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HomeMy WebLinkAbout6.k. Police Squad Evidence System ROSF,MGLINT EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting Date: June 17, 2014 AGENDA ITEM: Police Squad Evidence System AGENDA SECTION: Consent PREPARED BY: Jayson Solberg, IT Coordinator Bryan Burkhalter, Interim Police Chief AGENDA NO. k ATTACHMENTS: Bids from Baycom and Visual Pro 360 APPROVED BY: nil RECOMMENDED ACTION: Motion to approve the purchase of Squad Video Evidence System ISSUE Replace the squad video evidence system. BACKGROUND The police squad car cameras and video data storage server purchased in 2007 are no longer under support by the vendor and the system is failing. The server that stores the squad video data has reached its end-of- life and has been repaired twice in the last year. The disc burning device failed last month,with a replacement cost of$5,000 just to keep the current system running. Without this device the current server will quickly run out of disk space on the server and critical video evidence will be lost. The video storage back-up system creates certified backup discs for this issue and when a video is needed a Police Department employee loads the disk into their computer and imports the video back in. The disc backup system is confusing and data retrieval is difficult or impossible at times. The only method to share individual case video data with prosecuting attorneys is to burn discs,which are then mailed through U.S. mail. There have been several improvements to police squad cameras and video technology systems since the purchase of the current system. Each squad car currently has two cameras,with one facing forward and one covering the backseat of the squad. The Police Department is looking to replace the existing system with the VELM (Video Evidence Lifecycle Management) solution offered by Baycom. The new system has five cameras per squad, adding a left and right side camera and a rear camera. This all-inclusive solution also integrates with laptops to provide the officer with full evidentiary control on-scene (e.g., tag video with case file data such as "DUI", etc.). All videos will automatically upload to a new IT housed secured server system through a Wi-Fi hotspot in the Police Department parking garage. Video data files can be accessed through VPN connection by prosecuting attorneys, thereby eliminating the need to bum and mail hundreds of discs annually. The new system enhances safety for the officers and lessens liability for the City. The Rosemount IT staff obtained quotes from two vendors for the Panasonic Arbitrator in-squad system. The system has a good reputation in the law enforcement community in Minnesota. The bids are as follows: Baycom $97,752.11 Visual Pro 360 $99,597.00 SUMMARY Staff is recommending Baycom as the primary vendor for this for the following reasons: Baycom has had exceptional reviews from various Cities with comparable size to Rosemount. They have done more installations on the smaller fleets than anyone else that handles the VELM product. The City of Rosemount IT hardware is mostly Dell and Hewlett-Packard products. The IT Coordinator is much more comfortable with adding a Dell server into the City of Rosemount environment over the Oracle product that the other vendor is proposing. This expenditure was budgeted in the 2014 Equipment CIP budget. 2 c � TIM COONEY CITY OF ROSEMOUNT 2040 RADISSON ST. JAYSON SOLBERG GREEN BAY,WI 54302 2875 145TH ST.WEST PHONE:920-544-4282 ROSEMOUNT,MN 55068 FAX:920-468-8615 651-322-2005 EMAIL: tcooneyabaycominc.com 6/3/2014 jayson.solbera@ci.rosemount.mn.us QUOTE NO.TC20140521Frev3 PRICING AND FINANCIAL OPTIONS SPECIFIC TO THIS OFFERING: EQUIPMENT DETAILS AND PRICING QTY MODEL AND DESCRIPTION UNIT PRICE TOTAL PRICE 8 ARB-KIT-HD-256M24 Panasonic Toughbook Arbitrator $4,995.00 $39,960.00 Panasonic Arbitrator Camera 1080p HD Camera Mount 25'Camera Cable Video Processing Unit(VPU) Cables 256GB SSD In-Car Microphone Digital Wireless Transmitter/Microphone Receiver GPS Module Front End Software 8 WV-VC31C HD Back Seat-Rear Facing Camera w/Aud $439.00 $3,512.00 8 TGS-3DP Crash Sensor $252.00 $2,016.00 24 WV-VC32C HD Side Camera $398.00 $9,552.00 OPTIONS: Siren Interface Cable:$35.00 each Add Integrated Wireless Upload Module:$300 each Add Wireless Upload Antenna:$149.00 each Spare Wireless Mic with Battery Only:$185.00 each Spare Wireless Mic with AC Desktop Charger$415.00 each 2nd Bay 256GB SSD Drive:$485.00 each SSD Card Reader:$349.00 each 1 360 Back End Software Included Included 8 Removal of Old Cameras and Vehicle Installation $1,830.00 $13,040.00 SOFTWARE MAINTENANCE AGREEMENT OPTION: This maintenance package includes unlimited helpdesk support and unlimited software updates and upgrades.Pricing does not include on-site visit,travel time or labor to install upgrades or updates.The charge for your