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Home My WebLink About2. Election of Chairperson and Vice-Chairperson 4 ROSEI\40U1\IT EXECUTIVE SUMMARY PLANNING COMMISSION Planning Commission Meeting: April 8, 2014 AGENDA ITEM: Election of Chairperson and Vice- AGENDA SECTION: Chairperson Elections PREPARED BY: Eric Zweber, Senior Planner AGENDA NO. 2 ATTACHMENTS: None. APPROVED BY: 0./ RECOMMENDED ACTION: Elect a new Chairperson and Vice-Chairperson. I ' 4 SUMMARY Each year, the Planning Commission is to elect a new Chairperson and Vice-Chairperson. Since it is only done on an annual basis, the process for electing new positions is often unfamiliar especially if new Commissioners have been appointed. Staff felt it would be helpful to provide the procedures to follow when nominating and electing a new Chairperson and Vice-Chairperson. DISCUSSION Following is the procedure to conducting an election of a new position: • The current Chairperson will begin by asking the Commission for nominations for the position of Chairperson. • Nominations do not require a "second." • After nominations are made, there should be a motion made to close the nominations. • A second is necessary to close the nominations. • The Commission needs to vote to close the nominations. Ayes/Nays are needed. If only one nomination is made, the following motion could be used: "Motion to elect by unanimous consent to the position of Chairperson." • A second to the motion is necessary. • Ayes/Nays are needed. If more than one nomination is made: • The current Chairperson will request a show of hands for each nominee and record the votes. • Based upon the show of hands, a motion should be made by the Chairperson: "Motion that is elected to the position of Chairperson." • A second to the motion is necessary. • Ayes/Nays are needed. The process is then repeated for the position of Vice-Chairperson. The newly elected Chairperson will preside over meetings beginning with the April 22, 2014,Planning Commission meeting. RECOMMENDATION Follow the procedures above to elect a new Chairperson and Vice-Chairperson.