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HomeMy WebLinkAbout1988 UC Documents04 0 Of,;q,"(seimly P.O. BOX 510 2875 -145TH ST. W. ROSEMOUNT, MINNESOTA 55068 612- 423 -4411 Pursuant to due call and notice thereof a regular meeting of the Utilities Commission, of the City of Rosemount, was called to order on January 11, 1988 at 6:30 p.m. in the Rosemount City Hall by Utilities Commission President Joe Walsh. Also present were City Engineer Rich Hefti and Commission Secretary Stephan Jilk. Additions to the agenda were as follows: (6c) discussion on contingency plans for disasters relating to city utilities. (6d) discussion on purchase of additional computer equipment. (5b) discussion on the use of the new engineering technician. MOTION by Hasbrouck to approve the Minutes of the regular meeting of December 21st meeting as submitted. SECOND by Walsh. Ayes: 2. Nays: 0. MOTION by Walsh to ;approve, for payment, the list of bills presented for payment. SECOND by Hasbrouck. Ayes: 2. Nays: 0. The Commission entered into discussion on the future of the Commission. More specifically as to whether or not the Utilities Commission should continue or whether the Utilities Commission should be discontinued and become part of a larger Planning Commission for the City of Rosemount. The Commission went on to discuss the scope of the Commission as set out in the city ordinance and city code. They also discussed the many upcoming projects which would seem to be the responsibility and within the scope of the Utilities Commission. MOTION by Walsh to continue the Utilities Commission at this time based upon future needs of the community especially in the areas of planning for infrastructure in streets, sewer, water and that the Utilities Commission appointment be made of the third member. SECOND by Hasbrouck. Ayes: 2. Nays: 0. Hefti went on to give the Commission a brief overview of the responsibilities, duties and projects that the new engineering technician hired by the city would be completing for his department. Hefti explained the engineering technician would be involved in building up a complete filing system for construction plans, quarter section maps and property descriptions, along with a record plan filing system which would be part of inspection for ongoing utility projects. Hefti further advised the engineer technician that has been hired has a background in computers and softwear systems such as dBase, and Lotus. The Commission then went on to discuss the pager system as utilized by the Public Works Department. President Walsh suggested that the Commission allow the city to hook up a warning system for city hall into the Utility Commissions' computer supervisory system at city general fund expense. Other items discussed regarding communication were (1) putting the city public works frequency on the new police department radios (2) putting • Utility Commission Minutes January 11, 1988 Page 2 the city public works frequency on the new fire department radios so that the Fire Department, Police Department, and city crews could communicate in certain times of need, (3) and that new pagers and portable radios be purchased for the public works department maintenance employees. MOTION by Walsh to allow the city to use the supervisory computer system for an alarm system at city hall at city general fund expense. SECOND by Hasbrouck. Ayes: 2. Nays: 0. Hefti then presented a proposed request for proposal for the contracting of an engineering firm to do a study and present a recommendation for the construction of an additional water well and pump and an additional water storage facility for the City of Rosemount. Hefti went on to discuss and review with the Commission, present and future expected capacity needs for pumping and water storage within the city. MOTION by Walsh to recommend to the City Council to accept and approve the request for proposals as submitted by City Engineer Rich Hefti for the study of location and construction of a additional water well and storage facility for the city. SECOND by Hasbrouck. Ayes: 2. Nays: 0. • The Commission then entered into discussion on formulation of a disaster plan for the city to cover such things as water pollution into city wells and back -up support systems for extreme dry spells, such as sprinkling bands. City staff was directed to review city policy and plans for such events. Commission Secretary Stephan Jilk then presented information regarding a request for additional computer hardware and software for the city accounting office and for the water and sewer billing program. More specifically requesting that the Utility Commission pay $1,700 for computer hardware and $795 for an update to the utility billing software. Also to purchase equipment which would allow the accounting office to have a single terminal for access to the Texas Instrument Mainframe, water and sewer billing software and to act as a stand alone IBM compatible CP for developing data base and spread sheet software. MOTION by Hasbrouck to authorize the Utility Commission to expend a total of $2,514 as the utility shares the purchasing of this additional software and hardware. SECOND by Walsh. Ayes: 2. Nays: 0. n U 0 Utility Commission Minutes January 11, 1988 Page 3 Hefti then presented and reviewed with the Commission a proposed request for proposal for the establishment of a water storm sewer plan for the City of Rosemount, advising that the timetable proposed to complete this study would be by the end of 1988. MOTION by Hasbrouck to approve the request for proposal as submitted by City Engineer Hefti at this time. SECOND by Walsh. Ayes: 2. Nays: 0. City Administrator Jilk then presented a brief update to the Commission concerning the construction of the rural water system by the University of Minnesota in east Rosemount and advising that the consultants for the University have been given the go ahead to proceed with the final design and plans and specifications of this project. MOTION by Walsh to adjourn. SECOND by Hasbrouck. Ayes: 2. Nays: 0. C lj is Respectfully submitted, Stephan Jilk, Comm Secretary Of,;q"10seimtY P.O. BOX 510 2875 -145TH ST. W. ROSEMOUNT, MINNESOTA 55068 612- 423 -4411 Pursuant to due call and notice thereof a regular meeting of the Utilities Commission , of the City of Rosemount, was called to order on February 8, 1988 at 6:30 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Also present were City Engineer, Rich Hefti and Commission Secretary, Stephan Jilk. MOTION by Hasbrouck to approve the Minutes of the regular meeting of January 11, 1988 meeting as submitted. SECOND by Walsh. Ayes: 2. Nays: 0. MOTION by Walsh to approve, for payment, the list of bills presented for payment. SECOND by Hasbrouck. Ayes: 2. Nays: 0. The commission members discussed the need to have one additional member appointed to the commission because of a lack of three members at this time. It was decided that members and staff would attempt to recruit someone to recommend for appointment before the March meeting of the commission. The Commission entered into discussion on the responsibilities and guidelines for operation of the commission as set out in the city code. The commission discussed the following items which would be added to the city code: 1) Include under "Powers and Duties, Jurisdiction:" an additional item which would be "other systems serving the general public where the city has a part in determining the need and the level of such service ". 2) Add sections setting out the authority of the commission to set a budget, make expenditures and recommend the hiring of personnel. 3) Add a section setting out the responsibility and the authority to review and make recommendations to the city council regarding user fees and connection charges for revenue sources to the city utilities. 4) Add a section setting out the requirement to have the commission review all proposed developments and any other projects which would require the expansion of any of the utility systems under the control of the commission at the time or which come under the control of the commission after the construction of the new system. Staff was directed to revise the city code section and bring back, to the commission in March, the updated version for their review. Also discussed was naming the City Engineer as Executive Secretary to the • Commission and having the Public Works staff secretary attend commission meetings to take minutes. Staff was directed to have the Public Works secretary attend meetings and have the verbiage added to the city code to designate the Public Works Director as the Executive Secretary for the Commission. iUtilities Commission Meeting Minutes 2 February 8, 1988 City Engineer Hefti reviewed with the Commission his proposal to increase water and sewer connection charges in the city. Hefti presented information on existing charges and advised the length of time since they were increased. Following a thorough discussion on this information, MOTION by President Walsh to recommend to the City Council that water and sewer connection charges be increased to $909.00 each and that these charges be reviewed annually. SECOND by Hasbrouck. Ayes: 2. Nays: 0. Hefti presented information and a recommendation on the initiation of a