organization's annual maintenance is based on the total number of VPUs in use.The annual charge will be adjusted based on additional units purchased during the previous agreement term. 8 (1)Year Maintenance Package $295.00 $2,360.00 1 Software Deployment,Project Management&Training $8,120.00 $8,120.00 Includes:3 Days of Onsite Service 1 Server and Storage $15,050.00 $15,050.00 Dell PowerEdge R720XD 2:Intel Xeon E5-2609 2.40GHz 8:4GB RDIMM,1333 MT/s,Low Volt,Dual Rank RAID 1+RAID 5 for H710P/H710/H310 PERC H710P Integrated RAID Controller,1GB NV Cache 10:4TB 7.2K RPM Near-line SAS 6Gbps 3.5in Hot-plug Hard Drive 2:300GB 15K RPM SAS 6Gbps 3.5in Hot-Plug Hard Drive Dual,Hot-plug,Redundant Power Supply(1+1),750W Chassis with up to 12,3.5"Hard Drives ReadyRails Sliding Rails With Cable Management Arm Bezel Dell Hardware Limited Warranty Plus On Site Service Initial Yea ProSupport:Next Business Day Onsite Service After Problem Diagnosis,2 Year Extended ProSupport:7x24 HW/SW Tech Support and Assistance,3 Year Dell Hardware Limited Warranty Plus On Site Service Extended Year ProSupport:Next Business Day Onsite Service After Problem Diagnosis,Initial Year 1 Motorola AP-6522 Access Point&Installation $2,380.00 $2,380.00 1 18 Hour Block IT Tech Support $2,749.50 $2,749.50 Note:Provides for block time that can be utilized over a 12 month period for any support issues related to Arbitrator hardware or software applications.Does not include on-site time. EQUIPMENT COST: $98,739.50 SHIPPING: Included PRE-PAYMENT DISCOUNT: ($987.40) Payment With Order:Net 10 Day TOTAL COST: $97,752.11 Quotation Good For 90 Days Approved Ely: Your Signature Is An Agreement To Purchase And An Acceptance Of The Above Terms All of the information listed on this proposal is confidential and proprietary information. B You Have Any Questions Please Contact Tim Cooney at(920)544-4282 MOTOROLA \ ' ° ITOUGHBOOICI 41 VisualPro 360,Inc Company: Rosemount PD TOLIGHBOCkfr 12223 Wood Lake Drive Contact: Jayson Solberg Burnsville,MN 55337 Phone Number: 651-322-2005 . :., , E, P.O.Fax(952)882-9889 ' Visual Pro Email Address: jayson.solberq(rD,ci.rosemount.mn.i m tao mama 0410,0 system Phone(952)288-2534 Purchase Date: 6/30/2014 Len Wilson Quote Number: Evidence Capture/Server (-k) learn more Iwilson(civisualpro360.com http://www.visualpro360.com Visual Pro 360 Quote Date 6/11/2014 Evidence Capture/Server Arbitrator 360 HD Evidence Capture System with Oracle Server&Storage $ 96,597.00 Bill of Materials Panasonic 360 HD Evidence Ca a ture S stem ARBTR-KIT-HD-256M24 Arbitrator kit MK3.0 Included 8 Included CCR24TXPNA Wireless Mic Transmitter 2.4GHz Included 8 Included ARB-WV-VC31-C Arbitrator rear seat IR camera Included 8 Included TGS-3DP Gforce Crash Sensor Included 8 Included ARB-WV-VC32-C Arbitrator side and rear cameras Included 8 Included CF-SVCARB2AMAIY Arbitrator Year 1 maintance Warranty Included 8 Included Mobile Integration Remove old camera system and install new Arbitrator including 5 total cameras Included 8 Included VP3-INSTALL-MAP Medium Assist Package See attached for description Included 1 Included VP360AP1 Access Point Armor,5Ghz,802.11n 2x2 MIMO Access Point,120 degree,2x2 MIMO Antenna,AP mounting kit Included 1 Included VP3601YSUPPORT One year phone support see attached for description Included 1 Included $ 71,297.00 Oracle Server with Stora'e 7106547 Sun Server X4-2L:model family 1 Included 7106601 Sun Server X4-2L:2 RU base chassis with motherboard,2 PSUs,slide rail kit,and cable management arm 1 Included 7102743 Twelve 3.5-inch drive slots disk cage and two 2.5-inch drive rear slots disk cage 1 Included 7106544 1 Intel(R)Xeon(R)E5-2630 v2 6-core 2.6 GHz processor (for factory Installation) 1 Included 7104901 Single processor I/O cover)kit(for factory installation) 1 Included 7102745 Heatsink(for factory installation) 1 Included 7100733 One 16 GB DDR3-1600 DIMM(for factory installation) 1 Included 5879A-N Memory filler panel(for factory installation) 1 Included 7102748 PCIe filler panel(for factory installation) 4 Included 7106600 Oracle System Assistant 4 GB USB stick(for factory installation) 1 Included RA-SS2CF-600G10K2 One 600 GB 10000 rpm 2.5-inch SAS-2 HDD with bracket(for factory installation) 2 Included 7106637 One 4 TB 7200 rpm 3.5-inch SAS-2 HDD with coral bracket(for factory installation) 12 Included SG-SAS6-R-INT-Z Sun Storage 6 Gb SAS PCIe RAID HBA,Internal:8 port and 512 MB cache(for factory installation) 1 Included SG-SAS6-EXT-Z 6Gb SAS PCIe HBA,External ATO 1 Included SRJUMP-1MC13 Power cord:Sun Rack 2 jumper,1 meter,C14RA plug,C13 connector,13 A(for factory installation) 2 Included B61304 Oracle Standard System Installation Service,Site Audit:Servers-Group II 1 Included ' B59411 Hardware Freight Fee 1 Included Q-PREM-SPRT-SYS Premier System(and OS)Support 5 Included $ 28,300.00 GRAND TOTAL $ 99,597.00 orrrput rs far the ©utside t/t/©rlcf