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Home My WebLink About6.e. Budget Amendments � ROSEMOLII�IT EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting Date: October 7, 2014 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. � � . • ATTACHMENTS: Council Memo, Resolution & Donation APPROVED BY: Worksheets , RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2014 Budget Items for the General Fund as outlined in the attached memo. ISSUE �mend the General Fund budget to reflect donations expended during the 3`d quarter of 2014. BACKGROUND This item is on the agenda for Council to formally amend the 2014 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the third quarter of 2014. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received,we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expendituYes. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 3"' quarter of 2014. �rROSEMOU�r MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members DeBettignies, Demuth, Shoe-Corrigan & Weisensel From: Jeff May, Finance Director Date: October 2, 2014 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230.00 (Donations) $ 4,761.61 ----------------- Total Revenues $ 4,761.61 Detail for Ex�enditures: 101-42110-01-208.02 (Equipment Donations/Forfeitures) $ 1,880.50 101-45100-01-439.00 (Other Miscellaneous Charges) 2,881.11 Total Expenditures $ 4,761.61 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2014 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2014 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2014 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an incxease of�4,761.61; (2) General operating expenditures, the total which reflects an increase of$4,761.61; NOW,THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2014 General Fund Operating Budget. ADOPTED this 7`h day of October, 2014. William H. Droste, Mayor AT"TEST: Claxissa Hadler, City Clerk ---- ; I DONATION REVENUE WORKSHEET ' RECEIPT OF DONATION , Donation Received On: July 1, 2014 Amount Received: $500.00 Purpose of Donation: Bike helmets and safety equipment Account # for ponation: 101-22222 ' (Must be Liability# Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $500.00 To be Spent from Account#: 101-42110-01-208.02 (Must be Expenditure# Corresponding to Individual Department) Purpose of Expenditure: Bike helmets and safety equipment AMENDMENT OF BUDGETS Amend Donation Revenue Account#101-36230.00: $500.00 Amend Expenditure Account#101-42110-01-208.02_:$500.00 (The�"-�nr�ollar Amounts Must be the Same) / � �� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22222 (Donation Liability#} $500.00 Credit:101-36230.00 $500.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: July 1, 2014. ° � �- ��' D � ROS�MOU�r EXECUTIVE S � MfYIARY CITY COUNCIL City Council Regular Meeting: July 1, 2014 AGENDA ITEM: Donation Account Received and AGENDA SECTfON: Expenditure — Police Equipment Fund Consent PREPARED BY: Bryan Burkhalter, Interim Chief oT Po rc� AGENDA NO. �� , . ATTACHMENTS: Donation Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to accept a donation in the amount of $500 to the � ; Rosemount Police Equipment Fund and to approve the expenditure of$500 to be used for Police Safety Camp Bicycle Rodeo. BACKGROUND Thc Police Equipment Fund has been set u� for the purpose of receiving donations that are designated for the Police De�artment. EYpenditures from this account ase only rnade after approval is received from the Ciry Council. ISSUE The Council is being asked to accept a donation in the amount of$500 from the Rosemount American Legion Post#65. Donated funds are from the Legion's gambling funds. These funds are being designated for die purpose of purchasing bicycle helmets and other safety equipment for a Police Safety Camp Bicycle Rodeo. RECOMMENDATION Staff tecommends the acceptance and espenditure of$S00 Erotn the P�lice Equipment Fund for the purpose of purchasing bicj-cle helmets and other safe[�� equiptnent for a Po(ice Safety Camp Bic�-cle Rodeo. i DONATION REVENUE WORKSHEET RECEIPT OF DONATION i Donation Received On: July 1, 2014 �; i i � Amount Received: $500.00 � Purpose of Donation: Prizes and food for youth event �� Account#for ponation: 101-22222 ! (Must be Liability #Assigned for Each Individual Department) ; EXPENDITURE OF DONATION Amount to be Spent: $500.00 To be Spent from Account#: 101-42110-01-208.02 (Must be Expenditure# Corresponding to Individual Department) Purpose of Expenditure: Prizes and food for youth event AMENDMENT OF BUDGETS Amend Donation Revenue Account#101-36230.00: $500.00 Amend Expenditure Account#101-42110-01-208.02 :$500.00 (�wo Dollar Amounts Must be the Same) �� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22222 (Donation Liability#) $500.00 Credit:101-36230.00 $500.