storm sewer connection charge in the city. Hefti reviewed information on such charges and how those revenues would be used in the cost of construction storm sewer systems in the city. Hefti was directed to put together amore formal package for initiating such charges and bring this back to the commission in March. Hefti discussed with the commission the concept of setting up a storm sewer district in the city and advised that this would be discussed with the city council. Commission discussed this and was advised that staff would keep the commission updated on this topic. • Hefti advised that the city is required by the EPA to send out public notification to water system users about the dangers of lead which could possibly be emanating from the system and more specifically from lead in the plumbing of homes. Commission discussed changes in the notification which would help alleviate people from being too alarmed and still be informed. Hefti will make these changes before sending the notices out. Hefti reviewed the reports he had received from having the tests done on the city water system for Volatile Organic Chemicals. Hefti noting that no significant levels of any of those chemicals were found and would continue to have those tests completed every six months. Hefti updated the commission on the number of firms interested in completing RFP's for the new well and water tower for the city and discussed his meetings with those consultants. Hefti discussed with the commission the record on the amount of water billed v.s. pumped, noting that the amount billed was some 35% less than that pumped. Staff was directed to review records of water use in parks, fire department and sewer department to see where the water use was greatest when not billed. Hefti presented a proposal for the extension of city water to the Rosemount High School irrigation system at a cost of $11,500.00. It was Hefti's recommendation that this project be completed if the school district pay half of the cost. Hefti suggested that the city would • recoup this amount in a couple of years through water user fees from the school district. MOTION by Hasbrouck to have the city participate at a 50% rate on the project. SECOND by Walsh. Ayes: 2. Nays: 0. 0 Utilities Commission Meeting Minutes February 8, 1988 3 Commission discussed the need to have a complete set of water shutoff location maps completed and to have this information available to the city public works employees when called out on water main and lateral breaks. MOTION by Walsh to adjourn. SECOND by Hasbrouck. Ayes: 2. Nays: 0. Meeting was adjourned at 9:10 p.m. • 1 Resp tfully sub 'tted, Zan i k, Co Secretary j P.O. BOX 510 Zly 2875 -145TH ST.'S!. asernouni ROSEMOUNT, MINNESCiT^; 55068 612-- 42:;_T.. +, I 1 • Pursuant to due call and notice thereof a regular meeting of the Utilities Commission, of the City of Rosemount, was called to order on March 7, 1988 at 6:30 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Also present were City Engineer Rich Hefti and City Administrator Stephan Jilk. City Engineer added one item to the agenda: 8b. Purchase of Truck Chassis for Jetter. MOTION by Hasbrouck to approve the Minutes of the regular meeting of February 8, 1988 as submitted. SECOND by Walsh. Ayes: 2. Nays: 0. MOTION by Walsh to approve the list of bills presented for payment. SECOND by Hasbrouck. Ayes: 2. Nays: 0. City Engineer Hefti lead the Commission in a discussion regarding the Storm Sewer Connection charge, which was brought back to the Commission from the February 8, 1988 meeting. Two areas of exemption were presented to the Commission, those being 1.) A development greater than 90% developed, or, 2.) Any development started prior to 1983. Questions were raised about clarifying the areas for exemption and also changing 1983 to 1985, when most of the development started taking off in the City of Rosemount. • Although the Commission found the $200.00 connection fee reasonable they directed Staff to put together a map and list outlining the areas that will fit the categories and bring back to next Commission meeting. City Engineer presented a revised copy of Resolution 1983 -11, Water and Sewer Rates, Charges and Deposits. Several suggested changes were brought to the Commissions attention. A major topic discussed was the deletion of the section on Water Surcharge. Commission members decided that the section itself would not be dropped, but abbreviated to the first line only. Commission also agreed that Water Meter Accuracy Check will all double in price to allow for the labor wages to pull a meter and check for accuracy. Under the Property Assessments, condition 2 was changed to be rated according to lineal foot charges. MOTION by Walsh to recommend Council accept Resolution 1983 -11, Water and Sewer Rates, Charges and Deposits as changed and clarified by the Commission. SECOND by Hasbrouck. Ayes: 2. Nays: 0. Administrator Jilk presented the revised draft of the City Code governing the Public Utilities Commission. Changes were made to Section 2 -4 -1 regarding the make up of the Commission and Section 2 -4 -4 regarding Powers and Duties, Jurisdiction as per the February 8, 1988 meeting. The Commission discussed Section 2 -4 -3, Compensation. They are recommending that Council change the salary to $25.00 per meeting. President Walsh ask if Dakota Electric Association would be considered "Other • Utility System" since they are a coop, and also if the City would be a member? Administrator Jilk advised the Commission that we have noone designated to go as a representative for the City and as far as we know we have not been formally asked to attend their stockholders meeting. Utilities Commission Minutes -March 7, 1988 Page 2 MOTION by Hasbrouck to recommend Council adopt the City Code Section on Public Utilities Commission as revised by the Commission. SECOND by Walsh. Ayes: 2. Nays: 0. City Engineer Hefti presented his recommendation for the proposals received on the municipal well and elevated storage tank. President Walsh highly commended Rich on his recommendation, however, he feels he would like a chance to look at all the proposals so he would have a better sense of the proposals before making the recommendation to the Council at their April 5, 1988 meeting. MOTION by Walsh that a special meeting of the Utilities Commission be held on March 28, 1988 at 6:30 p.m. to rediscuss the Well and Tank RFP's. SECOND by Hasbrouck. Ayes: 2. Nays: 0. City Engineer Hefti informed the Commission that Staff found a discrepancy in the report that was submitted to MWWC on the total pumpage vs. the billing of water. Due to a clerical error two quarters were added together to bring the pumpage up. With the correction made the amount of unbilled water is under 11 %, which is probably as close as can be. City Engineer Hefti gave the Commission some of the figures as to where the unbilled water went; irrigation, flushing hydrants, flooding rinks, etc. The Commission feels that maybe the Fire Department could give us an estimate of water they use during their training sessions. The Commission directed Staff to look into this. • City Engineer Hefti informed Commission that Staff had found a 1985 Chevrolet Chassis for the Jetter truck. Public Works Secretary informed Commission that the truck had been sold out from under us before we could bring it to the Commission. Discussion followed on the necessity of old vs. new and also how sometimes immediate action is required. City Engineer Hefti informed Commission it is a budgeted item. MOTION by Walsh to allow Staff to research the purchase of a chassis for the jetter truck. SECOND by Hasbrouck. Ayes: 2. Nays: 0. MOTION by Walsh to adjourn. SECOND by Hasbrouck. Ayes: 2. Nays: 0. Meeting was adjourned at 8:35 p.m. Respectfully submitted, • WV Cindy Dorniden Public Works Secretary • P.O. BOX 510 City O 2875 -145TH ST W Pvolsemount ROSEMO!JNT, fvilN��FSUl "A 55`)68 612- - 4l3 -4-! 