HomeMy WebLinkAbout6.a. Minutes of August 27, 2014 Youth Commission MeetingROSEMOUNT YOUTH COMMISSION
REGULAR MEETING PROCEEDINGS
August 27, 2014
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Rosemount Youth Commission was
held on Wednesday, August 27, 2014 at 3:47 p.m. in the Council Chambers at City Hall, 2875 1451h
Street West, Rosemount.
Chairperson Dennis called the meeting to order with Youth Commissioners Corrigan, Demuth,
Hinderaker, Radosevich, Revanur, Saal, Schalliol, Wick, Wuellner, and Yambing present. City Council
members Corrigan and Demuth, Staff Liaison Foster, Jeanne Schwartz and John Loch of RAAC and
Recording Secretary Harrington were also present. Youth Commissioners Meaden, Mohamed and
Munson were absent. City Council member Weisensel arrived at 3:55 p.m. Commissioner Corrigan and
Council member Shoe - Corrigan left at 4:30 p.m. Council member Shoe- Corrigan returned at 4:40 p.m.
Commissioner Dennis left at 4:53 p.m.
ADDITIONS OR CORRECTIONS TO AGENDA
Motion by Dennis. Second by Wick.
Motion to Adopt the Agenda.
Ayes: 11
Nays: 0. Absent: 3. Motion carried.
AUDIENCE INPUT
Alba Nowlin of 15606 Danville Avenue, Rosemount, MN 55068 greeted the Youth Commission. Ms.
Nowlin asked the Commissioners if they could in one word describe why they wanted to be on the
Youth Commission.
Chairperson Dennis replied that it would be difficult to put into one word, but that he enjoys helping
with City events and considers it a way to give back to the community. Commissioner Shalliol agreed
with Dennis saying that growing up in Rosemount has been a good experience and she wants to see it
stay that way for others growing up in the City. Commissioner Corrigan added that she is the daughter
of a City Council member and admires the work her mom has done in the community and wanted to do
the same. Commissioner Radosevich said that if she was to use one word, she would choose the word
influential. She wants to impact Rosemount in a good way.
Ms. Nowlin added that she is currently running for City Council because she wants to make a difference
for her children and noticed a need to leave Rosemount for entertainment. Ms. Nowlin works in the
elementary and middle schools. Ms. Nowlin thanked the Commissioners for their time and input.
CONSENT AGENDA
Motion by Dennis. Second by Radosevich.
Motion to approve the Consent Agenda.
a. Minutes of June 25, 2014 Youth Commission Meeting
Ayes: 11
Nays: 0. Absent: 3. Motion carried.
OLD BUSINESS
None
NEW BUSINESS
8.a. RAAC Events Update
Jeanne Schwartz and John Loch of Rosemount Area Arts Council (RAAC) were in attendance and
provided an update on upcoming events. Three items were presented to the Youth Commission as
requests for participation.
Tree Lighting Event on December 5th, 2014 will begin at 6:30 at Community Center. Ms. Schwartz
explained that previously the event has been held at the Steeple Center, but since the Steeple Center will
likely be under construction, the event has been moved. This year's event will include a concert by the
Rosemount Community Band as well as a holiday film. It was also explained that RAAC solicits funds
from area businesses in the name of RAAC and the Youth Commission. This is to be able to offer this
as a free event to the community, but requests the Youth Commission participation to work the event in
order to keep costs down. Commissioners Dennis and Corrigan explained to the new Commissioners
the type of volunteer opportunities that are available, and the fun they had participating in the event. It
was mentioned that the Rosemount High School band and choirs also participate. A vote was taken on
the Commissioner's desire to participate; the result was a unanimous yes. Mr. Loch of RAAC explained
that the promotional pieces for the event will be presented at a future meeting along with a list of
opportunities for participation. Commissioner Schalliol volunteered to chair a sub - commission for this
event.
Star Wars Literacy Program — Mr. Loch explained the popularity of the event, and that last year it drew
1,450 people. The events included the 501" Battalion in formal Star Wars outfits (approved by Disney),
games, crafts, saber battles, contests, Trivial Pursuit and approximately 70% of the participants came in
costumes. The overall impression was that everyone had a great time, but that a bigger venue was
needed to accommodate participation. The event will take place on Saturday, January 17th, 2015 from
1:00 — 4:00 p.m. and the Community Center will be used, including hallways, classrooms, the
auditorium, and gym. RAAC requested the Youth Commission participate in a variety of jobs including:
handing out programs, running classes, helping with crafts, etc. A vote was taken on by Chairperson
Dennis for the Commission to approve participation with RAAC in the Star Wars Literacy Program
Event; the result was asked the commission to vote on participation with this event; the result was a
unanimous yes.
