HomeMy WebLinkAbout1991 UC MinutesP.O. BOX 510
qty of 2875 -145TH ST. W.
osernount ROSEMOUNT MINNESOTA 55068
612-423-4411
•
Pursuant to due call and notice thereof the Regular Utilities Commission
Meeting of the City of Rosemount was duly held on January 7, 1991 at
6:32 p.m. in the Upper Level Conference Room of the City Hall.
President Joseph Walsh called the meeting to order with Commission
Members Hasbrouck, Werner, City Engineer /Public Works Director Hefti and
Recording Secretary Dorniden present.
The City Engineer /Public Works Director asked that Item 7c. be added to
the agenda. Information regarding the item would follow at the
appropriate time.
MOTION by Werner to approve the minutes of the December 10, 1990 Regular
Utility Commission meeting. SECOND by Hasbrouck. Ayes: 3. Nays: 0.
City Engineer /Public Works Director Hefti apprised the Commission that
City Administrator Jilk is asking the Finance Department to revise the
Income Statement that the Commission gets to have a "Net Income" column
before the construction cost so the Commission can see the bottom line
before the construction cost are entered in. A brief discussion
followed regarding the water and sewer funds at the end of December.
MOTION by Walsh to approve Change Order #1 for Connemara Water Tower,
eliminating the inside ladder and lowering the contract by $672.00.
SECOND by Hasbrouck. Ayes:,: 3 Nays: 0.
It was brought to the attention of the Commission that Administrator
Jilk and the City Council felt that the increase in the Storm Drain
Connection Charge was totally unacceptable. City Engineer /Public Works
Director felt that raising the charge to $980.00 would bring the charge
in line with the Water and Sewer Connection Charges and then only one
figure would have to be remembered. If it is necessary it could be
adjusted again in 1992 or incorporated into a surcharge as a storm drain
utility. The Commission discussed the options open to 'them.
MOTION by Walsh to recommend Council adopt the 1991 Storm Drain
Connection Charge of $980.00 and add it to the standing Resolution.
SECOND by Werner. Ayes: 3. Nays: 0.
More discussion followed regarding how this charge could effect the new
homes being built within Rosemount.
City Engineer /Public Works Director Hefti apprised the Commission that
the RTU's are in for Well #8 and Connemara Tower and he will arrange
with Twin City Electric to install them and then contact Automatic
Systems to set them up.
MOTION by Walsh to approve partial payment for Well #8 and Connemara
Tower RTU's in the amount of $12,000. This money to be taken from the
General Operating Fund. SECOND by Hasbrouck. Ayes: 3. Nays: 0.
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UTILITY COMMISSION MINUTES
JANUARY 7, 1991
PAGE 2
City Engineer /Public Works Director Hefti informed the Commission that
at the December 4, 1990 regular Council meeting the Council terminated
the Limerick Way Watermain Extension Contract. This project was
incorporating the north east corner of Dodd Boulevard and Shannon
Parkway. Now final payment is being requested to officially end the
project. Discussion followed by the Commission state that the City
should make sure a plat is final before awarding any contracts in the
future.
MOTION by Walsh to approve the final payment of $62.85 to Brown & Cris
and to make sure the amount which has been paid out to date be included
in the assessment when this project is ever completed. SECOND by
Werner. Ayes: 3. Nays: 0.
MOTION by Hasbrouck to approve the purchase of safety equipment needed
for confined space entry not to exceed $2,200. SECOND by Werner. Ayes:
3. Nays: 0.
City Engineer /Public Works Director Hefti was asked by City
Administrator Jilk to have the Utility Commission revisit the topic of
a "Utility Billing Personnel ". There was general discussion regarding
this position. President Walsh had an absolute "no ". He feels the City
should have a Utility Manager and the billing clerk would answer to that
position. After discussion it was decided to wait and see what happens
with personnel changes.
At this time President Walsh added Item 6a. -Meter Replacement Program.
The Commission discussed at length the need to get the meter replacement
program underway. If nothing else the City should go out for a contract
and have this job done outside the City staff. It would be an on -going
project, which could develop into a full -time position.
City Engineer /Public Works Director Hefti updated the Commission on a
meeting between the people from the University, the University of
Minnesota attorney, the City Attorney and Staff members of the City.
The University would like to turn the rural water system over to the
City as quickly as possible. Staff recommends that the University pays
for at least two employees to attend a schooling for rural water
systems. The Commission discussed the transition and agreed that the
University should set up a meeting with the residents to explain billing
procedures and how the system operates. They should name a contact
person to handle warranty related problems after the system is in place.
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UTILITY COMMISSION MINUTES
JANUARY 71 1991
PAGE 3
person to handle warranty related problems after the system is in place.
President Walsh feels that the City should let the attorneys work out
all the necessary details.
City Engineer /Public Works Director Hefti had pictures to show the
Commission regarding the ice level in the two water towers. The City
crew is monitoring the ice levels closely. Crews are filling the tanks
at night so the water will stay warmer during the coldest part of the
day.
Item 7c. was brought out by City Engineer /Public Works Director Hefti.
He will be leaving the City effective February 1, 1991. He has accepted
a position in Menominie, Wisconsin with a consulting engineering firm.
President Walsh expressed his appreciation, as did all the Commission
Members, for a job well done, especially in the area of the supervisory
control system (computer).
Commission Member Hasbrouck reiterated that when Arnie Jensen was on the
City Council many years ago he had foreseen having an Engineer on Staff.
It really made a difference on the Consultants once an engineer was
brought on board to supervise and direct.
MOTION by Walsh to adjourn. SECOND by Hasbrouck. Ayes: 3. Nays: 0.
Meeting adjourned at 7:52 p.m.
Respectfully submitted,
Cindy Dorniden
Public Works Secretary
1 P.O. BOX 510
� t
Y O 2875 -145TH ST. W.
Osernouni ROSEMOUNT. MINNESOTA 55068
612- 423 -441 1
Pursuant to due call and notice thereof the Regular Utilities Commission
Meeting of the City of Rosemount was duly held on February 11, 1991 at
6:34 p.m. in the Council Chambers of the City Hall. President Joseph
Walsh called the meeting to order with Commission Members Mulhern,
Werner, City Administrator Jilk, Assistant Finance Director May, Public
Works Supervisor Widstrom and Recording Secretary Dorniden present.
Previous to calling the meeting to order, City Administrator swore in
the new Utility Commission Member, Shawn Mulhern. The Commission
Members welcomed him.
President Walsh added item 5g.- Utilities Department Computer. There
were no other additions.=
MOTION by Walsh to approve the minutes of the January 7, 1991 'Regular
Utility Commission meeting. SECOND by Werner. Ayes: 2.' Nays: 0.
Abstain: 1.
City Administrator Jilk presented the 1991 Technical Service Agreement
for the Supervisory'Control`System. Before his leaving, City Engineer
Hefti had been in contact with Automat
Agreement. This Agreement has nothing'; to
hardware. The Commission was in agreement
• however since last years Agreement had a 6
Administrator Jilk concurred with City Engi
Agreement should be `'extended from July 1,`
MOTION by Walsh to approve the 1991 T
Supervisory Control 'System with modificat' i
6 month extension of the 199`0 Agreement a
signatures. SECOND by Walsh. Ayes: 3.`
Systems regarding this
with software, only the
It this should be renewed,
nth extension to it, City
.r Heftis' report that the
1 to June 30,'1992.
echnical
ons to t
id author
Nays: 0.
for the
to the
ropriate
City Administrator Jilk has been in contact with Bruce Wirth, Automatic
Systems, regarding the furnishing and installation of the RTU's for the
Rural Water System. Mike Widstrom, Public Works Supervisor, has met
with Bruce Wirth and gone over the needs for the system, such as check
points, air compressor and start -up check points, security, temperature,
etc. The cost for the RTU's will be reimbursed by the University of
Minnesota and the City won't take the system over until it can do
exactly what we expect it to do.
The City is requesting training on the operation of the system before
accepting it. Also we would like to know any liabilities and the total
cost of manpower for operation. The Commission still sees acceptance
of the system as a ways off.
The repairs to Chippendale Water tower have been complete. AEC
Engineers are requesting Payment #2 and Final in the amount of $4,649.
• Commission Members felt that the City should retain a small portion
incase some restoration is needed in the Spring.
El
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UTILITY COMMISSION MINUTES
FEBRUARY 11, 1991
PAGE 2
MOTION by Walsh to approve Payment #2,
retaining $250.00 for possible site work
5 months, to Odland Protective Coatings.
Nays: 0.
not to be the final payment,
in the Spring for approximately
SECOND by Werner. Ayes: 3.
City Engineer Hefti had Dave Tkachenko provide consulting services on
pulling Well #7 for refurbishing.
MOTION by Walsh to approve payment of $1,907.00 to Dave Tkachenko for
consulting services on Well #7. Ayes: 3. Nays: 0.
City Administrator Jilk discussed the primary reasons why the Commission
should consider turning the Utility Billing Clerk Position back to the
Finance Department. Assistant Finance Director May was also in
attendance to offer any insight into this prospect. The position would
not only handle the Utility Billing but would be responsible for
ordering of office supplies, backing up the Deputy Registrar and working
on different aspects of the Finance Department. President Walsh asked
if the cost of this position would still then come entirely from the
Utility budget. The answer to the question was "yes" , even though it
is a shared position the cost would not be shared there are other
services provided by the Finance Department to the utilities by other
Finance Department Staff. One thing that Assistant Finance Director May
did reiterate for the Commission was that the job description says
"capable of" not necessarily responsible for. The Finance Department
will be accountable to the Utility Commission when it comes to this
position.
MOTION by Walsh to approve the job description, as written, and
recommend the Council approve an accountant for the Finance Department
as outlined in the write up of January 31, 1991. SECOND by Werner.
Ayes: 3. Nays: 0.
MOTION by Walsh to request advertisement for an accountant. SECOND by
Werner. Ayes: 3. Nays: 0.
Steve Klein of Barr Engineering was present with a draft of a "Storm
Water Utility ". He informed the Commission that this is a fairly new
approach to financing the cost of constructing and maintaining storm
rate systems. It is costly and laborious to try and get funding from
assessments on Storm Sewers. He went through the draft that he
presented touching on several different aspects. He advised the
Commission that public informational meetings should be held to get the
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UTILITY COMMISSION MINUTES
FEBRUARY 11, 1991
PAGE 3
word out before operating such a utility. An Advisory Board should be
formed and questionnaires should be sent out.
The Commission agrees that they definitely need to get public opinion.
Before finalizing a utility such as proposed, further discussion will
be held on this at the March 11, 1991 Utility Commission meeting.
The Commission next took up discussion on the City Councils request to
reconsider the minimum charge for water and sewer.
The Commission was in complete agreement that the public needs to be
educated where water is concerned. Water is not a commodity anymore and
with all the testing the State and Federal Governments are invoking upon
cities it will be necessary to have that "fixed" non - operating cost.
The Commission will have a more in depth discussion at their March 11,
1991 meeting. City Administrator Jilk will run some different scenarios
• prior to that meeting to give the Commission some things to consider.
Assistant Finance Director May informed the Commission that the bottom
line is that with the way they have the billing structured now the water
and sewer funds would have a minimal profit. If we rely on usage
revenue alone it would become a loss. A minimum rate has be set to
cover the "fixed" cost.
Assistant Finance Director May discussed debt service with the
Commission. A transfer of funds to cover a bond payment of $30,000 is
necessary. The Council is looking to pay off older bonds in the G.O.
Revenue Water Bonds. In doing this it would allow the City an excess
of $80,000 - $85,000.
MOTION by Walsh to transfer funds from Account 605 (Water Core Facility
Funds) to Account 612 (Debt Service G.O. Revenue Water Bonds) in the
amount of $30,000. SECOND by Werner. Ayes: 3. Nays: 0.
Discussion regarding the meter replacement program took place at this
time. It was pointed out that $24,000 was budgeted for 300 meter
replacements this year. Hopefully the program will get underway soon.
Todd Bredesen, a sales representative from Water Products Company, the
company the city buys meters from, was on hand to demonstrate the newest
technology in water meters. These meters are electronic with an
electronic reading head for the outside of the building. They can also
• install a phone line which will interface with our computer system. Our
computer billing program does have the capacity to operate with this new
type of reader.
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UTILITY COMMISSION MINUTES
FEBRUARY 11, 1991
PAGE 4
The Commission concurred that the Utilities Department should switch to
the electronic meter w /touchpad reader. Public Works Secretary Dorniden
will be ordering the new meters on Friday.
MOTION by Walsh to purchase the visual reader for touch read meter
system and authorize funds out of the meter replacement funds not to
exceed $1,000.00. SECOND by Werner. Ayes: 3. Nays: 0.
Public Works Supervisor Widstrom presented the plans and specifications
for the repairs of Well #7. It is recommended that someone from the
City inspect each phase of this project. The specifications are very
complex, but necessary. Commission Member Mulhern asked what the
expected time frame would be on the project. It should be completed
before spring. The bids are open to the public, however there are
limited companies that do this type of work. City Administrator
recommended the Commission hire Dave Tkachenko to be project manager.
• Commission Member Mulhern asked if it would be possible for Public Works
Supervisor Widstrom to work with the project to get an overall knowledge
of what is being accomplished. This will be done.
MOTION by Walsh to authorize advertising for bids on the repairs and /or
replacement of Well #7. SECOND by WErner. Ayes: 3. Nays: 0.
City Administrator Jilk will see if Dave Tkachenko is available as
consultant on the above project and let the Commission know at the March
11, 1991 meeting.
Public Works Supervisor Widstrom handed out a brief summary of the call -
out requirements regarding wells and ,lift stations. The State of
Minnesota requires a certified person to be on call -out in case of
emergency with any well or lift station problems. President Walsh asked
how that would effect the union contract and overtime planning. It was
decided that it would be a management decision as to how the overtime
would be handled.
MOTION by Walsh to approve replacement of a trash pump for a cost not
to exceed $1,756.96. SECOND by Mulhern. Ayes: 3. Nays: 0.
President Walsh apprised the Commission that he could get a used P.C.
for the Public Works Supervisor to use over at the shop for under
$1,000. It would include the computer, wide carriage printer and power
tray. It could be used for the hydrant maintenance program, vehicle
maintenance program and a variety of other things. It was also
mentioned that possibly the Parks Department could contribute some of
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UTILITY COMMISSION MINUTES
FEBRUARY 11, 1991
PAGE 5
the funding because there could be a program for a tree inventory
provided also. City Administrator Jilk felt he could provide $250 for
software or whatever they might need extra funding for.
MOTION by Walsh to purchase a computer for the Utilities Garage with
funds of $750 coming from Account 601 - 49400 -01 -394 and the remaining
cost being provided from the general fund. SECOND by Mulhern. Ayes:
3. Nays: 0.
Wells #3 & 6 have been repaired by Lange of Minnesota. City Crews still
have to install a 6" valve, which has been scheduled for March 2, 1991.
Also the Crew will do the painting of the chemical lines and floors.
MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays: 0.
Meeting was adjourned at 9:40 p.m.
Respectfully submitted,
Cindy Dorniden
Public Works Secretary
1 P.O. BOX 510
il� 2875 -145TH ST. W.
osernoun� ROSEMOUNT MINNESOTA 55068
612-423-4411
•
Pursuant to due call and notice thereof the Regular Utilities Commission
Meeting of the City of Rosemount was duly held on March 11, 1991 at 6:33
p.m. in the Council Chambers of the City Hall. President Walsh called
the meeting to order with Commission Members Mulhern, Werner, City
Administrator Jilk, Public Works Director Wasmund, Council Member
Klassen and Recording Secretary Dorniden present.
President Walsh added item 4d. - Valley Oak Pond Update. There were no
other additions.
MOTION by Werner to approve the minutes of the February 11, 1991 Regular
Utility Commission meeting. SECOND by Walsh. Ayes: 3. Nays: 0.
Administrator Jilk handed out various scenarios of the water and sewer
rates. First he led the Commission in a discussion about the present
rates that were adopted. With the 'rates as they are the actual fixed
cost is only recup'ng 55% of the operational fund for 1991. The
alternatives presented were:
1. Eliminate fixed cost and raise rates.
2. Adopt lower fixed rate and maintain overall rate and charge
user rate on all metered usage.
