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HomeMy WebLinkAbout7.a. Recreation Facilities Summit - Update � ROS�I �' lO�NT EXECUTIVE SUMMARY PARKS AND RECREATION COMMISSION Parks and Recreation Commission Meeting: March 30, 2015 AGENDA ITEM: Recreational Facilities Summit— Update AGENDA SECTION: New Business PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO. Director 7 a. ATTACHMENTS: Presentation Documents from RAAA, APPROVED BY: �� RAHA and Dakota REV RECOMMENDED ACTION: None, discussion only. ISSUE On Saturday, February 21,2015, the City of Rosemount hosted a Recreation Facilities Suminit at the Rosemount Community Center. The goal of the summit was to discuss facility needs with local stakeholders. Over 40 people attend the event and organizations that were represented included RAAA, RAHA, Dakota REV, Rosemount High School, Rosemount Middle School, ISD 196 Community Education, the Pond and the Irish Dome. Staff pxovided an update of the park facilities that have been added since 2008 and the locations where we still have opportunities to expand. Following the City's update,R�1A��,RAHA and Dakota REV provided an overview of their organizations and shared with the group what theiY needs were. Included in the packet are the presentarion materials that wexe pYesented by RAAA,RAHA, and Dakota REV. The three groups that presented all are looking for additional indoor facilities. RAAA's top prioxity is couYt space, RAHA is intexested in a second sheet of ice, and Dakota REV's top priority is an indoor trainuig facility. Staff will be meeting with RAAA, RAHA, and Dakota REV to futther discuss their needs. Following the meetings with staff, the gYoups will be meeting with the City Council to discuss plans fox the futuxe facilities. ��°'' � `�.`�� ���- a:.f. _ = ..- = � � - �� � _ :��- a= r _�{�_w,�,= ,'�-`L4`�. .-f, "�' �`1'O��. . 4' 'Y�� - _ ��_�-�,. -_ _ • �� . , , �,�.� �"',_�`� '�'�_�.,,.r _ _--.. ' ` -"�_r-__- ��'__ . _ `t��:�. `�'�� ' . 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' "- � ���=_, i =:. �'�'".' - t. s=_'„WP�,.="�y._x.��� -- _��r-r� - . - � � LL:�� =.,.w F €-#.=� _ -- = '- _-_ _--_ . _ ___ _ _ _ _ « ; �..,,,�`->..,,-..�'-�-�;='Y a� - _ ' g�p'�~�;:.' n= "^�=��" - " _ -- _ 1`•-�{u4•g^�"��������-�• , p��-- ��• __ - ••�� -� � .-_� � • � _�' _ � �� r�-. ��, =F` _ _ . zi'R' .`�p:�' __Yt�'�`.�=-', _ _ - �� �� 1." ' -�F� .::�'' __ �i. __n���>`_ . __ - . .._ -.��� " i�,� ifr,-� ".�-'. '�v=��..�� -����.i`-��` -� - ' '��� - - - - - - ��jx'" _ �• �a,�_-.....�.r�`'-z� � .�..�. _: _-• , ,. . __ - �', t �" RAAA Re p rese ntati o n Paul Essler, RAAA President Jeff Ellis, RAAA Board Member — One Rosemount Rep. David Chumbley, RAAA Board Member - Fields Coordinator David Schilling, RAAA Board Member - Inhouse Soccer Liaison Darrell Pavelka, Traveling Basketball Board Member Eric Princl, Traveling Baseball Program Director Don Pasch, Lacrosse Board Member Smoak Vitek, Volleyball Board Member .� .�+ y �4F ' .ii�i � � � Outline • Purpose • Progra ms • People • Partners • Financial and Funding • Priorities • Facilities : . � ., , . .. .. . � ...����. �, 3 � � Purpose • Recognized 501(c)(3) charity • To serve the children of our community through athletic programs designed to develop both social and athietic skills. • Help develop `better athletes, better people' through PCA (Positive Coaching Alliance) partnership established in 2014 • 39 years old (Established September 1976) • Venue for community invoivement for parents/adults that volunteer in many capacities (RAAA and program boards, coaches, committees) � , ..