HomeMy WebLinkAbout6.f. Receive Donation – Police Equipment Fund and Approve Expenditure of Funds From the Police Equipment Fund4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: February 17, 2015
AGENDA ITEM: Receive Donation — Police Equipment
Fund and Approve Expenditure of Funds
AGENDA SECTION:
From the Police Equipment Fund
PREPARED BY: Mitchell Scott, Chief of Police
AGENDA NO. 6.f.
ATTACHMENTS: Worksheet
APPROVED BY: ddj
RECOMMENDED ACTION: Motion to accept a donation in the amount of $500 to the
Police Equipment Fund from the American Legion Post 65 and authorize the expenditure of
up to $500 for purchasing equipment for Reserve Officers.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations received that are
designated for the Police Department. Expenditures from this account are only made after approval is
received from the City Council.
ISSUE
The Council is being asked to accept a donation from the American Legion totaling $500. A donation of
$500 is being made for the purpose of purchasing equipment and uniforms for the Rosemount Police
Department Reserve Unit.
The Police Department has ten Reserve Officers that provide an invaluable service to the City of
Rosemount volunteering to assist with Leprechaun Days, Rosemount High School events as well as many
more city events throughout the year. The Rosemount Police Department provides equipment to the
Reserve Officer. These funds will be used to purchase equipment and uniforms for the Reserve Officers.
RECOMMENDATION
Staff recommends the acceptance of the donation and authorization of the expenditure.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On. 2/11/2015
Amount Received: $ 500.00
Purpose of Donation: To purchase Equipment/Uniforms for Reserve Officers
Account # for Donation: 101 - 22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $ 500.00
To be Spent from Account #: 101 422110 01 208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: To purchase Equipment/Uniforms for Reserve Officers
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101-36230.00: $ 500
Amend Expenditure Account # 101-42110-01-208.02 :$ 500
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22222 (Donation Liability #) $ 500
Credit: 101-36230.00 $ 500
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: 2-17-2015