3. Adopt increasing rate scale.
• This of course has no emphasis on conservation of water. President
Walsh added a fourth alternative which would be to add all the budgeted
items and assess each number of user equally for the budgeted amount and
then charge the usage. One other alternative is to have a fixed rate
and then so much per thousand after the fixed rate. One way to look at
it 'would be to decrease the minimum rate to $11.00 versus $18.00 and
reduce the rate per thousand to 50 cents.
President Walsh said none of the alternatives are thrilling but the
people have to realize it cost money to operate a system.
Administrator Jilk asked the Commission if possibly they would like to
combine Alternative 2 and 3. That way you maintain financial security
however people would still be conservation wise.
Commission Member Mulhern thinks that the customers are just unaware of
what the fixed charges are covering and we need to educate the people,
especially to the AWWA Standards in regard to testing.
Commission Members showed concern for those who have swimming pools.
Public Works Director Wasmund implied that a water use permit could be
implemented for such a thing.
Mr. Matt Huerta, a resident of Rosemount for over 35 years, was present
to protest the new fixed rate. He feels that the rates should be raised
and no fixed minimum. People should just have to pay for what they use.
His rates will be going up 305 %. If he has to he will just let his
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UTILITY COMMISSION MINUTES
MARCH 11, 1991
PAGE 2
water run. He's always been one to save energy and conserve water, but
if we stay with this fixed charge he will let it run.
President Walsh asked that something be built into the scenario to
protect the fixed cost. Administrator Jilk will prepare some quattro
spreadsheets for the next regular meeting.
Council Member Klassen stated that the Council had expressed some
concerns at their last meeting. The Mayor had indicated he had several
calls complaining about the fixed charges. Council Member Wippermann
had indicated he's worried about the conservation aspect of the billing.
Council Member Klassen feels that the letter that went out should have
been worded differently with more explanation as to why the fixed charge
was being implemented. She feels an educational campaign needs to be
started.
• Steve Klein was in the audience and asked if we had a provision for
hardship cases and if so how they are handled. There is not a provision
and it was felt because of the pride factor a lot of cases wouldn't come
forward anyway.
Commission Member Mulhern asked how our hook -up charges compare to the
surrounding areas. Administrator Jilk stated we are now the highest in
the County, however in the past we were low.
A lot of Rosemounts' problem seems to be in demographics. We just don't
have the population like the other cities to handle the operating cost
of our system.
Public Works Director Wasmund presented the consultant services that Mr.
Dave Tkachenko will supply in respect to Well #7 refurbishing and
repairs. The Public Works Supervisor, Mike Widstrom, and our other
water operators will work with Mr. Tkachenko and be involved in the
project. The estimated cost of the service will be around $800.00. It
should only fluctuate $200.00 either way. Commission members wanted to
make sure it wouldn't exceed $1,000.
MOTION by Walsh to authorize hiring Mr. Tkachenko as a consultant in the
inspection and pulling of Well #7 casing as per Public Works Director
Wasmunds memo. SECOND by Werner. Ayes: 3. Nays: 0.
• Steve Klein, our representative from Barr Engineering, led the
discussion on the Storm Sewer Utility. He handed out the preliminary
UTILITY COMMISSION MINUTES
MARCH 11, 1991
PAGE 3
report of the Financing Storm Water Projects Using a Surface Water
Management Utility. He went over the 5 year CIB referenced on page 11
and then went on to explain how the figures were arrived at. The core
was basically figured on the west 1/3 of the City. The east 2/3 of the
City is hard to figure because of the different status of land.
The Commission had questions regarding the run -off figures. Public
Works Director Wasmund was concerned about farm tiles and how that
effected run -off. Mr. Klein said the tiles are 10 -12' below so it
really doesn't have that great an impact.
Mr. Klein apprised the Commission that a short report would accompany
the documents with the logics of the system and flags of the questions
that may come up in the next 5 years. This would help any other people
just coming on board know what is going on.
• The next step to the program would be public awareness. All the
Commission agreed the brochure angle was a good way to go. The City of
Eagan had a very well executed brochure. No one was excited about doing
a questionnaire.
Mr. Klein received the Commissions consent to prepare the entire
document and then they will invite the Council and other Committees to
an informational meeting. The Commission does feel that there needs to
be something to cover hardship cases otherwise the numbers seem logical.
Council Member Klassen was concerned with the way the Rural Residential
figures added up to. Why should Rural Residential have to pay for water
that is draining into their own ponds? She feels that should be looked
into for exemptions. The Commission assured Council Member Klassen her
reservations would be addressed.
The Commission wants Mr. Klein to redo Item C on page 21.
MOTION by Walsh to hold a Special Utility Commission meeting on March
25, 1991 regarding the Storm Sewer Utility. SECOND by Mulhern. Ayes:
3. Nays: 0.
Public Works Director Wasmund, City Administrator Jilk and Steve Klein
will meet prior to this meeting to set up a tentative schedule for this
Utility.
•
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L
UTILITY COMMISSION MINUTES
MARCH 11, 1991
PAGE 4
President Walsh had added the Valley Oak Pond Update to the agenda. He
had been at the Council meeting and heard about the project so he felt
the Utility Commission was being left out in the cold. This is a storm
sewer project and should have been addressed by the Utility Commission
for their input before going to Council. Public Works Director Wasmund
apprised the Commission that the project will create a "wet pond" and
that Ducks Unlimited found a sponsor, Koch Refining, to pick up the cost
to make this a "wet pond ". Commission supported the project however had
questions regarding the maintenance of the "wet pond ". Public Works
Director Wasmund informed the Commission that natural prairie grass will
be used and the only time there might be a problem would be if large
rains extended the water area. Then the City would have to reseed.
This is a new concept for Rosemount and the first in an urban setting
for Ducks Unlimited.
• Public Works Director Wasmund spoke to the Commission regarding the STAC
fees which were adopted January 15, 1991. Some contractors were caught
unaware of this increase from $212.00 to $980.00, the difference being
$768.00. We are aware of five purchase agreements which were made
before this amount went into effect, however the contractors had to pay
the higher because the permits were pulled after. Public Works Director
Wasmund has always felt that increases should not go without
notification. Also within this period, the Cimarron Village plat was
approved and the building permit application was submitted in December
so therefore it is felt they should pay the 1990 fees. If these fees
weren't allowed the City doesn't know what the legal ramifications could
be.
MOTION by Walsh to recommend to the City Council reimbursing the
difference between the 1990 -1991 STAC fees to cases with purchase
agreements before the adoption date. SECOND by Mulhern. Ayes: 3.
Nays: 0.
MOTION by Walsh to approve the payment of $2,136.00 to Barr Engineering
for work done on the Storm Sewer Utility to be paid out of the Storm
Sewer Core Fund. SECOND by Werner. Ayes: 3. Nays: 0.
President Walsh was upset that the Utility Commission had no knowledge
of the Diamond Path /145th Street Project seeing how the Diamond Path
portion especially would be involved in major storm sewer construction.
Administrator Jilk wasn't aware that the Commission didn't know about
• the project and assured them that once the plans and specifications were
complete he would have Bud Osmundson from OSM and Steve Klein from Barr
•
UTILITY COMMISSION MINUTES
MARCH 11, 1991
PAGE 5
Engineering make a presentation on the project before they go to
Council.
President Walsh acknowledge Ron Wasmund as the new Public Works Director
to the rest of the Commission.
MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays: 0.
Meeting adjourned at 9:06 p.m.
Respectfully submitted,
Cindy Dorniden
Public Works Secretary
•
61ty of
osernoun�
P.O. BOX 510
2875 -145TH ST. W.
ROSEMOUNT, MINNESOTA 55068
612- 423 -4411
uant to due call and notice thereof the Special Utilities Commission
Meeting of the City of Rosemount was duly held on March 25, 1991 at 6:30
p.m. in the Council Chambers of the City Hall. President Walsh called
the meeting to order with Commission Members Mulhern, Werner, City
Administrator Jilk, Public Works Director Wasmund and Council Member
Klassen present.
The purpose of the special meeting was to discuss the storm sewer
utility.:
City Administrator Jilk apprised the Commission that the University of
Minnesota has approached the City on an interim agreement for the City
to operate the rural water system. The Commission has questions as to
how they will get billed, the liability and if we would use the same
rate. This item will be added to the April 8, 1991° regular Utility
Commission meeting.
Recording Secretary Dorniden joined the meeting at 6:38 p.m.
President Walsh informed the Commission that the City Council approved
Payment #5 and Final payment for Pumphouse #8 at their last regular
meeting.
• NOTION by Walsh to approve the Barr Engineering bill, for work done on
the Storm Sewer Utility, in the amount of $2,523.80 to be taken from the
Sturm Sewer Core Fund. SECOND ''by Werner. Ayes: 3. Nays: o.
Steve Klein' from Barr ;Engineering had handed`' out "draft" Storm Sewer
Utility plan prior to the beginning of the meeting. At this time he
made his presentation regarding the changes that he incorporated into
the plan. After the last regular meeting he had to re -think the whole
standpoint of the Commission. Council Member Klassen had strongly felt
that the Rural Residential was not benefiting from this charge and this
was one of the changes that had to be considered. This charge has to
be determined if it is 1) storm water related, and 2) service related.
One of the points of benefiting comes from operations and maintenance.
It has to be determined if the operations and maintenance of rural
residential and agricultural property warrant having a storm sewer
utility. In the plan right now there are three accounts set up:
1) Construction; 2) Contingency; 3) Operation & Maintenance
The Commission will have to determine if these are in fact the accounts
to be used and if so to what degree. The connection charges collected
on properties would go into the contingency account. Money from the
contingency account would be used to pay on the construction account.
These two accounts could be merged as one account. Once the contingency
account is built up it would be used to pay the construction accounts
• bills. This should work so the City would not have to bond big portions
of projects. The Commission was confused as to how these accounts will
work.
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UTILITY COMMISSION MINUTES
MARCH 25, 1991
PAGE 2
City Administrator Jilk gave examples as to how the source of recovery
would work. You need capital to operate your budget. The money would
actually be turning around from one account to another.
The Commission asked that examples be inserted into the plan as an
exhibit or appendix to the plan.
Steve Klein will prepare a decision making report for the Commission on
how to use the accounts and how the figures were arrived at. Every year
there would be changes on various pages because the figures would change
annually.
City Administrator Jilk reminded the Commission this is not a tax, it
is a utility based on users. It would eliminate having assessment
hearings for storm sewer projects
• Steve Klein and some of the Commission Members are concerned with the
people on fixed incomes. This would be under possible exemptions. It
would have to be handled as discretely as possible.
The Commission discussed briefly the proper way to get the information
out to the public and also with the guidance of the City Administrator
how to adopt the policy. The Utility Commission would hold the
informational meeting along with the City Council, however the
Commission would make a recommendation to the City Council in the form
of an ordinance. City Administrator Jilk will check with legal services
to find out just how to comply with the law in this matter.
President Walsh asked that Mr. Klein prepare a scenario of how this
storm sewer utility will operate and also write up the 5 year C.I.B.
The whole plan needs to be summarized and show an appendix section of
how it is figured and how each account works.
Mr. Klein was directed to work from that aspect and report back at the
April 8, 1991 regular meeting.
Public Works Director Wasmund extended his apologies to the Commission
for the Payment of the Pumphouse #8 going to Council before being
presented to the Commission. He will try to have this type of item go
• before the Commission first.
•
UTILITY COMMISSION MINUTES
MARCH 25, 1991
PAGE 3
MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays: 0.
Meeting adjourned at 7:55 p.m.
Respectfully submitted,
Cindy Dorniden
Public Works Secretary
•
•
u
1
t
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 1991 - 1
A RESOLUTION RESCINDING RESOLUTION 1989 -1 AND
ADOPTING A RESOLUTION STATING POLICY FOR
SENIOR CITIZENS EXEMPTION FROM MINIMUM WATER AND
SEWER RATES AND SURCHARGE FEE
WHEREAS, the City of Rosemount re- initiated a water surcharge fee to
help pay for the construction of a new well and water tower caused by
increased demand; and
WHEREAS, the City of Rosemount recognizes senior citizens are on fixed
incomes and generally use small amounts of water, thereby not adding
significantly to the demand.
NOW THEREFORE BE IT RESOLVED, by the Utilities Commission that the
policy for exempting senior citizens from paying the minimum water and
sewer rates and surcharge feeds as follows:
1. Senior must make application to Public Works Director on forms
provided.
2. Senior must be 65 years of age or older with proof being in
form of drivers license or birth certificate.
3. Senior must reside at the residence and be responsible for the
billing.
4. Senior's average quarterly use for the past four quarters from
the time of the application must be 10,000 gallons or less.
5. If qualified senior's usage ever exceed 10,000 gallons for
more than two consecutive quarters, then the surcharge
exemption will be revoked and senior must reapply and meet
water usage requirements unless waived by Commission based on
extenuating circumstances.
NOW THEREFORE BE IT FURTHER RESOLVED, that such policy become effective
upon the adoption of this resolution by the Utilities Commission.
ADOPTED this 8th day of April, 1991.
ATTEST:
Ron Wasmund, Executive Director
Utilities commission Yresiaenz
IIY o gosemount
0.
SPHONE (612) 423 -4411 2875 -145th Street West, Rosemount, Minnesota MAYOR
FAX (612) 423 -5203 Mailing Address: Vernon Napper
P. O. Box 510, Rosemount, Minnesota 55068 -0510 COUNCILMEMBERS
Sheila Klassen
UTILITY COMMISSION PROCEEDINGS John Oxborough
REGULAR MEETING Harry Willcox
Dennis Wippermann
APRIL 8, 1991 ADMINISTRATOR
Stephan Jilk
Pursuant to due call and notice thereof the Regular Utilities Commission
Meeting of the City of Rosemount was duly held on April 8, 1991 at 6:30
p.m. in the Council Chambers of the City Hall. President Walsh called
the meeting to order with Commission Members Mulhern, Werner, City
Administrator Jilk, Public Works Director Wasmund, Finance Director May,
Building Department Secretary Stoffel and Recording Secretary Dorniden
present.
There were no additional items added to the agenda.
MOTION by Walsh to approve the minutes of the March 11, 1991 Regular
Utility Commission meeting. SECOND by Werner. Ayes: 3. Nays: 0.
MOTION by Walsh to approve the minutes of the March 25, 1991 Special
Utility Commission meeting. SECOND by Mulhern. Ayes: 3. Nays: 0.
City Administrator Jilk reiterated the current water and sewer billing
process for the Commission `and ` how it effects the fixed costs and the
operating costs. In the water utility the total fixed cost versus the
total revenue fixed leaves a shortfall of 15 %. If we changed the rates
and billed just for usage we would have to raise the water to $1.71 per
thousand to make the fixed costs. The sewer utility basically works the
same as the water, keeping in mind that we took 80% of the water usage
to base the sewer use. The difference between the fixed costs and fixed
revenue would be a net gain of $90,786. If we'd base on actual usage
we could lower sewage approximately $.23 per thousand gallon.
Finance Director May apprised the Commission of an $18,000 deficit
within the sewer utility from last year because of the MWCC billing.
That deficit will be made up this year, however not knowing what might
happen with MWCC billings in 1991 there was no discussion of lowering
that rate.
City Administrator Jilk went over three alternatives which he presented
in writing to the Commission. All three of these alternatives took the
fixed minimum and cut it in half to $3.00. Alternate #1 cuts the
minimum in half and charging $1.10 on all thousand gallons metered.
This would show a net loss for the City. Alternate #2 is to set the
minimum at $3.00 and charge $1.40 per thousand on water, which would
only bring an annual net gain of $319. Alternate #3 would be keeping
the $3.00 minimum per month, but having a sliding scale on the
' consumption. It would discourage waste of water and take in the whole
community. It was figured that the average user uses 8,000 gallons per
1
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Js 100 %— ,drApq-
0
UTILITY COMMISSION PROCEEDINGS
REGULAR MEETING
APRIL 8, 1991
month. Alternate #1 doesn't meet the Citys' fixed costs. Alternate #2
provides a small increase for 11% of the current user leaving the small
net gain. Alternate #3 would affect similarly 11.7% of the users.
Either Alternate 2 or 3 causes an increase in utility bills for
approximately 89% of users.
