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HomeMy WebLinkAbout2002 UC MInutesROSEMOU NT UTILITY COMMISSION MINUTES JANUARY 7, 2002 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651-423-4411 Hearing Impaired 651 - 423 -6219 Fax: 651. 423 -5203 This being the first meeting in the newly constructed Council Chambers, President Mulhern had the audience stand and recite the Pledge of Allegiance. Pursuant to due call and notice thereof the regular Utility Commission meeting of January 7, 2002 was called to order by President Shawn Mulhern at 6:32 p.m. in the Council Chambers of the Rosemount City Hall. Members present were Commission Members, Don Berg, Paul Heimkes, Mayor Busho, City Administrator Burt, City Engineer Brotzler, Water Resource Engineer Donnelly and Recording Secretary Dorniden. Mayor Busho added Item 5b. — Vermillion River Stormwater Management — Memorandum of Understanding. MOTION by Busho to approve the minutes of the November 13, 2001 regular Utility Commission meeting. Second by Berg. Ayes: Mulhern, Berg, Heimkes, Busho and Burt. Nays: None. OLD BUSINESS 5a. Watershed Management Update and 5b. Vermillion River Stormwater Management "Memorandum of Understanding" Water Resource Engineer Donnelly presented this topic to the Commission. After discussions, as early as this morning, with representatives from the Board of Water and Soil Resources (BWSR) (Phil Belfiori) and Dakota County (Susan Hoyt) Staff suggested that more direction is needed from outside agencies (BWSR and Dakota County) regarding the plans to develop a sub - watershed. The County's time frame is different than what the City may like. The County is implementing their own plan, which could take from 6 months up to a year. The City received a "Memorandum of Understanding" (MOU) regarding the Vermillion River Storm Water Management from the Metropolitan Council. The Minnesota Pollution Control Agency required the "Memorandum of Understanding" to proceed with the Empire Wastewater Treatment Plant plan. Consulting Engineer Weiss, the representative from WSB & Associates, Inc. let the Commission know that his firm is still working on the Stormwater Management Plan Update and that one of is the options that is being looked into is forming a sub - watershed within the City rather than with • UTILITY COMMISSION MINUTES JANUARY 7, 2002 the Vermillion River Watershed Management Organization. The City Attorney hasn't reviewed the "Memorandum of Understanding" as of this meeting. Dakota County and BWSR are looking into taking an active stance regarding this watershed. The Commission asked that the following questions be answered: 1. How long will it take to be implemented? 2. Estimation of cost on impact? 3. Levying power — How will it appear on the tax statement — City or County? 4. Will Met Council tie in pipe? 5. Effect the University taking water — Negatives & Positives and what are they going to do with it. The MOU is an addendum to the August 1999 Plan. The basic function of which stresses more infiltration of storm water and strict regulations and ordinance to uphold the 1999 Plan. The University of Minnesota is their own governing body so therefore their drainage would be their responsibility, not the City of Rosemount. • 6a. New Well & Water Tower Sites Costa Dimitracopoulos a Consulting Engineer from the office of WSB & Associates presented this item to the Commission. He handed out an agenda that he went through with the Commission. He compared the 1997 Water Plan to the 2020 Comp Plan, which reflected the size of tower that the City would need to add. The peak day demand would equal the well firm capacity and storage needs water storage would provide for daily demand equalization and provide for fire fighting needs. One of the first things to be done is adding 200 gpm to Well #3 to increase the pumping capacity, and addition of a new 1,200 gpm Well #10. Construction cost and schedule for Well #3 was talked about briefly. There are some electrical code issues that need to be resolved. Some preliminary costs have been gathered from electricians already. A new storage tank should be bid by September and completed in 2003. If Connemara Tower were completely utilized the City would have 1.5 million gallons of storage. Picking sites was discussed. A site that may house a water treatment plant and well will take approximately 5 acres. The Port Authority owns approximately 4.3 acres within the Business Park. The shape of the site is a little different, but could possibly be utilized, especially if a few more