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: July 1, 2014. � ��►'� � � ROS�1 �' 1Q�� V 1 EXECUTIVE SUMMARY � CITY COUNCIL i i I City Council Regular Meeting: July 1, 2014 AGENDA ITEM: Donation Account Received and AGENDA SECTION: Expenditure — Police Equipment Fund Consent PREPARED BY: Bryan Burkhalter, Interim Chief of Poli' e AGENDA NO. �, h, ATTACHMENTS: Donation Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to accept a donation in the amount of$500 to the Rosemount Police Equipment Fund and to approve the expenditure of $500 to be used for the Leprechaun Days teen dance expenses. , BACKGROUND The Police Equipment Fund has been set up for the purpose of recei��ing donations that are designated for ' the Police Department. Expenditures from this account are only made after appro�-al is received from the , City Council. ISSUE Thc Council is being asked to accept a donadon in the amount of�500 from the Rosemount�-�merican Legion Post #65. Donated funds are from the Legion's gambling funds. These funds are being designated for the purpose of purchasing prizes and for other expenses related to a teen dance held during Leprechaun Days. This dance is staffed by Legion members and Police Reser�-e Officers. RECOMMENDATION Staff recommends the acceptance and ezpenditure of�5U0 from the I'oLice Equipment Fund for the purpose of purchasing prizes and for other expenses related to a teen dance held during Leprechaun Da5•s. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: $ Purpose of Donation: Account # for ponation: (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $_880.50 To be Spent from Account #:101-42110-01-208.02 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: _Ballistic Vest Purchase AMENDMENT OF BUDGETS Amend Donation Revenue Account #101-36230.00: $880.50 Amend Expenditure Account #1 01-421 1 0-01-208-02: $880.50 (The Two Doliar Amounts Must be the Same) �� l�� NERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit:101-22222 (Donation Liability #) $880.50 Credit:101-36230.00 $880.50 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: August 19, 2014. � � -1� _� i�l .J xROS�MQI..�� EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 19, 2014 AGENDA ITEM: Donation Account Expenditure — Police AGENDA SECTION: Equipment Fund Consent PREPARED BY: Bryan Burkhalter, Interim Chief of Po AGENDA NO. � . . ATTACHMENTS: Budget Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditure of$880.50 from the Police Equipment Fund for the purchase of body armor for one officer. ISSUE The Police Equipment Fund has been setup for the purpose of accepting donations,monies received from some forfeiture and reunbursement grant funds for specific purchases. BACKGROUND Both the State of Nfinnesota and the federal government have reunbursement programs for the puichase of body armor for law enforcement officets. When the City purchases body armor for police officers a request for reunbursement is sent to both programs for reimbutsement. Funds received through the teimbursement programs are put into the Police Equipment Fund and used to purchase additional body armor when needed. Donated funds to the Equipment Fund are used to pay the balance of the cost not covered by the two programs. Body armor was purchased recendy for one officer. Body armot is replaced based upon the manufacturer's recommended schedule and the approved replacement schedule of the two reimbursement programs. SUMMARY Staff recommends that Council approve the expenditure of$880.50 for the purpose of purchasing body armor for the officer. i i DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 02-26-14 CF Industries Amount Received: $200.00 ' Receipt#for ponation: # N!A ' � ' � Purpose of Donation: Leprechaun Days Blarney Stone Hunt Account #for ponation: 101-22223 � (Must be Liability# assigned for each individual Department.) � EXPENDITURE OF DONATION Amount to be Spent: $200.00 To be Spent from Acct#: 1 01-451 00-01-439.00 ; (Must be Expenditure# corresponding to individual Department.) �, Purpose of Expenditure: Leprechaun Days Blarney Stone Hunt � AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $200.00 I '� Arnend Expenditure Acct#101-45100-01-439.00 $200.00 � (The two i�la�amounts should be the same.) � '� �� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $200.00 Credit: 101-36230.00 $200.