1 1 • Pursuant to due call and notice thereof a special meeting of the Utilities Commission, of the City of Rosemount, was called to order on March 28, 1988 at 6:35 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Also present was City Engineer liefti. There were no additions or corrections to the agenda. President Walsh stated the purpose of the special meeting was to discuss the Well and Tank RFP's we had received at the last regular meeting, but were held over so Commission members would have more opportunity to study them. The four RFP's were from S.E.H., Inc., T.D.K.A., O.S.M. and Maier, Stewart & Associates. President Walsh questioned how the RFP's were presented because they appeared to sell a well and storage tank rather than make recommendations. City Engineer Hefti explained we do need the well and tank so the RFP's reflected this. We mainly need to know how much they would cost, where would be the best location and what size we need. Commission member Hasbrouck commended Toltz -King on their layout of the RFP. Toltz is an expanding firm with alot of experience. The Commission discussed arguments for changing firms stating we knew what to expect from S.E.H., Inc. The cost factor between Toltz and S.E.H. were very close. At 7:26 p.m. we paused briefly to move the meeting into the Council Lounge so the Mayor could hold a neighborhood meeting in the Council Chambers. MOTION by Hasbrouck to accept T.D.K.A.'s RFP on the Well and Tank needed by the City of Rosemount. SECOND by Walsh. A brief discussion followed with City Engineer Hefti stating he will clarify to Council why T.D.K.A. was chosen over our long time firm of S. E. H., Inc. Ayes: 2. Nays: 0. City Engineer Hefti informed Commission that the City had purchased a 1983 GMC chassis to be used as the Jetter truck. It does have over 100,000 miles, however it was checked out and determined it ran better than the 1985 they had looked at and lost previously. It will need a few minor items, ie: tires, tune -up, clean up, etc., however everything appears to be in good working order. The new mechanic will be starting April 4, 1988 and then it will be checked over thoroughly. The jetter is in good shape and the truck will be adapted to fit it as soon as possible. MOTION by Hasbrouck to adjourn. SECOND by Walsh. Ayes: 2. Nays: 0. Meeting was adjourned at 7:35 p.m. Respectfully subm' tasted, Cindy Dorniden Public Works Secretary lei ` y O 2875 -145TH ST. W. o ROSEMOUNT, MINNESOTA 55068 . sernou n 612-423-4411 Pursuant to do call and notice thereof the regular meeting of the Utilities Commission, of the City of Rosemount, was called to order on April 11, 1988 at 6:30 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Also present was City Engineer Hefti. President Walsh added Item 8a. Commission Appointment; 6b. Utility Commission Code Amendments. City Engineer Hefti added Item 6c. Water Study -Well & Tank Engineering Agreement. MOTION, by Hasbrouck to approve the minutes of the regular meeting of March 7, 1988 as submitted. SECOND by Walsh.. Ayes: 2 Nays: 0. MOTION by Walsh to approve the minutes of the special meeting of March 28_, 1988 as submitted SECOND, by Hasbrouck. Ayes: 2. Nays': 0. MOTION by Walsh to approve the list of bills as presented for payment. SECOND by Hasbrouck. Ayes: 2. Nays: 0. City Engineer Hefti started an update of the storm sewer connection charge, however copies were needed of the charge list so the Commission went on to the Utility Commission Code Amendments while awaiting copies. • President Walsh informed the Commission that Council had approved the Code amendments as presented. Copies of the charge list for the storm sewer connection charge were handed out and much discussion followed. Commission noted they felt a more in depth list could be made out, however commended the work that was done on what had been presented. It was determined that new construction only would be billed on a building permit along with the SAC and WAC charge. MOTION by Walsh recommending adopting the storm sewer connection charge and exempting subdivisions platted prior to 1985 or greater than 90% developed and setting a charge of $200.00 as the storm sewer connection charge. SECOND by Hasbrouck. Ayes: 2. Nays: 0. City Engineer Hefti informed Commission he had received the Well & Tank Agreements, to be signed by Commission President, after being reviewed. There are three plans to be signed for: 1) Long Range Comprehensive Water System Plan; 2) Well No. 8 and Pumphouse, City Project No. 183; 3) Water Storage Reservoir No. 2, City Project No. 182. City Engineer Hefti informed the Commission that the standard language was submitted throughout the agreements with some special conditions. MOTION by Hasbrouck that the Commission President sign the engineering agreements • as stated above. SECOND by Walsh. Ayes: 2. Nays: 0. City Engineer Hefti explained the reasoning to the amount of payment to U.S. Homes for the oversizing of the watermain. MOTION by Hasbrouck to reimburse U.S. Homes $21,001.11, out of the Core Facility Fund, for the oversized watermain installed. SECOND by Walsh. Ayes: 2. Nays: 0. PAGE 2 UTILITY COMMISSION MINUTES APRIL 11, 1988 President Walsh brought up the fact that the Commission is still operating with two members instead of three, as stated in the code. There are two candidates interested in the appointment as far as Commission members know, Mr. Tom Tucker and Mr. Tom Werner. Commission Members unanimously decided that this should be turned over to the Mayor and Council since this is to be an appointment by the Mayor. It was recommended that it should be placed on the next Council agenda. City Engineer Hefti informed the Commission that the meter replacement program is now in effect. The Public Works Department has set a goal of replacing 100 old meters this year. They would like to randomly select some meters and take them to Apple Valley to have an accuracy test done. The meter maintenance charge on the quarterly water billing will cover the cost of the meters over a 10 year period and it is recommended that meters be changed every 10 -12 years. City Engineer Hefti updated the Commission on the school irrigation system. Dave Bechtold, Park Director, Tom Nelson, School District and Rich all met regarding the possibility of a 50 -50 split in the cost of the water. The Commission expressed concern that the Utility Department shouldn't have to pay for the water, that should be the Parks Department, however the 50% installation of the system could be shared by the Utility Department. MOTION by Walsh to adjourn. was adjourned at 7:32 p.m. C� SECOND by Hasbrouck. Ayes: 2. Nays: 0. Meeting Respectfully Submitted, 61� Cindy Dorniden Public Works Secretary P.O. BOX 510 ? 61 2875 -145TH ST. W. osernoun� ROSEMOUNT, MINNESOTA 55068 612 - 423 -4411 Pursuant to do call and notice thereof the regular meeting of the Utilities Commission, of the City of Rosemount, was called to order on May 9, 1988 at 6:29 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Present were Members Walsh and Hasbrouck, new Member Werner and Recording Secretary Dorniden. President Walsh swore in new Commission member Thomas Werner. President Walsh added Item 7c. Storm Sewer at Lower 147th Street. City Engineer Hefti joined the meeting already in process. MOTION by Hasbrouck to approve the minutes of the regular meeting of April 11, 1988. SECOND by Walsh. Ayes: 3. Nays: 0. MOTION by Walsh to approve the list of bills as presented for payment. SECOND by Werner. Ayes: 3. Nays: 0. President Walsh opened discussion regarding the Peoples Natural Gas Franchise. Ron Pankratz and Roger Lee were in attendance representing Peoples Natural Gas. They informed the Commission that this is a twenty -five (25) year franchise and it is up for renewal. Surrounding communities have already renewed their • franchises. The only change in the franchise over the 25 years is the mother company, it was Northern Natural and is now UtiliCorp United, Inc. MOTION by Walsh to recommend to City Council at the May 17, 1988 meeting that the City of Rosemount and Peoples Natural Gas enter into a Franchise Agreement. SECOND by Hasbrouck. Ayes: 3. Nays: 0. City Engineer Hefti lead the discussion regarding the Shannon Hills Preliminary Plat. Water service will be coming off of Shannon Parkway on the south side of 145th Street. This line also services Shannon Park Townhomes. The line is about 1000' short of reaching to Dodd Blvd which in the future will be added when the area develops. Sanitary sewer will be available under Shannon Parkway because Council approved the extension from Lift Station #4 as Project #181. Plans and specifications will be coming out shortly. As of this meeting the developers proposed storm sewer is not approved. The City requires all drainage with the exception of backyards, to go to the west into Hawkins Pond. However that was not what was outlined in the plat. MOTION by Walsh to approve the water and sewer availability to Shannon Hills Addition Project. SECOND by Hasbrouck. Ayes: 3. Nays: 0. MOTION by Walsh to approve storm water drainage in Shannon Hills Addition to the west toward a detention pond in this development which will have an overflow into Hawkins Pond, with the exception of all rear lots abutting Carrolls Woods and Carrollton Addition. SECOND by Werner. Ayes: 3. Nays: 0. • President Walsh brought up the fact that there has been a problem with storm water at the intersection of Lower 147th Street and Cambrian Avenue for a number of years now and he thinks that some course of action should be taken, especially now with all the building downtown. President Walsh instructed Staff to look into the problem. • • Page 2 Utilities Commission Minutes Discussion was held regarding a special meeting to discuss the Master Storm Sewer RFP's and Metro Cable Franchise. Commission Member Hasbrouck had to leave before discussion was complete. MOTION by Walsh that a Special Utilities Commission Meeting be held on May 23, 1988 at 6:30 p.m. to consider the Master Storm Sewer Proposal. SECOND by Werner. Ayes: 2. Nays: 0. City Engineer Hefti presented the "Policy Statement" regarding Water Meter Replacements. MOTION by Walsh to approve the policy statement replacing water meters ten (10) years old or older with funding coming from Water Meter Maintenance Charge as outlined in Resolution 1988 -31. SECOND by Werner. Ayes: 2. Nays: 0. MOTION by Werner to adjourn. SECOND by Walsh. Ayes: 2. Nays: 0. Meeting was adjourned at 7:03 p.m. Respectfully Submitted, etv� Cindy Dorniden Public Works Secretary E LJ P.O. BOX 510 � 2875 -145TH ST. W. osernouni ROSEMOUNT, MINNESOTA 55068 612- 423 -4411 Pursuant to do call and notice thereof the special meeting of the Utilities Commission, of the City of Rosemount, was called to order on May 23, 1988 at 6:36 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Present were Members Walsh, Hasbrouck, Werner, City Engineer Hefti and Recording Secretary Dorniden. There were no additional items added to the agenda. The topic of discussion for this special meeting was the Master Storm Sewer RFP's. City Engineer Hefti lead the discussion of the five (5) RFP's submitted. The five firms submitting RFP's were: Barr Engineering, Maier - Stewart, OSM, TKDA, and SEH. Barr Engineering was the most reasonable priced and also the most experienced. They are specialist in this field. They did a similar plan for the City of Wayzata which had similarities of what the City of Rosemount is looking for. All of the companies had some buried cost. Printing of maps were extra and other trivial items. The companies either had the SCS TR20 Computer program, or would include the computer program necessary for the computer modeling. City Engineer Hefti informed the Commission he had guessed that the RFP's would be in the neighborhood of $30,000. City Engineer went through the evaluation sheet he had prepared for the Commission. He then informed the Commission he feels most comfortable recommending Barr Engineering based upon their qualifications. However Maier - Stewart could be considered on the basis of the work they did for the City of Ramsey, if there would be -a problem with Barr Engineering. Commission members stated that they felt that Council would have to come up with the funding because although the Commission is responsible for the storm sewer, it has no way to generate revenue to pay for this study at the present time. This is also true for dredging some of the ponds in the system. MOTION by Walsh to accept the RFP's and place them on file. SECOND by Hasbrouck. Ayes: 3. Nays: 0. MOTION by Walsh to recommend to the City Council the firm of Barr Engineering from Bloomington to do the Master Storm Sewer Plan for the Western 3 mile drainage area. SECOND by Werner. Ayes: 3. Nays: 0. MOTION by Walsh that the City Council should find the funding for this project. SECOND by Hasbrouck. Ayes: 3. Nays: 0. City Engineer Hefti will give the copies of the RFP's from Barr Engineering to the City Council. Also he will let Council know that there is some money left from the Tractor - Loader - Backhoe as one of the means to get some of the money for the project. MOTION by Walsh to adjourn the meeting. SECOND by Hasbrouck. Ayes: 3. Nays: 0. Meeting was adjourned at 7:21 p.m. Respectfully submitted, t\6 tai. l CYi� ?-J Cindy Dorniden Public Works Secretary P.O. BOX 510 ��� Q 2875 -145TH ST. W. ?01 sernouni ROSEMOUNT, MINNESOTA 55068 612 - 423 -4411 • Pursuant to do call and notice thereof the regular meeting of the Utilities Commission, of the City of Rosemount, was called to order on June 13, 1988 at 6:31 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Present were Members Walsh, Hasbrouck, Werner, City Engineer /Public Works Director Hefti and Recording Secretary Dorniden. Commission member Hasbrouck added Item 6a. -Well and Tank Study Follow -up; President Walsh added Item 6b.- Master Storm Sewer Plan Update; City Engineer Hefti added Item 7a.- Removal of Standby Charge for Fire Protection and Item 9b.- Lead Results, Twin City Water Clinic, Inc. MOTION by Walsh to approve the minutes of the regular meeting of May 9, 1988. SECOND by Werner. Ayes: 3. Nays: 0. MOTION by Walsh to approve the minutes of the special meeting of May 23, 1988. SECOND by Hasbrouck. Ayes: 3. Nays: 0. MOTION by Walsh to approve the list of bills. SECOND by Hasbrouck. Ayes: 3. Nays: 0. The Commission asked what is being done on the Well & Tank Study. City Engineer Hefti informed them that the Consultant hired has all the information they need • and we should have a final draft by August. City Engineer Hefti will call the Consultant and see if they can present us with anything preliminary for the July meeting. President Walsh informed the Commission that the Council approved the hiring of Barr Engineering to do the Master Storm Sewer Plan. Some of the funding will be coming from the excess of the purchase of the tractor - loader- backhoe. City Engineer Hefti informed Commission members that he will be meeting with Steve Klein, Barr Engineering Representative, tomorrow, June 14, 1988. City Engineer Hefti informed Commission members that both the Lutheran Church of Our Savior and the Baptist Church have shown an interest to opt -out on the Hawkins Pond storm sewer project, stating their water is contained on their property. We will have the Consultant look into the matter, however the Commission instructed City Engineer Hefti to inform the churches they would or could still be under the Vermillion Watershed District and there is nothing we can do about that. City Engineer Hefti informed Commission members that a new act of legislation would now prevent us from charging for having fire protection. This would involve changing our Resolution 1988 -31, A Resolution Establishing Water and Sewer Rates, Charges and Deposits, Section I.C, Automatic Sprinkler System Charge. This charge would appear to be a penalty for having fire protection within buildings. MOTION by Walsh to recommend that the City Council amend Resolution 1988 -31 to delete Section I.C, Automatic Sprinkler System Charge, as • per the act of new legislature in the State of Minnesota. SECOND by Hasbrouck. Ayes: 3. Nays: 0. • Page 2 Utilities Commission Minutes June 13, 1988 President Walsh informed Commission members that he had City Engineer Hefti place the criteria for watering ban on the agenda. He feels the City should be ready for a watering ban if the need arises. City Engineer Hefti felt some of the criteria for a watering ban would be as follows: 1 -When the third well kicks in and wouldn't catch up to meet the need within a few hours. 2- Weather Conditions 3 -Major Fires 4 -Well Breakdown The above are just some of the reasons why a ban would have to be placed into effect. There was much discussion on whether people could or should be allowed watering new sod /seed, gardens, etc. Also if it would be a complete ban or an odd /even type ban. President Walsh suggested and the rest of the Commission agreed that City Engineer Hefti send a letter to the residents asking them to conserve water so the City hopefully won't have to place a ban. Commission also instructed City Engineer to get a plan of attack together if we would have to call for a ban in a hurry, ie: T.V. Stations, Radio Stations, Letters, etc. 0 City Engineer Hefti informed the Commission that EPA has made it mandatory that all Public Water Utilities send out notice to residents regarding lead contamination. We have flyers ready to be mailed by June 17, 1988. They have to be out by the 19th of June. It explains how lead gets into the system and what to do about it. Our water has a PH of 7.8. A 7 is neutral so our water is minimumly corrosive. The lead comes through piping not ground water and we have very few connections with lead solder. Twin City Water Clinic, Inc. did the testing of our City wells and the results were all less than .02 mg /l. They said they would test residential systems for $28.00. Commission member Hasbrouck said as long as the lead notice has to go out that City Engineer Hefti should try to get a letter out along with it regarding water conservation. MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays: 0. Meeting was adjourned at 7:38 a.m. Respectfully Submitted, Cindy Dorniden Public Works Secretary 0 lei y O 2875 -145TH ST. W. osernoun� ROSEMOUNT, MINNESOTA 55068 • 612-423-4411 Pursuant to due call and notice thereof the regular meeting of the Utilities Commission, of the City of Rosemount, was called to order on July 11, 1988 at 6:30 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Present were Members Walsh, Hasbrouck, Werner, City Engineer /Public Works Director Hefti and Recording Secretary Dorniden. Commission member Hasbrouck added Item 5b.- Hawkins Pond Discussion and Item 6b.