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HomeMy WebLinkAbout1999 UC MInutesROSEMOUNT Everything's Coming Up Rosemount!! UTILITY COMMISSION MINUTES JANUARY 11, 1999 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order at 6:30 p.m., January 11, 1999 in the Council Chambers of the City Hall by President Mulhern with Member Berg, City Engineer /Public Works Director Osmundson, Mayor Busho and Recording Secretary Dorniden present. Commissioner Waldoch will join the meeting at a later time. There were no additions or corrections to the agenda. MOTION by Berg to approve the minutes of the December 14, 1998 regular Utility Commission meeting. SECOND by Mulhern. Ayes: 2. Nays: 0. OLD BUSINESS 4a. VERMILLION RIVER WATERSHED MANAGEMENT ORGANIZATION • A letter which was drafted in the Commission's name was handed out to be read and commented on. The Vermillion River Watershed Management Organization (VRWMO) would like the response back by the end of the month. The Commission discussed the WMO as related to the City and the Townships. It is felt that the Townships don't seem to realize that they are contributing to the river as much as the cities. Actual flood data has just started to be taken and it will probably be five years before it is actually understood. President Mulhern believes the WMO has to have needed projects as stated in the letter to the VRWMO. The Commission believes the City needs to take a look at what other Districts pay and if buying green space has any advantages. This item has been tabled until Commissioner Waldoch arrives. NEW BUSINESS 5a. APPROVE UTILITY PLAN - SHANNON POND SOUTH CITY PROJECT #288 The overall cost seems a little high for this project, but it does cover a big area. Once completed the overall aesthetics of the development will blend in nicely. 40 MOTION by Berg to approve the Utility Plan as described in the Feasibility Report • UTILITY COMMISSION MINUTES JANUARY 11, 1999 for the Shannon Pond South Addition Street and Utility Improvements, City Project #288. SECOND by Mulhern. Ayes: 2. Nays: 0. 5c. KELLEY TRUST PROPOSAL The Mayor wanted the Commission to know there will be a tour on January 30 1999 from 9:00 a.m. - 1:00 p.m. to show the City Council and Commissions the different type of units which are being proposed for the Kelley Trust property. Tom Gurney of 13800 Shannon Parkway was in attendance to address the Commission on his concerns regarding traffic along Shannon Parkway. It was explained to him that the Utility Commission doesn't regulate traffic, however his concerns will be passed along. It was discussed about Connemara going all the way through to Biscayne Avenue eventually. The Commission was asked to get any comments or concerns they may have back to City Engineer /Public Works Director Osmundson as soon as possible. 5b. UTILITY REVIEW FROM 1998 • The income was up by $200,000 in water sold because of the dry season last year. The sewer utility income is up due to the same plus there were no major expenditures. The Storm Water Utility has more of a fixed income. The Water Core Fund is down because of the pay outs on major projects and transfers, however the Sewer Core and Storm Water Core Funds are both up. Overall, the Utility accounts are economically strong at this time. The City hasn't had to borrow as much and because of the fund balances this should continue. More equipment will be needed further down the road, a bigger backhoe for one. Also Well #9 is large enough to provide water for the entire City in an emergency situation, so a permanent standby generator at Well #9 would be a good investment. Commissioner Waldoch joined the meeting at 7:35 p.m. Discussion resumed regarding the 1998 Utility Review. A brief discussion took place about the transfer of bonding money and how getting STAC fees up -front help with the cost to defray purchasing of bonds. 0 2 • UTILITY COMMISSION MINUTES JANUARY 11, 1999 The Commission went back to the Kelley Trust Proposal and briefly updated Commissioner Waldoch on the proposal, then went on to discuss Item 4a.- VRWMO. Everything within the WMO is still in generalities. A plan has to be formulated. The ideal plan would be to buy out the farmers in the flood plain. One of the issues the Utility Commission will have to do is budget for dues if we stay with the VRWMO, however everyone (cities and townships) need to sign a new Joint Powers Agreement and right now it is doubtful this will happen. MOTION by Berg to authorize the City Engineer to send the letter as drafted. SECOND by Waldoch. Ayes: 3. Nays: 0. EXECUTIVE DIRECTOR'S REPORT 7a. PROJECT UPDATE 1. East Side Water Improvements - Staff had a good meeting regarding the East Side Water Improvements. There is a possibility of getting some funding from the Department of Trade and Economic Development. 2. Conley Avenue - The construction of this road will include a water line and sanitary sewer. 3. McNamara Addition - Working with MNDOT and County on the turn lanes and the storm water system. 4. Wensmann 12th Addition - Still working on this project. The Feasibility Report should be discussed at the next meeting. 5. County Road 46 - The City should have some plans on this in March. The City received good news - 80% of the project will be paid by Federal funding. The road has been moved further south on the east side of Highway 3, so frontage road improvements will have to be made. Trunk Highway 3 will be re- routed from the railroad overpass to about 1-1/2 miles south. County Road 46 will go past Coates and will take two years to build from Pilot Knob past Coates. The project will have to be bid by the end of 1999 or it will lose the Federal funding. 