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 1, 2014. � 0 1 ,� � U 5 RQSEI �' 101�� EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 1, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. / a — l0a � . I� ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: II i �� RECOMMENDED ACTION: Motion to approve the donation expenditure of$434.87 from I i the Veterans' Memorial donation account, $756.05 for Safety Camp, $539.96 for Park I Programs, and $200 for the Blarney Stone Hunt. � � i I ; � ' EXPENDITURE DONATION : I AMOUNT USE/ITEM PURCHASED FROM S434.87 Dat-id Gai��—Supplies—;�femorial Da�� E��ent �'arious �, 1" State Bank of ', �557.05 Siz�ie's I�itclicn —Safen� Cam�—Lunch Rosemount, Dako�a �� Electric,1'�Ii�i Energ}' J Resources ; �' 1" State Bank of i �� 199.00 �umpin��um� —Safet��Cainp — Inflatable Jumper Rosemount, Uakota I Llectric, �IN Lnerg�• � Resources $53).96 Builcl c1 Si�ii—Park Programs —Si�ns �'arious �200.00 First State Bank oE 1Zosemount—Coins for Blarne�� Stone CF Indusuies Hunt. $1930.88 Total SUMMARY Please consider the etpenditure from the Donation �lccount for the abo�•e ite�ns. - .. .-_..._ I I DONATION REVENUE WORKSHEET ' RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for ponation: # N/A Purpose of Donation: Vets' Memorial — David Gary - Food, Supplies, etc., for Memorial Day event —various vendors Account#for ponation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $434.87 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure #corresponding to individual Department.) Purpose of Expenditure: Vets' Memorial — David Gary - Various — Food, Supplies, etc., for Memorial Day event AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $434.87 Amend Expenditure Acct#101-45100-01-439.00 $434.87 (The two-dol�ar�mounts should be the same.) \ �� ; GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) �434.87 Credit: 101-36230.00 S434.87 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 1, 2014. D ° V _, � � 2 ROSEMOL�NT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 1, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ( p , ---- lD= � . �' ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: �I � RECOMMENDED ACTION: Motion to approve the donation expenditure of $434.87 from � the Veterans' Memorial donation account, $756.05 for Safety Camp, $539.96 for Park � Programs, and $200 for the Blamey Stone Hunt. , ,I - - - - i � EXPENDITURE DONATION ! AMOUNT USE/ITEM PURCHASED FROM $=��4.87 Da��id Gan� —Supplies — i�Iemorial Da�� Erent �'arious 1'' Sta�c Bank �f $557.05 Suzie's i�ircllen — Safet��am�—Luiicll Rosemount, Dakota � Electric,�IN Energ�• J Resources ', �' 1" State Bank of i , � �199.00 Jumpin']ump —Safety Camp— Inflatable Jumper Rosemount, Uakota � � �lccuic, �IN �nerg�� --- ------ Resources � I 5539.9G Builcl �� Si�;n — Park Pro�;rams —Signs �'arious �200.00 Fir�sr Starc Bank�f ltosemount—Coins for Blarnc�� Stonc CI� Indu�cric5 Hunt. $1930.88 Total SUMMARY Please consider t11e etpendittire from the llonation :�ccounr for the abo�•e itetns. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for ponation: # N/A � Purpose of Donation: Leprechaun Days — Park Programs—signs for parks Account#for ponation: 101-22223 (Must be Liability #assigned for each individual Department.) I EXPENDITURE OF DONATION I i Amount to be Spent: $539.96 ' To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days— Park Programs—signs for parks AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $539.96 Arnend Expenditure Acct#101-45100-01-439.00 $539.96 (The two-dollar amounts should be the same.) '—� �� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $539.96 �, Credit: 101-36230.00 $539.96 ' Joumal entry to reduce deferred donation revenue and increase donation revenue to actual per Council i ; action on July 1, 2014. I I � Q �� - _ �_ 4 -- ROSEMOLINTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 1, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. � a , I . ' ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ' li I '�, RECOMMENDED ACTION: Motion to approve the donation expenditure of $434.87 from � the Veterans' Memorial donation account, $756.05 for Safety Camp, $539.96 for Park ! 