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HomeMy WebLinkAbout2.c. City File Servers and AccessoriesEXECUTIVE SUMMARY City Council Work Session: February 9, 2015 AGENDA ITEM: City File Servers and Accessories AGENDA SECTION: PREPARED BY: Jeff May, Finance Director AGENDA NO. ATTACHMENTS: Memo from IT Coordinator APPROVED BY: ddj RECOMMENDED ACTION: Discussion and direction. ISSUE The issue before the City Council this evening is the discussion of the possible replacement of the City’s three physical servers and the necessary software upgrades and other equipment necessary to complete the project. BACKGROUND This item is on the agenda to take the next step in replacing the City’s main file servers. There is money in the 2015 Equipment CIP budget for these expenditures. When Jayson Solberg, our IT Coordinator, began the process of obtaining quotes for the project it became apparent that it would be necessary to break out the project into two separate parts. Because of the Police requirements with the BCA/CJIS organization and their ties to LOGIS we have certain requirements that would fall outside of the normal scope of what we need to do with the servers. Jayson Solberg, the IT Coordinator, has tried to explain some of the reasons for this in the attached memo and will be available Monday evening for further discussion and questions on this matter. Attached is a memo from Jayson listing reasons for the need to proceed forward with the replacement/upgrade of the file servers. Jayson is available to answer any questions you have prior to the meeting and will be present at the meeting as well. We have received 3 separate quotes for the servers and an additional quote from LOGIS for the necessary equipment and labor for the Police Department component of the project. The total of the low quote on the server project is $93,320 and the LOGIS quote is for $17,020 which totals $110,340. We have $110,000 budgeted in the Equipment CIP for the project. SUMMARY Staff is requesting Council direction on proceeding with the purchase of the hardware and software necessary for the replacement/upgrade of the City’s three physical file servers. 2.c. To: Jeff May – Finance From: Jayson Solberg – IT Coordinator Re: City File Servers and Accessories ISSUE Servers The City of Rosemount maintains twelve virtual servers to handle the day to day demands of the citizens and employees. These twelve virtual servers are maintained on three physical servers. The three physical servers are at capacity and are no longer under warranty after February 23rd 2015. Network- Citywide The City of Rosemount network consists of five locations spread throughout the City. City Hall connects to Park and Rec, Fire Station 1, Fire Station 2 and Public Works via fiber optics which the City of Rosemount owns. This fiber has the capability to increase network speeds just by upgrading equipment at the locations. The equipment at Park and Rec, Fire Station 2 and Public works was not designed to handle the load we are running through them. By replacing this equipment our users will see a 10 times increase in network speeds. This will boost productivity, maintain higher overall network health and give the City of Rosemount network the ability to scale up in the next 5 years without purchasing additional equipment. Network-Police The City of Rosemount Police departments falls under BCA/CJIS jurisdiction and must follow a strict policy to allow our Police department to access those resources. The City of Rosemount Police Department has to be completely separate of the citywide network. To accomplish this LOGIS and the BCA have set equipment requirements that must be followed. This equipment is more expensive than what the citywide network needs so our plan is to just integrate this equipment into the citywide network in which the State of MN and LOGIS will be able to monitor the network. Server Room The server room racks over time have become full and need to be replaced. New power outlets need to be brought in and cabling needs to be completely overhauled. The new design of the server room will allow navigation behind the server racks and comply with new safety standards. It will also clean up the Fiber racks for the State of MN, MnDOT, MN National Guard, DCC and City Hall fiber. We will also be bringing the cabling that is downstairs up into to the server room to control access. Storage cabinets will no longer be allowed in the server room.