Ms. Schwartz asked the Commission to consider asking youth groups within the Rosemount High
School to sponsor a One Tile One Rosemount event on November 8th, 2014 during the 100th
Anniversary celebration of the High School Building. Ms. Schwartz approached the Rosemount High
School Principal, but was informed that unless the event is youth sponsored, allowing it into the
celebration would be against school policy. Ms. Schwartz is simply asking the Commissioners to see if
there would be a youth group within Rosemount High School that would consider sponsoring an event.
She also explained that this could become a fundraiser for your group. Commissioner Radosevich
suggested that the Student Council sponsor the event since several members of the Youth Commission
are also on the Student Council. Other groups under consideration were National Honor Society,
Concert Choir, Speech & Debate, NCHS, Marching Band, Clean Shorts, Percussion Ensemble, FHS,
Mock Trial, G.O.A.T., Chinese National Honor Society, National French Honor Society, High School
Against Cancer, Acts of Random Kindness, and Rosemount Boys Basketball.
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Carly Schmitt, the artist commissioned to create the final One Tile One Rosemount art piece, addressed
the Youth Commission to explain that the project represents not only a piece of art, but the joining
together of a community. The symbolism of the project is that alone, each member of the community is
Eke one small tile, but when joined with the thousands of others in the community, we become
something much greater. RAAC needs help reaching the high school group, and also getting the word
out to the community since 9,200 tiles will be needed to complete the project.
8.b. Goals & Leadership Development
Council member Weisensel reviewed the Youth Commission 2014 -2015 Goals. Weisensel also handed
out a copy of "Exploring Innovation in City Government" to each Youth Commissioner, reviewed the
Value Proposition portion and asked the Commissioners to review the form in the next month as
preparation for the September meeting.
Council member Shoe - Corrigan added that as commissioners you become involved in the processes and
policy making along with volunteerism. Shoe - Corrigan also reminded the Commission not to become
discouraged by the slow movement of government since it allows for transparency and the ability to
flush out ideas.
The Commission will be moved into small groups to work towards one of the Youth Commissions
goals, which will be identified as short term, long term, and intermediate term. Weisensel reminded
Commissioners that although the process may take time, to not let it become stagnant, but rather to stay
engaged and keep moving toward the goal.
Weisensel is a Project Manager for Target, and as such must identify three things 1) Scope — a goal, 2)
Schedule — a time frame for completion, and 3) Budget - resources either individuals or partnerships.
Risk management should also be looked at to assist in removing obstacles to accomplishing your goals.
Commissioners were asked to pick their top three goals from the 2014 -2015 Youth Commission Goals.
• Increase Youth job opportunities
• Increase Sport/ Recreational opportunities and facilities
• Increase Youth Commission community presence
• Increase Youth gathering locations and activities
• Increase Youth Participation in Political Structures
The results were tabulated and modifications were made to the list as follows: Increase
Sport /Recreational opportunities and facilities will remain a long term goal that will be dealt with at a
later date with a policy statement. Increase Youth Participation in Political Structures is integral to
having a community presence and thus was moved into that goal. The result was the establishment of
three small groups focusing on the following goals:
Increase Youth job opportunities
Group will consist o£ Joan Yambing, Jamie Radosevich, Kaleb Wick, Josh Dennis, and Andrew
Saal
Increase Youth Commission community presence
Group will consist o£ Anna Hinderaker, Megan Schalliol, and Anjali Revanur
Increase Youth gathering locations and activities
Group will consist o£ DeAnna Wuellner and Shale Demuth
Weisensel advised Chairperson Dennis to contact the absent Youth Commissioners and ask them to
choose a goal from the remaining two options (either Increase Youth Commission community presence
or Increase Youth gathering locations and activities).
Weisensel and Shoe - Corrigan explained the responsibilities of each small group and that each will need a
Reporter who will serve as leader and report back to the Commission, a Facilitator who runs the
meetings, and a Recorder who writes everything down. Specific training to facilitate group function will
be brought to future meetings.
At 4:47 the Youth Commission split into small groups and discussed their group goal.