0 3 UTILITY COMMISSION MINUTES JANUARY 11, 1999 7d. SET NEXT MEETING AGENDA FOR FEBRUARY 8, 1999 The first item of business listed was Reorganization of Commission, the Commission would like that changed to "Annual Meeting" rather than Reorganization of Commission, otherwise what was listed on the agenda for next agenda was fine. I. Annual Meeting ii. Birger Pond iii. East Side Water iv. Approve Utility Plan - Rosemount Commons Addition V. Approve Utility Plan - Wensmann 12th Addition vi. Approve Utility Plan - McNamara 2nd Addition Mulhern gave the City a copy of U.S. Water News. It is a monthly paper which he felt is very informational. Diamond Path extension from County Road 42 to 160th Street will probably be done next summer in accordance with County Road 46. A brief discussion took place about City -wide OSHA audits and how Burnsville was hit heavily. The Mayor and rest of the Commission extended their thanks to Commission Member Dave Waldoch for his three years of service. A plaque has been ordered but has not yet been received. The Mayor will invite Commissioner Waldoch to a Council meeting for his presentation when the plaque arrives. The Council will be interviewing candidates for the different Commissions and Committees on January 23, 1999. The new appointments will be made after that time and a new Commission Member will be sworn in at the February 8, 1999 regular Utility Commission meeting. MOTION by Mulhern to adjourn. Meeting was adjourned at 8:15 p.m. Respectfully submittedy Cindy Dorniden Public Works Secretary 0 4 CITY OF RO S E M O U N T C145th{Street 2875 West Rosemount, MN Everything's Coming Up Rosemountff 55068.4997 Phone: 651- 423 -4411 Hearing Impaired 651 -4Z3 -6219 Fax: 651 - 423 -5203 UTILITY COMMISSION MINUTES FEBRUARY 8, 1999 Pursuant to due call and notice thereof the Regular Utilities Commission Meeting of the City of Rosemount was held on February 8, 1999 at 6:30 p.m. in the Council Chambers of the City Hall. Mayor Busho administered the oath to newly appointed Commission Member Paul Heimkes. Nominations were entertained for the position of President to the Utility Commission. MOTION by Berg to nominate Shawn Mulhern as President. SECOND by Heimkes. Osmundson asked if there were anymore nominations. MOTION by Berg to close nominations. SECOND by Heimkes. Ayes: 3. By unanimous ballot Shawn Mulhern was re- elected as President of the Utility Commission. is Osmundson explained that the most senior member of the Utility Commission, after the President, will act as "Interim" President in the absence of the President, thus Commission Member Don Berg will be "Interim" President. President Mulhern called the meeting to order at 6:35 p.m. with Commission Members Berg, Heimkes, City Engineer /Public Works Director Osmundson, Mayor Busho and Recording Secretary Dorniden present. Additions to the agenda were placed by President Mulhern regarding the AWWA conference and Mayor Busho asked that ID's and Shirts be placed on for discussion. President Mulhern placed the ID's and Shirts under New Business, Item 6e. MOTION by Berg to approve the minutes of the January 11, 1999 regular Utility Commission meeting. SECOND by Mulhern. Ayes: 2. Abstain: 1. NEW BUSINESS 6a. SET MEETING DATES FOR 1999 • The only conflict which was brought out was from City Engineer /Public Works Director Osmundson relating to the June meeting. Through a brief discussion, June • UTILITY COMMISSION MINUTES FEBRUARY 8, 1999 21, 1999 was decided upon. All other dates would follow the first Monday after the first Tuesday rule. MOTION by Heimkes to approve the calendar as presented with the exception of the June, 1999 meeting changing to the 21 st of June. SECOND by Berg. Ayes: 3. Nays: 0. 6b. APPROVE UTILITY PLAN - ROSEMOUNT COMMONS ADDITION This addition consists of all twin and townhomes. The developer is doing the entire project at one time rather than in phases because of economics. The looping of the watermain will cost the developer not the City. There will be no Core costs, the entire project will be assessable. All the streets are private. All the main will be City maintained, however the services off the main will be private. There shouldn't be any problem with flushing of hydrants or drainage. The storm water will drain away from Wachter Lake into Geronime Pond. • MOTION by Berg to approve the Utility Plan as described in the Feasibility Report for the Rosemount Commons Addition Street & Utility Improvements, City Project #300. SECOND by Heimkes. Ayes: 3. Nays: 0. 6c. APPROVE UTILITY PLAN - WENSMANN 12TH ADDITION This project is on the east side of Shannon Parkway and south of 151 st Street West. 151 st Street will be built through and all the utilities that go with it. The grading in O'Leary's Pond is pretty much done. The existing sanitary sewer alignment will be modified slightly and the developer will bear the cost. The trunk costs will be minor. The 12" watermain along 151st Street will be practically all assessed. The City Core is only responsible for '/2 of the oversizing of a 12" watermain due to the north side of 151 st Street being commercially zoned property, which amounts to an estimated $1,800. There are also Storm Drain Trunk costs estimated to be $34,800. The total estimated project cost is $620,000. • 2 • UTILITY COMMISSION MINUTES FEBRUARY 8, 1999 MOTION by Berg to approve the Utility Plan as described in the Feasibility Report for the Wensmann 12th Addition Street and Utility Improvements, City Project #287. SECOND by Heimkes. Ayes: 3. Nays: 0. 6d. AUTHORIZE RATE STUDY The last rate study was done in 1994 and at that time it was suggested that the rates should be reviewed every five years. This time the rate study should include Storm Sewer Utility and Core rates. The various issues to have investigated in the study should be: • Sprinkler Credit • New Lawn Credit • Escalating scale (larger volume users should pay more) • Bonding /Funding for future improvements and /or repairs Conservation has to be kept in mind when reviewing the rates. The Water & Sewer Funds are in good shape because most of the bigger projects • for replacement have been done. The City does have to keep a close eye on the Metropolitan Council Environmental Services because they may change their rate structure. Short - Elliott- Hendrickson, Inc. (SEH) performed the study five years ago and Staff is recommending that they be retained to perform this study. The Commissioners had no problem with SEH doing the study. It only makes sense since they have all the information from the last study. The Commission wants to make sure that SEH compares the City's rates with neighboring communities. The City would like to be able to adopt the new fees and have them in place by January 1, 2000, however educating the public prior to any new fees that would be in the rate study would have to be done. Mayor Busho feels a flyer should be made up for the next meeting to educate people on the study. This flyer should be reviewed by the Commission before going out to the Public. It appears that one of the biggest areas of education needs to be addressed is on the Storm Water Utility Charge. Mayor Busho was concerned this study wasn't offered to other firms to work on. It was explained that SEH, Inc. had done the previous study and therefore it would be more efficient to have them reevaluate since the models are all in place. 