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HomeMy WebLinkAbout2001 UC MInutesCITY O F RO S E M O U N T 2875 C145thiStreet West Rosemount, MN Everything's Coming Up Rosemount!! 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423.5203 UTILITY COMMISSION MINUTES JANUARY 8, 2001 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on January 8, 2001 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those present were Commission Members Busho, Heimkes, Berg, City Administrator Burt, Interim City Engineer Bret Weiss, Water Resource Coordinator Alyson Morris, and Recording Secretary Stoffel. ADDITIONS OR CORRECTIONS TO THE AGENDA Figure 3 was added to agenda item 5b. Storm Water — WSB. MOTION by Busho to approve the minutes of the November 13, 2000 regular Utility Commission meeting. Second by Heimkes. Ayes: Bush, Heimkes, Berg, Mulhern, Burt. Nays: 0. OLD BUSINESS • 5a. WENZEL STORM WATER APPEAL Water Resource Coordinator Morris presented a recap of the Wenzel Storm Water Utility Appeal settlement. It is estimated that the Wenzels will have a credit on their storm water account for approximately two years. It was the consensus of the Commissioners to periodically review properties to ensure that they meet the criteria for accurate storm water designation. 5b. STORM WATER — WSB Peter Willenbring from WSB and Associates Inc. presented the Utility Commissioners with an overview of the proposed 2001 projects that are deemed significant projects. These projects include Hawkins Pond Lift Station, Wensmann Pond Bank Stabilization, Marcotte Forcemain and Pumping Station, Arlen Evenson Drainage Problem, South Rose Park Trunk Improvement, TH 3 Reconstruction, CSAH 42, Shannon Pond Excavation, and Selig Pond Outlet. Detailed discussion ensued by the Commissioners regarding these projects individually. It was the consensus of the Commission to proceed with the Hawkins Pond Lift Station, Wensmann Pond Bank Stabilization, and the Shannon Pond Excavation. Commissioners requested additional information be presented at the February Utility Commission meeting on the Arlen Evenson Drainage Problem, Marcotte Forcemain and Pumping Station. South Rose Park Trunk Improvement, TH 3 Reconstruction, and CSAH 42 are to be reviewed at the March Utility • • UTILITY COMMISSION MINUTES JANUARY 8, 2001 Commission meeting. The Commissioners concurred that since no historical data was available regarding any problems with the Selig Pond Outlet no action would be taken at this time. Bret Weiss presented a brief overview of the significant storm water projects that are in the five- year CIP. Wachter Lake Outlet was then added to the project list for 2001. The commissioners agreed to evaluate five -year CIP projects at a later date. Mr. Willenbring outlined the process to evaluate and prioritize the storm water projects. The steps are to undertake a formal review of the Comprehensive Stormwater Management Plan; review and refine the City's trunk drainage system layout; review costs for system improvements versus available development area; and develop an implementation plan for stormwater management improvements. The commission directed the consultant to determine a cost for updating of the Stormwater Management Plan and present this cost at the next Utility Commission meeting. EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE Centex is constructing in the current phase of Bloomfield and is making formal application for re- platting the entire rest of site. • Quonset but has been demolished. Rosemount Business Park should have all lots sold by spring of 2001. City Hall reconstruction project will start April/May of 2001. 8b, FIBER OPTICS Evermoor's formal request for a limited area franchise for a fiber optic line should be received soon. This is anticipated to be presented to the Utility Commission in February. 8d. SET NEXT MEETING AGENDA FOR FEBRUARY 2001 1. Storm Plan 2. Policy Development 3. Fiber Optics 4. Stormwater Management Plan Proposal 5. Additional Utility Commission Meetings MOTION by Mulhern to adjourn. Meeting adjourned at 9:32 p.m. Respectfully Submitted, • Maryann S�fel Recording Secretary 2 • • ROSEMOUNT Everything's Coming Up UTILITY COMMISSION MINUTES FEBRUARY 12, 2001 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651.423 -6219 Fax: 651- 423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was held on February 12, 2001 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. President Mulhern opened the floor for nominations for President to the Utility Commission. MOTION by Heimkes to nominate Shawn Mulhern as President. SECOND by Busho. MOTION by Heimkes to close nominations. SECOND by Busho. Ayes: 3. By unanimous ballot Shawn Mulhern was re- elected as President of the Utility Commission. MOTION by Heimkes to set the 2001 Utility Commission meetings per the calendar attached with the exception of November 12'', which will be scheduled for November 13a'. SECOND by Berg. Ayes: Busho, Heimkes, Berg, Mulhern, Burt. Nays: None. Pursuant to due call and notice thereof the regular Utility- Commission meeting of the City of Rosemount was called to order on February 12, 2001 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those present were Commission Members Busho, Heimkes, Berg, City Administrator Burt, Engineering Consultant Bret Weiss, Water Resource Coordinator Alyson Morris, and Recording Secretary Stoffel. ADDITIONS OR CORRECTIONS TO THE AGENDA The agenda was amended to include item 6c. Contractor Property Developers Company Fiber Optic Network. Arlen Evenson was present and requested time to speak during the discussion of his update item under Old Business. MOTION by Mulhern to approve the minutes of the January 8, 2001, regular Utility Commission meeting. Second by Busho. Ayes: Heimkes, Berg, Mulhern, Burt, Busho. Nays: None. UTILITY COMMISSION MINUTES FEBRUARY 12, 2001 • OLD BUSINESS 6a. STORMWATER WSB Peter Willenbring from WSB and Associates Inc. revisited the alternatives available to alleviate the problems associated with the Arlen Evenson property located north of CR 38 and west of Keegan Lake on 132"d Court. The advantages and disadvantages of each of the six alternatives were discussed. Arlen Evenson of 132nd Court, Rosemount presented the Utility Commission with a visual display of pictures he took during the flood. He expressed his concern with the situation and expressed his preference for a buy out as the best option. Linda Lehmann, a hydrologist on behalf of Arlen Evenson, expressed her concerns with the storm water issues as they relate to the area and the alternatives as presented by WSB. It was her contention that all actions are temporary and that construction of an outlet for Keegan Lake is the solution to the problem. After much discussion, it was the consensus of the commission to move ahead with discussions regarding alternative 2 which involves the construction of an outlet pipe from pond 1521, the Evenson depression and pond 1540 to Keegan Lake; pumping water from Keegan Lake as necessary to offset additional flow into Keegan Lake during rainfall events, but to block the flow • from ponds 1521 and 1540 until a permanent outlet for Keegan Lake is constructed. Staff is pursing the possibility of Brockway Golf course utilizing the storm waters for irrigation purposes. Staff will present a report at the April 9�" meeting as to the response from Brockway Golf regarding an agreement with the City regarding stormwater and the findings of any DNR involvement 'and the City Attorney's opinion. 1�1 Mr. Willenbring updated the commission with reference to the Selig property. After reviewing the alternatives for improvements in managing stormwater it was the concern of the commission that any modifications that would negatively impact surrounding property owners not be pursued. It is important not to create additional septic systems or flooding issues with the solution for an existing problem. This property will not be in the improvements slated for 2001 but will be monitored and included in the prioritization process in the future. Peter Willenbring outlined a work plan for the updating of the City's stormwater management plan. He anticipates the project to be completed in one year. The fees for this project will be taken out of the reserves from the storm water fund. MOTION by Mulhern recommending hiring of WSB to proceed with the work plan associated with the Update of the City's Stormwater Management Plan and forwarding the recommendation to the City Council. SECOND by Heimkes. Ayes: 4. Nays: 0. 