'i Programs, and $200 for the Blamey Stone Hunt. i i i � EXPENDITURE DONATION : ! AMOUNT USE/ITEM PURCHASED FROM $434.87 Da�•id Gan�—Supplies— i�femorial Da}� E��ent �'arious 1" State Bank�f � $557.05 Suzie's Kirchen —�afen• C;amP— Lunch Rosemount, Dakota yElectric, �IN Energ�� J Resources ! �' 1"State Bank of I, � �� 199.00 Jumpin•Jump —Safet}' Camp —Inflatable Jumper IZosemount, llakoca � L,lectric, \IN �ncr�c � Resources � � $Si9.96 Builcl r1 Si�u — Park Programs — Si�is �'arious I � �200.00 First Starc Bank oE Rosemount— Coins for Blarnc�� Stonc CF Industcies Hunt. $1930.88 Total SUMMARY Please consider the espendituce from tlie Donation ,lccounr for che abo�•e iteins. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 1st State Bank of Rosemount, Dakota Electric, MN Energy Resources Amount Received: Various Receipt#for ponation: # N/A Purpose of Donation: Safety Camp— Jumpity Jump—Inflatables and Suzie's Kitchen-Lunch Account#for ponation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $756.05 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Safety Camp— Jumpity Jump—inflatables and Suzie's Kitchen-Lunch � �1� ' AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $756.05 Amend Expenditure Acct#101-45100-01-439.00 $756.05 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $756.05 Credit: 101-36230.00 $756.05 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 1, 2014. D ° -� � �'' 3 �� -1 � ROSEMOLINTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 1, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks � Recreation Director AGENDA NO. a � �a I . i � ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: � ! i i RECOMMENDED ACTION: Motion to approve the donation expenditure of �434.87 from I i the Veterans' Memorial donation account, $756.05 for Safety Camp, $539.96 for Park � � Programs, and $200 for the Blarney Stone Hunt. � i '� i � EXPENDITURE DONATION I AMOUNT USE/ITEM PURCHASED FROM S434.87 Da�-id Gan• —Supplies— ;�femorial Dat� r�-ent �'arious l" Sta�c Bank�f � �55;.05 Sti�ie's i�irchen —�afer�� C;atn�— Lunch Rosemount, Dakota , y Electric, I�IN Energ�� ' j Resources '� �y.' 1"State Bank of � �� $199.00 Jumpin•Jump —Safet�• Cam� — Inflatable Jumper Rosemount, Dakota i Llcc[ric, �IN �nerg�• Resources I $539.96 Builcl r� Sign — Park Progcains—Signs �'arious �200.00 �irsr Starc I3ank of Rosemount—Coins for I3tarne�- Stonc CF� Industries Hunt. $1930.88 Tota] SUMMARY Ple�se considci the c��enditure from the Donation ��ccount for the abo�-e items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for ponation: # N!A Purpose of Donation: Fishing Derby & Wet N' Wild —Target - Suppiies Account #for ponation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $136.19 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure # corresponding to individuai Department.) Purpose of Expenditure: Fishing Derby & Wet N' Wiid —Target - Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $136.19 Amend Expenditure Acct#101-45100-01-439.00 $136.19 (The two-dollar amounts should be the same.) � � \2�I GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $136.19 Credit: 101-36230.00 $136.19 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on Auqust 4, 2014. p o 2 �,1a-� D R�SEMOLINT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 4, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent � PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6 . I . i � ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: � I RECOMMENDED ACTION: Motion to approve the donation expenditures of$136.19 for the Fishing Derby and Wet N' Wild events and $314.04 for the Run for the Gold Event as detailed on the attached donation revenue worksheet. � EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM S 1�G.19 'I'arget— Fishing Derin ancl �`'et N' �\'ild Supplies �'arious $314.