acres could be purchased from the Wachters. Staff was given direction to approach the property owner. The site next to Secure Mini Storage on Chippendale Avenue would be good • for a treatment plant and well because it is flat, open and square. Commission directed Staff to 2 • UTILITY COMMISSION MINUTES JANUARY 7, 2002 look into the two sites. Also, they are to look at future sites for a possible fire station/water tower. The water tower that would be placed in the northeast should only have to be one million - gallons based on the information acquired to -date. Another important task will be linking the west side to the east side water system. Barr Engineering has been working with our City and has the software with the modeling program to show how the proposed changes to the wells would impact existing contaminant plumes in the area. Use of their services, which would not modify our Wellhead Protection Plan, would be an estimated cost of $9,800. MOTION by Heimkes to direct Staff to proceed with the negotiations to purchase three sites for well, tower and water treatment plant. Second by Busho. Ayes: 5. Nays: 0. MOTION by Berg to authorize Staff to enter into an agreement with Barr Engineering to perform the MODFLOW modeling construction at a cost not to exceed $9,800. Second by Mulhern. Ayes: 5. Nays: 0. • MOTION by Busho to authorize moving forward with the expansion of pumping capacity for Well #3 by getting a cost estimate and bringing it back to the next meeting. Second by Heimkes. Ayes: 5. Nays: 0. • 6b. Fee Schedule Update Consulting Engineer Weiss wanted the Commission to know that the Council had updated the Fee Schedule for 2002, however one item that was not taken into consideration was the East Side Watermain and how it wasn't included within the Trunk Area Charges because Trunk fees were in relation to new developments. Trunk fees are assessable; however, hook -up feels such as Metro SAC, City SAC and City WAC are not. Staff feels that established companies hooking up to water and sanitary sewer should also be accountable for Trunk Area Charges. The Commission directed Staff to compose different scenarios of already existing properties using residential and industrial and see what charging the trunk charge would entail. Before 1987 the City was charging Metro SAC and City SAC to new rural residential and businesses on the northeast end of town. This was discontinued and a list of who had paid was composed through the Building Department. The Commission directed Staff to look up the list and see how many are affected because if they already paid Metro SAC and City SAC they wouldn't pay a second time. 3 • UTILITY COMMISSION MINUTES JANUARY 7, 2002 8a. Project Update Keegan Lake Outlet is getting nowhere. Communication between George Wintz and the City has broken down. Staff will continue to try to reach him regarding pumping options and gravity options and brings it back to the Commission eventually. The "Coming Soon" site needs to be dealt with in the near future. Well #9 generator was designed wrong and will not work at Well #9. It should have been a 150 hp and is only a 100 hp. WSB will be meeting with the Hawkins Pond Homeowners Association regarding the vegetation around the pond. 8d. Set Next Meeting Agenda for February 11, 2002 1. Fee Schedule Update 2. Neighborhood Meetings 3. Stormwater Update • 4. Series of Projects 5. Well #3 Cost Update 6. Watershed Update • There is a meeting scheduled for January 29, 2002 at the Rosemount Community Center regarding the Empire Wastewater Treatment Plant Expansion. Commission Members are urged to attend if possible. Also there is training for cablevision in the Council Chambers on January 15, 2002 at 5:00 p.m. if the Commissioners are interested in attending. MOTION by Mulhern to adjourn. There being no further business the meeting was adjourned at 8:04 p.m. 4 Respectfully submitted, " Cindy Dorniden Recording Secretary CITY OF RO S E M O U N T 2875 C145thiStreet West Rosemount, MN 55068 -4997 Everything's Coming Up Rosemount!! Phone: 651 - 423 -4411 Hearing Impaired 651- 423 -6219 Fax: 651 - 423 -5203 UTILITY COMMISSION MINUTES FEBRUARY 11, 2002 Pursuant to due call and notice thereof the regular Utility Commission meeting of February 11, 2002 was called to order by President Shawn Mulhern at 6:30 p.m. in the Council Chambers of the Rosemount City Hall. Members present were Commission Members, Don Berg, Paul Heimkes, Mayor Busho, City Administrator Burt, City Engineer Brotzler, Water Resource Engineer Donnelly and Recording Secretary