2 UTILITY COMMISSION MINUTES FEBRUARY 12, 2001 • 6b. POLICIES ON PONDING EASEMENTS AND BUFFER AREAS Alyson Morris apprised the commission regarding policies for construction and planting in ponding easements. Ms. Morris indicated that current policy does not allow fences, retaining walls or structures within ponding easements. The Engineering Department will be providing additional monitoring of all fence permit applications, and will provide residents with information regarding the function and maintenance of buffers. Information will be placed in the Rosemount Resource Guide. The Utility Commission directed staff to update the residents around ponding areas regarding the requirements for the buffer zones, fences and other obstructions during the spring of each year with a mailing. 6c. CONTRACTOR PROPERTY DEVELOPERS COMPANY FIBER OPTIC NETWORK Craig Rapp representing Contractor Property Developers Company submitted a letter of intent to obtain a limited area cable franchise. It is the desire of Contractor Property Developers Company to provide integrated telecommunications services to the Evermoor area of Rosemount. As part of the agreement they would extend this cable to the high school, middle school and the elementary school. Utility Commission members were concerned with a backlash from Charter Communications is and the availability to all residents. The commission will revisit this item at its March meeting. MOTION by Heimkes to recommend to City Council to open up the application for a competitive overbuild. SECOND by Berg. Ayes: 4. Nays: 0. EXECUTIVE DIRECTOR'S REPORT 9a. PROJECT UPDATE A chlorine leak developed in the rural well pumphouse destroying many of the control panels. The insurance agent has been notified and repair will be underway. The project update was presented along with construction time lines. 9d. SET NEXT MEETING AGENDA FOR MARCH 2001 1. Arlen Evenson Update 2. CPDC 3. Plan for Stormwater 4. Project Update 5. Wetland Education • • • UTILITY COMMISSION MINUTES FEBRUARY 12, 2001 Commission Busho commented on the minutes from January 8, 2001, which state that the Wenzels will have a credit on their storm water account for approximately two years. In order to maintain accountability the Wenzels have been sent a check for the credited amount. MOTION by Mulhern to adjourn. Meeting adjourned at 9:30 p.m. L, Respectfully Submitted, Maryann Stoffel Recording Secretary CITY O F RO S E M O U N T 2875 C145thi Street West Rosemount, MN Everything's Coming Up Rosemount!! 55068 -4997 Phone: 651-423-4411 Hearing Impaired 651 - 423.6219 Fax: 651 - 423 -5203 UTILITY COMMISSION MINUTES MARCH 12, 2001 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on March 12, 2001 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those present were Commission Members Busho, Heimkes, Berg, City Administrator Burt, Engineering Consultant Peter Willenbring, Water Resource Coordinator Alyson Morris, Finance Director Jeff May, and Recording Secretary Stoffel. ADDITIONS OR CORRECTIONS TO THE AGENDA MOTION by Busho to approve the minutes of the February 12, 2001, regular Utility Commission meeting. Second by Heimkes. Ayes: Busho, Heimkes, Berg, Mulhern, Burt. Nays: None. OLD BUSINESS • 5a. KEEGAN/EVENSON UPDATE Peter Willenbring apprised the commission of a meeting with the DNR to discuss the possibility of receiving a permit to pump water out of Keegan Lake for irrigation purposes. The DNR was willing to grant an immediate permit to pump water from the lake provided the water elevation in the lake exceeded the Ordinary High Water Level. Mr. Willenbring recommended applying for a permit to allow the lowering of the outlet elevation to 18" below the Ordinary High Water Level. This permit will take 60 — 90 days to process. Ms. Morris indicated that the golf course is currently designing a new irrigation system and is interested in incorporating the usage of this water into their design. The Utility Commission would like Mr. LeFevere to draft an agreement between the City and the golf course for the use /pumping of water. Mr. Willenbring indicated there might be innovative use of water grant monies available to help fund this project. MOTION by Berg to proceed with the permit application to the DNR requesting approval to lower the outlet elevation of Keegan Lake to 18" below the Ordinary High Water level. Second by Mulhern. Ayes: Five. Nays: None. MOTION by Mulhern authorizing WSB to begin plans and specs for Keegan Lake Outlet. Second by Heimkes. Ayes: Five. Nays: None. • U UTILITY COMMISSION MINUTES MARCH 12, 2001 5b. SPRINGSTED STORMWATER UTILITY FINANCING PLAN Mr. May discussed the proposal from Springsted Inc. to develop a Stormwater Utility financing plan. The Plan will enable the City to project the necessary levels of user fees and connection fees to finance anticipated major capital projects and operating expenses of this utility through the build -out of the city based on various possible growth scenarios. MOTION by Mulhern to enter into a contract with Springsted, Inc. to complete the outlined work plan not to exceed $7,500.00. Second by Busho. Ayes: Heimkes, Berg, Mulhern, Burt, Busho. Nays: None. 5c. CONTRACTOR PROPERTY DEVELOPERS COMPANY FIBER OPTIC NETWORK UPDATE Mr. Burt informed the Commission that City Council has directed staff to do more research and bring this back to them for further review. Since we would be the first in the state to do a limited area franchise, the council is concerned with the realistic impacts. This item will be brought back to the Utility Commission in May. 5d. RECOMMENDATION TO AUTHORIZE PLANS & SPEC'S — SHANNON POND EXCAVATION • Pete Willenbring addressed the Commission regarding the excavation of Shannon Pond. It is anticipated that an estimated 160,000 cubic yards of material can be removed from the basin at little or no cost to the city. MOTION by Berg to recommend that City Council authorizes the preparation of plans and specifications for the Shannon Pond excavation. Second by Mulhern. Ayes: Five. Nays: None. NEW BUSINESS 6a. WETLAND EDUCATION Alyson Morris presented an overview of what she anticipates sending to residents annually whose property contains wetlands. The Commission requested the addition of graphics and language understandable to the layperson. Ms. Morris reviewed a draft resolution regarding the use and sale of phosphorus lawn fertilizers. The proposal is to limit the amount of phosphorus to 0.5% by weight in liquid fertilizer and 3% by weight in granular fertilizer. MOTION by Heimkes to recommend that City Council adopt a resolution relating to restrictions on the use and sale of phosphorus lawn fertilizers. Second by Berg. Ayes. Five. Nays: None. is UTILITY COMMISSION MINUTES MARCH 12, 2001 • 6b. MXU — RADIO /VEHICLE READ WATER METERS Jeff May, Finance Director, presented a historical perspective for the meter reading system that we currently have in place. Problems from the current system include resident complaints regarding mandatory phone lines, software issues, and schedules, meeting deadlines and staffing issues. Recommendation was made to stop using the phone meter readings and advance to a new technology called radio /vehicle meter reads. This technology allows reading of meter from a vehicle. The potential with vehicle reads is to read several hundred homes simultaneously. Mr. May anticipates the cost of this new meter to remain the same. Additional costs would be incurred when retrofitting the old meter to comply with the new reading device. These costs would be looked at with the budgeting process for the upcoming year. Discussion ensued by the Commissioners questioning where to start with the new installs, a retrofit time line, cost and funding. May indicated funds would come from reserves and proposed to raise rates to have funds paid back over the next 2 -3 years. MOTION by Mulhern to install MXU radio meter reads with new homes and any new construction. Second by Heimkes. Ayes: Five. Nays: None. • EXECUTIVE DIRECTOR'S REPORT 9a. PROJECT UPDATE Street restoration for the potholes on 151` Street is a scheduled project for this year. The east side water tower is on schedule. There has been an inquiry from Koch Refining to take wastewater to the Rosemount treatment plant. 