HomeMy WebLinkAbout6.h. Donation Account Received and Expenditure - Police Equipment Fund ROSEN'IOUNT
EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: July 1, 2014
AGENDA ITEM: Donation Account Received and AGENDA SECTION:
Expenditure — Police Equipment Fund Consent
PREPARED BY: Bryan Burkhalter, Interim Chief of Poli a AGENDA NO. h, h4
ATTACHMENTS: Donation Worksheet APPROVED BY:
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RECOMMENDED ACTION: Motion to accept a donation in the amount of$500 to the
Rosemount Police Equipment Fund and to approve the expenditure of $500 to be used for
the Leprechaun Days teen dance expenses.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
ISSUE
The Council is being asked to accept a donation in the amount of$500 from the Rosemount American
Legion Post#65. Donated funds are from the Legion's gambling funds.
These funds are being designated for the purpose of purchasing prizes and for other expenses related to a
teen dance held during Leprechaun Days. This dance is staffed by Legion members and Police Reserve
Officers.
RECOMMENDATION
Staff recommends the acceptance and expenditure of$500 from the Police Equipment Fund for the
purpose of purchasing prizes and for other expenses related to a teen dance held during Leprechaun Days.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: July 1, 2014
Amount Received: $500.00
Purpose of Donation: Prizes and food for youth event
Account #for Donation: 101-22222
(Must be Liability #Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $500.00
To be Spent from Account#: 101-42110-01-208.02
(Must be Expenditure# Corresponding to Individual Department)
Purpose of Expenditure: Prizes and food for youth event
AMENDMENT OF BUDGETS
Amend Donation Revenue Account#101-36230.00: $500.00
Amend Expenditure Account#101-42110-01-208.02 :$500.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY#
Debit: 101-22222 (Donation Liability #) $500.00
Credit:101-36230.00 $500.00
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: July 1, 2014.