� �� � . �� � � T � � Pro� rams • 10 Sports with 21 Unique Programs • Basebail, basketball, cross country, football, lacrosse, soccer, softbail, tennis, track, and volleybali • Consistent growth — 9% overall 2014 vs. 2013 • 11 Traveling • Competitive play outside of Rosemount • Increased commitment (time & funds) � 10 In-house • Intra-league play • Focus on fun and development • 1 Affiliation - Dakota Rev Soccer (traveling soccer) . . . � � � � Our Pro rams are Growin ! � g Program 2013 2014 Participants Participants Increase Notes In-House Baseball 557 572 3% Traveling Baseba(I 246 286 16% Fall Traveling Baseball Prep 42 37 -12� Senior Teen Baseball 28 38 36°l0 In-House Softbal) 166 158 -5% Traveling Softbal) 40 105 i7�o Fall Traveling Softball 72 105 46% In-House Soccer 824 904 10% In-House Tennis 116 131 13% Traveiing Tennis 42 38 -10% Lacrosse-Summer 198 250 26%3 Girls teams planned for 2015 Lacrosse-Spring 107 129 21% Football(3-6 grade) 303 263 -13%15%Decline over 6years in MN and WI Football(7&8 grade) 121 124 2%159�o Decline over 6 years in MN and WI Track 491 475 -3% Cross Country (new in 2014) - 43 NJA !n-Nouse Basketball 349 375 7%8 AM start times due to court space NeY of 24 players cut from tryouts due to lack of court space. Reduted Traveling Basketball 211 193 -9°lopractices per week. Spring Traveling BasketbaN 27 83 207% In-House Volleyball 87 100 15� Fall Traveling Volleyball 31 43 39% JO Volleyball 71 99 39�0 4,179 4,551 9% �5 � � � People • Participants — Ages 4-18 • 4,551 in 2014 vs. 4,179 in 2013 (9% increase) • 2,874 unique participants in 2014 (1.6 program/participant) • Volunteer driven organization • RAAA Board — 17 members (2 open); 5 committees (Administrative, Finance, Marketing/Comm, Program Development, Fundraising) • With a full RAAA board, we can tackle many objectives and have • Nine Program Boards (ranging from 4 - 18 members each) • 519 unique volunteer coaches and 128 board members in 2014 (all required to be background checked and concussion training certified) , �' � Peo I e p Paid Positions • Finance Manager/Registrar • Equipment Manager • RAAA Gambling Operations Manager and pulltab booth staff • Independent Contractors: ✓Paid coaches — Tennis and Traveling and JO Volleyball due to specialty sports and difficult to find qualified parents ✓Paid coaches in Traveling Baseball and Traveling Softball - oldest grade level ✓Paid coaches in Lacrosse - U13 and U15 (top two levels) ✓Referees and umpires � Y� � � � Key Partners • City of Rosemount • Rosemount Parks and Recreation (better connection to their athletic program offerings that helps drive RAAA's mission) • Facilities • One Rosemount Initiative • District 196 — Facilities and Athletics • RHS - Mike Manning and Varsity Coaches • Athletecs — Registrations Vendor • DCTC — Facilities • MN School of Basketball • Various other educational and religious facility providers � � � Financial and Fundin g 2014 Cash Basis Revenue (in 000's): Participant Registrations $801 Team Registrations — Tournaments 70 Tournaments — Admissions/Concessions 49 Program Fundraising (inciuding appare) sales) 57 RAAA Charitable Gambfing (1) 19 Other (includes corporate and individual donations) 12 1 8 • Independent Audit performed in 2013 and going forward • Our growth has ailowed us to keep registration fees flat for severaf years • Corporate Sponsorship — Priority for 2015 (Equipment, Scholarship Assistance, PCA, or General) to keep registration fees flat (1) RAAA operates pull tab operations at Fireside, House of Coates, Las Tortillas ,.. ,�� . ,;: �� � , � To Priorities - 2015 p 1. PCA (Positive Coaching Alliance) implementation 2. increased Court Space -- Basketball and Voileybail programs 3. Increased Field Space -- outdoor programs 4. Facility Quaiity — outdoor venues 5. Increase the number of new volunteers (2014: 519 coaches, 128 board members) 6. Website Improvement — a better tool for our programs 7. Player Development 8. Increase participation levels — encourage multi-sport athletes (2014: 37% RHS K-8 feeders participate in at (east one RAAA Sport; 1.6 programs per participant), expand scholarships (2014: 140 for $15,250) 9. Consistency of RAAA policy application 10. C�a.