9d. SET NEXT MEETING AGENDA FOR APRIL 2001 1. Keegan/Evenson Update 2. Review Evenson plans and specs 3. Fiber Optic 4. MXU Costs 5. Stormwater Pond Updates (Hawkins, Wensmann, Marcotte, South Rose Park, Shannon) 6. Discussion Concerning Update of Stormwater Management Plan. William Rohr, 2313 132nd Street, addressed the Commission stating that he is managing his water as his property and doesn't want any additional water placed on his property. 3 UTILITY COMMISSION MINUTES MARCH 12, 2001 • • • MOTION by Mulhern to adjourn. Meeting adjourned at 7:55 p.m. rd Respectfully Submitted, M Recording Secretary ROSEMOU NT Everything's Coming Up UTILITY COMMISSION MINUTES APRIL 9, 2001 Mayor Busho administered to oath to Commission Member Don Berg. CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651- 423 -6219 Fax: 651 - 423.5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on April 9, 2001 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those present were Commission Members Busho, Heimkes, Berg, City Administrator Burt, Engineering Consultant Peter Willenbring, Interim City Engineer Bret Weiss, and Recording Secretary Stoffel. AUDIENCE INPUT William Rohr, 2813 132nd Street West, was present in the audience to express his concerns with the number of gallons of water that will be taken out of Keegan Lake; the ability of the golf course to utilize all of the water; and the design of the project and how it will affect property owners. • ADDITIONS OR CORRECTIONS TO THE AGENDA MOTION by Busho to approve the minutes of the March 12, 2001, regular Utility Commission meeting. Second by Heimkes. Ayes: Busho, Heimkes, Berg, Mulhern, Burt. Nays: None. OLD BUSINESS 5a. STORMWATER PONDING UPDATE Peter Willenbring indicated that an application was made to the DNR for grant monies for the storm sewer project for Keegan Lake. Mr. Willenbring presented a visual overview of possible scenarios addressing the concerns of Mr. Wm Rohr. The cost for the project will come from the storm water fund and no costs will be assessed to the property owners. The permit application has been submitted to the DNR for the draw down to Keegan Lake. It was the consensus of the Commission to have a neighborhood meeting when all issues are resolved and a plan is available for discussion. Mr. Willenbring reviewed the draft copy of the Feasibility Report for the Hawkins Pond Lift Station and Forcemain. The anticipated cost for the project is $360,000 with funding coming out of the Storm Water Core Fund. Discussion ensued regarding vegetation around the edge of the water and the possible implication on other ponding areas and future development. The commission directed staff to have a neighborhood meeting before the next Utility Commission is meeting. UTILITY COMMISSION MINUTES APRIL 9, 2001 • Further updates were presented by Mr. Willenbring regarding Marcotte Pond, Wensmann Pond and Shannon Pond. The agenda was amended at this time to accommodate those in the audience. 6b. SKB APPEAL Bret Weiss presented SKB's request for an adjustment in their storm water utility bill. SKB requested this reduction due to the following reasons: the existing homestead shouldn't have been charged at an acreage fee; the existing cell is discharging into the treatment plant; and 47 acres currently agriculture are charged at the industrial rate. Don Chapdelaine representing SKB stated that a fee is paid for the disposal from the existing cell which doesn't allow the run off of any storm water at this time. John Domke, Vice President of SKB, was present to answer questions regarding their request for an adjustment to the storm water utility bill. After much discussion it was the concensus of the Commission to bring this item back to the • next meeting in May for clarification on past practices and consistencies with regard to how the fees are calculated. 6c. DREYLING APPREAL Mr. Burt presented an appeal from James and Maria Dreyling for an adjustment to their water bill. The Dreyling bill has increased substantially the past two billing cycles. Maria and Jim Dreyling have requested a reduction in the water bill because they believe they did not use that much water. It was the consensus of the Commission to have the meter tested for accuracy and to provide tablets to the Dreylings for a color drop test. If the meter tests accurately the Dreylings would be charged for the usage. 6a. ST JOSEPH CHURCH PLANS City Administrator Burt presented a brief update regarding the site plan for St. Joseph Church. The Church plans to relocate on the east side of Biscayne Ave north of the railroad tracks and be open for Easter services in 2003. More information will be presented as this project develops. OLD BUSINESS 5b. POLICY DISCUSSION CONCERNING UPDATE OF STORMWATER • MANAGEMENT PLAN 2 UTILITY COMMISSION MINUTES APRIL 9, 2001 • Pete Willenbring presented for Commissioners review the proposed policies for controlling storm water runoff rates; runoff volumes; and design standards for minimum building floor elevations. Discussion ensued regarding the handling of water from a 100 -year storm. EXECUTIVE DIRECTOR'S REPORT 9a. PROJECT UPDATE Bret Weiss advised that future Engineering L Project Updates will include bid results. Commissioner Busho noted several items. The Commission Orientation will be April 18a` at 7:00 p.m. There are two positions open, Water Resource Coordinator and Civil Engineer, for which advertisements have been placed. The City Council had removed the item relating to phosphorus application from the agenda at their last meeting. The city intends to piggyback with Dakota County in their public awareness education regarding the application of phosphorus. The city council will be talking about commissioner appointments at their work session. The intent is to not have term limits. State statue requires the Utility Commissioners to serve a 3 -year term and Port Authority Commissioners to serve a 6 -year term. 9d. SET NEXT MEETING AGENDA FOR MAY 7" 2001 • 1. 2. Keegan Lake Marcotte Pond 3. Wensmann Pond 4. Shannon Pond 5. Storm Water Utility Policy Review 6. Update Dreyling Appeal 7. Update on Neighborhood Meeting 8. Evermoor Fiber Optics is MOTION by Mulhern to adjourn. Meeting adjourned at 9:20 p.m. 3 Respectfully Submitted, Maryann el Sto Recording Secretary ROSEMOUNT UTILITY COMMISSION MINUTES MAY 7, 2001 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651- 423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on May 7, 2001 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those present were Commission Members Busho, and Heimkes. City Administrator Burt, Interim City Engineer Bret Weiss, and Recording Secretary Stoffel. AUDIENCE INPUT Ken Marcotte, 12931 Shannon Parkway, commended the efforts to pump the pond down to within easement. Mr. Marcotte read a letter to the Utility Commission requesting a copy of the feasibility report — Forcemain, City Project #329, and adequate time to obtain a second opinion prior to the Commission taking any action. • ADDITIONS OR CORRECTIONS TO THE AGENDA MOTION by Busho to approve the minutes of the April 9, 2001, regular Utility Commission meeting. Second by Heimkes. Ayes: Busho, Heimkes, Mulhern, Burt. Nays: None. OLD BUSINESS 5a. STORMWATER PONDING UPDATE Keegan Lake Interim City Engineer Bret Weiss stated that his associate Pete Willenbring had met with Brockway Golf Course people regarding their proposed irrigation system. Brockway Golf Course is requesting the City to make a contribution to them in the amount of $100,000.00 for their utilizing of the City's excess water. The amount of water they are proposing to use will lower Keegan Lake by three feet. Concerns of Mr. Weiss include maintaining staffing levels that would allow the continual pumping of ponds to reduce water levels, increased costs of continual pumping, and the City's liability should Brockway Golf Course not utilize as much water as they predicted, especially in wet years. The Commission directed staff to continue gathering more information, include the total cost of • the project and bring back to the next meeting. UTILITY COMMISSION MINUTES • MAY 7, 2001 Hawkins Pond Mr. Weiss recapped the neighborhood meeting he held with the residents from the Hawkins Pond area. The residents expressed their enthusiasm for the project. Mr. Weiss indicated that it would take approximately four years for the proposed vegetation around the pond to take full effect. They would try to do educational programs with the neighborhood to maintain ponding area once it has been established. Wensmann Pond Mr. Weiss updated the Commission regarding Wensmann Pond, which is located south of County Road 42 and along Diamond Path. The proposal would direct water from Birger Pond and Hawkins Pond into Wensmann Pond. Mr. Weiss indicated there has not been much change in the elevation of the pond over the past years, but the pond was not designed for input of water. The residents are concerned with a loss of easement area should this water be redirected into Wensmann Pond, and vegetation surrounding ponding area. Another neighborhood meeting is scheduled for May 15 to answer further questions. • Shannon Pond Mr. Weiss indicated that SEH is working on this project. The site has been surveyed and the contractor would like until November 15th to excavate and restore this pond. We are still negotiating with contractors regarding costs. 5b. MARCOTTE FORCEMAIN — CITY PROJECT #329 Mr. Weiss reviewed the policy for the releasing of feasibility reports. If the report in draft form and has not been reviewed by the Utility Commission then it is not for public review. Bret Weiss reviewed the draft feasibility report and the seven alternatives to related to the Marcotte Forcemain, City Project #329. Staff recommendation was alternative three which is to reduce lift station discharge rate to 9 cfs and restrict discharge rates and increase storage requirements in upper watersheds. Staff proposes to purchase additional easement area, split the project to move ahead with forcemain project and the lift station to be bid separately. Mr. Burt recapped the City Council meeting indicating that Marcotte's had requested to stay within the current easement; and silt fence and erosion control measures are in place. Discussion ensued regarding upstream ponds and the affects on those areas. The commissioners requested a total cost for the project including the cost for easements. • UTILITY COMMISSION MINUTES • MAY 7, 2001 MOTION by Busho to accept the feasibility report and order the plans and specifications for Marcotte Forcemain, City Project #329. Second by Heimkes. Ayes: Busho, Heimkes, Mulhern, Burt. Nays: None. Motion carried. 5c. EAST SIDE WATERMAIN BID RESULTS Mr. Weiss stated that five bids had been received for the East Side Watermain project. They have received positive recommendations for Design Excavating Inc., Belle Plaine, MN, which was the low bidder. Staff recommended to award the contract to Design Excavating Inc. 5d. STORM SEWER OPTIONS — SOUTH ROSE PARK AREA — CITY PROJECT #325 Mr. Weiss reviewed the executive summary for the South Rose Park feasibility report, including the storm sewer options. • It was the consensus of the Commission to take preference with option three which would route an outlet pipe from the "Coming Soon" pond along the north side of CSAH 42 and route it to the pond north of the Rosemount Business Park. Staff is proposing to combine this project with a future Hwy 3 reconstruction project. NEW BUSINESS 6b. 20001 STREET & UTILITY RECONSTRUCTION FEASIBLITY REPORT Mr. Weiss revisited the project funding for the 2001 Street and Utility Reconstruction Improvements, City Project #326. The project is to include Danville Avenue from Dodd to Upper 145`" Street West. Mr. Harry Willcox, 14674 Danville Avenue, expressed his approval for including all of Danville Avenue in the reconstruction project, as there have been numerous problems the past few years. Mr. Piekarski, 14800 Dodd Blvd, addressed the Commission with numerous questions relative to his property and hooking up to City utilities. Interim City Engineer Weiss requested Mr. Piekarski's questions be in written format to enable the City to respond in the same format and to accurately reference appropriate statutes. • • UTILITY COMMISSION MINUTES MAY 7, 2001 MOTION by Heimkes to adopt a resolution approving the project and ordering the preparation of plans and specifications for the 2001 Street and Utility Reconstruction Improvements, City Project #326, including the entire length of Danville Avenue. Second by Busho. Ayes: Mulhern, Burt, Busho, Heimkes. Nays: None. Motion carried. EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE City Council approved the extension of the public utilities to the proposed Dakota County Shop. Well #9 generator and rural water system SCADA should be operational by June 30. 8b. UPDATE ON SKB APPEAL SKB has dropped their appeal. 8c. UPDATE ON DREYLING APPEAL The water meter for the Dreyling's has been tested by both Apple Valley and Eagan and found to be running slow. A new meter has been installed; the late fees have been waived; and the Dreyling's have been informed that they are responsible for their water as billed. 8d. SET NEXT MEETING AGENDA FOR JUNE 11th 2001 a. City tour b. Marcotte's pond C. Water tower d. All ponds e. 160 Street Construction MOTION by Mulhern to adjourn. Meeting adjourned at 9:07 p.m. Respectfully Submitted, • Maryann Stoffel Recording Secretary ROSEMOUNT Everything's Coming Up UTILITY COMMISSION MINUTES JULY 9, 2001 CITY HALL 2875 — 145th Street West _ Rosemount, MN 55068 -4997 Phone: 651 -423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651.423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on July 9, 2001 at 6:00 p.m. in the Banquet Room of the Rosemount Community Center by Acting President Don Berg. Those present were Commission Members Heimkes, Mayor Busho, City Administrator Burt, Public Works Superintendent Cook, Water Resource Engineer Donnelly, Pete Willingbring and Mark Erichson of WSB & Associates, Inc. and Recording Secretary Dorniden. Additions or Corrections to the Agenda There were no additions or corrections. MOTION by Heimkes to approve the minutes of the May 7, 2001 regular Utility Commission meeting. Seconded by Busho. Ayes: 4. Nays: 0. • OLD BUSINESS WENSMANN POND BANK STABILIZATION, CITY PROJECT #334 Pete Willenbring of WSB & Associates, Inc. gave the Commission a brief overview of his memo to them regarding the different alternatives for this project and then asked for the Commissions input and direction. Two alternatives presented were bio stabilization and rock stabilization. At the neighborhood meeting, there were fifteen residents in attendance and all appeared to be most interested in the rock stabilization knowing that within time growth will come up through the rock and look unkempt. There would be a total of twenty (20) feet of rock, ten in the water and ten out. It would be a cost of $125,000 to $150,000 for this project. The cost difference from the bio stabilization versus the rock stabilization is between $50,000 to $75,000 cheaper. The bio stabilization would run between $50,000 to $75,000. The residents didn't care for the buffer zone that would be needed with the bio stabilization. Commissioner Heimkes expressed his concern that this would set standards for other ponds and wondered how it would effect them. The Commissioners felt this shouldn't set up standards and that each pond or body of water would have to be handled case by case, remembering that bio - vegetation takes a lot more time and maintenance. • UTILITY COMMISSION MINUTES JULY 9, 2001 The Mayor would like the Pro's and Con's listed out so the Commission can compare rock versus bio stabilization. The Commission Members agreed with this and asked to table the item and see about setting up policies for ponds. MOTION by Busho to table the Wensmann Pond Bank Stabilization. Seconded by Heimkes. Ayes: 4. Nays: 0. MARCOTTE LIFT STATION. CITY PROJECT #329 Mr. Willenbring also updated the Commission on the pump for the lift station for Marcotte Pond. He reiterated how this would be a control structure for the upstream ponds. Originally a 9 -CFS pump was initiated, however further studies showed that a 15 -CFS pump would allow a better draw down with a cost difference of only $50,000. WSB & Associates checked into bidding both the 9 -CFS and the 