President Walsh expressed his concern that we can play with the rates
and push water conservation, but you can't change the fact that there
are fixed costs that have to be recuperated. He thinks the structure
that we set in place will work so we should not change it.
President Walsh asked for comments from the audience.
Ann Marie Phillips from 144th Street stated that she lives alone and
only uses 3,000 gallons per month. She feels the little people are
being discriminated against and wanted to share her feelings with the
• Commission. President Walsh explained, to the audience, what the fixed
cost are for. The testing of wells now run about $4,500 a year now and
everytime a pump goes on it cost the City $200 whether it pumps 1 gallon
or 1,000,000 gallons. He also apprised the residents of the number of
delinquent bills that we have each year with no general levy to pay this
shortfall during the year. President Walsh spoke about information that
was received on the National level regarding water.
•
Commission Member Mulhern showed great concern regarding the amount of
delinquent accounts. Finance Director May said we really can't
anticipate what they will be for this year, however from the balance
sheet for the April 1, 1991 billing it is already over $18,000. If we
change the rates for a small amount of people the average amount of
people will be upset. The way the billing is now affects the smallest
percentage of people that could have been affected. The Commission
wants to be as fair as possible. They feel that the current rate
structure achieves that.
City Administrator Jilk explained that we do receive the delinquents
through the taxes, but the interest is not there once we get it back.
Public Works Director Wasmund thought perhaps the Commission would like
to give some kind of exemption like the Surcharge has. To date, we have
19 residents qualify for the Surcharge Exemption. A lot of seniors are
•
UTILITY COMMISSION PROCEEDINGS
REGULAR MEETING
APRIL 8, 1991
on fixed incomes and can use this exemption if they are not high volume
water users.
MOTION by Walsh to adopt a resolution rescinding Resolution 1989 -1 and
adopt a resolution stating policy for Senior Citizens Exemption from
Minimum Water and Sewer Rates and Surcharge Fee. SECOND by Werner.
Ayes: 3. Nays: 0.
President Walsh advised that this issue be told to Council in the form
of a letter to the residents. Hopefully the letter that Public Works
Director Wasmund has written will calm some of the residents down.
Since the first quarter billing Public Works has received approximately
50 calls, which represents 2% of our customers.
Finance Director May apprised the Commission that City Administrator
Jilk, Roger Schanus of Boeckermann, Heinen & Mayer and he had
interviewed five candidates for the accountant position. The selection
was from well over 300 applicants. Out of those applicants they
narrowed the field down to two and ended up offering the job to Jane
Gilb. She has 16 years of experience, a 2 year degree in accounting,
a certificate in computer programming, working on her 4 year degree in
accounting (hoping to complete this year), impressive skills, positive
attitude, very easy going and competent. Roger Schanus recommended
salary starting range at $26,122, which is at the mid - point, rather than
at entry level, which was what the Utility Commission had in mind. This
was information handed to the Commission as a courtesy, just to let them
know who was being recommended.
Public Works Director Wasmund shared with the Commission his knowledge
of Country Hills 4th Addition. Council did call for a feasibility
report and called for plans and specifications. U. S. Homes proposed
the 4th Addition across from Shannon Park Elementary School at this time
because the sanitary sewer is in place from that project. With this
project there is an 11 acre park dedication with a portion of that being
Birger Pond.
Again, the Rural Water Agreement was presented to the Commission. This
agreement is strictly for the operation of the system at this time. The
University does not have the qualified manpower to expend on this
project until the system is completely ready for City take over. The
University will still be paying for any chemicals, electrical, etc.
• 3
•
UTILITY COMMISSION PROCEEDINGS
REGULAR MEETING
APRIL 8, 1991
Once the City does take over completely there will be a five (5) year
warranty and perpetual warranty on the quality of the water. The
billing procedure will also take place at that time.
As of April 19th the Farmington Independent will become the "Official
Newspaper" of the City. All legal notices will appear in it.
MOTION by Walsh to adjourn. SECOND by Mulhern. Ayes: 3. Nays: 0.
Meeting adjourned at 8:08 p.m.
Respectfully Submitted,
a;4,� /D,0�
Cindy Dorniden
Public Works Secretary
0 4
(Pity of gosemount
HONE (612) 423 -4411
2875 - 145th Street West, Rosemount, Minnesota
MAYOR
FAX (612) 423 -5203
Mailing Address:
Vernon Napper
P. O. Box 510, Rosemount, Minnesota 55068 -0510
COUNCILMEMBERS
UTILITY
COMMISSION
PROCEEDINGS
Sheila Klassen
REGULAR
MEETING
John Oxborough
Harry Willcox
MAY 14,
1991
Dennis Wippermann
ADMINISTRATOR
Stephan Jilk
Pursuant to due call and notice thereof the Regular Utilities
Commission Meeting of the City of Rosemount was duly held on May
14, 1991 at 6:23 p.m. in the Upper Level Conference Room of the
City Hall. Commission Member Werner called the meeting to order,
in the absence of President Walsh, with Commission Member Mulhern,
City Administrator Jilk, Public Works Director Wasmund and
Recording Secretary Dorniden present.
There were no additions to the agenda.
MOTION by Werner to approve the minutes of the April 8, 1991
Regular Utility Commission meeting. SECOND by Mulhern. Ayes: 2.
Nays: 0.
City Administrator Jilk asked that the Commission schedule a
special Utility Commission meeting for the discussion of the Storm
Water Utility since President Walsh wasn't in attendance. This is
an item which has to be thoroughly reviewed and discussed by all.
Commission Members agreed to call a special meeting Monday, May 20,
1991 at 6:00 p.m in the Upper Level Conference Room of the City
Hall.
City Administrator Jilk had to excuse himself to attend another
meeting.
Public Works Director Wasmund reiterated the Call -Out Procedure,
which was presented back in February, , however it does have some
changes. The Police Department or Sheriff's Office will call a
supervisor in case of a malfunction or emergency. The supervisor
will then get a hold of the proper call -out personnel. There has
to be certified water /sewer personnel on call at all times. The
supervisor will be able to handle the balancing of the overtime a
little closer with this procedure and also be made aware if there
are any problems during the off hours and weekends.
MOTION by Werner to approve the call -out procedure as outlined in
the memo from Public Works Director Wasmund. SECOND by Mulhern.
Ayes: 2. Nays: 0.
The next item on the agenda was the Diamond Path /145th Project.
Commission Member Werner apprised the Commission that he had a call
from Steve Loeding, County Commissioner. Commissioner Loeding is
• not a very happy person. Public Works Director Wasmund, along with
6veriyikings Coming `ULb gosemounlY
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UTILITY COMMISSION PROCEEDINGS
REGULAR MEETING
MAY 141 1991
City Administrator Jilk, has had a meeting with Commissioner
Loeding to try and explain the Citys' position. A lot of concerns
have come up regarding Birger Pond and the storm sewer outlet.
Public Works Director Wasmund informed the Commission of three
major reasons why the project has been delayed: 1) Right of Entry
to install storm sewer pipe; 2) Obtaining required easements; 3)
Funding. The first two reasons are self - explanatory, however the
funding is a little more complicated. Council has been working to
adopt an assessment policy and the Utility Commission has been
working on the Storm Sewer Utility. Both policies are very close,
but Council would like both to be inplace before new projects are
started. The Council formally asked the County for a delay of
project, so therefore the County Commissioners are getting a lot
of heat from constituents. If everything gets completed we will
be looking at a letting in August with the award made the end of
August and work starting possibly in September.
• Finance Director, Jeff May, was on hand to discuss the transfer of
funds with the Commission. The first transfer regarded 160th
Street, Project #213. The monies for this project have been taken
from the general construction fund as the bond issue didn't work
out last fall. Springsted, Inc., our financial consultants,
recommend the transfer be made from the Water Core Fund to reduce
the amount which will have to be financed. The Core Fund would
still have over $750,000 left. The project was basically complete
last summer, however all easement cost are not in as of yet.
MOTION by Werner to transfer funds of $125,000.00 from the Water
Core Fund (605- 49501 -01 -710) to the General Construction Fund
Account (418- 39204 -00 -000) for Project #213. SECOND by Mulhern.
Ayes: 2. Nays: 0.
Finance Director May explained the next two transfer were Council
approved at the April 2, 1991 meeting. When a bond has more money
than necessary it can be called and paid off within a defeasement
package, thus distributing the funds to other bond accounts. The
surcharge account has a shortfall so these transfers would help to
cover that.
MOTION by Werner to transfer funds of $45,000.00 from the Debt
Service Water Bonds (610- 47000 -01 -710) to the Debt Service G.O.
0 2
•
UTILITY COMMISSION PROCEEDINGS
REGULAR MEETING
MAY 141 1991
Revenue Bond, 1989A (612- 39203 -00 -000) to offset the deficit in the
surcharge collections. SECOND by Mulhern. Ayes: 2. Nays: 0.
NOTION by Werner to transfer funds of $37,000.00 from the Debt
Service Well #7, 1975 Bond (611- 47000 -01 -710) to the Debt Service
G.O. Revenue Bond, 1989A (612- 39203 -00 -000) to offset the deficit
in the surcharge collections. SECOND by Mulhern. Ayes: 2. Nays:
0.
Commission Member Mulhern asked that Finance Director May keep the
Commission informed as to the status of the surcharge account and
bonds.
Public Works Director Wasmund presented a request from Mrs.
Elizabeth Stein to subdivide 35 acres of her land. After checking
into the land, it was found that three ponds on the property are
• listed in the Master Storm Water Plan. An effective acquisition
method would be to exchange the Storm Water Availability Charge for
the ponds and easements on the property. Looking at the property
and what would be required, we would be looking at approximately
$85,000 in STAC fees for the 35 acres. The Planning Commission
acted on the land division, so now it would be up to the Utility
Commission to obtain the utility easements, possibly through the
waiver of STAC fees. Public Works Director Wasmund also apprised
the Commission that the neighboring property owner wants to
dedicate 20 -25 acres to the City as a natural park. Along with
these ponds it could warrant consideration as a joint use of
property. Possibly the Parks and Utilities could share the
responsibilities.
MOTION by Werner to approve the waiver of the STAC fees on the
Elizabeth Stein property. SECOND by Mulhern. Ayes: 2. Nays:
0.
The Commission wandered a little onto the issue of "Recomp" since
the Metropolitan Council was meeting on that topic. They agreed
that Rosemount seems to be the general dumping ground set for
Dakota County or surrounding communities. If they don't know what
to do with it send it to Rosemount.
• 3
•
UTILITY COMMISSION PROCEEDINGS
REGULAR MEETING
MAY 14, 1991
Public Works Director Wasmund presented the request for final
payment for the new Connemara Elevated Water Tower from TKDA. All
items that were on the punch list have been completed and verified
from Dave Moore of TKDA. The wire for power and the RTU monitor
have been installed and program modifications have been completed.
Commission Member Mulhern asked about the warranty start date.
Public Works Director Wasmund apprised the Commission that warranty
would start from the date of final payment.
MOTION by Werner to approve the final payment of $9,328.00 to Pitt -
Des Moines for the 1 m.g. elevated water tower. SECOND by Mulhern.
Ayes: 2. Nays: 0.
Commission Member Mulhern apprised the Commission that the total
price for the tower project was a really good price.
• Public Works Director Wasmund informed the Commission of another
water outage on April 21, 1991. He reiterated the events for the
Commission and commended Public Works Supervisor Widstrom on his
calm and fast actions in restoring water to the system. Rich Hefti
did come in and get the computer operational again by reconfiguring
the files. Public Works Director Wasmund is looking into another
backup system and also an updated system of what we have. He
doesn't have any figures as of yet, but does have a representative
from Automatic Systems coming in to speak with him regarding the
Citys needs. Once everything is in place there should be training
for all call -out employees. At least five personnel will be
trained on the system for sure. Once all the cost are in Public
Works Director Wasmund will be coming back to the Commission
regarding funding for training and hardware. The Commission
expressed their concern about the alarm system, obviously it
doesn't work. For the most part, both instances where we have lost
water has been the result of the computer misreading.
Commission Members asked if Rich Hefti is being compensated for his
time and work. Public Works Director Wasmund said he didn't want
anything, he was glad to help the City out and holds no grudge
against Staff. Public Works Director extended his gratitude for
the help. Commission Member Mulhern asked that a formal letter of
thanks be sent.
• 4
•
UTILITY COMMISSION PROCEEDINGS
REGULAR MEETING
MAY 14, 1991
MOTION by Werner to adjourn. SECOND by Mulhern. Ayes: 2. Nays:
0. Meeting adjourned at 7:46 p.m.
Retf uf4 y submitte d,
Cindy Mniden
Public Works Secretary
•
• 5
of (Rosemount
iHONE (612) 423 -4411 2875 - 145th Street West, Rosemount, Minnesota MAYOR
FAX (612) 423 -5203 Mailing Address: Vernon Napper
P. O. Box 510, Rosemount, Minnesota 55068 -0510 COUNCILMEMBERS
SPECIAL UTILITY COMMISSION MEETING Sheila Klassen
MAY 20# 1991 John Oxborough
Harry Willcox
Dennis Wippermann
ADMINISTRATOR
Stephan Jilk
Pursuant to due call and notice thereof the Special Utilities
Commission Meeting of the City of Rosemount was duly held on May
20, 1991 at 6:02 p.m. in the Upper Level Conference Room of the
City Hall. President Walsh called the meeting to order with
Commission Members Mulhern, Werner,.City Administrator Jilk, Public
Works Director Wasmund and Consulting Engineer Steve Klein of Barr
Engineering present.
The topic of discussion for this special meeting was for
consideration of a schedule for the adoption of Storm Water
Utility.
President Walsh ex
,pressed concern with the July 8, 1991 Public
Informational hearing. After discussion, it was mutually agreed
that to meet the deadlines set out, the scheduled meetings would
have to be maintained.
The second concern was whether or not'ths would allow the Utility
to be in place to meet the tentative construction time frame of
• Diamond Path /145th Street project. The general consensus was that
this would accomplish this task. This Utility would not be a
factor in holding up the project once in place.
•
Steve Klein reviewed the two page handout, Items 1 -12 and Tables
1 -8 in the Utility document, as revised. Discussion concentrated
on the where, hows and whys of the Utility policy.
Steve Klein had to leave at 7 :10 p.m. so the Commission continued
their discussion without him.
MOTION by Mulhern to hold a joint meeting with City Council and
Planning Commission on June 10, 1991. SECOND by Werner. Ayes:
3. Nays: 0.
Public Works Director Wasmund was directed to send invitation to
the City Council and Planning Commission regarding this
informational meeting.
MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays:
0. Meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Ron Wasmund
Public Works Director
(SverylLng s 00mi,ng ( p RosemouvdY
Co 100% -yc /*spdp..
(Pity of (Rosemount
`PHONE (612) 423 -4411
FAX (612) 423 -5203
UTILITY COMMISSION
REGULAR MEETING
JUNE 101 1991
2875 - 145th Street West, Rosemount, Minnesota
MAYOR
Mailing Address:
Vernon Napper
P. O. Box 510, Rosemount, Minnesota 55068 -0510
COUNCILMEMBERS
PROCEEDINGS
Sheila Klassen
John Oxborough
Harry Willcox
Dennis Wippermann
ADMINISTRATOR
Stephan Jilk
Pursuant to due call and notice thereof the Regular Utilities
Commission Meeting of the City of Rosemount was duly held on June
10, 1991 at 6:30 p.m. in the Council Chambers of the City Hall.
President Walsh called the meeting to order with Commission members
Mulhern, Werner, City Council members Klassen, Willcox, Wippermann,
Oxborough, Planning Commissioner Busho, City Administrator Jilk,
Public Works Director Wasmund, Finance Director May, Parks Director
Bechtold and Recording Secretary Stoffel present.
There were no additions to the agenda.
MOTION by Werner to approve the minutes of the May 14, 1991 Regular
Utility Commission meeting. SECOND by Mulhern. Ayes: 3. Nays:
0.
MOTION by Werner to approve the minutes of the May 20, 1991 Special
• Utility Commission meeting. SECOND by Mulhern. Ayes: 3. Nays:
0.
•
Steve Klein from Barr Engineering was in attendance to answer any
questions the Utilities Commission had of a storm water utility.
