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 03-04-14 Amount Received: $1,550.00 from Rsmt Youth Hockey Boosters Receipt #for Donation: # N/A Purpose of Donation: Miscellaneous— Drain Pro— Ice Arena Drinking Fountain Account#for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1,550.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Miscellaneous— Drain Pro — Ice Arena Drinking Fountain AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $1,550.00 Amend Expenditure Acct #101-45100-01-439.00 $1,550.00 (The two-dollar amounts should be the same.) ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $1,550.00 Credit: 101-36230.00 ;$1,550.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 4, 2014. 0 o STEW , d 2 4ROSEMOLIPcTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: March 4, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ,1/1, ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: An RECOMMENDED ACTION: Motion to approve the donation expenditure of$1,550 from Rosemount Youth Hockey Boosters to be used towards the cost of the new drinking fountain in the Rosemount Community Center Ice Arena. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $1,550.00 Drain Pro Plumbing—Miscellaneous Account RAHA SUMMARY Please consider the expenditures from the Donation Account for the above item. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 03-04-14 Amount Received: $200.00—Joe Walsh Receipt#for Donation: # N/A Purpose of Donation: Miscellaneous—Oriental Trading coloring books Account #for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $200.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure #corresponding to individual Department.) Purpose of Expenditure: Miscellaneous —Oriental Trading coloring books AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $200.00 Amend Expenditure Acct#101-45100-01-439.00 $200.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $200.00 Credit: 101-36230.00 $200.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 18, 2014. ` n 2 4 RO SEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: March 18, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. if I. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of$200.00 from the Miscellaneous Donation Account as detailed on the attached donation revenue worksheet. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $200.00 Oriental Trading—coloring books for programs Joe Walsh SUMMARY Please consider the expenditure of funds from the Donation Account for the above item.