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Home My WebLink About6.l. Budget Amendments � RQSEMO�� EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting Date: December 16, 2014 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. 6 . • ATTACHMENTS: Council Memo, Resolution & Donation APPROVED BY: Worksheets RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2014 Budget Items for the General Fund as outlined in the attached memo. ISSUE Amend the General Fund budget to reflect donations expended during the 4�' quarter of 2014. BACKGROUND This item is on the agenda for Council to formally amend the 2014 General Fund budget by resolurion for donarion items that Council had previously authorized covering expenditures made during the fourth quartex of 2014. Rather than bringing a resolurion befoxe the Council each time there is a need to spend money from donarions previously received,we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bYing to you a Yesolurion that formally amends the budgets for a number of these donarion expenditures. The attached memo and donarion worksheets support the figures given in the resolution. SUMMARY Recommend the above morion to approve the budget amendments for the 4`h quarter of 2014. �rROSEMOU�rr MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members DeBettignies, Demuth, Shoe-Corrigan & Weisensel From: Jeff May, Finance Director Date: December 9, 2014 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230.00 (Donations) $ 905.60 ----------------- Total Revenues $ 905.60 Detail for Ex�enditures: 101-45100-01-439.00 (Other Miscellaneous ChaYges) $ 905.60 Total Expenditures $ 905.60 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2014 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2014 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2014 General Fund Operating Budget, the totals which are as follows: (1) General opexating revenues, the total which reflects an increase of$905.60; (2) General operating expenditures, the total which reflects an increase of$905.60; NOW,THEREFORE, BE IT RESOLVED, that the Ciry Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2014 General Fund Operating Budget. ADOPT'ED this 16`'' day of December, 2014. William H. Droste, Mayor ATTEST: Clarissa Hadler, City Clerk DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for ponation: # N/A Purpose of Donation: Vets' Memoriai - Flags & Flagpoles Account#for ponation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $169.58 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure #corresponding to individual Department.) Purpose of Expenditure: Vets' Memorial - Flags & Flagpoles AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $169.58 Amend Expenditure Acct#101-45100-01-439.00 $169.58 (The two-dollar amounts should be the same.) � � � �� ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $169.58 Credit: 101-36230.00 $169.58 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on October 7. 2014. o O S`' � ''tv-► � 2 RosEMo EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: October 7, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. � . . ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $169.58 from the Veterans' Memorial donation account for flags and flag poles. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $111.80 Office of Rep.John Kline - Flags Various $57.78 Menards - Wooden Flag Poles Various $169.58 TOTAL SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: �51 State Bank of Rosemount Amount Received: Various Receipt #for ponation: # N/A Purpose of Donation: Teen Night—Friday Night Live—Supplies—Sam's Club Account#for ponation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $161.02 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure #corresponding to individual Department.) Purpose of Expenditure: Teen N�ght—Friday Night Live— Supplies— Sam's Club AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $161.02 Amend Expenditure Acct#101-45100-01-439.00 $161.02 (The tw -�dollar amounts should be the same.) � (�v. �� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $161.02 Credit: 101-36230.00 $161.02 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on October 21, 2014. p o �.1.1-=J 3 J��i�l ROSEMOEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: October 21, 2014 AGEt�DA ITEM: Expenditure Approval from the Donation AGENDA S�CTION: Account- Parks & Recreation Dept. Consent PREPARED BY: Dan Schuitz, Parks 8� Recreation Director AGENDA NO. � �� ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $200 for entertainment, $161.02 for supplies and $375 for a photo booth, all for the Friday Night Live teen event to be held on 10-24-14. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $200.00 JPS Entertainment- DJ for Friday Night Live teen event 151 State Bank of Rosemount Sam's Club - Supplies for Friday Night Live teen event 15` State Bank of $161.02 Rosemount $375.00 Legacy Creative Images - Photo Booth for Friday Night 15t State Bank of Live teen event Rosemount $73G.02 TOTAL SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 151 State Bank of Rosemount Amount Received: Various Receipt#for ponation: # N/A Purpose of Donation: Teen Night— Friday Night Live - DJ Services—JPS Entertainment Account#for ponation: 101-22223 (Must be Liability#assigned for each individuai Department.) EXPENDITURE OF DONATION Amount to be Spent: $200.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure #corresponding to individual Department.) Purpose of Expenditure: Teen Night— Friday Night Live - DJ Services—JPS Entertainment AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $200.00 Amend Expenditure Acct#101-45100-01-439.00 $200.00 (The two-dollar amounts should be the same.) �� ' l GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $200.00 Credit: 101-36230.00 $200.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on October 21, 2014. o �° �^��^,.j 2 ROSEMO«NT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: October 21, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks 8� Recreation Director AGENDA NO. � �� ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $200 for entertainment, $161.02 for supplies and $375 for a photo booth, all for the Friday Night Live teen event to be held on 10-24-14. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $200.00 JPS Entertainment- DJ forFridayNight Live teen event 15` State Bankof Rosemount Sam's Club- Supplies for Friday Night Live teen event 151 State Bank of $161.02 Rosemount $375.00 LegacyCreative Images - Photo Booth for FridayNight 151 State Bankof Live teen event Rosemount $73G.02 TOTAL SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 1S`State Bank of Rosemount Amount Received: Various Receipt#for ponation: # N/A Purpose of Donation: Teen Night—Friday Night Live— Photo Booth — Legacy Creative Images Account #for ponation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $375.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Teen Night— Friday Night Live — Photo Booth — Legacy Creative Images AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $375.00 Amend Expenditure Acct#101-45100-01-439.00 $375.00 (T -dollar amounts should be the same.) �-1�� ' GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $375.00 Credit: 101-36230.00 $375.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on October 21, 2014. o a D 4 �v^��-I / ROSE1vlO EXECUTIVE SUMMARY CITY COUNCIL City Councii Regular Meeting: October 21, 2014 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTlON: Account- Parks 8� Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. � �� ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $200 for entertainment, $161.02 for supplies and $375 for a photo booth, all for the Friday Night Live teen event to be held on 10-24-14. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $200.00 JPS Entertainment- DJ for Friday Night Live teen event 15` State Bank of Rosemount Sam's Club- Supplies for Friday Night Live teen event ls` State Bank of $161.02 Rosemount $375.00 Legacy Creative Images- Photo Booth for Friday Night 151 State Bank of Live teen event Rosemount $73G.02 TOTAL SUMMARY Please consider the expenditure from the Donation Account for the above items.