- Relocation- American Payment Center; President Walsh added Item 7a. -Inter City Water Connection; and City Engineer Hefti added Item 8c. -Rough Draft -1989 Budget. MOTION by Hasbrouck to approve the minutes of the regular meeting of June 13, 1988. SECOND by Werner. Ayes: 3 Nays: 0 MOTION by Hasbrouck to approve the list of bills. SECOND by Werner. Ayes: 3. Nays: 0». Commission member Hasbrouck expressed his concern regarding the payment center by Loch Pharmacy once Loch Pharmacy moves to its new location. City Engineer Hefti will check with the American Payment Center on its policy of moving the box, also if the other businesses would be willing to move or not. The information City Engineer Hefti obtains he will bring back to the Commission at the next regular • meeting. City Engineer Hefti informed the Commission that we still are not in need of a water ban. The most water the City has run is 1.7 million gallons, we have been averaging 1.3 million per day. The Utilities Department will start taking draw downs twice a week on Well #3 and #7. President Walsh informed the Commission he has had a complaint from a resident in the Rosemount Woods Mobile Home Court about the neighbors wasting water. He informed the Commission that it's not the Commissions responsibility if a resident feels a neighbor is wasteful. The mobile home court is privately run so that problem would have to be taken up by their association. President Walsh did express his concern to the Commission about the various sod companies he has seen getting water from different hydrants. City Engineer Hefti informed them that nobody was suppose to be taking water without our knowledge and nobody was to be using hydrants. We did have the one hydrant by Well #3 being used for awhile because the downspout on Well #3 was broken, however it has since been fixed and that is where they are to be getting water. The Commission instructed City Engineer Hefti to notify the police department that nobody is to be taking water from our hydrants or Well #3 downspout without the aid of one of the City Crew on hand to get name, address and how much water is being taken. If they do see someone taking water without the aid of City Crew member then they should stop and get name and address information and notify person that they are illegally obtaining the water. Also Commission members stressed that water being • taken should "only" be used in Rosemount, not taken out of the City. City Engineer Hefti will draft a letter from the Utility Commission to the local landscapers notifying them about the obtaining of water within the City. PAGE 2 • UTILITIES COMMISSION MINUTES JULY 11, 1988 President Walsh informed the Commission that Arlyn Cope had presented at the July 5, 1988 Regular Council Meeting a moratorium for Hawkins Pond Project. The Cotincil denied the moratorium on the grounds that the Master Storm Sewer Plan and the Hawkins Pond Project would not effect one another. Steve Klein from Barr Engineering had stated that they can work with the Public however it would add to the cost of the project because of the time that would have to be spent. Already the cost on the Hawkins Pond project is escalating because of the man hours and duplicating cost for the public. A neighborhood meeting is going to be held at 4:30 p.m. on July 12, 1988 for further discussion on Hawkins Pond with City Administrator Jilk and City Engineer Hefti will be in attendance. Commission member Hasbrouck expressed his concern about a possible lawsuit on the Hawkins Pond Project. President Walsh stated that anything the City does is a possible lawsuit. No lawsuit can be filed until after the assessments have been sent out. Authority to go for bids for the Hawkins Pond Project will be let by Council on July 19, 1988. City Engineer Hefti informed the Commission that at 9:00 a.m. on July 12, 1988 he will be going to court to give testimony as to why condemnation proceedings were beginning. He will testify that the property is needed for public use. All rights -of- entries have been signed, the reason for the condemnation is there is a problem with one of the residents have a problem with the compensation. • City Engineer Hefti informed Commission that Orrin Thompson Development has petitioned the City to begin the third phase of Country Hills which would also include the construction of Lift Station IFS. This phase also includes the extension of Connemara Trail and Shannon Parkway. The project for the Lift Station would be covered by Core Facility Charges. They would like to begin this fall so the timing is important because the last lift station took at least 18 weeks for delivery. If the project could be done in December it would be functional by spring of 1989. President Walsh was concerned as to the size of the lift station, ie: 3 pump station, standby generator, pros and cons of above ground facility, access road, etc. City Engineer Hefti will check into the various concerns. City Engineer Hefti also informed Commission that Birchview Terrace and LeForet Addition would then be able to hook up if so inclined. The developer will be installing the force main under private contract. MOTION by Walsh to start necessary paperwork for the construction of Lift Station X65 in the Country Hills 3rd Addition. SECOND by Werner. Ayes: 3. Nays: 0. President Walsh advised the Commission of the outcome of the meeting with Empire Township. One of the topics of discussion at the meeting was developing an inter city water connection with surrounding cities. President Walsh informed the Commission members that this type of connection would be a wise investment if one city had a polluted well, then they would have a backup. The Commission requested City Engineer Hefti to bring this topic up at a Public Engineers meeting. • PAGE 3 UTILITIES COMMISSION MINUTES • JULY 11, 1988 City Engineer Hefti apprised the Commission of a meeting that he attended along with Dean Johnson, Mike Wozniak and Kurt Johnson, a representative from Toltz- King. They are hopefully going to have a model built representing the new well and tower to show at the August 8, 1988 meeting. Everything is moving along and the next phase will be geological questions. City Engineer Hefti informed the Commission that the Minnesota Department of Health made their annual visit on June 30, 1988 which consisted of inspecting our wells. There were no major problems however they do want us to keep draw down records. City Engineer Hefti passed out copies of the proposed 1989 rough draft budget for the Utility Department. He pointed out a couple items that are being added to the budget and also informed the Commission that he hadn't allotted for Well #8 in the budget and that could be operating for at least half of 1989. The grand total he presented to the Commission for the 1989 Operating Budget is $350,546. President Walsh had questions on the updating of the AT computer regarding reports on flows, fluoride, chloride, etc. City Engineer Hefti is checking into the different options that we might have and also what it will take for a backup AT. President Walsh also showed concern for the current Texas Instrument which is handling our Utility Billing and other miscellaneous budgeting accounts. It appears that this system may be phased out. President Walsh would like to find • out more about the future plans of the T.I. More discussion will take place at future meetings regarding the 1989 budget. MOTION by Werner to change the regular meeting night of August 8, 1988 to August 15, 1988 due to other commitments by two of the Commission members. SECOND by Hasbrouck. Ayes: 3. Nays: 0. MOTION by Walsh to adjourn. SECOND by Hasbrouck. Ayes: 3. Nays: 0. Meeting was adjourned at 7:34 p.m. Respectfully submitted, eo� Cindy Dorniden Public Works Secretary U 1 P.O. BOX 510 fly 2875 -145TH ST. W. osernoun� ROSEMOUNT, MINNESOTA 55068 612- 423 -4411 i Pursuant to due call and notice thereof the regular meeting of the Utilities Commission of the City of Rosemount, was called to order on August 15, 1988 at 6:30 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Present were Members Walsh, Hasbrouck, Werner, City Engineer /Public Works Director Hefti and Recording Secretary Dorniden. City Engineer Hefti added Item 5c. -Well and Tower Update, Toltz -King presentation. MOTION by Hasbrouck to approve the minutes of the July 11, 1988 regular meeting. SECOND by Werner. Ayes: 3. Nays: 0. MOTION by Walsh to approve the list of bills. SECOND by Werner. Ayes: 3. Nays: 0. City Engineer Hefti advised the Commission of several items in the 1989 Budget that effects the Utility budget. One of the items includes budgeting for 20% of and Engineering Technicians salary, because a portion of a techs tasks involve utilities. Don Darling, City Treasurer, • City Engineer Hefti informed possibly update a geographic Ultimap has been doing good a possible backup AT for the if possible. joined the meeting during the budget discussion. the Commission that funds have been set up to information system. A company by the name of things with this. Also, funds have been allowed for supervisory control system to be set up in the shop, There was a short discussion on how "Comparable Worth" will effect the budget. President Walsh noted that there was no provision in the budget for Water Tower X62. City Engineer Hefti explained the reason he hadn't budgeted anything was because of it being a new tower he felt it wouldn't need any upkeep. President Walsh recommended we put at least a little into that area. City Engineer Hefti informed the Commission that he hasn't gotten to the estimated revenues yet, but will get back to them with the figures. City Engineer Hefti informed the Commission that he spoke to American Payment Center in regards to moving our drop box site. There is no cost to move the box, however they proposed we leave it where it is and set up a second box at half price on a six month trial basis. Discussion followed on where the second box should be located. MOTION by Walsh to secure a second payment center box and place it at a South Robert Square location for a trial period of 6 months. SECOND by Werner. Ayes: 3. Nays: 0. City Engineer Hefti introduced Kurt Johnson from Toltz, King, Duvall, Anderson and Associates, Inc. (TKDA). Mr. Johnson informed