At 4:58 the Youth Commission came back together and Council member Shoe - Corrigan explained the
responsibility of the Recorder also includes emailing the group information as well as gathering topics,
suggestions and to relay the information gathered. Council member Weisensel suggested that groups
could consider meeting a little before or after scheduled Youth Commission meetings.
Vice Chair Schalliol took over running the meeting when Chair Dennis had to leave.
Motion by Schalliol. Second by Wick.
Motion to facilitate meeting work outside of regular and special meetings is to revise Section
IX. b. regarding a quorum is modified from " a third" to "half'.
Council member Weisensel explained that quorum represents a required amount of members of a
legislative group needed to conduct a meeting. This is to prevent a small group from making decisions
for the group as a whole. Commissioner Schalliol asked for further discussion; being none.
Ayes: 9
Nays: 0. Absent: 4. Motion carried.
8.c. Roundtable Discussion
Commissioner Yambing reported to the group that this summer she participated in a mission trip to
South Carolina. The area was fun to see and to experience the different lifestyles in the area. Yambing
also wanted to let the group know there will be a car wash on September 61h to support the choir's trip
to France.
Commissioner Saal is excited about 3rd Lair BMX and Skateboarding at the fair. Saal is also excited for
school to start with the exception of getting up early.
Commissioner Radosevich is an Officer of G.O.A.T. (Group of Active Teens) with is a volunteer
organization and first meeting will be held on September 101h at 7:15 a.m. Radosevich invited
Commissioners to come for a donut.
Commissioner Revanur reported she is the President of the ARK (Acts of Random Kindness) Club,
whose mission is to spread cheer throughout the school. The first meeting will be held on September
3 rd at 2:25 p.m. and all are invited to attend. Revanur reports she also went to the State Fair.
Commissioner Hinderaker reported that she started her PSEO (Post - Secondary Educational
Opportunities) classes at Inver Hills Community College and believes more students are now taking
advantage of the opportunity and that it has been a good experience so far.
Commissioner Schalliol informed the Commission that the first home football game will be played
tomorrow night against Eastview High School and that the event will be a white -out.
Commissioner Munson reported that she is a manager for the football team and that she just back from
Florida.
Commissioner Demuth shared that she is taking Jul Jitsu and that ATA offers free classes.
Commissioner Wick has been dog sitting this summer and noticed there are not many kennel services in
Rosemount.
Foster advised Commissioners that the magnetic name badges are to wear to events so as to be
identified as Youth Commission members. Foster also let Commissioners know that links will be sent
to Commissioners regarding an article and pictures recently published of the Youth Commission. There
will also be a luncheon invitation sent to Commissioners for a Resilient Communities kickoff on
September 191h. Please reply if you are able to attend.
Council member Weisensel explained that the Resilient Communities is a partnership between the City
and the University of Minnesota in which graduate students work within a community on identified
issues facilitate program development. This year the City of Rosemount was chosen to be the subject of
their studies.
REPORTS
9.a. Commission Member Reports
None.
9.b. Next Meeting Date
The next meeting of the Youth Commission is scheduled for September 24, 2014 at 3:45 p.m. at City
Hall.
ADJOURNMENT
There being no further business to discuss, it was moved by Schalliol and seconded by Hinderaker that
the meeting be adjourned. The motion carried unanimously and the meeting was adjourned at 5:12 p.m.
Respectfully Submitted,
Jean Harrington
Recording Secretary
ROSEMOUNT YOUTH ADVISORY COMMISSION
BY -LAWS
The purpose of the Rosemount Youth Advisory Commission is to serve as an advisory body to the
Rosemount City Council. These By -laws are adopted to assist the Youth Commission to function
and make meaningful recommendations to the Mayor and City Council.
Section I. Membership
a. Representation: The Youth Commission shall seek in its membership a diverse
representation reflecting the community. The Commission shall consist of the
number of members appointed by the City Council. Members must be residents of
Rosemount. Members will be selected with emphasis on diversity.
b. Membership qualifications: Commission members will be 14 to 18 years old at the
time of selection.
C. Tenn duration and limits: Members shall serve a one -year term. Terrns shall run
between the May Annual meetings of each year. Members in good standing may be
reappointed for an unlimited number of terms provided they still meet the
membership qualifications.
d. Annual Meeting: The Annual Meeting will be the designated regular meeting in May.
Special meeting revising date, time and location is permitted.
e. The City Council shall designate a Council Member to serve as Council Liaison to
the Commission.
f. The Assistant City Administrator or a staff representative selected by the City
Administrator shall provide additional support for the Commission as Staff Liaison.