0 3 • UTILITY COMMISSION MINUTES FEBRUARY 8, 1999 MOTION by Berg to authorize Staff to hire SEH, Inc. to perform the Comprehensive Utility Rate Study. SECOND by Heimkes. Ayes: 3. Nays: 0. 6e. IDENTIFICATION AND SHIRTS Mayor Busho passed around a "polo" type shirt for the Commissioners inspection. She will be ordering for all the Commission and Committees through the month of February. Mayor Busho also feels that Identification Tags (name tags) should be purchased for the Commission Members. Public Works Secretary will check into the cost of magnetized name tags and have some kind of tags ordered. 8a. PROJECT UPDATE Osmundson provided verbal updates on the following projects: • Birger Pond • • County Road 46 • Chippendale Avenue Improvements • 145th Street West Street & Utility Improvements • Bloomfield • Geronime Pond 2nd • Stonebridge Third Addition • Anderson Trucking • Bloomfield 2nd Addition • East Side Water Study • Conley Avenue • Hollenback- Nelson K] 4 UTILITY COMMISSION MINUTES FEBRUARY 8, 1999 • Diamond Path (County Road 33) A generic letter was discussed to send out to people who complain about the Storm Water Utility Fee, explaining what the fee is for. A lot of literature went out to residents when the Fee was enacted, but a lot of people just don't understand so more education needs to be done. President Mulhern spoke about the upcoming AWWA conference to be held in Chicago on June 20 - 24,1999. He feels that someone from the City should attend. He will try to go. MNDOT is going away from the metric system. This had been the big rush over the last couple years, in fact our two projects last year were measured in metric. It will be nice to go back to English. 8d. SET NEXT MEETING AGENDA FOR MARCH 8. 1999 1. Birger Pond 2. East Side Water 3. SEH, Inc. answer regarding Rate Study MOTION by Berg to adjourn. SECOND by Heimkes. Meeting adjourned at 8:07 p.m. Respectfully submitted,. &4,tx� &OVa� Cindy Dorniden Public Works Secretary • 5 ROSEMOU NT Everything's Coming Up U71UTY COMMISSION MINUTES MARCH 15,1999 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651- 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 -423 -5203 Pursuant to due call and notice thereof the regular Utilities Commission meeting of the City of Rosemount was called to order on March 15, 1999 at 6:40 p.m. in the Council Chambers of the City Hall by President Mulhem. Those attending were Commission Members Berg, Heimkes, City Engineer/Public Works Director Osmundson, Mayor Busho and Recording Secretary Dorniden. There were no additions or corrections to the agenda. MOTION. by Heimkes to approve the minutes of the February 8, 1999 regular Utility Commission meeting. SECOND by Mulhern. Ayes: 3. Nays: 0. OLD BUSINESS 4a. EAST SIDE WATER STUDY • The Study lists two alternatives for the City. The recommended alternative includes a first phase of constructing an elevated reservoir and a watermain distribution system. The second phase would include a larger main from the rural wells to the tower east of TH 52. The Commission had an extensive discussion on a site for the tower and why the location listed on the Study would be the most beneficial. Businesses on the East Side such as Spectro Alloy, Walbon and Endres may be interested in hooking up to this system. Continental Nitrogen has approached the City about connecting if water should come available. If enough of the industrial users would connect there would be no problem with water turnover in the tank. The Commission unanimously agreed that the bigger tank should be built The two wells for the Rural Water System should be adequate at the present time. The second well could have a variable frequency drive installed which will suffice once businesses are on line. This would be an assessable project, but the City would have to have agreements before going ahead with the oversizing. Oversizing could be covered by the Core Fund. Another way th break down finances would be to add a surcharge onto the quarterly bill. MOTION by Berg to recommend that the City Council receive the East Side Water System Report and conduct a public hearing to consider the project SECOND by Heimkes. Ayes: 3. Nays: 0. 4b. RATE STUDY UPDATE • A proposal from SEH, Inc. was presented to the Commission for the Comprehensive Utility Rate Study. • UTILITY COMMISSION MINUTES MARCH 15,1999 The Commission briefly discussed the Study and were informed that Staff would pull together much needed facts and figures that SEH will need to prepare this Study. A few of the items which SEH will be addressing would be a sprinkler credit, escalating rates, storm drain utility, lawn sprinkler credits, bonding for upcoming projects, etc. MOTION by Heimkes to hire Short-Elliott-Hendrickson to perform the Comprehensive Utility Rate Study and authorize the necessary signatures. SECOND by Mulhern. Ayes: 3. Nays: 0. The next item of discussion was the letter "drafted" to the residents regarding the Rate Study. The Mayor and Commission wanted a much more simplistic letter to the residents in layman terms. The letter was totally re- written by the Mayor and Commission and will be in the April 1 st Utility Bills Newsletter. NEW BUSINESS 