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HomeMy WebLinkAbout6.g. Resolution of Approval for CDBG Application4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 17, 2015 AGENDA ITEM: Resolution of Approval for CDBG AGENDA SECTION: Application Consent PREPARED BY: Kim Lindquist, Community Development Director AGENDA NO. 6.g. ATTACHMENTS: Resolution; 2015 Application APPROVED BY: ddj RECOMMENDED ACTION: Motion to Approve Draft Resolution. BACKGROUND Every year the City is required to apply for CDBG funds. The allocation is set by a formula that was adopted by the County and is subject to the budget set at the Federal level. In past years, the City has used funds to rehabilitate the Rosemount Family Resource Center and code improvements at the Steeple Center and Erickson Park shelter. Part of the application requirement is a resolution of support for the application from the City Council. The application this year is to install new sidewalks around the Central Park Shelter to bring them into compliance with ADA requirements. It is estimated that the entire 2015 allocation will be used for the sidewalk and accessway repair and replacement. The current allocation is estimated at $51,554. CONCLUSION Motion to approve the attached resolution. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2015 - A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF ROSEMOUNT FOR FISCAL YEAR 2015 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, the City of Rosemount is a participating jurisdiction with the Dakota County CDBG Entitlement Program for Fiscal Year 2015 (ending June 30, 2016); and WHEREAS, the Dakota County Community Development Agency (CDA) is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested fiscal year 2015 CDBG application to be submitted by February 30, 2015, based on a district formula allocation of funds approved in the 1984 Community Development Implementation Plan NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rosemount hereby approves the following: The Fiscal Year 2015 CDBG application is approved for submission to the Dakota County CDA. 2. The Mayor for the City of Rosemount is authorized to execute the application and all agreements and documents related to receiving and using the awarded CDBG funds. 3. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the City of Rosemount, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. ADOPTED this 17th day of February, 2015, by the City Council of the City of Rosemount. William H. Droste, Mayor ATTEST: Clarissa Hadler, City Clerk APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Application must be received by the Dakota County Community Development Agency NO LATER THAN FEBRUARY 27, 2015 (for Program Year 2015, 7/01/15-6/30/16) General Information Applicant Name: City of Rosemount DUNS #: Contact Name: Kim Lindquist, Community Development Director Applicant Address:2875 145'" Street West City, State, Zip: Rosemount, MN 55416 Phone: 651-322-2020 Fax: 651-423-4424 Email: kim.lindquist@ci.rosemount.mn.us Proposed Projects/Activities #1 Title: Central Park Shelter ADA Repairs CDBG Request: $51,554 #2 Title: CDBG Request: #3 Title: CDBG Request: #4 Title: CDBG Request: #5 Title: CDBG Request: Total Request: PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. As public services may not account for more than 15% of the County's total funding, public service requests may need to be decreased once all applications are submitted and reviewed by CDA staff. Certification I certify that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project(s), and that none will be made prior to notification from the Dakota County CDA based on HUD's issuance of a Release of Funds Notice. Signature of Authorized Official Title of Authorized Official Date PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL OF THE REQUEST FOR CDBG FUNDS I. Project/Activity Title Please complete the following Sections I -VI for EACH proposed project/activity. (For example, if 3 projects/activities are being proposed, there will be 3 sets of the following pages.) Project/Activity # 1 Project/Activity Title: Central Park Shelter ADA Repairs I. Project/Activity Information Describe the proposed project/activity. The Central Park Shelter is used all year-round, such as a programing shelter during Leprechaun Days, a skating warming house in the winter, a break and restroom for the splash pad and playground during the summer and a rental space when available. The Central Park Shelter is aging, does not meet current ADA standards and is in need of repairs. Rosemount will use the CDBG funds to repair the sidewalks around the shelter to recreate an accessible access to the shelter. Has this Project/Activity received CDBG funding before? ❑ Yes X No Check the eligible activity category of the proposed project/activity: (See attached definitions) ❑ Acquisition/Disposition: Vacant or undeveloped property Commercial property Residential property ❑ Demolition/Clearance ❑ Economic Development ❑ Rehabilitation Owner occupied housing Rental housing Commercial ❑ General Administration ❑ Relocation Describe the project/activity schedule: X Public Facilities/Improvements: Buildings X Infrastructure Assessment abatement ❑ Public Services (i.e. child care, recreation programs) ❑ Planning ❑ Homeownership Assistance: Support services (i.e. counseling) Downpayment assistance Other types of purchase financing ❑ Other (please describe): Proposed Project/Activity Start Date: July 1, 2015 Proposed Project/Activity Completion Date: September 30, 2015 III. CDBG National Objective CDBG funded projects/activities must meet one of the program objectives. Check the objective for which the CDBG funds will be used. ❑ Low/Mod Area Benefit X Low/Mod Limited Clientele Benefit ❑ Low/Mod Housing Benefit ❑ Low/Mod Jobs Benefit ❑ Slum/Blight Area Benefit ❑ Slum/Blight Spot Benefit ❑ Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Project/Activity live? (Please include map) How many residents live in this area? What is the percentage of low and moderate -income beneficiaries? How was this documented? ❑ HUD Data ❑ Survey (See enclosed map) (Please include a copy of survey) If you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? (Income eligibility must be verified by written documentation) IC[.