HomeMy WebLinkAbout6.h. Expenditure Approval from the Donation Account – Parks & Recreation Dept. 9 ROSE.N4OUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: April 1, 2014
AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION:
Account — Parks & Recreation Dept. Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (a,til_
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY:
,)y
RECOMMENDED ACTION: Motion to approve the donation expenditure of $1,840.11 for
the Spring Egg Hunt as detailed on the attached donation revenue worksheet.
EXPENDITURE DONATION
AMOUNT USE/ITEM PURCHASED FROM
$703.12 Sunny Bunny Easter Eggs - Egg Hunt Supplies Rosemount Lions
$117.54 Sam's Club - Egg Hunt Supplies Rosemount Lions
$449.69 Sam's Club - Egg Hunt Supplies Rosemount Lions
$569.76 Sam's Club - Egg Hunt Supplies Rosemount Lions
$1840.11 TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 11-27-13
Amount Received: $2000 — Lions Club of Rosemount
Receipt #for Donation: # N/A
Purpose of Donation:
Egg Hunt— Sam's Club - Supplies
Account#for Donation: 101-22223
(Must be Liability#assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $1136.99
To be Spent from Acct#: 101-45100-01-439.00
(Must be Expenditure #corresponding to individual Department.)
Purpose of Expenditure: Egg Hunt— Sam's Club - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct#101-36230.00: $1136.99
Amend Expenditure Acct#101-45100-01-439.00 $1136.99
(The two-dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY#
Debit: 101-22223 (Donation Liability#) $1136.99
Credit: 101-36230.00 $1136.99
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on April 1, 2014.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 11-37.13
Amount Received: $2000 — Lions Club of Rosemount
Receipt #for Donation: # N/A
Purpose of Donation:
Egg Hunt— Sunny Bunny Easter Eggs - Supplies
Account #for Donation: 101-22223
(Must be Liability# assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $703.12
To be Spent from Acct#: 101-45100-01-439.00
(Must be Expenditure #corresponding to individual Department.)
Purpose of Expenditure: Egg Hunt—Sunny Bunny Easter Eggs - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct#101-36230.00: $703.12
Amend Expenditure Acct#101-45100-01-439.00 $703.12
(The two-dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY#
Debit: 101-22223 (Donation Liability#) $703.12
Credit: 101-36230.00 $703.12
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on April 1, 2014.
3