the Commission that their report regarding the well and tower was complete and now they are ready to work on the graphics. He had a map of the suggested area with the different size lines and locations. Commission members asked questions regarding the size of the lines and City Engineer Hefti asked about the timetable for the project. PAGE 2 UTILITY COMMISSION MINUTES AUGUST 15, 1988 They are still working on a final site, but Mr. Johnson feels they could possibly be ready to go out for bids by the end of the year or first part of next year, so the project could be started and completed in 1989. In summary, the report calls for a total of two water towers and four wells spread around the City. President Walsh thanked Mr. Johnson for his presentation. Don Darling, City Treasurer, presented information on meter deposit refunds. Over the past few years our bookkeeping has become more complicated in regards to these deposits, which we stopped collecting in 1981. The City has over $17,000 in meter deposits. These are currently being refunded at time when resident moves out. At the present time these funds are sitting in a liability mode. Commission members discussed recourses that could be taken with these funds. MOTION by 'Walsh to refund meter deposits by crediting to the individual residential accounts and note so on their next water bill. SECOND by Hasbrouck. Ayes: 3 Nays: 0 City Engineer Hefti' apprised Commission members of a resident on AFDC. If the resident can get a water shut -off letter on City letterhead she will then be eligible for emergency assistance from Dakota County. Much discussion about shut -off notices followed. The City has over $19,000 in delinquent water and sewer bills. Notices were sent to residence and property owners as of August 12, 1988 giving them until the 15th of September, 1988 to pay in full or have the • bill certified onto property taxes. MOTION by Walsh authorizing Utility Staff to send a water shut -off notice to 14540 Canada Avenue stating the date of shut -off being September 10, 1988. SECOND by Werner. Ayes: 3. Nays: 0. City `,Engineer ;Hefti verbally presented the Commission with the results of the Volitle Organic Chemical test taken in July, 1988. All counts are up to reasonable standards. Well #6 and #7 have a slightly high sulfate count but are to be found in an acceptable range. City Engineer Hefti informed Commission that a couple weeks ago lightening knocked out a board at Well #6, however it is now back up and running. Also, August 8 the water tower was empty and the other wells shut down because of lightening striking on the previous evening just at the time the wells were kicking in. The computer picked up mixed signals with the strike therefore shutting everything down. Autocon has now put a signal to override confusion on the system. MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays: 0. Meeting was adjourned at 8:01 p.m. Respectfully Submitted, Cindy Dorniden Public Works Secretary P.O. BOX 510 ��1L 2875 -145TH ST. W. ?01 semoun� ROSEMOUNT, MINNESOTA 55068 612- 423 -4411 Pursuant to do call and notice thereof the regular meeting of the Utilities Commission of the City of Rosemount, was called to order on September 12, 1988 at 6:30 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Present were Members Walsh, Hasbrouck, Werner, City Engineer /Public Works Director Hefti, City Administrator Jilk and Recording Secretary Dorniden. City Engineer Hefti added Item 8b. -U of M Rural Water Update. MOTION by Werner to approve the minutes of the August 15, 1988 regular meeting. SECOND by Hasbrouck. Ayes: 3. Nays: 0. MOTION by Walsh to approve the list of bills. SECOND by Hasbrouck. Ayes: 3. Nays 0. City Engineer Hefti lead the discussion and answered several questions regarding the 1989 Budget. The shortfall in the water account is because of proposed work on the water tower. Commission Member Hasbrouck felt that the operating estimate was short for next year. President Walsh suggested that funds could be set aside in a C.I.P. Fund since at this time there is not account for reconstruction. City Administrator Jilk informed the Commission that they could put aside a reserve from the depreciation amount to work towards reconstruction. Also allocating revenue by transferring from operating accounts to a C.I.P. The Commissions greatest concern is the $80,000 set aside for improvements on the existing water tower. President Walsh felt this fund could be divided up into a new category referred to as "Major Repair Fund" and broke down so that $45,000 would go in 1989 and $45,000 for 1990. Commission Member Hasbrouck said a stipulation to the "Major Repair Fund" should be that this fund only be for repairs exceeding $10,000. It was also suggested that the $15,000 in the transfer fund be put into a 5000 account and designated C.I.P. The Commission directed City Engineer Hefti to rewrite this portion of the budget and check with the Finance Director on the wording or labeling of the accounts. City Engineer Hefti asked the Commission Members for their questions or comments regarding the Comprehensive Water Plan Draft submitted by TKDA. Commission Member Hasbrouck had several concerns regarding the sizes of mains in some of the areas they had recorded. He didn't feel that the size they had would be adequate or oversized. Also they had some areas to be upgraded and they have already been upgraded. President Walsh informed the Commission that hydrant colors designated flow not main size. President Walsh stated he feels that the report should list the location and names of the various wells, even the abandon wells. All the Commission Members Is agreed with this. President Walsh had questions regarding the treatment plant, whether it would need extra boosters or operate by gravity pressure. City Engineer Hefti informed Commission Members that it would operate under pressure filtration and not necessarily have booster pumps. C • 0 Page 2 Utility Commission Minutes September 12, 1988 As an overall the Commission Members felt the plan made allot of sense and recommend that TKDA come back in October with cost estimates. MOTION by Hasbrouck to approve the plan concept of the Comprehensive Water Study. SECOND by Walsh. Ayes: 3. Nays: 0. City Engineer Hefti informed the Commission that DNR had sent copies of the permits issued for private irrigation wells out at the 55 acre golf course east of Highway' -52 between County Road 42 and County Road 38 and on the U of M Agricultural Station. The permit for the Agricultural Station was sent to us primarily because the office is in Rosemount. The well is located in Empire Township., The permit for the golf _course allows 30 million gallons per year and the`Ag Station allows '10 million. City Engineer Hefti apprised the Commission of the progress being made on the rural water system. A 4" hydrant had to be put in place. The contract for the first phase was let to Brown '& Criss of Lakeville in the amount of $422,000. They would like to have the pipe in the ground before the frost and expect completion by August of 1989.` MOTION by Werner to adjourn. SECOND by Hasbrouck. meeting was adjourned at 7:55 p. m. Ayes: 3. Nays: 0. The Respectfully Submitted, ti Cindy Dorniden Public Works Secretary 61 1 P.O. BOX 510 Q 2875 -145TH ST. W. osernount ROSEMOUNT. MINNESOTA 55068 612- 423 -441 1 • Pursuant to do call and notice thereof the regular meeting of the Utilities Commission of the City of Rosemount, was called to order on October 17, 1988 at 6:31 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Present were Members Walsh, Werner, City Administrator Jilk, City Engineer /Public Works Director Hefti and Recording Secretary Dorniden. City Engineer Hefti added Item 6d. - Potential Credit for Sewer Hook -up Charges - Gene and Becky Allen. President Walsh called for approval of the minutes to the last meeting. Discussion followed regarding a motion that was left out of the minutes for the September 12, 1988 meeting. The motion was to change the regular meeting of October 10, 1988 to October 17, 1988 because October 10, 1988 was a holiday. MOTION by Walsh to approve the minutes of the September 12, 1988 regular Utility Commission meeting as amended above to read the Regular meeting of October 10, 1988 be changed to October 17, 1988. SECOND by Werner. Ayes: 2. Nays: 0. MOTION by Walsh to approve the list of bills. SECOND by Werner. Ayes: 2. Nays: 0. City Engineer Hefti introduced Gene and Becky Allen, 4249 145th Street West. • City Engineer Hefti informed the Commission about 1 -1/2 year ago the Allen's had approached him regarding the possibility of sewer coming to their area. At that time it was not in the foreseeable future and since that time it is now there. With that information the Allen's invested $1,500.00 to upgrade the existing septic system when they built their new home. City Engineer Hefti invited the Allen's to present their case to the Commission. Commission Member Hasbrouck joined the meeting. The Allen's are asking for some monetary compensation against the sewer hook -up charges, since the charges and costs to hook up to sewer go up every year. If they would have known about the sewer availability they would have waited to build their home. Without knowing