HomeMy WebLinkAbout6.g. 2014 Leprechaun Days Service Agreement 4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: May 6, 2014
AGENDA ITEM: 2014 Leprechaun Days Service AGENDA SECTION:
Agreement Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. s
ATTACHMENTS: Proposed Service Agreement APPROVED BY:
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RECOMMENDED ACTION: Motion to approve the 2014 Service Agreement with the
Rosemount Leprechaun Days Committee.
ISSUE
For the past several years, the City Council has approved a service agreement between the City and the
organizers of the Leprechaun Days celebration. Staff has discussed the 2014 Service Agreement with
representatives of the Leprechaun Days Committee and both parties feel the agreement is ready for the
Council to consider approving. This year the celebration will take place from July 18—July 27.
One major change to the service agreement for 2014 is the proposed $7,000 payment that the City would
be making to the Leprechaun Days Committee to assist with the cost of the fireworks. Also something
new this year is that the parade will take place on the first Saturday (July 19) rather than the second
Saturday (July 26) of the weeklong celebration. The parade will keep the same route as in recent years.
BACKGROUND
In 2005, community members organized a new Leprechaun Days Committee to coordinate the
celebration. The attached service agreement is similar to the one the City typically signs with the Haunted
Woods Trail coordinators.
SUMMARY
Staff is recommending the City Council approve the 2014 Service Agreement with the Rosemount
Leprechaun Days Committee.
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND ROSEMOUNT LEPRECHAUN DAYS COMMITTEE
THIS AGREEMENT is made the day of May, 2014 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City") and the
Rosemount Leprechaun Days Committee, a Minnesota association (hereinafter referred to as "RLDC");
WITNESSETH:
WHEREAS, for a number of years RLDC has conducted an annual civic community festival
known as Rosemount Leprechaun Days (hereinafter referred to as "Leprechaun Days"); and
WHEREAS, the city council of the City has determined that it is in the best interest of the City and
its citizens to promote the City and its businesses and to provide recreational opportunities for its residents
by entering into a contract with RLDC to conduct Leprechaun Days in 2014;
NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements
hereinafter set forth, it is agreed as follows:
1. RLDC will organize and conduct, in cooperation with the city staff, the Leprechaun Days for
2014, which shall run for ten days which shall be agreed upon by the RLDC and the city
council, in accordance with practices and standards of such festivals conducted in past years.
Services shall include the recruitment, selection, training, and managing of such employees
and volunteers as are necessary to conduct Leprechaun Days, and shall include but not be
limited to:
a. advertising and promotions including the design, production and distribution of
buttons, flyers and posters, and the development and installation of signs and
banners;
b. securing all necessary governmental permits and seeking approval of street closings
and other required City action;
c. soliciting financial support from individuals, businesses and organizations including
sponsorships of certain events; and
d. conducting the following events or arranging for them to be conducted by other
cooperating organizations, provided that events may be deleted by the RLDC or
added with the approval of the city council:
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1) 360 Communities Community Get 29)Medallion Hunt
Together/Lep Days Picnic 30)Merchant's Bank Community
2) 500 Tournament Appreciation Picnic
3) American Red Cross Blood Drive 31)Mid Summer Faire
4) Amusement Rides 32)Music in the Park
5) Basketball Tournament 33)Penny Scramble
6) Bathtub Races 34)Petting Zoo
7) BBQ Chicken and Corn Feed at the Legion 35)Pickleball Event
8) Bingo at Legion 36)Public Ice Skate
9) Blarney Stone Hunt 37)Puppets in the Park
10)Button Sales and Prize Drawing 38)RAHA Hockey Tourney
11)Classic Car Show 39)RHS Girls Hockey Alumni Game
12)Commode/Toilet Bowl Races 40)Robert Trail Library Events
13)Community Band Performance 41)Rockin' at the Legion
14)Dynamic Worship Service& Pancake 42)Root Beer Floats at Legion—Velvet Tones
Breakfast 43)Rosemount Parks & Rec/RAAC Photo Contest
15)Euchre Tournament 44)Rosemount Plaza Open House
16)Family Fun Night 45)Run for the Gold
17)Fireworks Display 46)Share-A-Can Food Drive
18)Fishing Derby 47)Sidewalk Chalk Contest
19)Friends of Robert Trail Library Events 48)Sneaky Pete's Garden Tractor Pull
20)Grand Day Parade 49)Steak Fry at the Legion
21)Hockey Events 50)Trike, Bike and Scooter Races
22)Hula Hoop Contest 51)Wet N'Wild Day
23)Insanity Street Workout 52)Wiffle Ball Tournament
24)Irishette Dance Performance 53)Zumba-Latin Dance
25)Kiddie Parade
26)Kids Dance at Legion
27)Leprechaun Days Entertainment-amphitheater
28)Lightin' Up Family Block Party at
Lighthouse Church
2. RLDC will undertake the work of this agreement as an independent contractor, and RLDC
officers, employees, volunteers, and agents shall not be deemed agents or employees of the
City for any purposes including, but not limited to, income tax withholding, workers'
compensation and unemployment compensation.
3. As consideration for the services provided by RLDC, the City will pay to RLDC by Julyl,
2014, the sum of$ 7,000 to be used for a fireworks display. As additional consideration, the
City will pay to RLDC monies received as contributions donated to the City in support of
Leprechaun Days. The amount of such additional consideration will be limited to the amount
of contributions received by the City. The City will advise RLDC, on request, of the status of
funds received by the City and funds reasonably expected to be received.
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4. RLDC will maintain liability insurance providing the following coverages: Commercial
general liability with personal injury limits of not less than $1,000,000 per occurrence and a
general aggregate limitation of not less than $2,000,000. The City of Rosemount will be
named as additional insured on all such policies and proof of insurance will be provided to
the City.
5. All services and activities conducted by RLDC shall be on a nondiscriminatory basis and in
full compliance with all state and federal civil and human rights laws, regulations and
rulings.
6. Those possessing current peddlers'/solicitors' licenses cannot be part of Leprechaun Days or
Mid-Summer Faire events unless they have registered with the RLDC and have been
approved by the committee.
CITY OF ROSEMOUNT
By:
William Droste, Mayor
By:
Amy Domeier, City Clerk
LEPRECHAUN DAYS
By:
RLDC Treasurer
By:
RLDC President
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