Mr. Klein presented the Commission with a overview of what a storm
water utility is, why cities have a utility, how the utility could
be funded, the benefits of such a utility and how the utility would
affect property owners.
President Walsh called a recess at 7:33 pm. The Regular Utility
Commission reconvened at 7 :38 pm.
Discussion continued with reference to a storm water utility. A
brochure is being developed to inform the residents of the
usefulness of a storm water utility. The brochure is to be
distributed to every household and an informal meeting to be held
on Monday, July 8, 1991 at City Hall.
Public Works Director Wasmund apprised the Commission regarding
Country Hills Fourth Addition. Wasmund indicated a portion of the
water main would be the only item being taken out of the core
facility, the balance of the project would be one hundred percent
assessable to the Country Hills Addition - U.S. Homes, Orrin
Thompson.
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•
UTILITY COMMISSION PROCEEDINGS
REGULAR MEETING
JUNE 10, 1991
Public Works Director Wasmund requested authorization from the
Commission to purchase one weed whip and one small push type power
mower for the maintenance of the Citys' utility sites.
MOTION by Walsh to authorize staff to purchase a weed whip and
power mower for a cost not to exceed $500.00 to be expended from
the utility account. SECOND by Mulhern. Ayes: 3. Nays: 0.
Director Wasmund updated the Commission regarding the high water
levels at the Diamond Path and Brockway ponding areas. The water
level at the Diamond Path pond has increased enough to cause the
pond to overflow onto adjacent properties. Director Wasmund has
obtained permission from the City of Apple Valley and surrounding
property owners to discharge excess water on their properties. The
pumping of the pond at twelve hour intervals has been sufficient
to reduce the high levels. It is anticipated that no further
• pumping will be needed until possibly fall.
The pond located at Brockway is situated on private property. It
was the consensus of the Commission that the property owner is
responsible to maintain acceptable water levels. A letter has been
submitted to Brockways' attorney informing Brockway of the Citys'
position.
MOTION by Walsh to adjourn. SECOND by Mulhern. Ayes: 3. Nays:
0. Meeting adjourned at 9:34 p.m.
Respectfully submitted,
-7n S &e;�
MaryanK Stoffel
Public Works Secretary
0 2
City of Rosemount
OHONE (612) 423 -4411 2875 - 145th Street West, Rosemount, Minnesota MAYOR
Vernon Na r
FAX (612) 423 -5203 Mailing Address: ppe
P. O. Box 510, Rosemount, Minnesota 55068 -0510 COUNCILMEMBERS
Pursuant to due call and notice thereof the Regular UtilittelSKlassen
Commission Meeting f the City of Rosemount was duly held on ��pphh borough
g Y Y WiIICOx
8, 1991 at 6:29 p.m. in the Council Chambers of the City H]' llWippermann
President Walsh called the meeting to order with Commission MemTRATOR
Werner, Mayor Napper, City Council Member Klassen, PlanninganJilk
Commission Member Busho, City Administrator Jilk, Public Works
Director Wasmund, and Recording Secretary Dorniden present.
MOTION by Werner to approve the minutes of the June 10, 1991
Regular Utility Commission meeting. SECOND by Walsh. Ayes: 2.
Nays: 0.
President Walsh outlined the format the meeting would take this
evening since it was slated as a public informational meeting on
the Storm Water Utility. He assured everyone in the audience that
they would have a chance to speak, if not tonight, at the Public
Hearing to be held at a later date:
Public Works Director Wasmund made a brief opening statement
regarding the Storm Water Utility. He apprised the audience that
this utility was a tool to develop, plan and implement a Five (5)
Year Capital Improvement Budget. The Master Storm Drainage Plan
has been completed for the western 1/3 of the City. The utility
would be a source of revenue to cover projects rather than special
assessments and bonding.
Public Works Director Wasmund` introduced Steve Klein of Barr
Engineering, who prepared all the figures for the Storm Water
Utility. Mr. Klein gave some background as to what led up to the
approach the Utility Commission and Council are pursuing. The
Council wants to commit to providing a utility with the least
possible cost. First, this utility has become necessary to help
defray cost with problems regarding rainfalls causing erosion and
ponding. The City needs a drainage system to handle these
problems. Secondly, funds through assessments for these types of
projects have been contested more and more in court hence adding
cost for attorneys, engineers and administration which is not
assessable. These costs are all paid through taxes.
This new approach is coming at an opportune time for the City.
Right now the City's major portion is undeveloped, so the
connection charge will help to connect new construction into the
drainage system, however the tax portion is what this Storm Water
Utility charge will help reduce.
City Administrator Jilk questioned what would be spent in the next
five (5) years. The operation cost versus the 5 year budget would
• be itemized. Maintenance items would be covered under this utility
however watershed projects would not.
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UTILITY COMMISSION MINUTES
JULY 8, 1991
PAGE 2
Some of the items covered under this utility would be street
sweeping, cleaning ditches, mowing, retrofitting older and
deteriorating parts of projects not assessable, such as the Diamond
Path Project, etc. This utility would cover things that aren't
assessed but are taxed. It would help bring the taxes down by
deferring the money expended for storm sewer to other areas of the
budget. Annual expenditures would be made as debt service. Mr.
Klein gave several examples of how this utility would save the
property owner money.
President Walsh opened the informational meeting up to the public
for comments. Listed below are the names, addresses and concerns
of the individuals who spoke:
• Arnie Jensen - 14625 Chianti - He wanted to know who thought up
this new tax, because no matter what name you give it, it is still
another tax. People are tired of taxes. He paid for his storm
sewer over the years and he's also paid taxes all these years.
Broback developed /created the problem.
Ted Northwick - 3645 148th Street West - In the early 80's their
area had water problems and the City put in storm sewer and assured
the residents they wouldn't have to pay for storm sewer ever again
because the people to the west would be paying, however that
developed with no storm sewer. He feels they have "paid their dues
and should be left alone ".
Marlin Rechtzigel - 14727 Clayton Avenue - He apprised the
Commission that Agricultural land can't be taxed for more that it
can produce. He can't see any advantage to this utility and he has
no water problems. His flow does not create a problem for anyone.
He was assessed $22,000 for County Road 42 at 8.2% interest. This
utility would "eat up value of property ". He implied he doesn't
have another $500 to spend every year.
President Walsh asked Mr. Rechtzigel if he had figured the fee
reduction. Mr. Rechtzigel said "no" he only had the information
available in the pamphlet and it said nothing about a fee
reduction.
• City Administrator Jilk said it is a proposed utility fee not an
UTILITY COMMISSION MINUTES
JULY So 1991
PAGE 3
assessment. It would be an annual assessment if not paid because
it would be placed on your property taxes and paid the same as a
delinquent water bill.
Joanne Rechtzigel - 14727 Clayton Avenue - Even at a 50% reduction
the farmers are still paying more. There is no benefit. They
never received any notice. It ticks them off that the City is
trying to pull this. There was nothing in the paper.
President Walsh said there could possibly be something written to
clarify low income credits. It is not linked to where you live.
Possibly the pamphlet should have been written differently and was
misleading, however the City wanted to have as much information as
they could in a limited amount of space.
• Donna McDonough - 3215 Lower 147th Street - In 1973 the City got
rid of the water off Canada Avenue by grading and assessing by
square footage. The water goes to Wachter Pond from Lower 147th
Street and Canada. She feels they have paid their dues and there
is no need to dig up the streets.
President Walsh wanted the public to know that Wachter Lake has
needed dredging because of flow. The fine sand builds up so it
does need dredging and it does cost money to dredge. City
Administrator Jilk stated that dredging, street sweeping and
maintenance would be coming out of this utility. All storm sewers
have a different life expectancy. Mr. Klein gave a rough estimate
of 30 -70 years for concrete pipes and 10 -15 years for corrugated
metal pipe, thence anywhere from 20 -30 years you could be replacing
systems. Mr. Klein also explained some very good points as to why
sweep streets; 1) keep debris and sand out of the storm sewers, 2)
to get the dirt off the roads so it doesn't scour the road, 3)
takes care of debris and sand before it gets to ponds and lakes to
contaminate the water.
Mrs. McDonough still feels that people that have been assessed
shouldn't pay for more. Also, how can the people be guaranteed
this will be used for what it is intended within the budget and not
for other items after the fact. Water will never have pipes
underground. Public Works Director Wasmund said "never say never ".
• If the system (street) is updated the City may have storm sewer
installed. Also the utility will be an Enterprise Fund and can not
•
UTILITY COMMISSION MINUTES
JULY So 1991
PAGE 4
be used for unidentified expenditures.
Tom McCarty - 14037 Dartmouth Path - formerly on 144th Street - He
specifically built in new area because he felt the old area would
deteriorate. He paid assessments on his new home and it is
annoying to think the City wants to charge him again. He can
deduct this fee within his taxes but if you put it as a utility he
won't be able to deduct it. The money should be in the budget and
the City should allow for it. City shouldn't change in mid - stream
by levying a non - deductible tax on residents. Actually the
residents have very limited control over what happens except
through these meetings.
Public Works Director Wasmund apprised the public that the City
still budgets for items, this would not be eradicated it would just
• be redirected funds for the overall levy limit. Also the comment
about not being a tax deduction is well taken and will be
considered in further discussion. The Master Storm Water Plan
calls for a series of ponds and then an ultimate outlet.
Acquisitions need to be made and the cost will not be directly
assessable.
Barb Jones - 12510 Danbury Way - She lives on acreage and six out
of the seven categories are acre properties. She has never seen
a street sweeper and they enjoy the rural atmosphere. This will
be more like an assessment and not a utility.
City Administrator Jilk reiterated that the fee would be $2.44 up
to a maximum acreage and then anything above that would only be 50
cents an acre. The plan allows for 1/3 acre as a single family
dwelling. He tried to explain run -off a little more clearly.
Shelby Penrod - 1065 121st Street West - The way he sees it single
family are paying six times more, but then they are getting more
benefits. A five acre rural residential has no benefit. There is
no long range plans so therefore it is more or less penalizing
people with acreage. Property values are different in different
areas and run -off is different in different areas.
City Administrator Jilk said the formula used was for storm water
and services needed. Storm water does not stay on -site. All water
ends up in the Vermillion River underground from water table.
•
UTILITY COMMISSION MINUTES
JULY Sr 1991
PAGE 5
Ed Barloon - 4040 154th Court West - past address of 14570 Damask
Avenue - He has just paid $980 hook -up fee which was charged to his
developer and then in turn charged to him the homeowner. If this
is a new fee how was it ever paid in the past? Any new
construction the developer should have to pay the storm sewer fee
in the development fee. Right now he's looking at a special
assessment for Valley Oak Pond, if this would go through he'd be
looking at $20.00 versus $900 for the Pond. That would be
favorable.
City Administrator Jilk informed the public that the $980.00 was
passed at the beginning of the year. This is so the part of the
project that is assessed is not as high. In the past it has been
assessed at a higher rate because we didn't collect that storm
sewer connection charge. Public Works Director Wasmund said the
Storm Sewer Availability Charge was implemented in 1988 at $200 per
connection. The City has developing at roughly 200 single family
homes per year since so the rate of connection charge has not been
keeping pace with costs. The $980.00 charge is more acceptable to
builders than what had been proposed for 1991.
President Walsh reiterated we would like to bring this discussion
to a close so there would only be two more speakers.
Henry Fox - 15391 Emery - Rural area - No one has ever swept his
gravel road and he's five or six miles from the nearest storm
sewer. He's not in favor of this utility.
Marie Jensen - 14325 Cameo Avenue - The drainage from 143rd Street
goes down the street. There are no pipes underground. Cars can't
park on the side of the street because the curb is so high it rips
the exhaust system or car doors. It shouldn't be necessary to tax
the whole town to correct a problem area. "How do we know it won't
be given to another fund ?" "What did the new tower cost us ?"
City Administrator Jilk answered the question regarding the tower.
The new tower and wells cost $1.3 million dollars, $850,000 was for
the tower. Ms. Jensen asked if we own the property under the
tower. Right now the property is negotiated under an easement.
The easement will be permanent after all the paperwork is executed.
�1
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UTILITY COMMISSION MINUTES
JULY 8o 1991
PAGE 6
Carol Wachter - 15247 Biscayne Avenue - Not in favor of utility.
Also, she lives on Knutson Alley and they need salt on their gravel
road.
It had been identified that not everybody received the
informational pamphlet. City Administrator Jilk extended an
apology to the audience on behalf of the City for several residents
not receiving the pamphlet which was mailed out. Unfortunately
once the City drops them off at the post office it is out of our
hands on how they are delivered.
President Walsh called for a 10 minute recess at 8:05 p.m., however
he did apprise the audience that the Council would have to formally
adopt this utility and before that happens there would be a formal
public hearing. He also assured them there would probably be some
. changes made because of comments made this evening.
The meeting reconvened at 8 :15 p.m.
MOTION by Walsh to change the regularly scheduled August 12, 1991
meeting to August 5, 1991. SECOND by Werner. Ayes: 2. Nays:
0.
Public Works Director Wasmund added Item 6b. - Approve Expense -
Water Hydrant Parts.
MOTION by Walsh to approve the purchase of water hydrant parts and
gate valves not to exceed $2,000. SECOND by Werner. Ayes: 2.
Nays: 0.
President Walsh thanked Steve Klein for his presentation regarding
the Storm Water Utility. He also asked that when the public notice
is drafted it should mention the credits and benefits of the
utility.
City Administrator Jilk apprised the Commission that there are
strict laws regarding the use of utility funds.
Public Works Director Wasmund apprised the Commission that the City
has purchased the mower and weed whip which was authorized at the
• last meeting. The two items came to less than $500.00. He is also
asking the approval of two new pagers. When the towers failed on
•
UTILITY COMMISSION MINUTES
JULY 8, 1991
PAGE 7
April 21st the problem was compounded due to lack of notification.
One of the elements in the paging system need replaced. We have
received a quote of $800 for two (2) new pagers with a delivery
date of July 15. These pagers would be upgraded and compatible.
The agenda listed Item 7a. as Reorganization of Utility Commission.
President Walsh would like it restated as Discussion of Utility
Commission. He feels the Commission should evaluate what they are
doing and what is intended of them. He feels the Commission is
only getting very minimum if any information on projects which are
going on. The Commission use to be involved and make comments and
reviews on different projects. The Commission should really review
the concept of a plat with the plans as related to the utilities.
It should be one of the processes which a developer should have to
go through. One very good example President Walsh cited was the
Valley Oak Pond Project. This project has never been before the
Utility Commission and the Utility Commission has never been
formally notified that Koch Refinery or Ducks Unlimited are
financing part of the project. He never would have known about the
project if he hadn't been at a Council meeting. Another project
in the works right now is Birger Pond. The Park & Recreation
Committee have been approaching different concepts of this pond,
however the pond it self is part of the storm water drainage
concept in the Master Storm Plan. The Commissions and Committees
involved have got to work together. President Walsh has major
concerns that the Commission is lacking severely in communication
with the rest of the City. Country Hills 4th Addition is now
underway and the Commission was never approached regarding the Core
Charges, Plans and Specifications, whether water and sewer is
available to that area or if upsizing the watermain may be an
issue.
City Administrator Jilk agreed almost entirely that Staff doesn't
follow what should be due process. However a process has to be in
place before it can be followed. The City will have to let the
developer know that they have to make a presentation to the Utility
Commission and it will take one more month of the process to
present a preliminary plat before a final plat approval by Council.
Council is the ultimate authority and approve or disapprove any
project upon recommendations from the Planning Commission, Utility
Commission and Park & Recreation Committee.
•
•
UTILITY COMMISSION MINUTES
JULY 8, 1991
PAGE 8
President Walsh detests the idea of the Park & Recreation Advisory
Committee telling the City and Utility Commission that Birger Pond
should be a natural lake with beaches. A decision will have to be
made if this is to be a storm water pond or a park pond. All the
drainage from the Baptist Church area flows to Birger Pond.
President Walsh feels that Staff should be the go- between. Every
effort should be made to pass information along and make sure it
is understood. Where do reviews fit in the process?
City Administrator Jilk feels the developers should make their
presentation directly to the Commission. The process needs to be
clarified and strengthened.
MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 2. Nays:
0. Meeting adjourned at 8:55 p.m.
Respectfully submittgd,
00_L_��
Cindy Dorniden
Public Works Secretary
(Pily of (Rosemount
*HONE (612) 423 -4411 2875 - 145th Street West, Rosemount, Minnesota MAYOR
FAX (612) 423 -5203 Mailing Address: Vernon Napper
P. O. Box 510, Rosemount, Minnesota 55068 -0510 COUNCILMEMBERS
SPECIAL UTILITY COMMISSION MEETING Sheila Klassen
JULY 11 1991 John Oxb
/ Harry Willcox
Dennis Wippermann
ADMINISTRATOR
Stephan Jilk
Pursuant to due call and notice thereof the Special Utilities
Commission Meeting of the City of Rosemount was duly held on July
11, 1991 at 6:00 p.m. in the Upper Level Conference Room of the
City Hall. President Walsh called the meeting to order with
Commission Members Mulhern, Werner and Public Works Director
Wasmund present.
Public Works Director Wasmund and President Walsh provided a
summary of the July 8, 1991 regular meeting for Commission Member
Mulhern, who was unable to attend the regular meeting.
Discussion followed
opportunity for all
•
Discussion included
Budget,. 5 Year CI B
Commission expressed
be reviewed.
on the Storm Water Utility to provide an
Commission Members to comment.
concerns regarding Operating & Maintenance
and specific items included within them.
concern that specific budgeted items should
Consensus was reached with the Utility
concept of a Utility, however before a
for a public hearing and adoption, Staff
fee schedule and show what services are
rates.
Commission endorsing the
recommendation to Council
must revise the quarterly
provided for the various
It was suggested that Staff be more involved with development of
the policy and less dependent on the consultant.
Public Work Director Wasmund informed the Commission that
Springsted, Inc., the City's financial consultant, was preparing
an analysis and comparison of rates. Specifically the study will
show the effect of the 5 year CIB on property taxes if not funded
exclusively by the Storm Water Utility. This report will be
forthcoming.
MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays:
0. Meeting was adjourned at 8:00 p.m.
Respectfully submitted,
Ron Wasmund
Public Works Director
6vertyihings Coming (Up gosemounlY
() 100 %— ycArCpop&
HONE (612) 423 -4411
FAX (612) 423 -5203
�iiy of �osemounl
2875 - 145th Street West, Rosemount, Minnesota
Mailing Address:
P. O. Box 510, Rosemount, Minnesota 55068 -0510
MAYOR
Vernon Napper
COUNCILMEMBERS
Sheila Klassen
Pursuant to due call and notice thereof the Regular Utilit W�xill,oxh
g rTy Willcox
Commission Meeting of the City of Rosemount was duly held on AucjA stvippermann
5, 1991 at 6:30 p.m. in the Upper Level Conference Room of the GAYISTRATOR
Hall. President Walsh called the meeting to order with COmmiSSibn hanJill
Members Mulhern, Werner, City Administrator Jilk, Public Works
Director Wasmund, Public Works Supervisor Widstrom, Finance
Director May, Finance Accountant Korpela and Recording Secretary
Dorniden present.
There were no additions or corrections to the agenda.
MOTION by Walsh to approve the minutes of the July 8, 1991 Regular
Utility Commission meeting. SECOND by Werner. Ayes: 3. Nays:
0.
MOTION by Walsh to approve the minutes of the July 11, 1991 Special
Utility Commission meeting. SECOND by Werner. Ayes: 3. Nays:
0.
President Walsh changed the order of the agenda to accommodate the
Finance Department representative.
• The first item of discussion - was Item 6c.- Utility Billing
Collection Procedure. Finance Director May indicated since his
department has taken over the utility billing they would like to
have written procedures because of the enormous amount of time they
are spending on calls. Since the City is growing and many
different questions arise with no support it would be in the Citys
best interest to have the policies followed in writing. For years
the different procedures followed have been on a case by case
instance. The growth of the City has made a revised plan necessary
to treat everyone fairly. He would like to mail these procedures
out to the residents.
MOTION by Walsh to concur with the concept of a written policy on
the utility billing procedures and have the Finance Department
finalize the billing procedures and bring back to the Commission
for approval. SECOND by Mulhern. Ayes: 3. Nays: 0.
Next was Item 6d.- Additional Drop Box - American Payment Center.
Finance Accountant Korpela addressed the Commission as to the need
for the upstairs drop box to be placed outside the doors of the
City Hall rather than in the lobby area. The major reason for this
is so that there is no question if a payment or meter reading card
is late after the designated delinquent date. There was much
discussion on this, directed from. President Walsh. City
Administrator Jilk asked if the major reason for concern was the
• price of the payment box. President Walsh feels it is not
6verylkings Doming (Up gosemounill
JrJ Y00%VcAvdwpr
s
UTILITY COMMISSION MINUTES
AUGUST 5o 1991
PAGE 2
necessary to'have two payment boxes less than 150 feet apart, such
as a lower level drive -up box and an upper level drop box. The
cost of the box is not a factor as far as he is concerned. Having
this box outside the City Hall would mean the residents would have
to put their payments in an outside source with no personal contact
with City Hall personnel. This way no one would be to blame but
the resident themselves if the payment is late.
MOTION by Walsh to install a new drop box outside the front door
of the upper level with a cost not to exceed $650 and removing the
drop box from inside the lobby. SECOND by Werner. Ayes: 3.
Nays: 0.
Finance Director May apprised the Commission that Water /Sewer is
a business, a little differently operated than the rest of City
business. We will try not to make the people think we are a
• collection agency or an uncaring government, but the bills do have
to be paid. After this discussion, Finance Director May left the
meeting.
Public Works Director Wasmund reiterated the reason for the Storm
Water Utility being on the agenda and made reference to the memo
of July 12th he had sent to Council. He also introduced Dan
O'Neill from Springsted, Inc. who brought with him some numbers
generated by his company to show the rates of the Utility compared
with taxes. The Commission as well as the Council have already
endorsed the concept of the Utility however the overwhelming
message received from those in attendance at the informational
meeting was that the rates had to be examined closely. Dan O'Neill
clarified what his tables meant and how the figures were arrived
at. Because of the Vermillion Watershed there could be no
exemptions to this Utility. To determine the budget the number of
acres had to be figured.
President Walsh feels that commercial /industrial should pay a
higher rate. There are a number of storm water related fees that
can't be picked up through taxes but with the Utility this would
help defray them.
City Administrator Jilk apprised the Commission that a more
definitive operational budget showing what and where the money goes
• to would probably help to "sell" the public. He asked if it would
be feasible for Public Works Director Wasmund to be ready with the
LJ
UTILITY COMMISSION MINUTES
AUGUST So 1991
PAGE 3
budget figures within a couple weeks. If he can get them ready
then Steve Klein from Barr Engineering could apply them toward the
rates.
President Walsh feels the fees should relate somewhat to actual
run -off. For instance the amount of work that has to be done in
comparison to the run -off. Public Works Supervisor Widstrom stated
there is minimal maintenance to some of the outlying gravel roads
in comparison to run -off.
MOTION by Walsh to call for a Special Utility Commission meeting
on August 19, 1991 at 6:00 p.m. to further discuss the Storm Water
Utility. SECOND by Mulhern. Ayes: 3. Nays: 0.
A little more talk resumed about the Vermillion Watershed. Dan
O'Neill quoted the formula figured as being Value plus Acreage
• equals Watershed. Parks and Citys should be paying minimum for the
Vermillion Watershed.
President Walsh thanked Mr. O'Neill for his input and attendance.
Public Works Director Wasmund informed the Commission that the City
is getting closer to the take over of the Rural Water System. He
explained there has been some minor problems since we have entered
into the Interim Operational Agreement. Most of these problems
have been with the telemetry unit, however Public Works Supervisor
Widstrom has been working with Autocon to get these problems
resolved. The testing on the wells and the residents have been
completed and are being monitored also. As of now we basically are
in charge of the system operation. The City maintains the grounds
and operates the system.
City Administrator Jilk apprised the Commission that the University
wants us to take over the system as soon as possible, however there
are two sides that need to be worked through. The technical side
of the system is not really that complicated. The political side
is a little more touchy. Common sense delegates that "yes" we do
take over the system, however how do you handle the residents that
didn't sign the waiver. Will those people be able to hook up for
free like the others? Should the City have taken money for a
municipal system and not a rural system? President Walsh, in
essence, implied the system will be a municipal system once the
City takes it over. It will be like receiving free pumps and well
UTILITY COMMISSION MINUTES
AUGUST 5o 1991
PAGE 4
houses.
City Administrator Jilk said a copy of a draft agreement is being
reviewed. We would get a five (5) year warranty on everything,
that would be labor and materials. The water supply itself would
have to have a lifetime warranty against future contamination from
University contamination. City Administrator asked that the
Commission list their concerns for the next meeting.
President Walsh indicated that if the wells would lose power, fire
suppression for DCTC would be run off the University wells. City
Administrator Jilk said the Dakota County Incinerator would need
a fire suppressing sprinkler system with a storage tank. There may
be an opportunity to share the cost of a large elevated storage
tank.
• Public Works Director Wasmund is asking for the Commissions support
and funding for the water and sewer hook -ups to the Armory Site.
It was in the agreement with the National Guard that the City would
supply the water and sewer to this property. Now the question is
where to bring the water and sewer from. City Administrator Jilk
apprised the Commission that the Armory project has pushed this
decision ahead, however we don't want to make a hasty decision as
to where to bring the water and sewer from. We want to look at
long range effect. The Armory Project itself would share cost of
the feasibility study.
The Commission looked at several different options. Commission
Member Mulhern asked about the proposed line coming from the new
water tower down the proposed Connemara Trail. Public Works
Director Wasmund mentioned tying into existing water lines going
down along Highway 3. The water maps showed the existing lines.
The 6" water line running part way up Highway 3 would be undersized
to operate this capacity of facility. President Walsh thought the
sewer line could come from Rosemount Woods. There should be a shut
off by the driveway that could access the Brockway Lift Station.
Public Works Supervisor said all Rosemount Woods is private and the
City would have to negotiate with them.
Public Works Director Wasmund said a scope of studies should be
done. O.S.M. would be responsible to put the whole feasibility
together with assistance from S.E.H. because of their involvement
. with the Comp Sewer Plan. He hasn't heard anything from Barr
r1
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UTILITY COMMISSION MINUTES
AUGUST 5, 1991
PAGE 5
Engineering, but they have been asked for an estimate regarding the
storm sewer charges. City Administrator Jilk advised that a cap
should be set on the costs for these projects.
President Walsh feels the Utilities should only pay a certain
portion, being the core facility costs. Public Works Director
Wasmund agreed that it is not the intention of the City that
Utilities pay for it all. City Administrator Jilk is just asking
that the Core Fund help to pay for the feasibility study at this
time.
President Walsh asked that Staff prepare cost estimates for
bringing water /sewer to the Armory Site as part of the studies.
MOTION by Walsh to approve the purchase of a Fluoride Pump for Well
#3. SECOND by Werner. Ayes: 3. Nays: 0.
• Public Works Director Wasmund presented Standard Operating
Procedures on Water Line Services as prepared by Public Works
Supervisor Widstrom. These procedures have been talked about over
the past years and now they have been put into written form.
MOTION by Mulhern to adopt the Standard Operating Procedures on
Water Line Services. SECOND by Werner. Ayes: 3. Nays: 0.
President Walsh brought up the HDR -Safe Drinking Act Update. Some
minor discussion took place regarding that. The rules the Citys
will have to follow are 30 pages long. Public Works Director
Wasmund said there are some serious rules coming down and the City
will be forced into the management of them. Eventually it will
come down to hiring enforcement personnel to maintain water quality
on ponds, storm water, conservation, etc. Right now the whole
state only has two people running the safe drinking water
department.
Public Works Director Wasmund presented a verbal update of the
pagers which the Commission authorized purchasing at the last
meeting. We did receive one new pager and had an encoder board
installed. Because the cost of the encoder board was not figured
in with the pager we were only able to cover one pager with the
$800 allotted. Public Works Director Wasmund and Public Works
Supervisor Widstrom feel it is quite necessary to have a second
40 pager for a backup. President Walsh directed Staff to find out the
UTILITY COMMISSION MINUTES
AUGUST 5o 1991
PAGE 6
tones of the pager and if compatible check with the Metro Bid on
the Motorola type pager. Commission Member Mulhern inquired as to
the cost of the encoder board. It was $278.00 installed. The
Commission agrees that another pager is needed for backup
Public Works Director Wasmund will check on the tones and look for
a cheaper compatible pager.
MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays:
0. Meeting adjourned at 9:45 p.m.
Respectfully Submitted,
Cindy Dorniden
is Public Works Secretary
•
�iiy of gosemount
SPHONE (612) 423 -4411 2875 - 145th Street West, Rosemount, Minnesota
FAX (612) 423 -5203 Mailing Address'
P. O. Box 510, Rosemount, Minnesota 55068 -0510
MAYOR
Vernon Napper
COUNCILMEMBERS
Sheila Klassen
John Oxbgrough
Harry Willcox
Pursuant to due call and notice thereof the Special UtilitiesDennis Wippermann
Commission Meeting of the City of Rosemount was duly held on ADMINISTRATOR
August 19, 1991 at 6:00 p.m. in the Upper Level Conference Room;tephanJilk
of the City Hall. President Walsh called the meeting to order
with Commission Members Mulhern, Werner, City Administrator Jilk,
Public Works'Director Wasmund, Finance Accountant Korpela, Kathy
Busho, a member of the Planning Commission and Recording
Secretary Dorniden in attendance.
President Walsh added Item 2d. -Data Voice Bill Collection.
The first item on the agenda for this special meeting was the
Utility Billing Procedures and Guidelines. The Finance
Department has completed a draft of procedures and guidelines
which were requested at the regular meeting on August 5, 1991.
President Walsh was concerned with the procedures for final bills
and water /sewer maintenance'. He felt that the daily business
hours on Monday through Friday should be interjected for finals
so that the public wouldn't think they could call on Friday and
expect service on Saturday or Sunday. He also felt that if you
• have water /sewer problems, you 'should consult with your plumber
before the City. Public Works Director Wasmund will work with
Finance Accountant Korpela and Public Works Secretary Dorniden to
get the correct verbiage for the procedures. President Walsh was
glad to see the last sentence notifying the public of the need to
use the dropboxes was highlighted
President Walsh would like to see the Standard Operating
Procedures for Water 'Service included with the Procedures and
Guidelines when they are mailed out to the residents.
Finance Accountant Korpela asked the Commission if the procedures
could be mailed out once the suggested changes,were made.
President Walsh agreed to that as long as Public Works Director
Wasmund and City Administrator Jilk look it over before mailing.
MOTION by Walsh to accept the Procedures and Guidelines for
Utility Billing as corrected. SECOND by Werner. Ayes: 3.
Nays: 0.
The next item of this special meeting was discussion on the Storm
Sewer Utility. Public Works Director Wasmund went over the
budget breakdown for just the cost of operating the Storm Sewer.
The total budget expense is an estimated $90,877.75 for the year.
• The Commission had some serious questions regarding the project
sheets they had in their possession. Public Works Director
Wasmund apologized that he had not had a chance to review the
6S
verylhings (90ming `U P gosemounill
C) 1009b,«v.Hav yr
•
SPECIAL UTILITY COMMISSION MEETING
AUGUST 19, 1991
PAGE 2
sheets as thoroughly as he would have liked to. He will do so
and get back to them with the formulas used for the figures. He
will also correlate the maintenance project costs with the
administrative budget.
President Walsh asked how the proposed utility rates compared
using the new if we were close to the fees using the itemized
operating & maintenance budget. The total budget was comparable
with the proposed rates still to low to generate budgeted needs.
Kathy Busho, a Planning Commission Member, interjected that the
Council and Commission have to sell this to the public. Let the
public know exactly what the utility is for.
. President Walsh appreciated the numbers given, however he feels
they need to be reviewed more.
Public Works Director Wasmund informed the Commission that Public
Works Supervisor, Mike Widstrom, deserved a lot of credit for
getting some of the figures together.
President Walsh reiterated that there are a lot of different
items that have not been taken into consideration for the budget
and should be figured in. He briefly provided examples.