the timing of sewer availability they sunk $1,500.00 into the ground that will be of no use to them now. City Administrator Jilk advised the Allen's not to hold off on pulling the permit because they might have a chance to save money by going in with their neighbors to hook up. But, they would have to pull it at the $909.00 hook -up fee. If the Commission settled on an adjustment, it would be made according to what the Commission can justify. Commission Member Hasbrouck sympathized with the Allen's because he knows what the growing pains of the City can do to people. Theirs is an unusual situation. City Engineer Hefti advised the Allen's that he was pleased they had come and stated their case and that the Commission would take it under advisement. With • that the Allen's departed. The Commission discussed a figure of $500 for the credit. A $200 credit would be applied from the sanitary sewer hook -up connection charge because of the difference from the 1987 to the 1988 increase. The $300 figure comes from reasonable depreciation on the loss of their drainfield. It was figured that the Page 2 Minutes of the October 17, 1988 Utility Commission Meeting • drainfield could be used for 25 years and from information that was received, at the time, it was considered sewer wouldn't be available for at least 5 years, so therefore the depreciation at 20% would be $300. President Walsh instructed Engineer Hefti to call the Allen's tomorrow and inform them of the Commission's decision. MOTION by Walsh to credit the Allen family $500 on their sanitary sewer connection charge, drafting a check to them in that amount taken from the 602 (sewer) fund, and furthermore instructing the Public Works Director to send a letter of explanation to the Allen's. SECOND by Werner. Ayes: 3. Nays: 0. City Engineer Hefti explained the transfer funds to the Commission members for the 1989 Budget. City Engineer Hefti questioned if he could take the water studies out of the Core Facility Fund (605 & 606). City Administrator Jilk felt there was no reason why it couldn't be taken out of that fund. MOTION by Walsh to approve the 1989 Sewer and Water 'Utility Budget. SECOND by Hasbrouck. Ayes: 3. Nays:: 0. City Engineer Hefti recommended the Commission postpone adopting the recommendations of the Water Study because TKDA had not gotten the final drafts back from the printer yet. They have gotten all the information and the estimated construction prices were: $850,000 —Tower Construction; $135,000 - • Well; and, $150,000 - Pump House. The Commission was concerned about the funding for these. Much discussion followed about reverting back to a "surcharge" and how to go about it. MOTION by ;Walsh to take funds for the water study from the Core Facility (605) account. SECOND Hasbrouck. Ayes: 3 Nays 0. City Engineer Hefti apprised the Commission of the possibility of the School District building a school on the Mullery property off of County Road 38 backing up to Mickelson Addition. We have no water or sewer available or near that location so the school may opt to ask Apple Valley for utilities. If the need would come then Apple Valley and Rosemount would have to join into an agreement deciding who would do what. Commission Member Hasbrouck asked if it was necessary for the Commission to do anything. City Administrator Jilk says they really don't need to do anything right now because it is all speculation at the present time. The whole consensus of the Commission is treat it generically and let the school district know that it is outside our sewer and water district so therefore sewer and water is not available. City Engineer Hefti opened the discussion on the site selection for the well and tower. A logical site for the well would be in the new Jaycee Park off of Shannon Parkway that is just going to be developed. The City has roughly 14 acres to work with. City Administrator Jilk suggested that possibly discussing this with the Park Director and having the Utility budget put in public bathrooms along with the well in order to supply a reason why one department could help the other, land for a well and bathroom facilities for the parks. Commission • President Walsh instructed City Administrator Jilk and City Engineer Hefti to Page 3 Minutes of the October 17, 1988 Utility Commission Meeting meet with Park Director Bechtold regarding the 1/2 acre or so that would be needed for this site. The site for the tower is a little more complex. Ideally it would be put off of Shannon Parkway and Connemara Trail. The property, about and acre, will have to be negotiated with the Kelly family. City Engineer Hefti will talk to them. He will also work with Springsted, Inc. on the bonding for the well and tower. It was the feeling of the Commission Members that we should get as much land as possible because when it comes to sandblasting and painting we need enough area so that we don't do any damage to the surrounding area. Discussion followed regarding the transfer of funds into various accounts. MOTION by Walsh to approve transfer of funds as follows: $15,000 (annual C.I.P. "amount) 611; $30,000 water depreciation; and, $30,000 sewer depreciation to fund 611. Discussion on the motion regarding if this funding would be replacement versus C.I.P. (new). Commission Member Hasbrouck stated he felt it should be stated what the funds are used for. City Engineer Hefti stated he felt a set of guidelines would be helpful in this case and Commission directed the City Engineer to develop them. . SECOND by Werner on the original motion. Ayes: 3. Nays: 0. City Engineer Hefti informed the Commission that the High School Irrigation Project was completed. There is an agreement with the School District to split the bill for this project 50 -50. It was agreed that the Core Facility Fund will pay the total '_bill, "then bill the School District. MOTION by Walsh to approve the $9,475.24 expenditure for the High School Irrigation Project with the understanding that the School District will pay half. SECOND by Werner. Ayes: 3. Nays: 0 MOTION by Walsh to adjourn. SECOND by Hasbrouck. Ayes: 3. Nays: 0. Meeting adjourned at 8:13 p.m. Respectfully Submitted, Cindy Dorniden Public Works Secretary • 6?1 P.O. BOX 510 ily Q 2875 -145TH ST. W. ?01semount ROSEMOUNT. MINN 612- 423 -4411 ESOTA 55068 044 Pursuant to do call and notice thereof the regular meeting of the Utilities Commission of the City of Rosemount was called to order on November 7, 1988 at 6:10 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Present were Members Hasbrouck, Werner, City Engineer Hefti and Recording Secretary Dorniden. President Walsh asked if there were any additions or corrections to the agenda. There were none. MOTION by Walsh to approve the minutes of the October 17, 1988 regular Utilities Commission meeting. SECOND by Werner. Ayes: 3. Nays: 0. MOTION by Walsh to approve the list of bills. SECOND by Hasbrouck. Ayes: 3. Nays: 0. City Engineer Hefti presented the final draft of the Comprehensive Water System Plan prepared by TKDA. He informed the Commission members that the corrections were made on the study as per the Commissions directions at the August 15, 1988 regular Utility Commission meeting after Mr. Johnson had presented the rough draft. President Walsh expressed concern about the northwest corner of the study area. • The existing ground level is too high and would need a booster pump to maintain adequate.pressure. Commission Member Hasbrouck felt that it was a possibility to use that corner as park land. City Engineer Hefti stated that there was a possibility that the area west of the Rosemount Hills 3rd Addition could extend to the east using 3 to 5 acre lots and extending 131st Street to this corner. President Walsh inquired as to why Section 32 was left out of the study. City Engineer Hefti informed the Commission that it is outside the sewer district (Urban Service Area) so therefore it was left off for now. MOTION by Walsh to accept the Comprehensive Water System Plan as prepared by TKDA and place it on file. SECOND by Hasbrouck. Discussion followed regarding the water production listed on page 21 of the plan. There should be a correction because as the way it reads it is doubling the 130 million gallon per year pumpage. The correct heading should be "Water Production in Gallons ". Ayes: 3. Nays: 0. President Walsh expressed some concerns about adopting plans for the system because he's afraid that it could be misinterpreted to be followed specifically. Commission Member Hasbrouck says his concerns are logical, however the Comprehensive Plan should be used as a guide plan. MOTION by Walsh to adopt the Comprehensive Water System Plan. SECOND by Hasbrouck. Ayes: 3. Nays: 0. MOTION by Walsh to authorize the City Engineer to proceed with the plans and specifications for a one million gallon storage tank and well. SECOND by Werner. Ayes: 3. Nays: 0. City Engineer Hefti informed the Commission that the Technical Service Agreement presented by Automatic Systems Company did not have an extra $200.00 figured into it for Lift Station #4. He felt the City should go with the agreement with the addition of Lift Station #4. PAGE 2 UTILITY COMMISSION MINUTES - NOVEMBER 7, 1988 MOTION by Walsh to approve the Technical Service Agreement