15 -CFS one pump as an alternate, but decided that the 15 -CFS pump would be cost effective. Two pumps would be bid to equal the 15 -CFS, not just one 15 -CFS providing more reliability. Two pumps would also give better control over the pumping of the water and the water could be pumped at a slower rate if necessary. Mayor Busho asked if this was the best for the whole of the community or if it was the wishes of the property owners only. The Commission Members were interested in the answer also. Mr. • Willenbring assured the Commission it would be for the best of the community and ultimately it would save the City money. MOTION by Heimkes to recommend the purchase of a 15 -CFS pump for the lift station as recommended by WSB & Associates and have the plans and specifications prepared. Seconded by Berg. Ayes: Berg, Heimkes, Busho, Burt. Nays: None. Acting President Berg asked if there was any audience input. None was offered. City Administrator Burt introduced the new Water Resource Engineer, Chad Donnelly. Chad has been with the City almost two months now. The Commission extended him a welcome. City Administrator Burt apprised the Commission that the City is still negotiating with the Golf Course regarding the Keegan Lake elevation problem. The City reached a low water alarm on Sunday evening at 8:00 p.m. This could have been a serious problem if a fire had evolved. With the draught at hand, the Community Service Officers are going around and giving warnings and apprising residents of the odd/even sprinkling ban that the City has in its ordinance. Once the word got out our wells have been settling down and we've been maintaining a good balance. • 2 UTILITY COMMISSION MINUTES • JULY 9, 2001 The City needs to start looking for another site for an additional water tower and well. It will have to be looked at seriously in the 2002 Budget. Acting President Berg recessed the meeting at 6:30 p.m. so the Commission could go on their annual tour. Below is a list of where the van toured with some updates. 6:40 p.m. Visited the East Side Water Tower — Completion is scheduled for mid -July. 6:45 p.m. East Side Watermain Project — It is approximately 1/3 complete with a completion date around the 1' of September. 6:55 p.m. Centex — Bloomfield Additions Bloomfield 2nd — Starts Friday with four days of utility work and 1 week of street work. 6:50 p.m. Keegan Lake 7:05 p.m. Marcotte Pond — Start construction week of July 11th. Evermoor — Add "No Parking" signs along Evermoor Parkway, side streets and • near school ballfields. Evermoor 6th & 7th Additions are going to Council July 17'. 7:20 p. m. Wensmann Pond — Waiting for more details from WSB & Associates 7:25 p. m. Shannon Pond — Pre - construction meeting is this Wednesday and the Public Information Meeting is a week from this Wednesday. 7:30 p. m. Dodd Boulevard — See newsletter for update The meeting was reconvened in the van with a MOTION by Berg to adjourn. The meeting was adjourned at 8:20 p.m. Respectfully submitted, Cindy Dorniden Public Works Secretary 0 3 ROSEMOUNT Coming Up Rosemount!! UTILITY COMMISSION MINUTES AUGUST 13, 2001 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on August 13, 2001 at 6 :00 p.m. in the Banquet Room of the Rosemount Community Center by President Shawn Mulhern. Those present were Commission Members Heimkes, Berg, Mayor Busho, Finance Director May, Public Works Superintendent Cook, Water Resource Engineer Donnelly, Pete Willenbring and Lee Marlowe of WSB & Associates, Inc. and Recording Secretary Dorniden. Additions or Corrections to the Agenda MOTION by Heimkes to approve the agenda as presented. Finance Director May added New Business Item 6b. -Drop Box at Cub Foods. Seconded by Busho. Ayes: Heimkes, Berg, Mulhern, Busho. Nays: 0. • Audience Inuut William Rohr of 2813 132nd Street West was inquiring if there had been any response from the Golf Course regarding Keegan Lake. President Mulhern apprised W. Rohr that this would be discussed during Project Updates. MOTION by Busho to approve the minutes of the August 13, 2001 regular Utility Commission meeting. Seconded by Heimkes. Ayes: 4. Nays: 0. OLD BUSINESS WENSMANN POND BANK STABILIZATION, CITY PROJECT #334 Pete Willenbring of WSB & Associates, Inc. presented the Shoreline Stabilization Design Guidelines that the Utility Commission asked for at their July 9, 2001 meeting. He reiterated the three different design options: 1) Vegetated Stabilization, 2) Hard Armoring (riprap and concrete) and, 3) a Combination of both. He introduced Lee Marlowe from his office. Ms. Marlowe is an ecologist that specializes in plants, shorelines, etc. and helped develop the Shoreline Stabilization Design Guidelines. Mr Willenbring indicated that the City of Rosemount Comprehensive Wetland Management Plan (adopted July 1998) classifies wetlands within the City and describes various requirements • associated with the wetlands. He indicated that buffer requirements are identified in the Plan and vary in width from 15' — 75', that buffers are vegetation by definition in the Plan, and that buffer requirements identified in the Plan need to be considered in shoreline stabilization designs. UTILITY COMMISSION MINUTES • AUGUST 13, 2001 Ms. Marlowe went through Appendix A of the guidelines and described characteristics of vegetating and hard armoring practices. She stated that vegetating methods are more successful if they are maintained for a minimum of three years to allow establishment of native species and removal of invasive non - native species. She indicated that hard armoring provides immediate erosion control. Mr. Willenbring went through a summary of the benefits of hard armoring for the Commission. The cost would be higher however there would be less maintenance and immediate erosion control. President Mulhern asked if the size of the pond would dictate the type of stabilization. Mr Willenbring indicated that the size and shape of ponds may influence such factors as wind and wave action, water velocities, and fluctuations of water levels. He gave an example that if the pond were long and narrow and the shoreline was steep, wind action may create waves that cause erosion to occur in a particular area of the pond shoreline. He reiterated that each pond will exhibit particular characteristics that should be considered in the stabilization design. Commission Member Berg asked about filtration. Ms Marlowe indicated that Vegetating and hard armoring will both trap sediment, but that plants will prevent nutrients from entering water bodies by utilizing the nutrients. • Mayor Busho noted that the Comprehensive Wetland Management Plan, which Rosemount adopted in 1998, does set up some guidelines for wetland areas. For new projects involving vegetation stabilization practices, a Development Agreement could require the developer to maintain vegetated shoreline areas for the first three years in order to improve the establishment of the vegetation. Public water access on ponds was discussed. An opening would have to be maintained to allow such access. Mr. Willenbring suggested rock in selected areas, but a policy would have to be established to let residents know that the City wouldn't maintain such areas. In most cases the property owners would be responsible up to the waters edge. The Commission directed Mr. Willenbring to bring back his recommendations for Wensmann Pond letting them know what areas of the pond should have what type of stabilization. KEEGAN LAKE Mr. Willenbring provided the Commission with an update on the status of the Keegan Lake outlet project. Several residents were also in the audience regarding Keegan Lake. Mr. Willenbring indicated that he had met with George Wintz from the Brockway Golf Course. Mr Wintz indicated that the golf course is interested in working with the City to develop an irrigation plan that could address both the needs of the golf course and the needs of the City. n LJ UTILITY COMMISSION MINUTES • AUGUST 13, 2001 Mr Willenbring indicated that a possible plan would be to allow the golf course to take the responsibility to construct a lift station and force main that would serve both parties needs. If this approach is taken, the City of Rosemount contribution toward this construction is estimated at approximately $100,000. Mr Willenbring stated that