Dorniden. Mayor Busho added Item 5d.. — Empire Outflow Pipe and wanted to discuss the University of Minnesota within the Stormwater agenda item. AUDIENCE INPUT: None MOTION by Heimkes to approve the minutes of the January 7, 2002 regular Utility Commission meeting. Second by Berg. Ayes: Mulhern, Berg, Heimkes, Burt and Busho. Nays: None. OLD BUSINESS 5a. STORMWATER MANAGEMENT PLAN UPDATE/U OF M COMMENT Pete Willenbring of WSB & Associates was in attendance to address this issue once again in more detail. The new plan WSB is working on would reorient the water to go to the Mississippi River from a series of ponds instead of directing it to the Vermillion River. The outlet that is proposed would be a gravity system or a pumped/gravity combination system. The new plan is estimated to cost (based on 1998 costs) approximately $130,000,000 as opposed to $118,000,000 under the old plan. There would be a 96" diameter pipe to direct the flow to the east and would cost approximately $25,000,000. The per acreage cost to implement the project is preliminary estimated at approximately around $10,000 /acre instead of $7,500 /acre as in the old plan. There is a definite need for infiltration, however where the old plan had sixteen (16) lift stations, the new plan only calls for fourteen (14). Water discharged from the University of Minnesota and Koch Refining needs to be taken into consideration in the design, however at this time the University of Minnesota and Koch Refining are indicating they would not need an outlet form their site based on anticipated land use in the near future. City Administrator Burt asked about the use of the Empire Outfall pipe, which would go right by the proposed line. Hopefully the line could be built in the same trench. Both alternatives will be looked into. Empire puts out 12,000,000 gallons a day, whereas a new potential customer (coal • • UTILITY COMMISSION MINUTES FEBRUARY 11, 2002 burning power plant) could put out approximately 10,000,000 gallons a day. Five different power companies are looking at the site on Koch's property. Staff has had conversations with Phil Belfiori of BWSR regarding the start-up of our own sub watershed. The City Attorney has looked at this, but a Joint Powers Agreement would have to be entered into. If the City could entice just a little piece of Apple Valley, that would give us a JPA. Belifori thinks this would be a reasonable request, however we would have to let Dakota County know of our intentions. The County will look to County Staff for support to this idea. Although the Vermillion river WMO would like to receive Rosemounts financial contribution to the Vermillion River WMO, if we can prove we can redirect the water properly, the County wouldn't stand in our way. Final approval of the Plan would be the responsibility of the Board of Water and Soil Resources. To form our own WMO, the Council could be the Commissioners and they would only have to meet once a year. Staff needs to set up a meeting with BWSR and Dakota County to discuss various items of having our own WMO. With the plan in place the City would have to have sandy soils to infiltrate and the pipe small enough to treat water before it reaches downstream. Small storms won't make a dent in the flow, but the pipe will have a combination of open channel and underground piping. Mr. Willenbring went on to state that he'd had meetings with George Wintz and his attorney regarding the Keegan Lake issue and the Golf Course. The Golf Course offered to take the water to irrigate the Golf Course for $150,000. Mr. Willenbring indicated this would need to be further reviewed, and other options would need to be considered before this amount could be justified. Specifically, it is possible that this $150,000 could be better spent by bringing the water down Connemara Trail to the St. Joseph Church development. The Commission was concerned that we would lose our Grant money if we didn't go along with the Golf Course, but were advised that DNR had indicated that as long as the money is being spent to build our own trunk system that would infiltrate water, the money would likely still be available to the City's to use. Connemara Trail Improvements will include Stormwater drainage. Staff should have a draft Stormwater plan for review in a month or two,. Charles Muscoplat, Dean of the College of Agriculture with the University of Minnesota, met with Mayor Busho regarding stormwater. Dean Muscoplat apprised the Mayor that the University wouldn't be interested in diverting the stormwater unless there was