�hes development "` �y�� � � ,µ_ a,� � � t s Chalienges — Courts Basketball • Closure of Hi h Performance Academy (HPA) has caused significant space challenges for Traveling �asketball program • Reduced number of teams, due to lack of availabie courts for practice space • Have been forced to cut participants from our program due to lack of practice space • Later than ideal practice times for many of our teams • Doubling up teams on several courts each week for practices • Utilizing half courts that we rent from Minnesota School of Basketball • Only gyms in Rosemount avaiiable to RAAA for practices are RCC and RMS • RHS Auxiliary Gym used by Gymnastics Mid November through March • RHS main gyms used by HS basketball teams. • RAAA Traveling Basketball hosts both Boys and Girls Tournaments each season • RMS (1 court) and RHS (2 courts when available) are the only Tournament courts in Rosemount. • We generally use 7 courts for our Girls Tourney and 13-14 courts for the Boys Tourney • Vast majority Rosemount Tournament games are played outside Rosemount • loss of"Rosemount Pride" when most visiting teams don't play any games in Rosemount • 4,800 non-Rosemount spectators at boys tournament; 1,500 @ girls tournament • Lost opportunity for our local businesses � 1� . � + � Chailen es — Courts � • Traveling Basketbail — 2014-2015 Court Hours/week needed for 20 teams 60 Court Hours/week obtained 52 * Court Hours/week between 9-10PM 4/week * Loss of HPA reduced this from 2013-2014 availability (20 hrs/wk in 2013/2014), also lost some time to VB and overall reduction, but replaced some with MN School of Basketball • Traveling Basketball — 2013-2014 Court Hours/week needed for 24 teams 72 Court Hours/week obtained 72 Court Hours/week between 9-10PM 6-8/week * 24 players were cut to only have 20 teams based on losing HPA • Need to double up on courts to get two practices/week • High sc.����1 coaches feel strongly about 1.5 vs. 1.0 hour practices for adequate developm��nt �n�� y �:t v.o. , ` i P' �k"� . , 1' � Challenges — Courts Inhouse Basketball • In-house basketball has continued to grow, but space limitations will require larger teams should program numbers grow beyond today's numbers • 109 practices at 8:15 — 9:15 (Grades 3-6) — 35% of practices • 8am Saturday start times • Five difference schools with inability to provide any degree of consistency for parents to manage schedules (to spread the late practices among teams) • At times, we lose permitted time late notice requiring us to cancel or scramble to get time • Generally one practice per week per team at ali age levels �.�� D�� �� ��� � . ��. � � Cha I lenges — Cou rts Volleyball • Middle School and High School number of courts the smallest in the district • RHS Auxiliary Gym used by Gymnastics Mid November through March — main gyms used by HS basketball teams • RMS gym small and too close for serving • RCC — could use upgrade of nets and standards — limited in size • Elementary schoo! courts — do not have proper standards or court marking for JO — would be nice to upgrade a couple, but would take space from inhouse basketball • Only gym qualified for tournament is RHS — only three courts with no bleachers • Currently leveraging private space for practices (churches), but space was taken this year by EVAA ,, . ..