5a. APPROVE UTILITY PLAN - McNAMARA ADDITIONS, PHASE 2 STREET AND UTILITY IMPROVEMENTS, CITY PROJECT #304 The project covers all streets and utilities north of 151 st Street between Shannon Parkway and Chippendale Avenue including Claret, Cimarron and Crestone Avenues and improvements to CSAH 42. This project was originally to be constructed with the Wensmann 12th Addition, which we reviewed last month. Due to timing concerns the Wensmann 12th Addition was segmented off the combined project and is being constructed separately. The total project cost is approximately 1.8 million dollars as outlined on page 9 of the Report Dakota County will be responsible for approximately $511,000 and the Storm Sewer Core Fund will be responsible for approximately $48,000. The remaining cost will be assessed to Outiots A, B, C and D of the McNamara Addition. The project schedule includes awarding of a contract by June 1 st with construction complete by September of this year. MOTION by Berg to approve the Utility Plan as described in the Feasibility Report for the McNamara Addition Phase 2 Street & Utility Improvements, City Project #304. SECOND by Heimkes. Ayes: 3. Nays: 0. 5b. APPROVE UTILITY PLAN - CONLEY AVENUE STREET & UTILITY IMPROVEMENTS, CITY PROJECT #303 Approximately 57 acres owned by Koch Refining, east of U.S. Hwy 52 between 140th Street East and CSAH 42, will be improved with this proposed project The estimated project cost is $1,145,000 and includes street, watermain, sanitary sewer and storm sewer improvements. This project will provide utility service to the proposed Wayne Transport site, to additional Fleet Development/Anderson Trucking areas and other properties adjacent to Solberg Aggregate. The Sanitary Sewer, Watermain and Stone Sewer Core Funds will be utilized for oversizing in this area. This project is planned to be dovetailed with the East • 2 • UTILITY COMMISSION MINUTES MARCH 15,1999 Side Water project as outlined separately. MOTION by Mulhern to approve the Utility Plan as described in the Feasibility Report for the Conley Avenue Street and Utility Improvements, City Project #303. SECOND by Berg. Ayes: 3. Nays: 0. 7a. PROJECT UPDATE The City would like to get a petition from Spectro Alloys in order to construct a storm drain pipe on an unbuildable lot. This is considered the Hollenback - Nelson Addition Storm Drain Project City Project #308 - Rosemount Business Park, Phase 2 is east of where the original Business Park is located and will create additional lots and access to Biscayne Avenue. City Project #291- This was last years reconstruction project and it still needs to be assessed. City Project #307 - The extension of Diamond Path will happen this summer. An open house was held at Dakota County and a lot of the concerns are related to the trail. The people didn't want the trail by their homes. 7d. SET NEXT MEETING AGENDA FOR APRIL 12,199 1. Shop Tour 2. Draft Objectives - 509 Plan - VRWMO 3. Birger Pond Study 4. Hollenback - Nelson Storm Drain 5. East Side Water The Department of Health has mandated that all municipalities have to have a Well Head Protection Plan. This Plan is concerned with the protection zones around and above the wells. Our Plan has to be in place by the Year 2002. Barr Engineering did work on the Dakota County Ground Water Model and would be a likely choice for this Plan. MOTION by Mulhern to adjourn. Meeting was adjourned at 8:43 p.m. Respectfully Submitted, . Cindy Dorniden Public Works Secretary • is 0 CITY OF ROSEMOU NT Everything's Coming Up Rosemount!! COMMISSION MINUTES APRIL 12,1999 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651- 423 -5203 Pursuant to due call and notice thereof, the regular Utilities Commission meeting of the City of Rosemount was called to order on April 12, 1999 at 6:30 p.m. in the Council Chambers of the City Hall by President Mulhern. Those attending were Commission Members Berg and Heimkes, City Engineer/Public Works Director Osmundson, Mayor Busho and City Administrator Burt. There were no additions or corrections to the Agenda. MOTION by Heimkes to approve the minutes of the March 15, 1999 regular Utility Commission meeting. SECOND by Berg. Ayes: 3. Nays: 0. OLD BUSINESS Sa. BIRGER POND OUTLET PROJECT UPDATE, CITY PROJECT #262 Public Works Director Osmundson provided an overview of the project. Staff has had discussions with the City Attorney on the proposed method of funding for the project. Apple Valley and Rosemount will be sharing the cost based on drainage areas, with Apple Valley picking up approximately 10 -20% of the cost. The Rosemount share was to be funded by assessing a proportionate basis of the cost to the Kelley Trust property, with the remainder coming from the storm water utility and core funds. However, the City Attorney felt that the assessments to the Kelley Trust property would not be a legally defensible position. Depending on what happens with the Kelley Trust property this year, the city may have to fund its entire portion of the cost with the storm water utility and trunk funds. There was no action to take on this item. 5b. VRWMO 509 PLAN - DRAFT OBJECTIVES Osmundson reviewed the information regarding the 509 Plan Draft Objectives provided by Montgomery Watson, the engineer for the VRWMO. The Commissioners pointed out a change on page 1 of the Draft Objectives regarding the limited annual financial impact. The Commission discussed other issues, but agreed with the Draft Objectives as provided. MOTION by Mulhem to send the comments on the- Objectives to the VRWMO. SECONDS by Berg. Ayes: 3. Nays: 0. UTILITY COMMISSION MINUTES fa APRIL 12, 1999 NEW BUSINESS 6a. CABLE TV FRANCHISE AGREEMENT UPDATE City Administrator Burt provided an overview of the renewal of the Franchise Agreement for 15 years, which was a joint effort with the Cities of Apple Valley and Farmington. The primary change to the agreement is that there will now be a PEG fee on the invoicing from Marcus Cable, which will fund the Public, Educational and Government programming previously provided by Marcus. The fee will initially be $.25 per month per subscriber. The City will also continue to collect the 5% franchise fee. MOTION by Mulhern to recommend approval of the Franchise Agreement to the City Council. SECOND by Berg. Ayes: 3. Nays: 0. 