�aT7C0 Where will this project/activity be available? (Address of property, neighborhood, city-wide) If you checked the Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? (Please choose either people or households for each project.) How will income be verified? ❑ Income Verification Request Forms ❑ Eligibility Status for other Governmental Assistance program People/Households ❑ Self Certification (Must request source documentation of 20% of certifications and must inform beneficiary that all sources of income and assets must be included when calculating annual income) X Presumed benefit (HUD presumes the following to be low and moderate -income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) 6 If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at lease 51% of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this project/activity create or retain full time equivalencies (FTEs)? ❑ Create ❑ Retain For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention. Will the job(s) created or retained require a special skill? ❑ Yes ❑ No What percent of permanent FTEs will be held by or available to low/mod income persons? % If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? (Please provide letter from building inspector or other documentation noting deficiencies and include photos) If Slum/Blight Area, what percent of buildings are deteriorated? What deficiency will be corrected or the public improvement be? IV. Proposed Objectives and Outcomes Indicate the proposed objective and outcome of the activity/project. Indicate how the project/activity outcome will be measured and projected number of beneficiaries. ❑ People ❑ Households _ ❑ Housing Units ❑ Public Facilities ❑ Jobs 3 ❑ Businesses _ ❑ Organizations Outcome #1 Outcome #2 Outcome #3 Availability/Accessibility Affordability Sustainability Objective #1 X Accessibility for the ❑ Affordability for the ❑ Sustainability for the Suitable Living purpose of creating a purpose of creating a purpose of creating a Environment suitable living suitable living suitable living environment environment environment Objective #2 ❑ Accessibility for the ❑ Affordability for the ❑ Sustainability for the Decent Housing purpose of providing purpose of providing purpose of providing decent housing decent housing decent housing Objective #3 ❑ Accessibility for the ❑ Affordability for the ❑ Sustainability for the Economic purpose of creating purpose of creating purpose of creating Opportunity economic opportunities economic economic opportunities opportunities Indicate how the project/activity outcome will be measured and projected number of beneficiaries. ❑ People ❑ Households _ ❑ Housing Units ❑ Public Facilities ❑ Jobs 3 ❑ Businesses _ ❑ Organizations V. Priority Needs Note: These are the priorities from the 2010-2014 Consolidated Plan. At this time (January 2015), the priorities for the 2015 — 2019 Consolidated Plan have not yet been approved by the County Board. We will continue to utilize the former priorities until the new ones are approved. Check the priority need from the Consolidated Plan for which the CDBG funds will be used: High Priority Needs — Housing ❑ Renter, elderly, 0-50% of median income ❑ Renter, small related, 0-80% of median income ❑ Renter, all other, 0-50% of median income ❑ Owner, 0-80% of median income High Priority Needs — Community Development ❑ Acquisition of Real Property ❑ Disposition of Real Property ❑ Parks, Recreational Facilities ❑ Water/Sewer Improvements ❑ Street Improvements X Sidewalks ❑ Clearance and Demolition ❑ Clean-up of Contaminated Site ❑ Senior Services ❑ Youth Services ❑ Rental Housing Subsidies ❑ Relocation ❑ Construction of Housing ❑ Direct Homeownership Assistance ❑ Rehabilitation of Single Unit Residential ❑ Rehabilitation of Multi -Unit Residential ❑ Rehabilitation of Commercial/Industrial ❑ Code Enforcement ❑ Commercial/Industrial Land Acq./Disposition ❑ Commercial/Industrial Infrastructure Development ❑ Commercial/Industrial Building Acq., Rehab ❑ Planning Medium Priority Needs — Housing ❑ Renter, elderly, 51-80% of median income ❑ Renter, large related, 0-80% of median income Medium Priority Needs — Community Development ❑ Senior Centers ❑ Homeless Facilities ❑ Youth Centers ❑ Solid Waste Disposal Improvements ❑ Flood Plain Improvements X Handicapped Services ❑ Transportation Services ❑ Battered and Abused Spouses Services ❑ Crime Awareness ❑ Fair Housing Activities ❑ Public Housing Modernization ❑ Rehabilitation of Other Publicly Owned Residential ❑ Residential Historic Preservation ❑ Non -Residential Historic Preservation ❑ Other Commercial/Industrial Improvements ❑ Economic Development Non -Profit Assistance ❑ Economic Development Technical Assistance ❑ Micro -Enterprise Assistance Low Priority Needs — Community