a grant involved. • 2 . UTILITY COMMISSION MINUTES FEBRUARY 11, 2002 5d. EMPIRE OUTFLOW PIPE This item was added to the agenda so Mayor Busho, Administrator Burt and City Engineer Brotzler could update the Commission on the meeting they attended at the Community Center on January 29, 2002. The pipe would start at Biscayne in Empire and follows the ditch and in the right -of -way to Akron then to the treatment plant and from there to the river. This should be operational by 2004. The power plant that is looking for usage could possibly tap into this line since the soils will already be disturbed. This power plant is looking at the old acid plant site, which is along Hwy 55/52. Since this is industrial zoning it would have everything needed in that space. The five items it's looking for is a water source, rail traffic, barge access, benefit to refining company and coal burning. The plant would be steam processed and privately owned. 5c. FEE SCHEDULE UPDATE The Commission had a memo from the City Engineer showing a way to update the policy for trunk area assessments. This will affect existing businesses that haven't paid trunk area is assessments, but have septic systems and wells as incurred costs. It also addresses undeveloped property, which haven't incurred costs. Most of these properties this would affect are in the East Side Watermain district, however a couple others would also be affected such as Murgic's and Carlson Tractor. The maps in the Commissioners packet show parcels of land, which could be affected. The City Engineer apprised the Commission of three different options for their consideration: 1. Do not charge trunk areas assessments to properties with existing development. 2. Do not charge trunk area assessments to existing developed areas of properties, but charge trunk area assessments for future improvements within the property. 3. Charge trunk area assessments for entire area of property when service is available. Although Staff recommends Option 2, there would be some tracking problems for structures and parking lots, etc., which would most likely have to be handled through the building department. The Commission directed Staff to write a policy and bring it back for approval. • 3 . UTILITY COMMISSION MINUTES FEBRUARY 11, 2002 NEW BUSINESS 6a. AUTHORIZATION TO PURCHASE GENERATOR Funds had been budgeted in the 2001 C.I.P. and the Utility funds for this generator, however was an oversight in this years budgeting plan. As Staff feels this item is a necessity they are asking for authorization to purchase the generator off the State Contract Bid. MOTION by Mulhern to authorize Staff to proceed with the purchase of portable generator to run the lift stations and wells with funding to come from the Equipment C.I.P. Fund and the Utility funds in the amount of $30,000 respectively for a total of $60,000. Seconded by Berg. Ayes: 5. Nays: 0. EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE • City Engineer Brotzler entertained questions from the Commission regarding various projects. Neighborhood meetings are still in the scheduling phase for Hawkins Pond. Marcotte Pond Lift Station is under construction and several projects for this summer are: CSAH 42, Chippendale Avenue, Carrousel Plaza, the Downtown area and Connemara Trail (scheduled to begin June 1St and completed by September) City Administrator Burt presented the Commission with a Cable TV update. "Fiber to the Home" has approached the City with their plan to build out the City. It would start in the Evermoor area first because it is the representatives from Evermoor that are proposing this connection. They are breaking off the main company to invest in this cable venture. The Franchise Agreement would include overbuilding the entire City, but the customer would have to incur the cost in the northern areas. They would be in direct competition with Charter Communications. Charter has been notified and at this time has had no comments. This connection would bring free data service to City Hall. The Commission "thanked" Staff for the pumping reports and the annual MCES report. 8d. SET NEXT MEETING AGENDA FOR MARCH 11. 2002 1. Stormwater /Watershed/MCES/Dakota County/UofM Update 2. Trunk Area Fee Policy UTILITY COMMISSION MINUTES • FEBRUARY 11, 2002 3. Well and Water Tower Site Update 4. Stop Lights — Connemara & TH3 and McAndrews & TH3 MOTION by Mulhern to adjourn. There being no further business the meeting was adjourned at 8:35 p.m. Respectfully submitted, ajt��- Cindy Dormden Recording Secretary is • CITY O F RO S E M O U N T 2875 1CI 45thiStreet West Rosemount, MN Everything's Coming Up Rosemount!! 