6b. RMR METER READING AGREEMENT Osmundson provided an overview of the proposed City contract with RMR Meter Reading Services for 1999 and 2000. RMR requested a 3¢ increase for the remainder of 1999 and a 2¢ • increase for 2000. Staff recommended that the City enter into the agreement with RMR for meter reading services. MOTION by Berg to enter into an agreement with RMR Meter Reading Services for the two year period ending in the year 2000. SECOND by Heimkes. Ayes: 3. Nays: 0. EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE Osmundson provided a verbal update to approximately 20 projects that are ongoing at this tide. 8b. SET NEXT MEETING AGENDA FOR MAY 10, 1999 The next meeting agenda for May may include a site tour, items regarding the VRWMO, Birger Pond, and the East Side Water project. MOTION by Mulhern to adjourn. Meeting was adjourned at 8:10 p.m. Respectfu ly submitt d, Bud Osmundson Executive Director is • CITY OF RO S E M O U N T 2875 C1ILL 45t "St reet West Rosemount, MN Everything's Coming Up Rosemount!! 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 UTILITY COMMISSION MINUTES JUNE 21, 1999 Pursuant to due call and notice thereof, the regular Utilities Commission meeting of the City of Rosemount was called to order on June 21, 1999 at 6:40 p.m. in the Council Chambers of the City Hall by President Mulhern. Those attending were Commission Members Berg, Heimkes, City Engineer /Public Works Director Osmundson, Water Resource Coordinator Morris and Recording Secretary Dorniden. City Engineer /Public Works Director Osmundson introduced the new Water Resource Coordinator, Alyson Morris. The agenda had minor changes to it, such as the date, but no additions. MOTION by Berg to approve the minutes of the April 12, 1999 regular Utility Commission meeting. SECOND by Heimkes. Ayes: 3. Nays: 0. 4a. BIRGER POND OUTLET, CITY PROJECT #262 The Feasibility Report has two alternatives listed, directional boring and open cwt or all open cut. It will depend on the soils which route the City should take. The Council ordered a public hearing for July 6, 1999, not because of assessments, which is the normal reason for public hearings, but due to the nature of the project. The DNR requires cities to hold a public hearing because it is a DNR protected wetland. The City needs to get the water level down and will require a normal water level of 892' when the area is fully developed. The Storm Water Utility Core Fund will pay for the project, with Apple Valley picking up around 10% of the cost of the project. WSB & Associates will do the specifications for the project. MOTION by Berg to construct the Birger Pond Outlet Project as described in the Feasibility Report. SECOND by Mulhern. Ayes: 3. Nays: 0. • UTILITY COMMISSION MINUTES JUNE 21, 1999 NEW BUSINESS 5a. ROSEMOUNT BUSINESS PARK -PHASE 2 IMPROVEMENTS CITY PROJECT #308 The Port Authority has put a hold on the project. The property owners (Fischers) just north of Dakota Fence on Biscayne Avenue have petitioned the City for thei watermain extension. Staff concurs it would be a good thing to loop this watermain for water quality and fire protection issues. The City may be responsible for the up -front cost because most of the property is zoned agriculture and would be under the "Green Acre" exemption. Also the east side is University of Minnesota property so legally they do not have to pay. Their property is all the way from CSAH 42 to 160th Street. Water stubs would not be done at this time, hydrants will be installed. MOTION by Heimkes to recommend that the City Council conduct a public hearing and move forward with the Biscayne Avenue Trunk Watermain Project as • described. SECOND by Berg. Ayes: 3. Nays: 0. 5b. BISCAYNE POINTE 2ND ADDITION IMPROVEMENTS. CITY PROJECT #309 • This Addition has increased since the initial submittal from 40 units to 63 units. It is adjacent to the railroad tracks. The temporary cul -de -sac will be paved. The project, for the most part, is assessable with the exception of what would come out of the Sanitary Sewer and Water Core Funds. MOTION by Berg to approve the Utility Plan for the Biscayne Pointe 2nd Addition Street and Utility Improvements, City Project #309 as described in the Feasibility Report. SECOND by Heimkes. Ayes: 3. Nays: 0. 5c. OAKRIDGE ESTATES STREET & UTILITY IMPROVEMENTS CITY PROJECT #310 This project is 100% assessable to the 10 lots. The storm water flows into two ponds on the site. The new road (Coffee Trail) may not go through to 120th Street, but there will be a turn lane off of County Road 38 into the Addition. The assessments per lot will be roughly $49,200 per lot. The schedule in the Feasibility Report will be followed. • UTILITY COMMISSION MINUTES JUNE 21, 1999 MOTION by Heimkes to approve the Utility Plan for the Oakridge Estates Street and Utility Improvements, City Project #310 as described in the Feasibility Report. SECOND by Berg. Ayes: 3. Nays: 0. 5d. NSP EASEMENT NSP would like to put a 12 x 16 pad just north of Well #7 along Chippendale Avenue. The new transmission lines are proposed to upgrade electrical service south of CSAH 42. The City Attorney went through the easement and made some minor changes to this permanent easement. Staff recommends that the Easement Agreement be completed. MOTION by Berg to recommend that the City Council approve the Easement Agreement with NSP and that the income from this easement be put into the Water Core Fund account. SECOND by Heimkes. Ayes: 3. Nays: 0. PRESIDENT'S REPORT President Mulhern gave out a handout on Rates to City Engineer /Public Works • Director Osmundson. He received it at the AWWA convention in Chicago. One of the interesting facts in the Study was the talk about banning "block" rates. • EXECUTIVE DIRECTOR'S REPORT 7a. PROJECT UPDATE City Engineer /Public Works Director Osmundson asked the Commission if they had any specific questions on any of the ongoing projects. Assessment Hearings will be coming up soon for past projects. • Koch Minnesota Trail - It is going behind Central Park around Erickson Pond and will be completed before Leprechaun Days. • Rosemount Commons - This is the Englert property. They have begun grading. Wensmann may buy out. • Hollen back- Nelson - The City finally received the petition from Spectro Alloy so the project can move forward. 