the grant application submitted to the DNR is looking favorable, however, the DNR does need assurances that the project will be in -place and operational for an extended period of time if they were to give the City the grant monies. He indicated that the golf course may not be in a position to give us this assurance so a follow -up plan will need to be developed. He stated that the plan currently under consideration is viable with a grant, but may not be as attractive if the grant money is not available. Mr Willenbring indicated that easements would have to be acquired along the Golf Course east property line and along the south side of Country Road 38, and that it is anticipated these easements would be provided by the golf course as part of this project should it go forward. A draft agreement will also have to be created describing the responsibilities of each party regarding paying construction costs, providing easements, designing and installing the lift station and force main, defining ownership and maintenance responsibilities, and other issues. The City Attorney would have to develop a draft agreement before it goes back to the Commission. When considering the time frame, the draft agreement could be ready by the September meeting but • will likely take longer than that to finalize. AUDIENCE INPUT Because the meeting started at 6:00 p.m. instead of its regular 6:30 p.m. start time the President recognized some residents in the audience. Michelle Hoff— 15115 Cimarron Court, Evelyn Lozraits — 15123 Cimarron Court and Jeff Wisdorf — 15127 Cimarron Court were in the audience to express their concern for the storm water pond across from their development of Claret Springs. The pond is at 151'` Street and Cimarron Avenue between the Rosemount National Bank and Goodyear Tire sites. The wetland is out of control and the weeds are five feet tall and very unsightly. Staff will have the inspector out this week and get a notice out if necessary. Mr. Wisdorf will be the contact person for this item. PROJECT UPDATE Storm Water Management Plan 1. Update Policy 2. Pond Design Standards 3. Adjust Trunk Fees is Birger Pond — Working on shoreline vegetation UTILITY COMMISSION MINUTES • AUGUST 13, 2001 East Side Water Tower — No water in tower as of yet. Waiting for de -icier to be installed. Well #9 — Generator is being worked on. 6b. DROP BOX — CUB FOOD American Payment Center, who supplied our payment centers for utility bills, approached the City to see if the City has any interest in putting a box in the new Cub store. The cost of the box would be $24.00 per month plus Staff time to pick -up. The Commission discussed the monitoring of the box for the next year and evaluating it after a year to see if it is worth the investment. MOTION by Heimkes to allow American Payment Center to install a payment box on behalf of the City at a cost of $24.00 per month at the Cub Food site. SECONDED by Berg. Ayes: 4. Nays: 0. 6a. PROPOSED 2002 BUDGET Finance Director May went through the budget with the Commission. The major changes or • raises within the budget were salary and benefit adjustments. The projects are all in line. One of the biggest expenses is the water meter replacement program. This expense has been broken up into four separate funds, the water /sewer utility and the water /sewer core funds. May explained that the Utility funds carry over into the fund reserves but they don't encumber. Monies set aside for inspections of sumps in residential houses should be removed at this time since no legislation mandates that they have to be done and it's not allowed by the building code. Also, the expense for miscellaneous gate valves should be removed at this time. Questions were asked about the watershed district since we're not affiliated with a district at this time and funds are still set aside. May has funds ($20,000) set aside under Dues and Subscriptions (603- 49500 -01 -433 fund). Sewer charges were kept the same. MCES is now charging on actual flow, whereas in years past they would overestimate. Staff did increase the amount for chemicals. Rick Cook explained that Well #3 (500 gpm) is the City's smallest well and that enlarging the bowl in the pump shaft will help increase pumping capacity. A couple of years ago it would is 4 UTILITY COMMISSION MINUTES . AUGUST 13, 2001 have cost $15,000, now it is estimated at $20,000. The need for a new well has become more apparent and the Commission should start its search for land. At the September meeting future wells will be discussed. Also a site for the new well next year should be discussed, especially if a site for a well, water tower and fire station needs to be investigated. May apprised the Commission that all funds are healthier than they have ever been. At the October meeting the Commission will discuss the final adoption of the utility budget. President Mulhern asked Superintendent Cook how the draw has been? The City is still pumping a lot of water since the season has been incredibly dry and hot. SET NEXT MEETING AGENDA FOR SEPTEMBER 10.2001 1. Keegan Lake Draft Agreement 2. Future Pond Designs 3. Future Well and Water Tower Site 4. Stormwater Management Policy • 5. Wensmann Pond Bank Stabilization, City Project #334 MOTION by Heimkes to adjourn. Seconded by Berg. The meeting was adjourned at 7:58 p.m. Respectfully submitted, Cindy Dorniden Public Works Secretary • ROSEMOU NT Everything's Coming Up UTILITY COMMISSION MINUTES SEPTEMBER 10, 2001 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651- 423 -6219 Fax: 651 -423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on September 10, 2001 at 6:30 p.m. in the Banquet Room of the Rosemount Community Center by President Shawn Mulhern. Those present were Commissioners Heimkes, Berg, and Mulhern; City Administrator Burt, Water Resource Engineer Donnelly, Engineering Consultant Willenbring from WSB and Recording Secretary Jentink. Additions or Corrections to the A eg nda Commissioner Berg added a New Business item 8.a. Vermillion Watershed Management Open House. Approval of Minutes of August 13, 2001 Regular Meeting • MOTION by Heimkes to approve the Minutes of August 13, 2001 regular meeting. Second by Berg. Ayes: Heimkes, Berg, Mulhern, Burt. Nays: None. Motion carried. OLD BUSINESS Wensmann Pond Bank Stabilization, City Project 334 Engineering Consultant Peter Willenbring from WSB reported on the past history of Wensmann Pond. Erosion has occurred due to high water occurrences. A neighborhood meeting was held explaining different options for erosion control including riprap, natural vegetation, textile fabric, and plantings. The majority of homeowners preferred riprap. Staff recommended utilization of riprap to stabilize the north, east, and south sides of the pond shoreline around Wensmann Pond. The west side has established vegetation, which could be enhanced and further stabilized by removing any invasive non - native species and then adding native plants. Maintenance will be needed for two to three years. Staff reminded the Commissioners that there is no policy set in place for practices to be uses for existing pond shoreline stabilization. A policy was developed for ponds associated with new development but does not apply to ponds already established. Maintenance was discussed and Willenbring said that maintenance could be included in the construction contract. Some grading may be required and it would work best to pump the pond down and use the basin bottom for • access so the adjoining yards would be less impacted by grading equipment. Mulhern noted this is a starting point for pond erosion control and a formal development policy is needed. UTILITY COMMISSION MINUTES SEPTEMBER 10, 2001 . MOTION by Heimkes to approve the recommended shoreline stabilization practice with Random Riprap placed on the north, east, and south sides and natural vegetation used on the west side. Second by Mulhern. Ayes: Berg, Mulhern, Heimkes, Burt. Nays: None. Motion carried. Keegan Lake Outlet Project Update Engineering Consultant Willenbring reviewed comments made at a meeting with George Wintz, an owner of the Brockway Golf Course, that were related to developing a cooperative agreement for a spray irrigation system on the golf course. There is a need to lower the level of Keegan Lake The Department of Natural