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651- 423 -6219 Fax: 651 -423 -5203 UTILITY COMMISSION MINUTES APRIL 8, 2002 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was held on April 8, 2002 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Mayor Busho administered the oath to Paul Heimkes. President Mulhern opened the floor for nominations for President to the Utility Commission. MOTION by Berg to nominate Shawn Mulhern as President. SECOND by Heimkes. MOTION by Berg to close nominations. SECOND by Heimkes. Ayes: 4. By unanimous ballot Shawn Mulhern was re- elected as President of the Utility Commission. • MOTION by Busho to set the 2002 Utility Commission meetings per the calendar attached with the exception of November 11th, which being tentative and decided upon at the October Utility Commission meeting. SECOND by Heimkes. Ayes: Four. Nays: None. Motion carried. Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on April 8, 2002 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those present were Commission Members Heimkes, Berg, Busho, City Engineer Brotzler, and Recording Secretary Stoffel. ADDITIONS OR CORRECTIONS TO THE AGENDA Mr. Peter Willenbring distributed a letter regarding Brockway Golf Course to be attached to item 6c. Stormwater Update. President Mulhern reversed the order of discussion for the items under Old Business. MOTION by Busho to approve the minutes of the March 11, 2002, regular Utility Commission meeting. Second by Heimkes. Ayes: Four. Nays: None. Motion carried. • UTILITY COMMISSION MINUTES APRIL 8, 2002 • OLD BUSINESS 6b. HAWKINS POND BANK STABILIZATION Mr. Peter Willenbring from WSB reviewed the recommendations regarding Hawkins Pond Bank Stabilization Project. Recommendations include the perimeter of the pond be seeded with native plant species, the creation of three areas to allow access to the pond for paddle - boating/canoeing, areas of the upper limits of the buffer to be sodded, and the relocation of a fence along the southwest shoreline. Discussion ensued regarding the proposed cost of the project, including the liability for the relocation of the fence and further explanation regarding the projected indirect costs. Mr. Ed McMenomy, 4122 143`d Street West, a representative for the Hawkins Pond Homeowner Association, requested verification that a memo regarding Hawkins Pond had been received. Mr. Willenbring indicated he had received the memo, recapped the nine items listed by the association, and stated the issues had been addressed and were incorporated into the project proposal. MOTION by Mulhern to authorize the preparation of plans and specifications for Hawkins Pond Bank stabilization. Second by Heimkes. Ayes: Four. Nays: None. Motion carried. . 6a. STORMWATER UPDATE The Utilities Commission discussed and requested clarification of the Draft Comprehensive Stormwater Management Plan. Issues included the amount of water being accepted from surrounding communities, the elevations of basements, lawn application of phosphorus, sprinklers in new developments for law irrigation systems, policy regulating ditch systems, and water directed to areas south of the Business Park. Mr. Willenbring recapped a letter received from Cue Properties LLC, the owner of Brockway Golf Course. This letter is a proposal for a contractual agreement with the City of Rosemount to provide water for a sprinkler system to the golf course. It was the consensus of the Commission not to proceed with the proposal at this time and directed staff to write a letter of non - acceptance to Brockway Golf. MOTION by Heimkes to direct staff to revise the Draft Comprehensive Stormwater Management Plan based on comments provided and return the revised plan to the Commission for further review and recommendations. Second by Mulhern. Ayes: Four. Nays: None. Motion carried. NEW BUSINESS • 6a. CONNEMARA TRAIL PHASE II 2 UTILITY COMMISSION MINUTES APRIL 8, 2002 • City Engineer Brotzler recapped the feasibility report for the Connemara Trail Phase 2 project. The report addressed the extension of Connemara Trail, the reconstruction of Biscayne Avenue along the proposed St. Josephs Church site, the extension of the Brockway Draw Sanitary Sewer interceptor, and trunk stormwater system improvements. EXECUTIVE DIRECTOR'S REPORT Mr. Dimitracopoulos addressed the Commission regarding well 43 and indicated he will be submitting a written report on the well and tower after he receives the draft report from Barr Engineering. 