City Administrator Jilk informed the Commission that the utility
should be run like a business and the cost should be allocated.
The rates should be reflective of the business.
President Walsh said we shouldn't get too nitpicky, we have to be
more realistic to sell this to John Doe citizen.
The next topic on this special agenda was cost sharing for the
Armory site.
Public Works Director Wasmund now has the consultants firm quotes
totalling $14,600. He asked the Commission to pay 80% of the
cost of the studies, which would be $11,680. He was asking for
funding of the studies only at this time.
• President Walsh asked if it would be possible to recoup some of
this cost back if other businesses would develop. Public Works
Director Wasmund said that could happen. City Administrator Jilk
apprised the Commission that this could happen when the Daley
property or Steve Fittermann develop their property. This could
•
SPECIAL UTILITY COMMISSION MEETING
AUGUST 19, 1991
PAGE 3
be added within any development agreements that are made for that
area.
President Walsh suggested the watermain should be looped in order
to make a better and more efficient system.
MOTION by Mulhern to accept the quoted co
Inc. and Barr Engineering, cost share not
and merge the studies for the Armory Site
completed.
President Walsh interjected that he wants
Consultants are looking at long range and
SECOND by Walsh. Ayes: 3. Nays: 0.
sts from OSM, S.E.H.,
to exceed $11,680.00
Utilities once they are
to make sure the
not short term.
Linda Ladzun from Dakota Data Voice Service upon the
recommendation of Mayor Napper was present to apprise the
• Commission of her new business in town and how she might be able
to help the City recoup funds on delinquent water bills.
Financial Accountant Korpela informed Ms. Ladzun that we have
approximately $55,000 outstanding water bills to date which is
about 11% of total bills. September 9, 1991 is our cut -off so
that would not give us time to try to collect by a phone service.
In essence, President Walsh pointed out, bad water bills is
actually a good investment for the City. Last year the City
certified over $23,000 which was approximately 5 %. Ms. Ladzun
indicated her service is only 254� per call and usually 3/4 of the
people don't look at their mail therefore a call may enlighten
them. A tactful phone call is a little more assertive than a
letter. Her system runs on a computer and could deliver a simple
recorded message. City Administrator Jilk informed the
Commission that this may help the cash flow, but notices would
still have to be sent out and the penalties and interest would
cover those charges. The Commission feels it would be of use to
see the relationship from the last years "Year to Date" versus
"Certification ". Public Works Director Wasmund will get this
together for them. Ms. Ladzun thought maybe she could help with
some other projects, such as a notice center. She can run 50
messages per hour, all she has to do is set up a phone directory.
•
0
SPECIAL UTILITY COMMISSION MEETING
AUGUST 19, 1991
PAGE 4
President Walsh expressed his appreciation to Linda for her
attendance and input regarding her service.
NOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays:
0. The meeting was adjourned at 7:55 p.m.
Respectfully submitted,
Cindy Dorniden
Public Works Secretary
•
City of (Y
HONE (612) 423 -4411 2875 - 145th Street West, Rosemount, Minnesota MAYOR
FAX (612) 423 -5203 Mailing Address: Vernon Napper
P. O. Box 510, Rosemount, Minnesota 55068 -0510 COUNCILMEMBERS
Sheila Klassen
John Oxborough
Pursuant to due call and notice thereof the Regular Utili i'- Willcox
Commission Meeting f the City of Rosemount was duly hel'J nn�i;%]'�ippermann
g Y DIVTINISTRATOR
September 9, 1991 at 6:33 p.m. in the Upper Level Conference KOgWanJilk
of the City Hall. President Walsh called the meeting to order with
Commission Members Mulhern, Werner, Public Works Director Wasmund,
Public Works Supervisor Widstrom and Recording Secretary Dorniden
present.
Public Works Director Wasmund added Item 6c.- Safety Hit Markers on
Hydrants. President Walsh added Item 6d. -Lower 147th Street
Flooding -Storm Water.
MOTION by Walsh to approve the minutes of the August 5, 1991
regular Utility Commission meeting. SECOND by Werner. Ayes: 3.
Nays: 0.
MOTION by Walsh to` approve ' the minutes of the August 19, 1991
special Utility Commission meeting. SECOND by Mulhern. Ayes: 3.
Nays: 0.
Public Works Director Wasmund handed out a copy of the proposed
• budget for operating the Storm Water Utility with the revised
numbers from the last meeting. He explained that the project
sheets they received have been incorporated into the budget.
Public Works Director Wasmund went through each new or changed line
item with the Commission. Total budget before the revisions was
$218,470 for the Operating & Maintenance Budget compared to
$229,700 with the 1991 Operating &Maintenance Budget. The budget
has to parallel with the other budgets such as water, sewer and
general.
Public Works Director Wasmund asked that the Commission look
closely at the budget and give him a call with any changes or
corrections they feel necessary.- He will be sending the figures
on to Barr Engineering to have them incorporate into the present
document and see how the figures change. Once the Commission gets
them back and has endorsed the budget he will take it to the
Council.
Right now the fees are not supporting. Public Works Director
Wasmund said we've tried the scientific approach and that didn't
work out so now we have to try something else in order to sell this
to the community. Agricultural, undeveloped and rural residential
seem to be the areas that are causing the most concern.
President Walsh has a real conflict regarding Hawkins Pond if we
should decide to adopt this policy. He doesn't feel that the
assessment for Hawkins Pond should be deleted, its already a done
6verylhings (9oming `Ub RosemouvttP
0 100 %wycArdp pw
UTILITY COMMISSION MINUTES
SEPTEMBER 9, 1991
PAGE 2
deal. New and upcoming projects would have that option however.
Commission Member Mulhern asked if we keep track of how much is
spent on the different projects. Public Works Supervisor Widstrom
apprised him we do keep track of projects through timesheets, but
not the specific locations.
The Commission acknowledged the receipt of a letter from Mrs. Earl
Knodt objecting to the storm water utility because they are
agricultural property deferred from assessments and should be
deferred from this also. President Walsh said yes in fact they may
be deferred from assessments but this is not an assessment, it is
paying for a ongoing service. Public Works Director Wasmund
suggested he may submit the letter to legal counsel. The
• Commission concurred.
Public Works Director Wasmund passed pictures around showing the
planting of the trees around Well #8 and Connemara Tower and the
need for the extra trees. He is asking for authorization to
purchase more trees to complete the project.
MOTION by Walsh to approve the purchase of trees not to exceed
$400.00 SECOND by Werner. Ayes: 3. Nays: 0.
Also included in the pictures was the works the maintenance crew
had done on Danville Avenue in the Birchview Terrace Addition.
President Walsh felt work should not have been done there since the
people decided they didn't like the numbers to upgrade the area.
Public Works Director Wasmund said you still have to make a
passable surface, if not for the people for our maintenance and
emergency vehicles.
Public Works Director Wasmund outlined his memo regarding the need
for a sewer /water study for Eastern Rosemount. ABB, the contractor
for D.C.W.E., has approached the City as to the need for 300,000
gallon tank needed for their new facility and fire suppression
system and the possibility of a contribution from D.C.W.E. to the
City for the City to supply them with the necessary system. With
all the other projects possibly going on in the east end of town
it may be to the Citys benefit to look into supplying water and
• sewer to that end. Right now the pipe in the ground from the new
rural water system would not be big enough to handle the flow
UTILITY COMMISSION MINUTES
SEPTEMBER 9, 1991
PAGE 3
capacity that would be needed, however it could be upgraded. To
analyze this size project it would have to be done by people
outside of Staff.
President Walsh asked if ABB is the contractor that would be
building the incinerator in Rosemount. Public Works Director
Wasmund said they would be. With all the different industries
coming to the east end, such as USPCI, Recomp, D.C.W.E. and the
current industries that are already out there such as Spectro
Alloy, C.F. Industries, Koch Refining, etc., this could be a
perfect time to supply utilities.
Public Works Director Wasmund stated if we would install an
elevated storage tank we would look at a 1 -1/2 million to 5 million
• gallon tank. The companies would probably be looking at putting
in at least two wells and a storage tank for fire suppression so
it would be to their benefit and ours to enter into an agreement.
President Walsh felt that the concept was there but who would pay
for the RFP's that would be done if it was not agreed upon. Public
Works Director Wasmund implied he felt the studies could be paid
from Core Facility money. Commission Member Mulhern suggested the
City go out for bids to see what the cost of the study would be.
Public Works Supervisor Widstrom was present to make comments as
to the hydrant safety markers which have been used for the past 6-
1/2 months in different areas of the City. He felt they have been
accepted in the areas and no negative criticism has been heard.
The metal flags on the hydrants are dangerous and the City has had
some complaints regarding them. Commission Member Mulhern asked
how many total markers the City would be looking at down the line.
New developments are getting them now, but we would want to see how
the ones in place do over the winter. They are suppose to be
durable enough to withstand all weather and are flexible enough
that they won't just spring back and snap anyone.
MOTION by Walsh to approve the purchase of 25 more hydrant safety
markers at $17.65 per marker this fall and another 25 the spring
of 1992. SECOND by Werner. Ayes: 3. Nays: 0.
• President Walsh reiterated that something has to be done about the
drainage on Lower 147th Street, specifically at the corner of
•
UTILITY COMMISSION MINUTES
SEPTEMBER 9, 1991
PAGE 4
Cambrian Avenue. This has been a problem that has been put off
while waiting for the State of Minnesota to do the Highway 3
reconstruction. Actually it goes back before the State was even
considering the reconstruction but it keeps getting swept under the
rug. This area is not a storm water area for the downtown, however
the more the grassy areas have disappeared the more the water has
been shedding. In his research, President Walsh noted that the
easements along Lower 147th Street were removed in 1957 and he can
find nothing showing them being reinstated, so therefore the City
does not have any easements for storm water drainage.
Commission Member Mulhern asked Public Works Supervisor Widstrom
what needs to be done to correct the problem. A larger pipe is a
definite possibility. Much discussion followed apprising the newer
• Commission Members about the problems and when they started with
the reconstruction of the downtown area. Public Works Director
Wasmund believes a mini -study of this problem was conducted by Barr
Engineering showing how the water could be diverted. He also
stated that he knows that this project has been put in the 5 year
C.I.P. and believes it is slated for 1992 or 1993.
Public Works Director Wasmund presented the letter to the
Commission which was mailed out on September 6, 1991 to the public.
Also attached to the packet was a bar graph denoting the total
water billings from 1987 -1990 and the amount of the billing which
was certified on the property taxes.
Public Works Director Wasmund asked the Commission if they had ever
considered termination. Public Works Secretary Dorniden apprised
Public Works Director Wasmund that they had done some research on
termination, however it appears to be more of a headache than
certification. It would involve a lot more man hours, in -house and
out in the field. More Staffing would be necessary.
Public Works Director Wasmund wanted the Commission to be apprised
of the different meetings which the Metropolitan Council was
holding in reference to possibly taking over the water supply,
rather managing it as Metropolitan Waste Control Commission handles
sewer. He had read an article in the Minneapolis Star Tribune
where the Met Council is indirectly blaming the suburbs of using
• all the water supply in the Prairie Du Chien and Jordan Aquifer
and feels someone needs to be directing use of the water supply.
•
UTILITY COMMISSION MINUTES
SEPTEMBER 91 1991
PAGE 5
Public Works Director Wasmund along with Commission Member Mulhern
and President Walsh feel that regional control of water would be
a big mistake.
Public Works Director Wasmund had presented, in the packets, an
invitation to a tour of the Rosemount Waste Water Treatment Plant
on September 21, 1991. He felt this would be an interesting tour
for the Commission if they have the time. The Commission talked
a little among themselves regarding possibilities of recycling the
waste water for the U.S.P.C.I. project or other energy related
projects as a test project.
Some other talk relating to cities banning together to ward off
regional takeover led to possible sprinkling bans and ways to
enforce sprinkling bans.
MOTION by Walsh to adjourn. SECOND by Mulhern. Ayes: 3. Nays:
0. Meeting was adjourned at 8:42 p.m.
Respectfully submitted,
Cindy Dorniden
Public Works Secretary
C
�iiy of (O?osemouni
HONE (612) 423 -4411 2875 - 145th Street West, Rosemount, Minnesota MAYOR
FAX (612) 423 -5203 Mailing Address: Vernon Napper
P. O. Box 510, Rosemount, Minnesota 55068 -0510 COUNCILMEMBERS
UTILITY COMMISSION MINUTES Sheila Klassen
OCTOBER 7 1991 JohnOgh
/ Willcox
Harry Willcox
Dennis Wippermann
ADMINISTRATOR
Stephan Jilk
Pursuant to due call and notice thereof the Regular Utilities
Commission Meeting of the City of Rosemount was duly held on
October 7, 1991 at 6:30 p.m. in the Council Chambers of the City
Hall. President Walsh called the meeting to order with Commission
Member Werner, City Administrator Jilk, Public Works Director
Wasmund, Public Works Supervisor Widstrom, Finance Accountant
Korpela and Recording Secretary Dorniden present.
President Walsh asked for any additions or corrections to the
agenda. Public Works Director Wasmund added Item 7b.- Verbal Review
of Regional Water Meeting. President Walsh 'added Item 6a.- Letter
of Resignation and Item 5e. -John Morrison Water Bill.
MOTION by Walsh to approve the minutes of the September 9, 1991
Regular Utility Commission meeting. SECOND by Werner. Ayes: 2.
Nays: 0.
• Public Works Director Wasmund conducted the discussion regarding
the Storm Sewer Utility. He reviewed the Operating and Maintenance
Budget from the last meeting and showed how those figures were
incorporated into the new tables for the Utility 5 year CIB. The
rates for Agriculture and Undeveloped land have been reduced from
.50 /acre to .10 /acre. The rates for Rural Residential have been
reduced from $2.44 /acre to $4.88 for the first acre and .10 /acre
for each additional acre as undeveloped. Using the reduced rate
for Agricultural and Undeveloped made significant changes to the
revenue as did the reduced rates for Rural Residential. By using
these reduced rates and carrying on for 5 years the fund would be
operating with a deficit each year the cost of operation has to be
identified and then the public has to be educated as to what the
expenditures are and why these costs have to be incurred.
President Walsh commented that you can't operate the utility in the
red. If a system would need replaced it would jeopardize the
utility even further. . If we cut the cost to Agricultural,
Undeveloped and Rural Residential then they would also have
substantial cuts in service to go along with that. The way it's
set now the other land uses would be subsidizing the Agricultural,
Undeveloped and Rural Residential.
Public Works Director Wasmund commented that the Operating and
Maintenance Budget could be prioritized more. Several ideas were
mentioned.
6veryihing s Coming `U fi RosemouvdY
JrJ I0096 racycNOp pw
•
UTILITY COMMISSION MINUTES
OCTOBER 71 1991
City Administrator Jilk indicated that a combination of different
items could be looked into. For instance, the Hawkins Pond Project
was direct dollar amounts. Valley Oak Pond was presented as an
assessed project and that could stay that way instead of relying
on the utility. The biggest revenue from this utility would be
from the industrial and commercial areas. The Commission has to
look at combinations. It can't operate at a loss. When the City
is providing services it needs to pay for those services.
Adjustments would have to be made over the years.
President Walsh described the utility as a user fee and not a tax.
Words make a big difference when presenting an idea to the public.
President Walsh felt a workshop on the Storm Water Utility should
be set up around 4:00 p.m. some day to examine the Operating and
Maintenance Budget. City Administrator Jilk and Public Works
Director Wasmund will set up a time and day and get back to the
• Commission Members.
Public Works Director Wasmund reiterated that the preference would
be a combination of all that has been set up. City Administrator
Jilk said a budget should be set and then tell the public what is
needed.
It was established that no income would be anticipated for this
fund in 1991.
The next item of discussion was Direct Billing to Owners. Public
Works Director Wasmund turned the topic of direct water billing to
property owners over to Finance Accountant Korpela and Public Works
Secretary Dorniden. Public Works Secretary Dorniden reiterated a
meeting that she and Finance Accountant Korpela had had with City
Administrator Jilk, Public Works Director Wasmund and Finance
Director May regarding the problems that come up, especially at
certification time, considering delinquent bills. The time and
effort spent could be cut down if everyone who was billed were the
present property owners and not renters. At this time, since
contemplation of the Storm Water Utility, every account will have
to be gone through anyway to apply the Utility, the Parcel
Identification Number could be added at the same time to the
accounts and all billings placed in the owners name.