from Automatic Systems Company in the amount of $1,459.00. SECOND by Hasbrouck. Ayes: 3. Nays: 0. City Engineer Hefti informed the Commission that he had been checking on the KW hardware last year (1987), however with the installation of all the software there wasn't enough money left in budget for the hardware. This hardware would monitor all the wells and provide information to pursue using "time of day" pumping, which could result in energy (cost) savings. President Walsh showed great concern about including Well #6 within this program. He felt we would be abandoning Well #6 very soon and this should be set up on our new well. City Engineer Hefti stated the equipment would already be specified on the new well. Commission Member Hasbrouck questioned if this equipment was really necessary. City Engineer Hefti advised that it would indicate problems before they happened, which would be a tremendous benefit. MOTION by Walsh to install the KW Hardware on Well #3 and Well #7. SECOND by Werner. Ayes: 3. Nays: 0. City Engineer Hefti read a letter he received from Gerry Sikorski regarding the lead contamination within drinking water. The bill passed, however the provisions regarding the lead, standards at the tap was dropped. , Therefore that portion of the bill that concerned us did die a natural death on the floor. City Engineer Hefti informed the Commission that he felt it would be a good time • to get input from residents about how they feel about water and sewer system at the Decision Resource seminar this evening following the Commission meeting. The meeting is suppose to collect information for a questionnaire to be presented to randomly selected residents. The Commission felt some questions to be asked was how residents feel about water treatment, is it worth treatment, would they pay extra for special treatment, how they feel about monthly rather than quarterly billing, etc. City Engineer Hefti advised the Commission that U. S. West intends to extend their lease for a second five (5) year term for operating their radio tower. The Commission has no problem with this extension. City Engineer Hefti apprised the Commission that Brown & Cris from Lakeville received the bid award on the rural water system. Work has already started and as true to form the University of Minnesota is not keeping everyone properly informed. The wells are to be installed next spring or summer at which time we will have a final walk through and then be expected to accept the system for maintenance and billing. MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays: 0. Meeting was adjourned at 6:58 p.m. Respectfully submitted, 01 Cindy Dorniden Public Works Secretary 11 P.O. BOX 510 u of 2875 -145TH ST. W. ?0semount 1Zl ROSEMUNT. MINNESOTA 55068 612- 423 -4411 Pursuant to do call and notice thereof the regular meeting of the Utilities Commission of the City of Rosemount was called to order on December 12, 1988 at 6:36 p.m. in the Rosemount City Hall by Utilities Commission President, Joe Walsh. Present were Members Hasbrouck, Werner, City Engineer Hefti, City Administrator Jilk and Recording Secretary Dorniden. President Walsh asked if there were any additions or corrections to the agenda. There were none. MOTION by Werner to approve the minutes of the November 7, 1988 regular Utilities Commission meeting. SECOND by Hasbrouck. Ayes: 3. Nays: 0. Some discussion took place regarding the list of bills. MOTION by Walsh to approve the list of bills as presented. SECOND by Hasbrouck. Ayes: 3. Nays: 0. President Walsh introduced Jerry Shannon, representative of Springsted, Inc. City Engineer Hefti informed the Commission that he has met with Mr. Shannon regarding the funding of the new Well and Tower. Springsted, Inc. is the Citys' financial consultants. City Engineer Hefti turned this portion of the meeting over to Mr. Shannon. Mr. Shannon explained to the Commission that Chapter 444 of the MN Statutes lets the City use its net revenue from utilities as a prime source security for borrowing money. He informed the Commission of two ways they could pay for the bonds, one being through user charges, the other would be to reimpose a surcharge. Mr. Shannon feels that the project benefits the Community as a whole so therefore the City as a whole should pay for the well and tower. Mr. Shannon stated that the recommendation of his company is to raise the utility rates. Commission members asked Mr. Shannon several questions regarding interest, area wide assessments, longevity, etc. The City does have funds to help finance the immediate start up of the project. One of the items of concern were the 1971 and 1976 Bonds which are still outstanding. Mr. Shannon suggested those could be paid off. Commission President Walsh asked if money could be included in this next bond to pay them off. The answer was no. They would have to be paid with funds already available. Mr. Shannon said we should sell bonds in March because you have to allow 60 days time between setting the sell and getting the money. It takes a majority vote by Council in resolution form to sell bonds, however it would not need a Public Hearing. Mr. Shannon recommended to Commission members that they should get the recommendation to the Council to set the resolution in action to purchase the bonds. Walsh authorize Staff and Springsted, Inc. to work together to present water • rates alone and water rates along with a slight surcharge to pay for the well and tower, plus a small reserve. This presentation should be ready for the next Utility Commission meeting. City Engineer Hefti introduced the topic of the Rosemount United Methodist Church drainage easement. Years ago the church wanted to expand and its lender wouldn't Page 2 Utility Commission Minutes Is December 12 -, 1988 loan any money because of a drainage easement located on the property. Now the Church and City are looking at a joint venture of putting in a parking lot over the easement adjacent to Camfield Park on the south side of the Church. Commission member Hasbrouck is on the Building Committee for the Church and he felt the new lender would probably approve this as long as they received something in writing saying it is alright to put a parking lot on the easement. He will check with the Church board on this matter. He also informed the Commission that the plans are already done and a simple change order would probably suffice for the parking lot so there contractor could include it in their project. The Commission then proceeded to look at the building plans that Commission member Hasbrouck had in his possession. The contractor has already moved the drain pipe. City Engineer Hefti informed Commission that the grade of the ,parking lot will have to 'maintain the existing drainage patterns. MOTION by Walsh to approve the request of the Rosemount United Methodist Church to construct a parking lot on the south boundary of the church property adjacent to the north edge of Camfield Park and if vacation of the easement is required then the Commission would recommend vacation of the easement pending the Council holding the appropriate hearings. SECOND by Hasbrouck. Ayes: 3. Nays: 0. City Engineer Hefti informed the Commission that the remaining depreciation funds could at this time be transferred because all the major debts for 1988 have been taken into consideration. • MOTION by Walsh to authorize finance to transfer the remaining depreciation funds of $10,000 from both 601 and 602 fund into 611 fund. SECOND by Werner. Ayes: 3. Nays: 0. City Engineer Hefti advised the Commission that he has researched the possibility of getting a'backup AT compatible for the supervisory control system and a remote unit placed at the City Garage. The Maintenance Crew feel this would save a lot of time for the City if they would have a remote terminal over there to check on when they are called out on an alarm. Otherwise the crew would have to come to the City Hall first, check where the alarm is, then go to the garage to get a vehicle and equipment, go to the trouble site, then come back to the Hall, correct the computer, then go over to the garage to put equipment away, providing everything goes smoothly. President Walsh questioned getting a second backup, he felt when the Utility Commission authorized a portion of funding for the finance departments new AT that that was to have the capability of being the backup for the supervisory control system. Rich advised the Commission that the finance departments machine is too busy. MOTION by Walsh to purchase the backup system for the supervisory control system in the amount of $2,500 and the remote terminal to be placed at the City garage. SECOND by Hasbrouck. Ayes: 3. Nays: 0. City Engineer Hefti apprised the Commission that the KW and Discharge Monitoring Hardware has been ordered with a 5 -6 week delivery time. The order was placed • after Thanksgiving. Dropping Well #6 saved the City around $2,000. The total 0 • Page 3 Utility Commission Meeting December 12, 1988 cost for the two wells is $4,631. These items will be included in future specifications for well construction. MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays: 0. Meeting adjourned at 8:10 p.m. Respectfully Submitted, Cindy orniden Public Works Secretary