HomeMy WebLinkAbout6.d. Minutes of the May 27, 2014 Special Work Session Proceedings ROSEMOUNT CITY COUNCIL
SPECIAL WORK SESSION PROCEEDINGS
MAY 27, 2014
CALL TO ORDER
Pursuant to due call and notice thereof of a special work session of the Rosemount City Council was
held on Tuesday, May 27, 2014 at 6:30 p.m. in the Conference Room at City Hall, 2875 145th Street
West,Rosemount.
Mayor Droste called the meeting to order at 6:36 p.m. with Council Member Shoe-Corrigan,
Weisensel and Demuth attending. Council Member DeBettignies entered the meeting shortly after.
Staff present included City Administrator Johnson, Finance Director Jeff May,Park and Recreations
Director Dan Schultz, Community Development Director Kim Lindquist and City Engineer/Public
Works Director Andy Brotzler.
The purpose of the special meeting was to discuss Program Budgeting and Financial Forecasting.
PROGRAM BUDGETING/FINANCIAL FORECASTING
City Administrator Johnson presented a draft summary program budget along with three more
detailed examples of individual program areas. The program budget realigns existing budget line
items into discrete programs and services by reallocating staff and other expenses into specific
program areas. Jeff May reviewed his discussion with an official of Wheat Ridge, CO which has
begun this process.
Staff also presented a possible look for a"dashboard"which could help residents see the status of
key service indicators at a glance on the website. The dashboard would be clickable to allow more
detail to appear for anyone interested.
Finally, staff presented a number of existing spreadsheets used to forecast expenses for 10 or more
years to come,including a new spreadsheet forecasting key General Fund revenues and
expenditures. Performance Indicators for each part of the City were also presented.
Council members offered a number of suggestions on the dashboard and performance indicators
including:
• Showing the community center and ice arena utilization as a percentage of the possible hours
• Showing the actual number of users for the ice arena and trails.
• Showing crime rates in a more understandable manner and identifying a benchmark for
clearance rates
• Creating a pie chart showing how a tax dollar is allocated among the various programs.
• Updating the business visit sheets to include Port Authority or other visits such as by the
Police Chief
• Consider using the results of the pending resident survey to determine what level of
programs or services people desire.
Discussion of the program budgets suggested that ultimately dividing the City services into about
100 program areas might be a good goal. Staff stated that the other cities studied so far consider
program budgeting as an overlay of the current traditional departmental budgeting system,not a
complete substitute. The process is manual now,but could become more automated over time.
ROSEMOUNT CITY COUNCIL
SPECIAL WORK SESSION PROCEEDINGS
MAY 27, 2014
Council members discussed building permit revenues and what factors drive them. The fund
balance policy was also discussed along with the costs and benefits for providing the budget in a
program format with additional performance measurement data.
The program budgeting concepts will be discussed further when the resident survey is available and
the 2015 budget preparation is further along.
ADJOURNMENT
There being no further information to come before the City Council and upon a motion by Droste,
second by DeBettignies, the meeting was unanimously adjourned at 9:28 p.m.
Respectfully Submitted,
Dwight Johnson, City Administrator