HomeMy WebLinkAbout6.f. Approval of City Council Travel � ROS�MO EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: December 16, 2014
AGENDA ITEM: Approval of City Council Travel AGENDA SECTION:
Consent
PREPARED BY: Clarissa , City Clerk AGENDA NO.
�• .
ATTACHMENTS: None APPROVED BY:
RECOMMENDED ACTION: Motion to approve travel for Mayor Droste and Council
Member Weisensel to attend National League of Cities Congressional City Conference in
Washington, D.C.
ISSUE
Mayor Droste and Council Member Weisensel have expressed interest in attending the National League of
Cities Congressional CityConference March 7-11, 2015.
SUMMARY
According to the City's adopted policy,the conference must be approved in advance bya vote of the City
Council at an open meeting and must include an estimate cost of the travel. In evaluating the out-of-state
travel request,the Council will consider the following:
• Whether the elected official will be receiving training on issues relevant to City or his or her role as
Mayor or Council Member.
• Whether the elected official will be meeting and networking with other elected officials from
around the countryto exchange ideas on topics of relevance to the city or on the official roles of
local elected officials.
• Whether the elected official will be viewing a city facility or function that is similar to nature to one
that is currently operating at, or under consideration by the Citywhere the purpose for the trip is
to studythe facility or function to bring back ideas for the consideration of full Council.
• Whether the elected official has been specifically assigned bythe Council to visit another cityfor
the purpose of establishing a goodwill relationship such as a"sister-city" relationship.
• Whether the elected official has been specifically assigned by the Council to testify on behalf of the
City at the United States Congress or to otherwise meet with federal officials on behalf of the Ciry.
• Whether the City has sufficient funding available in the budget to pay for the cost of the trip.
The estimated cost for each attendee is $400 for airfare, $450 for conference registration and$269 plus tax
for hotel fees per night. The applicable "meals and incidental expense" rate for Washington,D.C. is $71
per day and$53.25 for fust and last day of travel.
CONCLUSION
It is requested that the City Council approve the request of Mayor Droste and Council Member Weisensel
to travel to and attend the conference.