Development These activities should be funded with sources other than CDBG. Privately Owned Utilities Handicapped Centers Neighborhood Facilities Child Care Centers Substance Abuse Services Employment Training Child Care Services Abused and Neglected Child Services Tenant/Landlord Counseling Cl VI. Project Budget Provide the total project cost and CDBG request. Total Project Cost: Approximately $60,000 Total CDBG Request: $51,554 CDBG Percent of Total Cost: 85% Describe all other funding sources. Source of Funds Amount Committed Pending CDBG $51,554 ❑ X City Funds — Park Improvement $8,446 ❑ X ❑ ❑ Total: About $60,000 Total: $60,000 Please itemize project expenses, using the following guidance as applicable: Acquisition & Improvement Costs - Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs Construction/Rehabilitation Costs - Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs Professional Fees and Personnel Costs - Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees Other Development Costs - Include relocation, financing costs, environmental reviews, environmental studies, and other development costs Eligible Costs for Planning Projects - Include professional services, project management costs, and other planning costs Itemized Use of Funds/Expenses Costs CDBG Funds Requested Sidewalk Repairs $60,000 $51,554 Total: $60,000 $51,554 67 Please review each section for completeness Each project/activity should have separate Sections I through VI, CDBG ELIGIBLE ACTIVITIES DEFINITIONS The following are summary definitions of Community Development Block Grant Eligible Activities: Please Note: Although an activity may be deemed eligible for CDBG funding, it does not guarantee funding. The Community Development Needs for the CDBG Program in the Comprehensive Plan sets forth the priority of needs and as such, dictates which types of eligible activities may be funded in a given year. CDBG funds may NOT be used for costs attributable to a building used for the general conduct of government or used for political activities. Acquisition/Disposition: The use of CDBG funds to acquire real property, in whole or in part, by purchase, long-term lease, donation, or otherwise, for any public purpose. Real property to be acquired may include: land, air rights, easements, water rights, right-of-ways, buildings and other property improvements, or other interests in real property. Demolition/Clearance: Clearance, demolition, and removal of buildings and improvements including movement of structures to other sites. Economic Development Activities: Economic development activities may include, but are not limited to: (1) Construction by the grantee or sub -recipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them become viable businesses, (2) Loans to pay for the expansion of a factory or commercial business, and (3) Providing training needed by persons on welfare to enable them to qualify for jobs created by CDBG-assisted special economic development activities. The level of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance. Rehabilitation: Rehabilitation related activities may include single-family rehabilitation, multi -family rehabilitation, energy efficiency improvements, public housing modernization, and rehabilitation of commercial properties. General Administration: CDBG funds may be used for the general administration costs incurred by a Subrecipient to administer their CDBG program. Administration costs directly associated with a CDBG activity should be part of the activity as project administration. Relocation: CDBG funds may be used for relocation payments and assistance to displaced persons, including individuals, families, businesses, non -profits, and farms, where required under section 570.606 of the regulations (pursuant to the Uniform Relocation Act). Public Facilities/improvements: CDBG funds may be used by the grantee or other public or private nonprofit entities for the acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of architectural barriers to accessibility), or installation, of public improvements or facilities. Buildings for the general conduct of government cannot be acquired or improved with CDBG funds. This includes neighborhood facilities, firehouses, public schools, and libraries, as well as water and/or sewer treatment plants. The regulations further specify that facilities that are designed for use in providing shelter for persons having special needs are considered to be public facilities. Public Services: CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2) The amount of CDBG funds obligated within a program year to support public service activities under this category may not exceed 40% of the City's allocation and the total public services of all Sub -recipients may not exceed 15% of the total grant awarded to Dakota County for that year. Planning: Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The types of plans which may be paid for with CDBG funds include, but are not limited to: Comprehensive plans; Individual project plans; Community development plans, Capital improvement programs; Small area and neighborhood plans; Environmental and historic preservation studies; and Functional plans (such as plans for housing, land use, energy conservation, or economic development). Homeownership Assistance: Homeownership assistance activities may include financial assistance for downpayments, closing costs or other part of the purchase process and counseling for pre -purchase, post -purchase or foreclosure prevention. M