HomeMy WebLinkAbout2.e. Replacement of Card Key Security SystemEXECUTIVE SUMMARY
City Council Work Session: February 9, 2015
AGENDA ITEM: Replacement of Card Key Security
System AGENDA SECTION:
PREPARED BY: Jeff May, Finance Director AGENDA NO. 2.e.
ATTACHMENTS: None APPROVED BY: ddj
RECOMMENDED ACTION: Discussion and direction.
ISSUE
The issue before the City Council is the discussion of the possible replacement of the current card key
security system. The 2015 CIP budget includes the replacement of our card key security system. Staff is
requesting City Council review and consideration for proceeding with the replacement of our current
system.
BACKGROUND
The card key system we currently have in place is for City Hall only and has been in place since the City
Hall was remodeled / expanded in 2001. The current software and hardware that we have is no longer
supported and we are unable to purchase upgrades to the software. We are in jeopardy of having no card
access at all if the system were to fail. The proposal before you encompasses replacing the current system
here at City Hall for the current card access points and to also expand the system to include the 3 Public
Works buildings, Fire Station #1 and Fire Station #2. The system is easily expandable and later this year
we anticipate adding additional access points at City Hall not included in the original quote as well as
putting the system in place at the new Activity Center and the Steeple Center. We also anticipate adding
the system to the well houses and water towers in future years and possibly park shelters as well.
Our current system, in addition to itsβ failure certainty, has many limitations that the new system does not.
The new system will have the ability to audit door access points β the current system does not. This is a
potentially important legal and security aspect to consider. We have to ability to see on the new system
whether doors have been propped open, left open or left unsecured β the current system does not. The
new system will have the ability to lock and unlock doors at certain times β the current system does not.
Both systems have the ability to limit the number of people who control the system which is an important
security advantage.
We have $95,000 budgeted for 2015 in the Building CIP. We have received 2 quotes for the original part
of the project. The low quote is for $97,371.16. This is slightly over what we have budgeted but staff
believes that this is an important project to proceed forward with and favor the company with the low
quote because of the ease of expanding the system in the future. We would anticipate coming back to you
later in the year for discussion on adding the additional access points at City Hall and for putting the
system in place at the Activity Center and the Steeple Center.
SUMMARY
Staff is requesting Council direction on proceeding with the replacement of the card key security system.