A City staff member will serve as the Recording Secretary at each regular meeting.
Section II. Attendance
a. Regular attendance at Commission meetings is expected from all regular
Commission members.
b. Three absences are allowed per year for each regular Commission member. After
the third absence, the member will meet with the Commission to determine if the
member remains in good standing or will be recommended to the City Council for
removal from the Commission. Exceptions may be made by the Commission if
special circumstances exist. c. All Commissioners are expected to attend one event
per year in conjunction with the City Council. These events may include Arbor Day,
Night to Unite, or the Leprechaun Days Parade or Golf Event.
Section III. Duties and Functions.
a. Report annually, or as otherwise specified by City Council, and confer with and
advise the Council on matters concerning youth within the City, including:
building commitment for youth issues in the City;
2. promoting public interest in and an understanding of youth issues and
activities;
Youth Commission By -laws, Approved 08/27/2014
3. fostering youth involvement in municipal decision - making by creating a
forum or a focus group for youth to raise issues and provide input to City of
Rosemount Council Members, departments, and policy formulation;
4. fostering cooperation and interaction amongst social, health and recreational
programs offered by the City;
5. developing realistic goals and outcomes for improving conditions and
prospects for youth in the City, including developing a methodology for
monitoring progress on achieving these improvements;
b. Take under advisement, study, hold hearings and make written recommendations to
the Council on all matters of youth interest or activities referred to the Commission
or initiated by the Commission.
Section IV. Application Process
a. Members of the Commission shall be chosen or appointed through an application
and potential interview process. The City Council is responsible for both re-
appointment and appointment of new members for the new terrn year.
b. Applications will be available in early March.
Section V. Officers
a. The officers of the Commission shall be Chair, First Vice Chair, and Second Vice
Chair.
Section VI. Officer Duties
a. Chair
The Chair shall be charged with the administration of the affairs of the
Commission with assistance from the Council and Staff Liaisons.
2. The Chair shall preside over all meetings of the Commission.
3. The Chair shall appoint committees when necessary to address issues before
the Commission.
b. First and Second Vice Chairs
A Vice Chair shall assume the duties of the Chair during the Chair's absence.
2. A Vice Chair shall assist the Chair to perform duties when needed, including
presiding over sub - committee meetings.
Youth Commission By -laws, Approved 08/27/2014
3. A Vice Chair shall be familiar with the By -Laws and inform Commission
members of what needs to be adhered to.
Additional Officer Responsibilities
An annual report of the activities of the Commission shall be prepared by
the Chair near the end of a term.
2. The reports shall be presented to both the Commission and to the City
Council.
Section VII. Election of Officers
a. The Chair, First Vice Chair, and Second Vice Chairs, shall be elected by the
membership annually at either the first or second meeting of the new term and shall
serve until their successors have been duly selected and sworn in.
b. The officers of the Commission shall be elected by a majority vote provided that
two- thirds of the members are in attendance.
Section VIII. Meetings
a. The Commission shall set a date to meet at least once a month during the school
year, and shall otherwise establish time and frequency of regular meetings as deemed
appropriate by the membership.
b. The meetings shall include: review of proposed agenda, minutes from the previous
meeting, and reports; and discussion of other issues before the Commission.
C. The Chair may call special meetings of the Commission with at least three days'
notice. The call shall state the subject matter to be considered at the meeting.
Section IX. General Rules
a. All meetings shall be conducted in general conformance with Robert's Rules of
Order.
b. The presence of at least half of the membership shall constitute a quorum. A
quorum is necessary to transact official business at any meeting.
C. The Commission shall be responsible for its own procedures and order of business
and may initiate or carry out activities addressing community concerns as they deem
relevant and important with City Council approval.
Section X. Role of City Council
a. The City Council shall communicate upcoming issues to the Commission, so the
Commission may respond accordingly.
b. The City Council shall educate the Commission on how city government operates.
C. The City Council shall appoint a City Council Liaison(s) to the Commission.
d. The City Council shall provide support staff to the Commission to assist the
Commission in carrying out its duties.
Youth Commission By -laws, Approved 08/27/2014
Section XI. By -Laws and Amendments
a. Commission By -Laws may be amended at any regularly scheduled meeting provided
that two- thirds of the members of the Commission approve the amendment, and
provided further that the amendment is part of the agenda for the meeting and the
membership has been notified of the proposed amendment in writing. The
Commission will inform the City Council of by -law amendments.
Youth Commission By -laws, Approved 08/27/2014