HomeMy WebLinkAbout7.a. Prestwick Park - Playground Request for Proposal (RFP)4ROSEMOUNTEXECUTIVE SUMMARY
PARKS AND RECREATION COMMISSION
Parks and Recreation Commission Regular Meeting: August 25, 2014
AGENDA ITEM: Prestwick Park - Playground Request for
Proposal (RFP)
AGENDA SECTION:
New Business
PREPARED BY: Dan Schultz, Parks and Recreation
Director
AGENDA NO.
7 a.
ATTACHMENTS: RFP, Tally Sheet and Concept Plan
APPROVED BY:
RECOMMENDED ACTION: None, discussion only.
ISSUE
On June 11, 2014 staff held a neighborhood meeting to gather input from the people living near Prestwick
Park about the installation of a playground at the neighborhood park. The meeting was very well attended
and staff received a lot of valuable information. Based on this information, staff created the attached
Request for Proposal (RFP) for the playground equipment. Also included in the packet is a tally sheet of
comments staff received at the neighborhood meeting.
Staff is hopeful that we can get this playground installed this fall and would like two volunteers from the
Commission to help with the review of the proposals once they are received.
REQUEST FOR PROPOSAL
Request for Proposals:
The City of Rosemount is requesting proposals from interested and qualified manufacturers and their product
representatives for supplying and installing play equipment at Prestwick Park at 14238 Ailesbury Avenue (see
enclosed map).
Owner:
City of Rosemount.
Contact:
Questions regarding the RFP should be directed to Tom Schuster, Parks Supervisor, 13885 South Robert Trail,
Rosemount, MN 55068, (651) 322-6005.
Submission:
One copy of the proposal shall be submitted to the Parks Supervisor, as identified above, no later than 4:30 P.M.,
Friday, September XX, 2014. Late submittals will not be accepted. Each proposal should include an 8'/2" x 11"
full color drawing of the playground and an 8'/z" x 11" bird's eye view of the layout. Any posters or foam core
boards showing the layout must not exceed 24" x 36" in size. On any graphics you submit, please show only how
the playground will fit into the space provided (90' x 90') and do not include any hypothetical landscaping or other
park features outside of the playground.
Acceptance:
The City of Rosemount reserves the right to cancel the Request for Proposal at any time or for any reason which
serves the best interest of the City. The City of Rosemount also reserves the right to reject proposals and bids based
on the evaluation of submitted materials and to accept proposals other than those exhibiting the lowest price.
Preparation:
The City of Rosemount will not be responsible for any costs incurred by those submitting a proposal and bid.
Owner's Right to Revisions:
The owner reserves the right to revise the scope of the project based on budget limitations and other considerations.
The vendor will be expected to assist the owner in redesigning the project as warranted, based on these
considerations. The owner also reserves the right to select all or part of a proposal as well as to select desirable
aspects from any number of proposals.
Evaluation Criteria:
Each proposal will be evaluated against the following criteria: (100 pts total)
1) Play value — number and quality of play features (25 pts)
2) Overall design — layout and use of available space (25 pts)
3) Quality of materials (including warranty and service) (20 pts)
4) Delivery and installation time frame. Please indicate the maximum time needed to complete the project
from the time of signing the contract (20 pts)
5) Quality of Proposal, References (10 pts)
Contract Requirements:
Each proposal must meet the City of Rosemount's standard contract requirements, which include insurance and
other provisions. A copy of those provisions is attached. The owner reserves the right to reject proposals that do
not meet these requirements.
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PRESTWICK PARK
Site Description: Prestwick Park, at 14238 Ailesbury Avenue, is a 3.5 acre park in a new and still developing
residential neighborhood. The site is relatively flat and does not present any extraordinary problems related to the
installation of new equipment. The owner will install a perimeter for the playground area. This border will most
likely be a poured curb or made of flat topped limestone boulders with the overall dimensions of the play area being
90' x 90' in size. Access to the playground will be provided from the existing trail running along the south east
side of the playground and from a future trail running from the picnic shelter that will be constructed south west of
the playground. All interested respondents are encouraged to become familiar with the project site before
submitting a proposal. A map showing the location of Prestwick Park and a Concept Plan for the park are attached.
Project Timeline: The City will require the project to be completed in the fall of 2014, on or before November 1,
2014.
Project Budget: The price of providing and installing the new playground equipment and safety surfacing should
not exceed $80,000.00
A summary of the project is listed below:
The following project costs should not exceed $80,000.00. This amount should include:
1) Insurance, cost of ADA compliance plan design, overhead, and similar costs.