� 1� � � Challenges — Courts • JO Voileybail — 2014-2015 Court Hours/week needed for 10 teams 36 Court Hours/week obtained 19-22 Court Hours/week between 9-10PM 6 • Impacts Double up teams on courts Shorten practice times � , � . �� �� � � Cha i lenges — Fieids • Number of Fields/Green Space • Lacrosse is growing rapidly (24%); Three girls teams planned for 2015; Waiting lists already for some levels • Traveling Basebali (16% increase over 2013) • lnhouse soccer (10% increase over 2013) • Size of teams limits skills development if too large (i.e. K/1 inhouse soccer has teams of 10-12 with only 5 on the field — 50%+ bench time) • Inhouse baseball — loss of one Parkview fie(d due to school expansion • Football (3-6) considering 9 man — would require dual field markings • Safety Concerns • Of 13 fields used, only �aycee Park has a dugout (but no roof) plus temp roof donated by DCTC at UMore Park — concern of foui balls causing injury • Overhangs (new or larger) on backstops - foul balls injuring spectators • Batting cage at Jaycee Park — bent poies and holes in the netting (perr� fence?) ���. � � . �. :�§ �r � � Wish �ist -- Fields • Desired Amenities — Baseball/Softball • Completion of UMore Park, including concessions building for tournaments • Additional batting cages available (fix Jaycee Park cage) • Dugouts at Shannon Park, UMore, Bloomfield • Concessions building at Shannon Park � Overhangs (larger) on backstops; higher backstops at Erickson • Larger storage shed at Erickson Park • Lights at Ames Field and UMore Park • Fields Quality • RMS Baseball and Football fields not kept in good condition • Maintenance on district fields (Diamond Path poor quaiity— soccer/lacrosse) • Dakota Ridge — releveling, mounding, repair bottom of backstop fence • Erickson Park — releveling some locations — Fields #1 (3B), #3 (SS), #4 (between 1B and P), and #5 (3B) , ` ,. . . y� � , x � ��, � � Lacrosse Participation ��H� L������� �`��i�i ���i�n : At�l �e��s �0��,���� �_.�.___ ____� 1ar�,�j�1� cn 16+�rr��]�� � � � � 1�i7;Or��� � .� ; � 1��]�U�?0 --k—fls���rall �''' —�r,-- E c�y s �- 1�7Q f�t?�� � `�'— .�71t'�� � � ��rl�I'� � ���� � �0���1� � �.: � I -''�-� '��f�la� ��� �Q����� �'�'���������� Q '�1� '�#� �y 1�,J� �7�'? ty�,`'� �J�i �� �^y��'S �'�} �y�� /���! '�� (��,5�3 (��,�3 }��'� �� '�1 �r� �'� '�r�7 +� r�"! "�� Ar� ��7 wk� "�."J `},J I�l� q_4� p`V `l!7 .y� ,t�a� ti V M w Y M V /�4C�l.t���� 1 ��� �� � t , � Wish List — Lacrosse • Utilizing Lakeville space for Lacrosse — poorer quality fields �dirt vs. grass) and locations not ideal • We utilize substantial number of fields in communities outside of Rosemount • For lacrosse to hosttournament — need fields at one iocation — Flint Hills a good step but more dedicated heavily to soccer — would need striping • Indoor rinks — other communities convert to turf in off seasons • Irish Dome is a hot commodity and occupancy is high .. � .� �� : e��:�,Re � , �� -.��� �,�� �o � How can RAAA help you ? • What can RAAA do to help you and your organization? • Promote non RAAA programs through our communications • Facility rental generating additional revenue for your organizations • Proactive communication about fields/courts quality and maintenance items � Other? . . . ,:�� .�. 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' . .�� .. ���� t • .. •�r • ' a . � .. « f=.` � . � . . v_ . _ � 9.... . .` '.. _ ' � �, � � � ��� � � �� � . . ... .. . � . � � �. . � . � . . .. � .. . . � � �...� � � � � � •'"t'.�.r� �w�w�w� � � � �� ��� � . � N � �� �� � � ��� � � � � � � � . � w � . 