• 2
•
UTILITY COMMISSION MINUTES
OCTOBER 7, 1991
MOTION by Walsh to make a suggested change in the rate resolution,
when the time comes, to have all billing go directly to the
property owner and not renters. SECOND by Werner. Ayes: 2.
Nays: 0.
President Walsh asked to get copies of Eagan and Inver Grove
Heights' rate resolutions for the wording on the direct billing.
Public Works Director Wasmund apprised the Commission that Public
Works Supervisor Widstrom will be obtaining four quotes for the
installation of a hydrant to correct a sand and gravel problem at
14521 Danbury Avenue. We have received complaints from this area
and since it is a dead end line there is no way to flush the area
and some outlet is needed. City Crews will make the neighbors
aware of the project notifying them more gravel may appear in the
lines before it is completed. Public Works Supervisor Widstrom
will notify the Fire Department that this hydrant is for flushing
• only and a low volume hydrant.
MOTION by Walsh to install a fire hydrant in the cul -de -sac of
Danbury Avenue and Upper 145th Street to clear out lines. SECOND
by Werner. Ayes: 2. Nays: 0.
Public Works Director Wasmund wanted to update the Commission on
the Roy Abbott property, which is located east of Highway 3, south
of County Road 42 and abuts Biscayne Avenue. The EDA Board is
looking at purchasing this property as an industrial park. It is
approximately 80 acres and reasonably priced. They already have
an interested business which would utilize approximately 10 -15
acres with a 25,000- 30,000 square foot building. Consulting
Engineer, Bud Osmundson, is working on a cost estimate for the
extension of utilities, storm water management, water and sewer.
The Utility Commission will get the overview once it is given.
Sewer is available from a 21" stub off the MWCC interceptor line
on the south side of Country Road 42 at the midpoint of the
property. Water would be extended south across Country Road 42
from Biscayne.
Public Works Director Wasmund took the opportunity to introduce the
Commission to Country Hills 5th Addition. Each Commission Member
had a map showing the two streets this addition included. The
utilities will be stubbed out of the 4th Addition and Shannon
• 3
•
UTILITY CONNISSION NINUTES
OCTOBER 7,, 1991
Parkway. Instead of leaving 133rd Street as a dead end as
indicated, the City is proposing a permanent cul -de -sac. It would
be more feasible to do that since it abutts property under
different ownership.
President Walsh sees no problem with the way Public Works Director
Wasmund outlined the 5th Addition. Public Works Director Wasmund,
however, did apprise the Commission that U. S. Homes wants to drop
the inlet for the sewer line at 133rd and Shannon Parkway. They
are about 12,000 cubic yards of fill short to balance site work and
meet the sewer depth. Public Works Director Wasmund stated he
already told U. S. Homes he's not allowing them to dig into the
intersection. The City shouldn't allow for the disruption of the
intersection. The elevation was established to extend the sewer
line to the west by U. S. Homes engineers. President Walsh agreed
that this is a main route for trafficking and shouldn't be
disrupted, especially while school is in session. The Commission
• advised Public Works Director Wasmund to stick to his guns during
negotiations and don't change the depth unless absolutely
necessary. If it's necessary to dig into the intersection, U. S.
Homes may have to wait until school is out next summer.
This winter U. S. Homes is looking at the 'possible extension of
Danube Lane in the Country Hills 6th Addition.
Mr. John Morrison of 14896 Cimarron Avenue was in attendance to
contest his 3rd quarter sewer bill based on the first quarter
billing. He admitted he had problems with his water softener
during the first quarter and feels, due to that fact, that he
should have some compensation on his sewer billing this time. He
did pay the first quarter bill because the water did go down the
drain. Public Works Secretary Dorniden had included in the
packets, Mr. Morrisons' history this year. President Walsh could
understand the need for an adjustment, but wanted Mr. Morrison and
the Commission to realize this does not set a precedent for anyone
coming in. The adjustment does bear itself out through the usage.
NOTION by Walsh to adjust the third (3rd) quarter sewer bill of Mr.
John Morrison, 14896 Cimarron Avenue, to a credit of $20.35 because
the water of the first (1st) quarter upset actual usage in later
quarters. SECOND by Werner. Ayes: 2. Nays: 0.
0 4
•
UTILITY COMMISSION MINUTES
OCTOBER 7, 1991
President Walsh had in his possession a letter of resignation from
Commission Member Tom Werner. Commission Member Werner is
resigning his Commission as of December 31, 1991.
MOTION by Walsh to accept the letter of resignation from Commission
Member Tom Werner effective December 31, 1991. SECOND by Werner.
Ayes: 2. Nays: 0.
President Walsh directed Staff to make up necessary plaque for Tom.
Public Works Director Wasmund apprised the Commission that anytime
the Commission would like a private tour of the Waste Water
Treatment Plant run by Metropolitan Waste Control Commission all
that has to be done is call a contact that Public Works Secretary
Dorniden has. Possibly a joint tour with the City Council and
other Commissions could be arranged if there is any interest.
. The Commission talked a little about the use of the water treatment
and how it the treated water could possibly be passed along to
USPCI for dust control or the golf course for their irrigation
system.
Public Works Director Wasmund had attended the Regional Water
Meeting with Commission Member Mulhern. He said Met Council wanted
to "assure" the cities that it was strictly a myth that they wanted
control of the water supply, growth of cities and replacement of
municipal distribution systems. Public Works Director Wasmund
spoke at the meeting specifically telling Met Council about the
pride in operation and ownership of your own system. The rates
have to be adjusted and established by users of the utility. Any
action taken at this time has been mandated by legislature however
no one municipality or entity should govern regional water supply.
Met Council will complete their draft report on findings,
regulation and recommendations by December 12, 1991. It will be
presented to the legislature in January of 1992. Public Works
Director Wasmund doesn't really know if anything can be done to
stop the direction the legislature is possibly taking toward Met
Council.
President Walsh commented on the idea of seeing documents after the
fact. The Master Park Plan was never brought before the Utility
Commission. Public Works Director Wasmund read the document
• 5
•
UTILITY COMMISSION MINUTES
OCTOBER 7, 1991
because it had issues in it that he was interested in. He was able
to identify questions regarding water quality, storm sewer
availability and joint use of facilities. Public Works Director
Wasmund will bring these concerns to the Park Director.
NOTION by Walsh to adjourn. SECOND by Werner. Meeting adjourned
at 8:38 p.m.
Respectfully submitted,
Cindy Dorniden
Public Works Secretary
• 6
�iiy of gosemount
HONE (612) 423 -4411 2875 - 145th Street West, Rosemount, Minnesota MAYOR
FAX (612) 423 -5203 Mailing Address: Vernon Napper
P. O. Box 510, Rosemount, Minnesota 55068 -0510 COUNCILMEMBERS
Sheila Klassen
John Oxborough
Willcox
UTILITY COMMISSION MINUTES Harry ipperm
Dennis Wippermann
NOVEMBER 4,r 1991 ADMINISTRATOR
Stephan Jilk
Pursuant to due call and notice thereof the Regular Utilities
Commission Meeting of the City of Rosemount was duly held on
November 4, 1991 at 6:30 p.m. in the Upper Level Conference Room
of the City Hall. President Walsh called the meeting to order with
Commission Member Werner, Public Works Director Wasmund and
Recording Secretary Dorniden present.
President Walsh asked for any additions or corrections to the
agenda. Public Works Director Wasmund added Item 7a.- Master Park
Plan, Water Quality.
MOTION by Werner to approve the minutes of the October 7, 1991
Regular Utility Commission meeting. SECOND by Walsh. Ayes: 2.
Nays: 0.
The first item of discussion on the agenda was the Storm Sewer
• Utility Budget. President Walsh reiterated to Commission Member
Werner the workshop that was held the hour before the meeting was
called to order. The numbers aren't matching up. The fund still
needs another $28,000, either that much more in income or less
expense.
Commission Member Mulhern joined the meeting at 6:35 p.m.
Public Works Director Wasmund apprised the Commission that more
discussion needs to be had with Steve Klein, the representative
from Barr Engineering, who is doing the number crunching. A
meeting will be set up with City Administrator Jilk, Steve Klein
and Public Works Director Wasmund to discuss how some of the bond
payment amounts were derived.
The next item on the agenda is an appeal of a penalty on the third
quarter water billing for Mr. Steve Loeding of 3260 147th Street
West, Account #30150.00. Mr. Loeding was in attendance.
Understanding that Mr. Loeding had placed his bill in the mailbox
outside his home on the 18th of October and the City did not
receive it until the 22nd, President Walsh reiterated the Citys
position as to using the dropboxes in town and also that policy
states the payment must be in the office on or by the 20th of the
month. His past history has shown the bills always here on time,
therefore it could be possible the post office was at fault with
• their delivery. A memo from Finance Accountant Korpela addresses
her findings regarding the post office. Commission Members felt
(Sverylking s (Poming (Ul b RosemounlP
JrJ 100%4 ycado va
•
UTILITY COMMISSION MINUTES
NOVEMBER 4, 1991
an article should be placed in the Town Pages explaining the
billing process and that the payments have to be in the office on
or before the 20th of the month, also stating the three dropboxes
are there for their convenience. Mr. Loeding knew the dropboxes
were available but thought the post office was reliable until this
incident. Mr. Loeding feels the purpose of government is to serve
the people, not to have the people live by the government
bureaucracy. He feels he "should get Ramstad and Durenburger down
here to meet with the Postmaster of Rosemount and get to the root
of the problem ". Government should work to solve the problems.
He also felt that the postmarked date should suffice if marked
prior to the due date.
President Walsh stressed that in order to function you have to have
a due date and hold by that due date.
• MOTION by Walsh to waive the late fees for this billing period that
were received after the due date of the 20th due to difficulties
of the U. S. Postal Services, allowing a reasonable time of 3 -4
days. Those having a history of paying bills on time would receive
credit for late fee. SECOND by Werner. Ayes: 3. Nays: 0.
Mr. Loeding asked about Storm Water Utility in respect to building
roads. Public Works Director Wasmund reiterated again Item 4a.
After another workshop, it will be recommended to Council for
adoption in December and hopefully in place for the first quarter
billing. If all goes according to plan then street projects can
proceed.
Item 5b.- Transfer of Funds -Water Core to Construction for Project
#222, Country Hills 4th Addition was the next item of discussion.
Commission Member Mulhern asked about the oversizing of the
watermain. Public Works Director Wasmund explained the stub was
sized by O.S.M., our consulting engineer firm. It was decided
because of the density of the housing that would be to the west
that this size would be necessary.
MOTION by Mulhern to transfer $7,200.00 from the Water Core Fund
to the Construction Fund for Project #222, Country Hills 4th
• 2
•
UTILITY COMMISSION MINUTES
NOVEMBER 4, 1991
Addition Street and Utilities. SECOND by Werner. Ayes: 2. Nays:
1.
Discussion followed regarding the responsibility of the Utility
Commission to different funds under the control of the Utility
Commission.
Commission Member Mulhern felt a draft letter to other Commissions,
Committees and the Council explaining the Utility Commissions
position and intention. If they are to give their opinion or
approval of a project that they have to have some kind of checklist
before approval can be given. Public Works Director Wasmund
suggested that the developers could give a presentation to each
Commission and Staff will attempt to inform the Commission of any
upcoming projects. A drawback to this could be two meetings a
• month for the Utility Commission.
The next item of discussion was transferring funds for the Water
Tower Site.
President Walsh questioned if we would need a right of access
easement or if that is included in the property. Public Works
Director Wasmund will have the City attorney review the legal
description. In any case the City does have the Right -of -Entry
within the 3001x300' piece of property. It could be possible to
have the Kelly Trust dedicate the right -of -way for extension on
Connemara Trail if additional access is needed.
MOTION by Walsh to transfer $30,900.00 from the Water Core Fund for
the land acquisition of the Water Tower Site pending review of the
legal description in acquisition or dedication. SECOND by Mulhern.
Ayes: 3. Nays: 0.
Commission Member Mulhern was curious as to whether the purchase
amount was included in the bonding, also if the condensation
ceiling was put in. He will check out the condensation ceiling.
Public Works Director Wasmund was unable to answer the question
about funding but offered to research the question.
A transfer of $46,129.04 from the Storm Sewer Core Fund of Project
#216, Shannon Hills 2nd Addition, is necessary to the Debt Service
• 3
•
UTILITY COMMISSION MINUTES
NOVEMBER 4, 1991
Fund. This would be a repayment to the Debt Service Fund.
President Walsh mentioned that there is a low area of this project
which drains into Carrolls Woods instead of Wachter Lake. Public
Works Director Wasmund will have the engineers research this for
accuracy and impact.
MOTION by Walsh to transfer $46,129.04 from the Storm Sewer Core
Fund to Debt Service Fund for Project #216, Shannon Hills 2nd
Addition. SECOND by Mulhern. Ayes: 3. Nays: 0.
Public Works Director Wasmund reiterated his memo regarding
clarification of water surcharge. This topic all started with a
complaint from a Mr. Tom Piekarski, 14800 Dodd Boulevard. All the
customers who are hooked up to "sewer only" are also paying the
$4.50 surcharge quarterly. The rate resolution states the
surcharge is "for debt service of the core water facilities ", and
the revenue will be put into the Water Surcharge Fund. It has
nothing to do with the sewer accounts. Also under the Piekarski
complaint it was registered that "sewered only" customers were
paying $37.00 as opposed to the $27.75 minimum. The $37.00 is
based on average usage, not minimum. If the "sewered only"
customer can prove they are using under minimum then they can be
billed accordingly, however to do that a meter would be installed
and then a meter maintenance charge would be collected.
MOTION by Walsh, effective immediately, "sewer only" customers will
not be charged a Water Surcharge. SECOND by Werner. Ayes: 3.
Nays: 0.
Public Works Director Wasmund led a brief discussion regarding the
rates for 1992. In his opinion, it would be legitimate to leave
the rates in place for 1992. All the connection charges appear to
be in order. Last year the Storm Sewer Connection charge raised
quite a ruckus. Builders were threatening to leave town, thus some
rebates were given to builders that had purchase agreements dated
prior to 1991.
Public Works Director Wasmund handed out the Monthly Income
Statement for Water and Sewer. President Walsh noted that
basically the accounts are running evenly.
• 4
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UTILITY COMMISSION MINUTES
NOVEMBER 4, 1991
Public Works Director Wasmund apprised the Commission if an
increase in connection charges were necessary, then the 4%
recommended by the "Engineering News Record" would be appropriate.
The building community are stating they can't afford anymore
increases. The City doesn't want to be in the position to have
another huge jump after 3 years so gradual increases are better.
MOTION by Walsh to readopt Resolution 1991 -4 -A resolution
rescinding resolution 1990 -111 and adopting a resolution
establishing water and sewer rates, charges and deposits for 1991 -
and find no adjustments need to be made and request Council adopt
a new resolution in December to said effect for 1992. SECOND by
Werner. Ayes: 3. Nays: 0.
Public Works Director Wasmund added this item to the agenda at the
beginning of the meeting. He wanted to apprise the Commission that
is he had spoke at the Planning Commission meeting about the Utility
Commission not being informed regarding the Master Park Plan and
that the Water Quality mentioned had not been reviewed by the
Utility Commission.
MOTION by Walsh that the Utility. Commission should have the same
presentation from the Master Park Plan that the City Council had.
More discussion followed the motion. The motion was never acted
on. Public Works Director Wasmund informed the Commission that he
and Parks Director Bechtold had met and discussed the water quality
issues and references to them in M.P.P. In turn Park Director
Bechtold met with the consultant and changes have been made.
Public Works Director Wasmund distributed copies of the changes and
expressed his satisfaction with the new material. The Utility
Commission can establish water quality standards for the City. The
City of Eagan has a water quality plan which is nationally noted.
The Master Park Plan will be presented to the Council on November
19, 1991 and President Walsh will be their to represent the Utility
Commission.
NOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays:
0. Meeting adjourned at 8:40 p.m.
Respectfully submitted,
Cindy Dorniden
Public Works Secretary
F
(0.iy of (Y osemouni
HONE (612) 423 -4411 2875 - 145th Street West, Rosemount, Minnesota
FAX (612) 423 -5203 Mailing Address:
P. O. Box 510, Rosemount, Minnesota 55068 -0510
SPECIAL UTILITY COMMISSION MINUTES
NOVEMBER 25, 1991
MAYOR
Vernon Napper
COUNCfLMEMBERS
Sheila Klassen
John Oxborough
Harry Willcox
Dennis Wippermann
ADMINISTRATOR
Stephan Jilk
Pursuant to due call and notice thereof the Special Utilities
Commission Meeting of the City of Rosemount was duly held on
November 25, 1991 at 4:12 p.m. in the Upper Level Conference Room
of the City Hall. President Walsh called the meeting to order with
Commission Member Werner, Public Works Director Wasmund, Finance
Director May and Recording Secretary Dorniden present.
The first item on the agenda for this Special meeting was regarding
a motion made at the November 4, 1991 regular meeting concerning
the refund of late penalties. Public Works Director Wasmund
addressed this issue relating the impact the motion could have on
the City.
City Administrator Jilk joined the meeting.
Finance Director May apprised the Commission if a refund was given
• to all late customers an adjustment between $3,000 - $6,000 could
be possible. This would also defeat the new collection policy
which was put in place just prior to this billing. The "Due Dates"
were addressed within the policy and every customer should have
received a copy of the policy. He is afraid if we credit penalties
under the motion of November 4, 1991 the City will be opening a
real "Pandora's Box ". President Walsh asked how many late
penalties the City would be looking at. There were 677 late
notices which went out. All of them would have to be credited.
Donna McDonough of 3215 Lower 147th Street was present because she
felt since her bill was in the box the day after the due date,
which was a Sunday, it should be accounted for. She stated
different policies from other business such as gas, electric,
telephone, etc.
City policy is that the bill has to be "physically received" in the
office. Ms. McDonough stated the policy really doesn't cover the
week -end which is when the 20th fell on this time. It should allow
a grace period. President Walsh could understand where a word
change could be stated in the policy. Finance Director May
reiterated that you'll always have people that play with the system
no matter how it is presented.
While Finance Director May went to check on the number of billings
• which were collected on October 22, 1991 the Commission went on to
discussion regarding the Armory Site Utilities.
i6veryihing s Coming (Up gosemouvdY
Li /QO %r ydsdpW-
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SPECIAL UTILITY COMMISSION MINUTES
NOVEMBER 25, 1991
Public Works Director Wasmund turned the section of the topic as
relating to water over to Bud Osmundson, Consulting Engineer from
O.S.M. Mr. Osmundson had a copy of the feasibility study which was
done to show the water utility as related to this site. The total
estimated cost of the project running the watermain down Highway
3 would be approximately $138,000. The Commission also discussed
the 8" line in Brazil Avenue. Public Works Director Wasmund asked
Mr. Osmundson what benefit is gained by increasing to a 12" line.
Capacity for future users would be gained. This size line would
also allow additional fire protection. Mr. Osmundson also
mentioned tying into the 6" line off the high school field. This
loop would increase flow capacity to the school and Armory.
President Walsh expressed a concern that that line was not a water
line per say. He believes it was installed for irrigation with
water from Schwarz Pond. Staff will check the accuracy of the as-
built drawings and inform O.S.M.
Finance Director May approached the penalties from the October 1,
1991 billing again. He had 130 payments receipted on October 22,
1991. A brief discussion followed regarding these bills and what
action could be taken.
MOTION by Walsh to rescind the motion made at the November 4, 1991
regular Utility Commission meeting reflecting the crediting of the
late penalties from the October 1, 1991 utility billing. SECOND
by Werner. Ayes: 2. Nays: 0.
MOTION by Walsh to rescind all penalties from payments received on
October 22, 1991 for the third quarter billing period since the
actual due date occurred over a week -end. SECOND by Werner. Ayes:
2. Nays: 0.
MOTION by Walsh directing Staff to change the verbiage on the
policy, reflecting the "due date ", which was adopted at the August
19, 1991 Special Utility Commission meeting and present it at the
regular December meeting. SECOND by Werner. Ayes: 2. Nays: 0.
Finance Director May briefly discussed and explained the policy the
Council has adopted regarding Administrative Fees for Handling Fund
Accounting. Basically it is arranged so all departments are
equally charged their fair share for financial transactions and
is 2
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SPECIAL UTILITY COMMISSION MINUTES
NOVEMBER 25, 1991
auditing.
President Walsh was under the impression that the water and sewer
core had their own separate audit. City Administrator Jilk
apprised the Commission that the utilities haven't had their own
audit for a number of years now. Any items of concern need to be
dealt with between the Commission and the Staff. Finance Director
May indicated the lack of communication between the Commission and
Staff has been a problem, however the customers could suffer if the
water and sewer funds were made a separate entity. More costs
would be associated by operating the utilities separately because
full cost of overhead, including staffing, would be born by them.
President Walsh commented that he felt communication is opening now
that Public Works Director Wasmund and Finance Director May have
• been actively working with the Commission.
Twice a month meetings were brought up with specific agendas. City
Administrator Jilk felt a workshop should be set up to determine
what specific areas need to be addressed. At the time of the
workshop a list should be made.
At this point the Commission continued with its discussion on the
Armory Utility, specifically the water line from the high school.
The Commission instructed Mr. Osmundson and Staff to investigate
the line.
Public Works Director Wasmund reviewed the options for the
installation of sanitary sewer to the Armory site. Out of the
three options, President Walsh felt Option B, running a 27" trunk
main down Connemara and relocating Lift Station #2, was the best
option at $386,000.
Public Works Director Wasmund reviewed the options for the storm
sewer to the Armory Site. Either of the two options provided were
quite extensive and expensive. City Administrator Jilk asked why
the storm water couldn't be kept on site. Public Works Director
Wasmund will investigate this possibility in his next talks with
Steve Klein from Barr Engineering.
The major purpose of this special meeting was to discuss the Storm
• 3
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SPECIAL UTILITY COMMISSION MINUTES
NOVEMBER 25# 1991
Water Utility in depth so it can be presented to the Council at
their regular meeting in December.
Public Works Director Wasmund and City Administrator Jilk worked
together to present the facts and numbers to the Commission
regarding this Utility. The Council hasn't seen any of the new
figures that the Commission has been working with. City
Administrator Jilk would like to have the Council schedule a Public
Hearing for December 17, 1991 with an informational letter going
out prior to the Public Hearing.
Utility Commission recommended that Council discuss and set a
public hearing for December 17, 1991.
Public Works Director Wasmund asked the Commission to consider
• transferring funds from the Water Core Fund and the Storm Sewer
Core Fund to the Debt Service Fund for Shannon Parkway, Project
#194. All work was consistent with plans and policy.
•
MOTION by Walsh to approve the transfer of funds from Water Core
Fund and Storm Sewer Core Fund to Debt Service Fund for Shannon
Parkway, Project #194. SECOND by Werner. Ayes: 2. Nays: 0.
President Walsh asked Public Works Director Wasmund if Star Cable
had pulled permits for road closures and street openings. Public
Works Director Wasmund said no permits had been pulled to date.
President Walsh also expressed his concern over the public access
channels and that the City should require an access channel for
1992.
MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 2. Nays:
0. Meeting adjourned at 7:15 p.m.
4
Respectfully submitted,
Cindy Dorniden
Public Works Secretary
�dy of gosemount
*PHONE (612) 423 -4411
FAX (612) 423 -5203
UTILITY COMMISSION
DECEMBER 9, 1991
2875 - 145th Street West, Rosemount, Minnesota MAYOR
Mailing Address: Edward B. McMenomy
P.O. Box 510, Rosemount, Minnesota 55068.0510 COUNCILMEMBERS
MINUTES Sheila Klassen
James (Red) Staats
Harry Willoox
Dennis Wippermann
ADMINISTRATOR
Stephan Jilk
Pursuant to due call and notice thereof the Regular Utilities
Commission Meeting of the City of Rosemount was duly held on
December 9, 1991 at 6:32 p.m. in the Council Chambers of the City
Hall. President Walsh called the meeting to order with Commission
Member Werner, City Administrator Jilk, Public Works Director
Wasmund, Finance Accountant Korpela and Recording Secretary
Dorniden present.
President Walsh asked for any additions or corrections to the
agenda. Public Works Director Wasmund: added Item 6c.- Sunrise
Property.
MOTION by Werner to approve' the minutes of the November 4, 1991
Regular Utility Commission meeting. SECOND by Walsh. Ayes: 2.
Nays: 0.
MOTION
. Special
Nays:
by Walsh to a
Utility Commi
0.
Public Works Director Wasmund'
regarding late payments that t
25 meetings. The Commission
policy be revised regarding t
late policy. He also present
the November 25, 1991
,by Werner. Ayes: 2.
rated the Utility Billing Policy
.scussed from the November 4 and
asked that the language of the
ceipt of and timeline as to the
e Commission with the new draft
format that the City is using to adopt policy.
Some of the changes made were the meter reading cards with a due
date of the 15th and a due date of the 20th or as close thereafter
as possible, depending on weekends and holidays. President Walsh
was concerned that we had meter reading cards with the 20th due
date and we would be throwing them away. Finance Accountant
Korpela assured the Commission that nothing would be lost because
we need to order more cards for next years stock anyway.
Commission Member Mulhern arrived at the meeting and took his chair
at 6:48 p.m.
More discussion followed regarding the procedures and policies.
Public Works Director Wasmund spoke a little on the guidelines and
procedures. All Commission Members were concerned about service
to residents after hours. It was explained that the number
• provided would connect the caller with instructions to follow in
6very1hing s (9oming VJi RosemounlY
0 recycMd paw
•
UTILITY COMMISSION MINUTES
DECEMBER 90 1991
case of emergency. This would be included in the guidelines and
procedures.
Public Works Director Wasmund reiterated the direct billing to
owners rather than tenants. The verbiage in the draft procedures
is listed under Page 1, Section 1. President Walsh feels
government agencies should be listed along with persons or
companies. All the Commission Members felt the format of the
procedures were alright, however President Walsh felt that
somewhere within the procedures the rate resolution should be
mentioned so the Public would know where to go to find the rates.
Commission Member Mulhern agreed with this. Public Works Director
Wasmund will be accepting any other changes or comments that the
Commission Members may have either by phone or in writing.
Public Works Director Wasmund moved on to a fund transfer.
Limerick Way Watermain Extension was an accepted project in 1989.
• The bid was let in the spring of 1990, however because the
developer couldn't get financial backing the project was dropped
for the time. A cost of $10,991.94 was incurred and paid. Finance
is asking this money be transferred from the Water Core Fund to be
recuperated if and when the property is ever developed. Public
Works Director Wasmund was instructed to maintain a file on the
project and property so if it should ever come up again this money
could be collected upfront.
MOTION by Walsh to transfer $10,991.94 from the Water Core Fund,
Project #201, Limerck Way, Phase II and list it in the project
files as a bill which needs to be recovered on any future projects
on this property. SECOND by Mulhern. Ayes: 3. Nays: 0.
•
City Administrator Jilk apprised the Commission that he has been
approached by Minnegasco to enter into a Franchise Agreement. He
met with Kimberly Rodin and Rick Pilon. Minnegasco operates a
small portion of Rosemount and as of now is not held under
franchise. This was due to no fault of theirs. City Administrator
Jilk introduced Mr. Rick Pilon to the Commission.
Mr. Pilon handed out a map indicating the territory which
Minnegasco has service and apprised the Commission their company
wants to make themselves legal by obtaining a franchise agreement.
President Walsh asked Mr. Pilon if he had seen a copy of the map
2
•
UTILITY COMMISSION MINUTES
DECEMBER 9, 1991
which the City is using to establish territories. Since he had
not, Staff was directed to send him a copy.
City Administrator Jilk advised the Commission that the City
Attorney is reviewing the Franchise Agreement, which is basically
the same as N.S.P. Gas and Peoples Natural Gas. Mr. Pilon had only
one change in the agreement regarding Gopher State One Call.
MOTION by Walsh to recommend to the City Council to adopt an
ordinance granting the necessary franchise with Minnegasco pending
approval of the City Attorney. SECOND by Mulhern. Ayes: 3.
Nays: 0.
City Administrator Jilk apprised the Commission of Staffs
recommendation to the Council in regards to the McDonough Property.
Last October Staff recommended not to purchase the property,
however through negotiations and figures for financing Staff will
• be recommending at the December 17th Council meeting to purchase
the 10.8 acres. This property had been figured into a long range
plan, it will be happening sooner than expected.
•
President Walsh expressed concern which he had heard from a citizen
regarding the utilities picking up 1/3 of the cost. City
Administrator Jilk assured him at this time this would not be the
case and the money was coming from the C.I.P. There is no type of
financial involvement for storm water at this time, however when
and if this is developed then utilities may become involved.
President Walsh is concerned with the holding pond in the area and
also apprised the Commission that the EDA couldn't justify spending
a lot of money to develop the land.
Commission Member Mulhern inquired as to the financial stability
of the mortgage. The discussion included the National Guard
Maintenance Facility and its need for sewer, water and storm sewer.
City Administrator Jilk again reiterated that Council will take
action December 17, however no action will be taken on the Armory
without Utility Commission approval for dedicated funds.
3
r1
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•
UTILITY COMMISSION MINUTES
DECEMBER 9j 1991
President Walsh extended his appreciation to Tom Werner for his
three years of service on the Utility Commission and wished him
well in his future endeavors. He also apprised Council Member
Mulhern that the appointment procedure is in process and the
Council should appoint someone at the second meeting in January.
The new member will be sworn in at the February meeting.
Public Works Director Wasmund apprised the Commission of the next
meeting regarding the Metropolitan Area Water Supply. Metropolitan
Council has the meeting scheduled and he will be attending.
Commission Member Mulhern expressed an interest in attending the
meeting. He had attended the last meeting with Public Works
Director Wasmund and feels that the City definitely should be
represented. The meeting is December 12, 1991 at 4:00 p.m. and
will be a public hearing on a plan of action.
City Administrator Jilk informed the Commission that the AMM is
lobbying heavily against Met Council as a controlling agency for
water. They want them to stay out of City affairs.
Public Works Director Wasmund said it was ironic how Met Council
preached that they didn't want to control the water supply,
establish regulations or control municipal water supply managers.
They already control growth of communities through sewer
regulations. Despite what they say everything points to
controlling the 7 county area. Commission Member Mulhern apprised
the Commission that Minneapolis only has 24 hour storage and would
have to draw from the 7 county area if a severe drought would
occur. Public Works Director Wasmund doesn't know how effective
his comments would be at the meeting however it will allow him to
express displeasure and emphasis on certain items on behalf of the
City.
Public Works Director Wasmund will be talking to connecting cities
regarding interconnections of water supplies. Also there is a
meeting scheduled with surrounding communities regarding the new
lead testing policy and how they will be handling it.
Public Works Director Wasmund will be presenting the new figures
to the Council regarding the Storm Water Utility. With the new
figures in place it is hoped that the Council will set a public
hearing for the second meeting in January. Once all the new
4
UTILITY COMMISSION MINUTES
DECEMBER 9, 1991
figures regarding undeveloped land, ag land, golf courses,
cemeteries, etc. are done Public Works Director Wasmund will have
them for the Commission at the first meeting in January.
President Walsh stated that the reality of the matter is, projects
can't be put off. The City will have to stop relying on the storm
water utility and start planning the projects without it. The
Public has to be educated by physically showing them where the
funds will be going and how it will change the general tax levy,
however with the increase in service and general operating budget
the affect won't show a reduction. President Walsh feels that
absolutely no one should be exempt or eliminated from this utility.
The new Council Members aren't going to know what is going on and
it would be better if the old Council would make the decision.
Public Works Director Wasmund feels this won't be voted down right
away, however it will be dragged out because of questions that
aren't going to be able to be answered. One question, for example,
will be how Valley Oak Pond Outlet will be handled if this policy
does go into effect. Will the pending assessment be eliminated or
still considered a pending assessment?
MOTION by Walsh to adjourn. SECOND by Werner. Ayes: 3. Nays:
0. Meeting adjourned at 8:39 p.m.
Respectfully Submitted,
2)
Cindy Dorniden
Public Works Secretary
0 5