�� Sam's Chib — Kun for thc G�>lc! Supplies �'arious $450.23 TOTAL SUMMARY Please consider the cspendinire of funds Eroul die ll�>nauon :�ccount Eor the abo�-c irem;. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for ponation: # N/A Purpose of Donation: Run for the Gold — Sam's Club — Supplies Account #for ponation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITIJRE OF DONATION Amount to be Spent: $314.04 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Run for the Gold — Sam's Club— Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $314.04 Amend Expenditure Acct#101-45100-01-439.00 $314.04 (The two-dollar amounts should be the same.) �� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $314.04 Credit: 101-36230.00 $314.04 Journal entry to reduce deferred donation revenue and increase donation revenue to actuai per Council action on Auqust 4. 2014. , ° � � �� — �.-� 3 ROSEMOL.�NT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 4, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6 . I . ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditures of $136.19 for , the Fishing Derby and Wet N' Wild events and $314.04 for the Run for the Gold Event as detailed on the attached donation revenue worksheet. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM S13G.19 "1'arget— Fishing Derbc and \�'et N'�\'ild Supplies �'arious $314.U4 Sam's Club—ltun Eor the C�old Supplies Various $450.23 TOTAL SUMMARY Ple�se consider the espcildittice of Eunds Erom die l�<>ttati<>n r\ccount for d�e abo�-e item�. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for ponation: # N/A Purpose of Donation: Run for the Gold—Jason Serbesku — DJ Services Account#for ponatiqn: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDiTURE OF DONATION Amount to be Spent: $200.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Run for the Gold —Jason Serbesku— DJ Services AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $200.00 Amend Expenditure Acct#101-45100-01-439.00 $200.00 (The two-dollar amounts should be the same.) � ?��'�' GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $200.00 Credit: 101-36230.00 $200.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actuai per Council action on Auqust 19, 2014. p o . 2 �'�-��►y � ROSEMO EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 19, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account- Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. . . ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of$200 from the donation account for the Run for the Gold. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM �200.00 Jason Serbesku-DJ Services-Run for the Gold Various SUMMARY Please consider the expenditure from the Donation Account for the above item. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04-15-14 Amount Received: $300 from MN Energy Resources Receipt#for ponation: # N/A Purpose of Donation: Reimburse Robert Trail/Dakota County Library for books purchased for the "One Book, One RosemounY' event Account#for ponation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $300 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure #corresponding to individual Department.) Purpose of Expenditure: Reimburse Robert Trail/Dakota County Library for books purchased for the "One Book, One RosemounY' event AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $300 Amend Expenditure Acct#101-45100-01-439.00 $300 (The two,-dell�r amounts should be the same.) �� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $300 Credit: 101-36230.00 $300 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on September 2, 2014. 2 D o Q_\ -\ � ROSEMO EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: September 2, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. � ! � • ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of$300 to reimburse the Robert Trail Library/Dakota County Library for the purchase of books associated with the "One Book, One RosemounY' event (co-sponsored by the Robert Trail Libra and the City of Rosemount that is taking lace durin October, 2014. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $300 Roben Trail Library/Dakota CountyLibrary- MNEnecgy Reimbucsement for books for the "One Book, One Resources Rosemount" event. SUMMARY Please consider the expenditure of funds from the Donation Account for the above item