2) Purchase and installation of new play equipment components.
3) Purchase and installation of 6" of half- inch river rock base material needed for surfacing.
4) Purchase and installation of landscape fabric between river rock base material and wood fiber surfacing.
5) Purchase and installation of wood fiber surfacing needed to comply with current ADA standards.
6) Shipping and tax on any of the above components.
7) Cleanup of the site and the removal and disposal of packaging materials.
Work Provided by Owner (not to be included in the $80,000.00):
1) Construction of concrete playground border and external access trails.
2) Accessible ramp into the playground area.
Design Criteria: The proposal should meet current Consumer Product Safety Commission guidelines, ASTM
requirements and ADA standards. Please indicate how your proposal will meet the current ADA standards.
Prestwick Park is currently under development but when completed will include a ball field/soccer field, a
basketball court, a picnic shelter and open play space in addition to the playground. The design for the new
playground should offer play features appealing to children of various ages and abilities. The most important
evaluation criteria for rating the proposals will be overall play value. Therefore, the proposal selected will be the
one that we feel best uses the individual components to engage children physically and emotionally and not merely
to create or enhance a particular theme. The temperature of the playground components is important, so the
playground should be designed so as to minimize heating of the slides and decks in the sun. The new play
equipment improvements should include, but not be limited to, the following:
• One play equipment structure appropriate for children ages 5 — 12. Include a climbing wall/rock type piece of
equipment in this structure. The preferred color scheme would be earth tones including burgundy, tan, green
and or blue, rather than bright or primary colors.
• One play equipment structure appropriate for children ages 2 — 5. Once again, the preferred color scheme
would be earth tones.
• The play structures should include a variety of slides but avoid the use of tube slides.
• One web climbing feature.
• A separate swing structure (maximum 8' high) should be included containing two (2) tot swings and six (6) belt
swings with the option of replacing one swing at a later date with one (1) swing accessible by wheelchair.
• One saucer -type or multiple occupant swing rather than a tire swing.
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• One free standing spinning event for children ages 5 —12.
• Two (2) independent play features for younger children, such as spring riders.
• Two (2) six foot in -ground benches with backs. Please locate within the proposed border.
• Industry required level of certified engineered wood fiber to be placed under play equipment.
• Rubber swing/slide mats should be included in bid and installed under the swings and exit of the slides.
• Signage indicating the age appropriateness of playground equipment.
Delivery and Installation: It will be the responsibility of the Contractor to be on-site to unload playground
components and equipment, and to store these components until such time as they are installed. The Owner bears
no responsibility for handling or storing the playground equipment until the installation is completed and the
project is accepted. Nor does the Owner bear any responsibility for the cleanup of the site or the removal and
disposal of any packaging materials.
Payment: After installation is completed and we are invoiced for the materials and the work, payment will be made
as soon as possible. However, with only 2 check runs each month sometimes it's not possible to make a payment in
30 days. Therefore it is helpful if the contractor could block or waive all late fees on our account for 60 days from
the invoice date.
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Comments from Prestwick Park Open House
Would like to have separate 2-5 and 5-12 yr. old structures —111111111 9
Would like lots of swings— 1111111111 10
Like saucer swing — IIII 4
Like rock wall feature —111 3
Like Gravity Cube Feature offered by Miracle Recreation — I
Does not like tube slides —1111 4
Tube slides OK but no other enclosed Playground spaces — I
Likes tube slide because it stays cool inside - I
Like a variety of other slides (spiral, side by side) —111111111111 12
Would like 2-4 stand-alone spring riders — III 3
Likes tire swing/saucer spinner— II 2
Like merry go round — I
Would like contemporary style/colors — II 2
Likes rock benches and climbers, Nature play boulders— 111 3
Would like more play features and less of a theme —1111 4
Would like an Extensive climbing structure/feature — IIII 4
Suggest tree house theme — I
Likes Crazy maze — I
Benches for parents— 111 3
Include shade structure - I
Likes Swiggleknot or plank bridge —11 2
Visibility is important — I
Multiple access points is important — I
Climbing features but not necessarily a whole wall — I
Therapeutic seat — I
Super Nova — III 3
Multiple platform levels — I
Shaded platforms — I
Tic — tac —toe game, steering wheel, flippy/turny things — II 2
Cozy Cocoon — I
Shaded sitting area — II 2
Would like a Picnic shelter - I
Would like a baseball diamond included in the park - I
Multiple access points and multiple ways to get to the top of the play equipment —II 2
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