4 � � � � � �- - � � 0 u urar�r��.ar • Mission Statement and Vision • Qur rnission at I�akota REV is to provide a fun, challenging a�d developmen�al environ�nent for our yo�th to enhance �heir 1Qve, �.nowledge a�d skill in the ga�ne of soceer. � Our goal at Dakota REV is to provide our members with the highest quality coaches and trainers offering young players the opportunity to pla� at a Ievel consistent with their ability and cornmi�ment. REV is a competitive traveling soccer club serving Rosemount (RAAA), Eastview (EVAA), District 196 and the surrounding comznunities in the state of Minnesota. . . . .. , . . . _ . L u ur��.ra�.ar 4 S By the numbers . . . . . . C Players: 830+ � � Girls Teams: 33 � . � ; Boys Teams: 25 Cities Represented 1 S+ Premier/MRL: 7 teams C 1 /Maroon 23 teams C2/Goid 2 3 teams C3 5 teams Rev-it-up Tournament — 6,000 people into Rosemount u ur�r�r�r�a� Teams playing before the snovv is gone. . . . . . Feb 13-15 - Gir1s U15C1 are in Las Vegas for the Apri110-12 Gir1s U15 Riot are in Rockford, IL for the $ Mayor's Cup International Showcase PUMA Champions Cup Showcase � Feb 27-March 1 - Boys U14 Rangers and Girls U14 Apri111-12 Girls U14 Rush is in Oconomowoc WI � Rage are in Kansas City for the Border Battle for MRL Games 4 March 14-15 - Girls U18 are in Indiana for MRL games Apri1 18-19 - Girls U10 Maroon(2} are in Cedar March 20-22 - Girls U 15 Fusion, U 16 Riptide, and Rapids for the Chi11 Out. U 17 Dynasty are in Las Vegas for the Players College Apri118-19 Boys U 12 Galaxy are in Rockford IL far Showcase the PUMA Champions Cup March 27-29 - Girls U13C1 Menace are in Kansas Ciry April l$-19 Girls U16 Riptide is in Ohio for the for the Emerald Cup Adidas Blue Chip College Showcase April 10-12 - Girls U 10 Force, U 11 Rhythm, U 12 Select Rage, U 12 Ambush, and U 14 Tenacity are in Kansas Apri124-26 - Girls U 1 S Fusion, U 16 Riptide, U 17 City for the KC Champions Cup Venom, U 17 Dynasty, and U 18 Girls are in Indiana for the Crossroads Showcase Apri110-12 - Girls U17 Dynasry is in Cincinnati for MRL games Apri125-26 Girls U 14 Rush is in Rockford IL for MRL games. Apri110-12 Boys U17 are in St Louis for the SLSG Boys College Showcase , � u ur�r�r��.ar � . � � Dakota Rev club initiatives: Improve coaching education and licensing Ievels -� . r . Enhanced parent education (eode of conduet, ,c7vhy kids p�aY) Improve and increase off-season training opportunities Exploring shared or dedicated training facility �� _ • Public-Private partnership with citylcounty • Private-private partnership • Dedieated facility option -- Improve internal and external transparency & comm.unication , , _ . . � � . u ur��.�r�ar Our needs from a newlenhanced facility � Indoor winter training space that can be utilized in the summer • Turfed ideally � • No poles / dividers in field space • Full soccer field dimensions ideally 120 yards x 65 yards with some flexibility � Hours of use: S-l Opm Monday — Friday & 7am — 1 Opm weekends and some holidays. Where can we help? Field usage and management Field improvement collaboration � Financial partner for New Facility / enhancemen�s to existing facilities °� Other? u u�r�a�r�ar � What does it cost to play at Dakota Rev? # �� 2015 Registration Fees � i - � � • ' • � � � � • � ` �� U9/U10 Fall $125+ training fees Yes � Summer $240 + potential coathing fees + indoor rental/winter training No � U11-U12 Fall and Summer $110 +290 + coaching fees + indoor rental No - Summer only $290 + coaching fees + indoor rental No U13-U14 Fal! and Summer $110 + 340 + coaching fees + indoor rental No Summer only $340 + coaching fees + indoar rentai No U15-U19 Summer $340 + coac�ing fees + indoor renta! No g • Total out of pocket for U 11-12 team for the summer = Approx. $400 • Total out of pocket for U16 Premier/MRL team = $2,300 + travel • Scholarships and Excellence fund support available , ; ,�. , ?Q �� u u��.�r�ar g"3: Top 5 community representation by the numbers . . . . . . Rosemount 249 players � � Apple Valley 203 players 65% � Eagan 90 players _ Farmington 89 players �a �:�~ Lakeville 82 players :; a�. Other. . . . �.� �