Resources is offering matching grants for creative management of storm water. This cooperative effort would allow the City to obtain funds to assist in constructing a spray irrigation system and acquire easements to the east and south to accommodate the installation of future utilities that will be needed to address drainage problems in the area. The Cooperative agreement as currently developed would require the City to contribute $100,000 toward the installation of a pump, force main and spray irrigation system on the golf course. Wintz also had requested a $5,000 per year maintenance fee, which City Administrator Burt objected to. Burt noted that a one -time fee would be better or a per gallon fee. The grant also requires the City to demonstrate that they have control of the land, which is a problem if the golf course would be developed in the future. An alternate plan has therefore been developed • that would allow the City to irrigate the City ballfields south if the golf course is not available in the future. Willenbring showed an alternate plan that extended a forcemain to Erickson and Central Park for irrigation. Three options were discussed, each costing more but with more advantages to future development. Burt suggested having staff review the Capital Improvement Budget for possible funding. Water Core Funds could be used for funding also. Willenbring would also talk to the DNR about an extension to the grant and meet with Wintz again for negotiations. Future Pond Designs Stormwater Management Policy Review Engineering Consultant Willenbring noted that Rosemount does not have any place to discharge its stormwater, so he is recommending a plan that keeps as much water as possible in proposed ponds and existing depressions. With this design, trees within depressions may be impacted, but the City will need to acknowledge this may occur and may be a necessary impact in order to use these depressions in a cost effective way. The standard pond would be constructed with drain tile below the base of the pond with stand pipes directly connected to these tiles so when silt build up and prevents seepage it would drain directly to the drainage tiles for faster absorption. Smaller overflow pipes would be used to allow for slower water movement and more absorption. Utility Commission consensus favored this infiltration option if funding is available. Willenbring was directed to work up cost estimates and a network system and bring an update back for review. • Future possibilities for creating a lake on the east side of Rosemount, possibly on the Koch property, was discussed. Development policy could be expanded to require larger landowners to 4 UTILITY COMMISSION MINUTES SEPTEMBER 10, 2001 • use runoff water for lawn irrigation. Often an "association" could be formed to maintain this irrigation system. This would save water use from wells and lower stormwater flowage. Commissioner Berg noted that Eagan High School used this irrigation method. NEW BUSINESS Vermillion River Watershed Management Open House Commissioner Berg reported on the invitation to an Open House for the Vermillion River Water Shed Management on September 17, 18 and 19. Rosemount does not contribute to this but the City is interested in the Empire Treatment Plant. Mayor Busho will attend. Project Update Update summaries were given on Dodd Blvd. Street Project; East -Side Water Tower which is being filled for testing; Hawkins Pond, Marcotte Pond; Shannon Pond, and Geronime Pond. The City Engineer/Public Works Director position has not been filled. Staff suggests that it be handled by hiring a consultant- engineering firm to supply someone full -time as City Engineer. The cities of Farmington and Apple Valley currently have contracted for their City Engineer as well. City Council will consider this at their work session. SET NEXT MEETING AGENDA FOR OCTOBER 8.2001 Staff was asked to bring information on locating a new well site to the next meeting. The Fire Department has concerns about fire suppression, especially east of Highway 3. A plan by Boonestro was done several years ago when development was not to go north to the border. This plan needs revisions and updating. 1. New well & tower site 2. Keegan Lake 3. Vermillion Watershed Update 4. Wensmann Pond 5. Budget MOTION by Mulhern to adjourn. Second by Heimkes. The meeting was adjourned at 8:45 p.m. 3 Respectfully Submitted, Linda Jentink, City Clerk • • CITY OF RO S E M O U N T 2875 C145thiStreet West Rosemount, MN Everything's Coming Up Rosemount!! 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 UTILITY COMMISSION MINUTES OCTOBER 8, 2001 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on October 8, 2001 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those present were Commission Member Heimkes, Mayor Busho, City Administrator Burt, Interim City Engineer Bret Weiss, and Recording Secretary Stoffel. Commissioner Berg was absent. ADDITIONS OR CORRECTIONS TO THE AGENDA - None AUDIENCE INPUT -None APPROVAL OF MINUTES MOTION by Heimkes to approve the minutes of the September 10, 2001, regular Utility Commission meeting. Second by Busho. Ayes: Four. Nays: None. OLD BUSINESS 5a. KEEGAN LAKE UPDATE Interim City Engineer Bret Weiss updated the commission regarding the grant from the DNR for the use of irrigation on the Brockway Golf Course. The agreement between the City of Rosemount and Brockway Golf Course must be finalized and the grant that was received from the DNR must be executed and returned in order to qualify for the $150,000 matching grant. MOTION by Busho to obtain necessary signatures for the grant. Second by Heimkes. Ayes: Four. Nays: None. 5b. NEW WELL & TOWER SITE Mr. Weiss briefly reviewed the process required to move forward with the development of a new well for 2002 and a water tower to be constructed in 2003. The location of the well will need to be in an area that has another facility that could be used to house electrical and chemical treatment facilities or a pump house may need to be constructed. The study will be provided at the December meeting. UTILITY COMMISSION MINUTES OCTOBER 8, 2001 • 5c. VERMILLION RIVER WATERSHED UPDATE Mayor Busho updated the Commission regarding the Vermillion River Watershed. After a brief discussion it was the consensus of the Commission to recommend County Option #2 as outlined in the memo from Barr Engineering. In addition, the Commission directed staff to research the possibility of developing its own watershed district. The results of the research will be discussed at the December meeting. 5d. BUDGET Mr. Tom Burt briefly reviewed the 2002 proposed budgets for water, sewer and storm water utility funds. The Commissioners requested more information regarding the expenditures for Hawkins and Marcotte ponds lift stations. A revised budget will be presented at the next meeting. NEW BUSINESS - None EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE Project 320 — East side water main improvements is 46 days late. Project 329 — Marcotte Forcemain — they have started grading. Mr. Weiss indicated Hawkins Pond has been hooked up and is pumped down. Mr. Burt indicated requests for proposals for the engineering firm to provide services are due back October 19`h. Detailed interviews will be conducted and staff will bring back recommendations to City Council in December. This position should be staffed by the first of January 2002. 8d. SET NEXT MEETING AGENDA FOR NOVEMBER 13, 2001 a. Budget to Keegan Lake Update b. Update on Vermillion Watershed C. CIP for next five years. MOTION by Mulhern to adjourn. Second by Paul. Ayes: Four. Nays: None. Meeting adjourned at 8:10 p.m. Respectfully Submitted, 10;11" • Maryann St el Recording Secretary ROSEMOU NT Everything's Coming Up UTILITY COMMISSION MINUTES NOVEMBER 13, 2001 CITY HALL 2875 — 145th Street West Rosemount, MN 55068-4997 Phone: 651 - 423 -4411 Hearing Impaired 651. 