HomeMy WebLinkAbout6.d Expenditure Approval from the Donation Account - Parks and Rec Dept � ROSE1�lOLINT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: October 21, 2014
AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION:
Account- Parks & Recreation Dept. Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. �
.
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of$200 for
entertainment, $161.02 for supplies and $375 for a photo booth, all for the Friday Night Live
teen event to be held on 10-24-14.
EXPENDITURE DONATION
AMOUNT USE/ITEM PURCHASED FROM
$200.00 JPS Entertainment- DJ for FridayNight Live teen event ls` State Bank of
Rosemount
Sam's Club - Supplies for FridayNight Live teen event 1S`State Bank of
$161.02 Rosemount
$375.00 Legacy Creative Images - Photo Booth for Friday Night 15t State Bank of
Live teen event Rosemount
$736.02 TOTAL
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 1S` State Bank of Rosemount
Amount Received: Various
Receipt#for ponation: # N/A
Purpose of Donation:
Teen Night— Friday Night Live - DJ Services —JPS
Entertainment
Account #for ponation: 101-22223
(Must be Liability#assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $200.00
To be Spent from Acct#: 101-45100-01-439.00
(Must be Expenditure #corresponding to individual Department.)
Purpose of Expenditure: Teen Night— Friday Night Live - DJ Services —JPS
Entertainment
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct#101-36230.00: $200.00
Amend Expenditure Acct#101-45100-01-439.00 $200.00
(The two-dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY#
Debit: 101-22223 (Donation Liability#) $200.00
Credit: 101-36230.00 $200.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on October 21, 2014.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 1S' State Bank of Rosemount
Amount Received: Various
Receipt#for ponation: # N/A
Purpose of Donation:
Teen Night— Friday Night Live — Supplies — Sam's
Club
Account#for ponation: 101-22223
(Must be Liability# assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $161.02
To be Spent from Acct#: 101-45100-01-439.00
(Must be Expenditure #corresponding to individual Department.)
Purpose of Expenditure: Teen Night— Friday Night Live — Supplies — Sam's
Club
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct#101-36230.00: $161.02
Amend Expenditure Acct#101-45100-01-439.00 $161.02
(The two-dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY#
Debit: 101-22223 (Donation Liability#) $161.02
Credit: 101-36230.00 $161.02
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on October 21, 2014.
3
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 1S� State Bank of Rosemount
Amount Received: Various
Receipt#for ponation: # N/A
Purpose of Donation:
Teen Night— Friday Night Live — Photo Booth —
Legacy Creative Images
Account#for ponation: 101-22223
(Must be Liability# assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $375.00
To be Spent from Acct#: 101-45100-01-439.00
(Must be Expenditure #corresponding to individual Department.)
Purpose of Expenditure: Teen Night— Friday Night Live — Photo Booth —
Legacy Creative Images
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct#101-36230.00: $375.00
Amend Expenditure Acct#101-45100-01-439.00 $375.00
(The two-dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY#
Debit: 101-22223 (Donation Liability#) $375.00
Credit: 101-36230.00 $375.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on October 21, 2014.
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