3 UTILITY COMMISSION MINUTES JUNE 21, 1999 • East Side Water Improvements - The two owners of the selected site for the water tower have been contacted. Neither want to sell so the property may have to go to condemnation. This will have to be determined soon to work with the City's time schedule. • Kelley Trust Property - The Alternate Urban Environmental Impact Statement is being proposed in lieu of an EIS. Requests for Proposals have gone out to order the study. This will probably be a three -month process. • Vermillion River Watershed - The legislature passed a bill prohibiting City Staff from being members on the Watershed Boards. • Model Right -of -Way Ordinance - This came out from the League of Minnesota Cities. 7d. SET NEXT MEETING AGENDA FOR JULY 12, 1999 1. 2. • 3. 4. 5. 6. • Rate Study Hollenback- Nelson County Road 46 Feasibility Report Birger Pond - Specifications Conley Avenue County Road 33 - Diamond Path Bids ANNOUNCEMENTS: The new Building Official, Mick Kaehler, will be starting on June 28, 1999. MOTION by Mulhern to adjourn. SECOND by Berg. Meeting adjourned at 8:12 p.m. 0 Respectfully Submitted,, Cindy Dorniden Public Works Secretary CITY OF RO S E M O U N T C145th{Street 2875 West Rosemount, MN Everything's Coming Up Rosemount!! 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 UTILITY COMMISSION MINUTES JULY 12, 1999 Pursuant to due call and notice thereof, the regular Utilities Commission meeting of the City of Rosemount was called to order on July 12, 1999 at 6:35 p.m. in the Council Chambers of the City Hall by Acting President Berg. Those attending were Commission Member Heimkes, City Engineer /Public Works Director Osmundson and Recording Secretary Dorniden. Acting President Berg introduced himself to Dave Simons of SEH, Inc. who was in attendance for the Rate Study Discussion. There were no additions or corrections to the agenda. MOTION by Heimkes to approve the minutes of the June 21, 1999 regular Utility' Commission meeting. SECOND by Berg. Ayes: 2. Nays: 0. • OLD BUSINESS 4a. RATE STUDY This was a rather lengthy discussion regarding the preliminary findings of Dave Sirinons of SEH, Inc. in regards to the Rate Study. A letter had been presented to the Commission from Mr. Simons asking for some direction on a few items. The advantages and disadvantages of a tiered rate structure was discussed. A list of the larger volume users in all areas of residential, commercial, industrial and institutional will be drafted. For the August meeting, Mr. Simons will bring back some models of a tiered billing for Rosemount. The Commission would like the Rate Study to include the north central area for the installation of sewer and water. In regards to a water treatment plant, the Commission doesn't feel this is an urgent matter, however a site of between 3 -5 acres should be purchased over the next five years if something should come available. • The Commission briefly went over individual items on the CRP and CIP for the next five years. They discussed under the Sanitary Sewer CRP /CIP the Sump Pump Plan; Dodd Road between Shannon Parkway to Delft; Brockway Draw; Section 32 Trunk Sanitary UTILITY COMMISSION MINUTES JULY 12, 1999 • Sewer; Connemara Trail, and T.H. 52 to Continental Nitrogen. Under the Water CIP they spoke about raising the connection charges, which have been raised 5% each year and also to include the revenue from the tower lease agreements. The Stormwater CIP includes outlets for both Keegan Lake and Wachter Lake. The consensus of the Commission is to continue the sanitary sewer billing utilizing the water metered usage and not allow a third quarter break. They feel people have come to terms with the process and it will possibly help with conservation. The Commission also would like it publicized that a Rate Study is being performed and keep the people apprised of the progress. Staff is suppose to look into the possibility of getting the word out to Commercial /Industrial /Institutional accounts. 4b. VERMILLION RIVER WATERSHED MANAGEMENT ORGANIZATION DISCUSSION The Commissioners from Apple Valley, Lakeville and Rosemount are all up for reappointment but with the new statute prohibiting Staff from being appointed to WMO's, it is uncertain of their status. There are three different watersheds within Rosemount: Gun Club, Lower Mississippi and the Vermillion. The law does say the City has to belong to one, but doesn't • stipulate which one. The Commission felt joining a different watershed might be a good thing. Commissioner Berg felt some serious money would be needed if the City should stay with Vermillion. Further discussion and updates will be held at the August 9th meeting. EXECUTIVE DIRECTOR'S REPORT There was nothing under the project update that the Commissioners wanted to discuss, however Osmundson did note that the Koch - Minnesota Trail was complete and looks really nice. 7d. SET NEXT MEETING AGENDA FOR AUGUST 9. 1999 • Rate Study • VRWMO • Approve Utility Plan for Hollenback - Nelson Storm Drain MOTION by Heimkes to adjourn. SECOND by Berg. Meeting adjourned at 8:35 p.m. Respectfully submitted, • Cindy Dorniden Public Works Secretary 2 CITY OF RO S E M O U N T 2875 -1I HALL 45th Street West Rosemount, MN Everything's Coming Up Rosemount!! 