423 -6219 Fax: 651 -423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on November 13, 2001 at 6:30 p.m. at Central Park Shelter by President Shawn Mulhern. Those present were Commission Members Heimkes, Berg, Mayor Busho, City Administrator Burt, Water Resource Engineer Chad Donnelly, Public Works Superintendent Rick Cook, Consulting Engineer Pete Willenbring from WSB & Associates and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor Busho added Item 6a. -Water Complaint and Item 5f. — Vermillion River Watershed Management Organization, while City Administrator Burt added Item 5g. — City Engineer Update. AUDIENCE INPUT -None • APPROVAL OF MINUTES MOTION by Heimkes to approve the minutes of the October 8, 2001, regular Utility Commission meeting. Second by Busho. Ayes: Five. Nays: None. OLD BUSINESS 5a. APPROVE 2002 OPERATING BUDGETAPPROVE 2002 OPERATING BUDGET Administrator Burt apprised the Commission that Finance Director May had added everything the Commission had discussed from the previous meeting, plus a televised camera system was added to the budget for $12,000. Public Works Superintendent Cook answered questions regarding the system and how it would save money when we televise our own service lines and mains. Another item questioned in the budget was where the cost of the maintenance of Wensmann Pond would be taken from. It is allowed for in the Birger Pond budget since the two are interconnected. MOTION by Busho to approve the 2002 Water, Sewer and Storm Water Utility Fund Budgets. Second by Mulhern. Ayes: Five. Nays: None. • UTILITY COMMISSION MINUTES NOVEMBER 13, 2001 5b. KEEGAN LAKE UPDATE • Consulting Engineer Pete Willenbring from WSB & Associates reported on a meeting with the City Attorney, Charlie LeFevere, George Wintz, Brockway Golf Course, and his attorney regarding the agreement for a spray irrigation system at Brockway Golf Course. The discussion highlighted a possible agreement whereby the City would contribute financially toward building a forcemain and an irrigation system for the Golf Course. As part of this agreement, the City would be looking at the golf course to dedicate an easement along approximately 100 -feet of the east and north property lines. The Commission agreed that negotiations should continue and indicated that making sure the project can be expanded to the south in the future must be a high priority. Mr. Willenbring indicated that the DNR grant would likely be available as long as the City shows we can meet the grant requirement that the project will be functional in the foreseeable future. It was noted that Wintz's attorney was bringing up a number of issues that had the potential to undermine the agreement, but that there was still hope to get the agreement executed to the satisfaction of both parties. Mr. Willenbring reported City Attorney LeFevere is doing an excellent job representing the City in the matters at hand. 5c. STORMWATER MANAGEMENT PLAN UPDATE This topic was discussed along with Item 5f. — Vermillion River Watershed Management Organization, which was added to the agenda. Since the City's stormwater relates to the watershed management, Mayor Busho updated the Commission regarding the Vermillion River Watershed. After a brief discussion it was the consensus of the Commission to recommend • County Model No.2 as outlined in the memo from Barr Engineering. This option was also discussed at the October 8, 2001 meeting. Staff is still researching the possibility of developing its own watershed district. Water Resource Engineer Donnelly has been and will be attending meetings regarding watershed districts and will possibly have results of the research at the December meeting. It was also noted that Board of Water and Soil Resources (BOWSR) has the responsibility to determine if a New WMO could be established for the area in Rosemount that drains to the Mississippi River. There will be a joint meeting on November 27, 2001 between Scott and Dakota Counties. It was also discussed that in the future, any outlet for water from Rosemount would likely be directed to the Mississippi River and we would need to add in to the WMO cities or townships that have drainage patterns that would be directed to this outlet. The University of Minnesota has shown an interest in our water, however preliminary indications indicate we may not be able to direct enough water to them to meet their research needs. Commissioner Heimkes wanted it known that he won't support going to the Vermillion River with our water. Some of the cities and townships, which could be included in a WMO with Rosemount, would be Inver Grove Heights, Eagan, Nininger, Coates and Marshan. If a WMO were established the group would need to meet a minimum of one time per year, and develop a Comprehensive Stormwater Plan that would need to be approved by BOWSR. It would take 50 signatures to • UTILITY COMMISSION MINUTES NOVEMBER 13, 2001 • petition to establish a different WMO, but it would still be at the discretion of BOWSR and the County. Staff will check with the City Attorney to follow up on these matters. 5d. ESTABLISHMENT OF NORMAL WATER LEVEL — HAWKINS POND Mr. Willenbring provided the background information on the various elevations associated with Hawkins Pond. They include: 930' lowest house 912' normal (low) 916' historical common elevation 100 year — 24 hour storm — 925' 100 year —10 day storm — 929' Current level is 915' The normal water level should be set in the Fall. The Commission discussed where to leave the level and it was suggested that 912' is all right for fall, however the normal elevation could be increased slightly in the late summer to around 914'. It was also noted that the water levels in the pond do not infiltrate because the pond has a clay liner. The Commission would like Mr. Willenbring to outline a policy and bring it back for approval. The plan should also indicate that a Landscaping Plan should be also included along with the • operational plan for Hawkins Pond. 5e. WENSMANN POND BANK STABILIZATION Mr. Willenbring reiterated what the Commission had learned in the previous meetings regarding the riprap around the north, east and south sides of the pond with vegetation (herbs and shrubs) around the west shorelines with zero maintenance. MOTION by Heimkes to approve the shoreline stabilization practice to be implemented on the west side of Wensmann Pond. Second by Mulhern. Ayes: Five. Nays: None. 5f.. VERMILLION RIVER WATERSHED UPDATE This item was already discussed along with the Stormwater Management Plan Update. NEW BUSINESS 6a. WATER COMPLAINT Mayor Busho added this item to the agenda. The Mayor had received an e -mail from Steve Wilson of 3840 143rd Street West in Rosemount. He had several issues, which were outlined in his e-mail. The majority of these issues were addressed by City Staff prior to the meeting. • UTILITY COMMISSION MINUTES NOVEMBER 13, 2001 • Public Works Superintendent Cook informed the Commission that on November 7, 2001 Chippendale Tower was drained down for a routine inspection. Upon refilling the Tower, Staff, unfortunately turned the valve on full -force instead of a gradual flow. This action then stirred up all the water system on the northwest section of the water distribution system causing brown and black water. The minerals were stirred up in the system and did take over a week to calm down. We are still experiencing some discoloration, but nothing like what we had. It was the consensus of the Commission that a letter of apology be drafted to Mr. Wilson, however the only credit that could be issued would be the one -time late payment penalty, since he is in arrears of his utility bill. 6b. CITY ENGINEER SEARCH City Administrator Burt told the Commissioners about the interviews, which were conducted between WSB & Associates, Inc. and SEH, Inc. for a full -time City Engineer. WSB made an overwhelming impression upon Staff. The Staff members who listened to the presentations were Paula Graff, Human Resources Director, Rick Cook, Public Works Superintendent, Mark Fremder, Senior Engineering Technician, Jeff May, Finance Director, Dan Schultz, Park & Recreation Director and Administrator Burt. Staff felt that WSB would be a better match with current Staff. Formal approval of this position will probably be at a December meeting with the position starting the first of the year. EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE There were not project updates discussed. 8d. SET NEXT MEETING AGENDA FOR DECEMBER 10, 2001 Nothing was set for the December 10`h meeting. MOTION by Mulhern to adjourn. Second by Paul. Ayes: Five. Nays: None. Meeting adjourned at 7:40 p.m. Respectfully Submitted, Cindy Dorniden Recording Secretary