55068.4997 Phone: 651 - 423 -4411 Hearing Impaired 651- 423 -6219 Fax: 651 - 423 -5203 UTILITY COMMISSION MINUTES AUGUST 9, 1999 Pursuant to due call and notice thereof, the regular Utilities Commission meeting of the City of Rosemount was called to order on August 9, 1999 at 6:30 p.m. in the Council Chambers of the City Hall by President Mulhern. Those attending were Commission Members Heimkes, Berg, City Engineer /Public Works Director Osmundson and Mayor Busho. Sue Vanderveer from CIVIC Heartland Partners was also present in the audience and introduced herself as the Office Manager in the CMC's Rosemount Office. She is attending the various Committee and Commission meetings of the City to become familiar with the City's policies and practices. All the Commission Members expressed their desire for a speedy recovery for Public Works Secretary Dorniden. • MOTION by Heimkes to approve the minutes of the July 12, 1999 regular Utility Commission meeting. SECOND by Berg. Ayes: 3. Nays: 0. • 4 kl: The Commission discussed the CIP items and directed Staff to check with the Finance Department on the annual obligations of the larger projects and review the projects where bonding would be utilized versus paying cash from the appropriate funds. Also, Staff was to check on depreciation and add that to each CIP list along with an additional miscellaneous category. Staff also is to review with the Metropolitan Council Environmental Services on their projections for future cost increases for their treatment services. After a discussion regarding a tiered rate structure, the Commission was generally not in favor of utilizing a tiered structure at this time, but felt it should be revisited in five years when the rates are reviewed again. This item would be on the agenda again next month to review the proposed rates. 0 0 UTILITY COMMISSION MINUTES AUGUST 9, 1999 NEW BUSINESS 5a. 2000 BUDGET Public Works Director Osmundson reviewed the proposed 2000 Budgets which are not changing significantly from those adopted in 1999. The Water Operating Budget included a new set of operating costs for the new Water Tower #4 (Eastside Water Tower) and the Storm Water Operating Budget included line items for the new Birger Pond Lift Station which will be on -line in 2000. MOTION by Heimkes to adopt the 2000 Water, Sanitary Sewer and Storm Water Utility Operating Budgets. SECOND by Berg. Ayes: 3. Nays: 0. EXECUTIVE DIRECTOR'S REPORT • Public Works Director Osmundson reviewed the status of many of the projects which are being constructed in 1999. MOTION by Heimkes to adjourn. SECOND by Mulhern. Meeting adjourned at 8:27 p.m. Respectfull Submi d, Bud Osmundson, Executive Director • 2 CITY OF RO S E M O U N T 2875 C145th{Street West Rosemount, MN Everything's Coming Up Rosemount!! 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651- 423.6219 Fax: 651 - 423 -5203 UTILITY COMMISSION MINUTES SEPTEMBER 13, 1999 Pursuant to due call and notice thereof, the regular Utilities Commission meeting of the City of Rosemount was called to order on September 13, 1999 at 6:33 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those attending were Commission Member Don Berg, City Engineer /Public Works Director Bud Osmundson, Mayor Cathy Busho and Dave Simons from Short, Elliott, Hendrickson, Inc. MOTION by Berg to approve the minutes of the August 9, 1999 regular Utility Commission meeting. SECOND by Mulhern. Ayes: 2. Nays: 0. 4a. RATE STUDY 10 Commission discussed the revised C.I.P. and C.R.P. items. Dave Simons handed out a revised C.I.P. and C.R.P. list for the three utilities showing the new "annual obligations ". The Storm Drain Fund shows a large amount of debt service in the later years of the Study. A summary showing how the City's current and proposed rates compare to neighboring communities was also handed out. The local average for water showed an average fixed charge of $ 10.36 and an average usage charge of $ 1.22 per thousand. The proposed sewer and storm drain utility and connection charge rates were also discussed. The Commission requested that at next month's meeting the cost to the average homeowner with the new proposed rates be calculated and provided. 4b VERMILLION RIVER WATERSHED MANAGEMENT -ORGANIZATION 509 PLAN Public Works Director Osmundson reviewed the Executive Summary from the new 509 Plan which outlines the priority issues and management strategies of the watershed management organization. Also reviewed were an invitation for member communities to attend a joint meeting to discuss the new 509 Plan *and the Joint Powers Agreement on September 30, 1999 at the University Extension • Building in Farmington. Public Works Director Osmundson and Commission Member Berg were planning to attend that meeting. 0 UTILITY COMMISSION MINUTES SEPTEMBER 13, 1999 Osmundson was directed to review the 509 Plan and submit a letter with comments. EXECUTIVE DIRECTOR'S REPORT 7a. PROJECT UPDATE Public Works Director Osmundson reviewed the status of many of the projects which are currently under construction. MOTION by Mulhern to adjourn. SECOND by Berg. Meeting adjourned at 9:45 p.m. R�e�spp%ectf ly Submi ed, Bud Osmundson Executive Director 0 2 ROSEMOUNT Everything's Coming Up UTILITY COMMISSION MINUTES OCTOBER 11, 1999 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 Pursuant to due call and notice thereof the regular Utilities Commission meeting of the City of Rosemount was called to order on October 11, 1999 at 6:33 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those attending were Commission Members Don Berg and Paul Heimkes, City Engineer /Public Works Director Bud Osmundson, Mayor Cathy Busho and Dave Simons from Short-Elliott- Hendrickson, Inc. MOTION by Berg to approve the minutes of the September 13, 1999 regular Utility. Commission meeting. Second by Mulhern. Ayes: 2. Nays: 0. Heimkes abstained. OLD BUSINESS 4a. RATE STUDY • The Commission discussed the proposed rates as presented by Dave Simons from SEH, Inc. The rates were presented to be revised as the Commission desired. The Sanitary Sewer rate as presented was $1.45 and it appears it could be adjusted to $1.40 without significant detriment to this utility fund. The Storm Water Utility as presented did not include any capital expenditures, which Mr. Simons was directed to investigate and come back to the next meeting with the revised number. Overall the Commission was satisfied with the proposed rates and at the next meeting we will be making recommendations to the City Council. EXECUTIVE DIRECTOR'S REPORT 7a. PROJECT UPDATE Public Works Director Osmundson reviewed the status of many of the projects, which are currently under construction. 7d. SET NEXT MEETING AGENDA FOR NOVEMBER 8 1999 Osmundson stated that he and the Finance Department were looking at Utility Billing software and may have reviewed a demonstration prior to the next meeting. The only other item for the next meeting would be the rate study. • • UTILITY COMMISSION MINUTES OCTOBER 11, 1999 MOTION by Mulhern to adjourn. Second by Berg. Meeting adjourned at 7:55 p.m. Respectfully Submi ted, Bud Osmundson Executive Director • 2 ROSEMOUNT Everything's Coming Up UTILITY COMMISSION MINUTES NOVEMBER 8, 1999 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651- 423 -6219 Fax: 651 - 423.5203 Pursuant to due call and notice thereof the regular Utilities Commission Meeting of the City of Rosemount was called to order on November 8, 1999 at 6:32 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those attending were Commission Members Don Berg and Paul Heimkes, City Engineer /Public Works Director Bud Osmundson, Mayor Cathy Busho and Dave Simons from Short- Elliott- Hendrickson, Inc. MOTION by Heimkes to approve the minutes of the October 11, 1999 regular Utility Commission meeting. Second by Berg. Ayes: 3. Nays: 0. OLD BUSINESS RATE STUDY The Commission discussed the proposed rates as presented by Public Works Director Osmundson and Dave Simons. The increase in the water rates are mainly due to the proposed increases in the surcharge which pays for Well #8 and the Connemara Water Tower. The sanitary sewer shows an average increased quarterly bill of only 4.1 %. The storm sewer utility fees are to be increased nominally which will continue to assist in paying for capital improvements in existing developed areas. The storm sewer utility is proposed to be increased again an additional $0.25 in 2003. MOTION by Berg to recommend that the proposed rate changes be sent to the City Council for approval to take effect on January 1, 2000. Second by Heimkes. Ayes: 3. Nays: 0. EXECUTIVE DIRECTOR'S REPORT PROJECT UPDATE Public Works Director Osmundson reviewed the status of many of the projects which are currently under construction. SET NEXT MEETING AGENDA FOR DECEMBER 6, 1999 The regular Utility Commission meeting will be moved up one week to December 6, 1999 due to a vacation scheduled by Osmundson. The only item for the next meeting that may be necessary to discuss would be new utility billing software. ISMOTION by Mulhern to adjourn. Second by Berg. Meeting adjourned at 7:48 p.m. Res ecilly Su fitted, ud Osmundson Executive Director ROSEMOUNT Everything's Coming Up Rosemount!! UTILITY COMMISSION MINUTES DECEMBER 6, 1999 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 Pursuant to due call and notice thereof the regular Utilities Commission meeting of the City of Rosemount was called to order on December 6, 1999 at 6:09 p.m. in the upstairs conference room of the City Hall by President Shawn Mulhern. Those present were Commission Members Don Berg and Paul Heimkes, Finance Director Jeff May, City Engineer /Public Works Director Bud Osmundson and Mayor Cathy Busho. ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor Busho stated that she had some questions regarding the Vermillion River Watershed Management Organization, which was placed under Item 4a. MOTION by Heimkes to approve the minutes of the November 8, 1999 meeting. Second by Mulhern. Ayes: 3. Nays: 0. • OLD BUSINESS 4a. VERMILLION RIVER WATERSHED MANAGEMENT ORGANIZATION Mayor Busho asked questions regarding the status and comments on the new 509 Watershed Management Plan. Public Works Osmundson responded that he had discussed most of the comments with Lakeville and they were covered by comments from City Engineer Keith Nelson of Lakeville. The main issue was to have cities that have approved Comprehensive Storm Water Management Plans, not to have to get permits for public improvement projects. However, in Townships that do not have approved Storm Water Management Plans they would have to get permits from the VRWMO. Mayor Busho also asked about the status of the extension of the Joint Powers Agreement and Public Works Director Osmundson was to investigate. NEW BUSINESS 5a. BISCAYNE POINTE 3RD ADDITION STREET & UTILITY IMPROVEMENTS, CITY PROJECT #313 Public Works Director Osmundson reviewed the Feasibility Report for the referenced project. Most of the cost will be assessed against the Biscayne Pointe 3`d Addition and to the Department of Military Affairs on the west side of Biscayne Avenue. There will be Trunk funds is used on the project from the Sanitary Sewer and Water Core Funds. UTILITY COMMISSION MINUTES • DECEMBER 6, 1999 MOTION by Berg to approve the Utility Plan for the Biscayne Pointe 3 d Addition Street & Utility Improvements, City Project #313. Second by Heimkes. Ayes: 3. Nays: 0. 5b. UTILITY BILLING SOFTWARE Staff reviewed the proposal from Civic Systems for new Utility Billing software. The new software was demonstrated to Staff and received favorable reviews. The new software will be able to do many things that cannot be done with the current software. Much of the Rate Study data could be easily gleaned utilizing the new system. The new system is Windows based whereas the existing system being DOS based. Finance Director May reviewed other aspects of the proposal. MOTION by Heimkes to authorize the purchase of the Civic System Utility Billing Computer Software per the proposal of November 29, 1999. Second by Berg. Ayes: 3. Nays: 0. EXECUTIVE DIRECTOR'S REPORT 7a. PROJECT UPDATE Public Works Director Osmundson reviewed the status of many of the projects, which are • currently under construction. 7b. COMMISSIONER STATUS After much discussion, Public Works Director Osmundson found references, which show that the term of Commission Member Mulhern will be complete on January 31, 2000. MOTION by Mulhern to adjourn. Second by Berg. Meeting adjourned at 7:33 p.m. Respectfull Submit d, Bud Osmundson Executive Director •