9a. PROJECT UPDATE Construction is near completion on the Hawkins Pond Lift Station and Forcemain. Anticipated completion date is May 1. Commission Busho had questions regarding CR 38 and McAndrews. Mr. Brotzler indicated he had not yet received anything back from the State. Commissioner Berg questioned if the City was putting in the sewer to the new County shop. Mr. Brotzler indicated the contract has not yet been awarded. is 9d. SET NEXT MEETING AGENDA FOR MAY 2002 1. 2ND meter installation for lawn irrigation systems 2. Stormwater Plan Update 3. Public hearing for Connemara Trail 2 °d Phase 4. McAndrews /TH 3 Signal Update 5. Report on water tower and well siting. 6. DNR $150,000 /feedback from golf course • MOTION by Mulhern to adjourn. Meeting adjourned at 8:30 p.m. 3 Respectfully Submitted, Cx� Maryann Stoffel Recording Secretary CITY OF RO S E M O U N T 2875 C145thiStreet West Rosemount, MN Everything's Coming Up Rosemount!! 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 UTILITY COMMISSION MINUTES MAY 13, 2002 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on May 13, 2002 at 6:30 p.m. by Commissioner Heimkes. President Mulhern arrived at 6:40 p.m. Those present were Commissioners Heimkes, and Berg, City Administrator Burt, Mayor Busho, Water Resource Engineer Donnelly, Engineering Consultant Weiss from WSB and Recording Secretary Jentink. Additions or Corrections to the Agenda Item 6.a. was moved up in order to accommodate residents in the audience for 128th Street West Drainage Project. Approval of Minutes of August 13, 2001 Regular Meeting MOTION by Busho to approve the Minutes of April 8, 2002 Regular Meeting. Second by Berg. • Ayes: Heimkes, Berg, Busho, Burt. Nays: None. Motion carried. NEW BUSINESS 128th Street West Drainage Project Engineering Consultant Weiss and Water Resource Engineer Donnelly reviewed the storm water drainage problem in the Jay Simons First Addition. The property owners at 2168 128th Street West, Tom McDonald, and 2193 130th Way, Carol Lindo seemed most effected. McDonald built a block wall within the right -of -way partially to divert the storm water drainage. The wall interfered with snowplowing. Engineering requested that McDonald remove the wall, which he has done. There is no current outlet for the stormwater in this area, which is the threat to the Lindo drainfield. Engineering has proposed a two -phase solution to end the soil erosion and standing water that threatens the saturation of the soil to nearby drainfields. Phase 1 is a ditch system along 128th Street West with culverts at the driveways where needed. This will keep the stormwater along the street and out of the McDonald property. Phase 2 is to put in a pipe to discharge water to White Lake from the low area by the Lindo property. This outlet would be set to protect the drainfield in this area. The cost estimates for the ditch system is $6,200 and the pipe discharge project would be $16,165. Tom McDonald, 2168 128th Street West, recalled the past events with the city regarding the drainage area and development. Past Mayor Knutson had meet with residents over a full year and it was decided to have black top curbs. When it was done the road was flattened too much and the curbs were only put in problem areas to keep sand from washing away. The first hard rain :7 • C J UTILITY COMMISSION MINUTES MAY 13, 2002 • backed up his drainfield into his house. So McDonald installed a railroad tie retaining wall along the street, which over a year ago he changed over to block wall. McDonald did not like the ditch system proposal because the water needs to travel so much further. McDonald suggested putting the culvert closer and letting the drainage water cross Lindo's property. Weiss noted that the pond capacity would have to be determined and some surveying done to better evaluate the options. Heimkes reminded staff that the lots are small out there and care would have to be taken so that the ground is not packed by large equipment ruining any future drainfield locations incase the first system fails. Heimkes suggested tabling action until further analysis is done. Carol Lindo, 2193 130th Way, stated her home has no water problems in her home. She explained that the culverts in place do not allow the water to flow as planned. This needs correction so they don't lose any more trees or have more erosion. The storm water drains from Bengel Avenue and stands in front of the culvert, not flowing anywhere. Staff was directed to conduct further analysis and report back to the Utilities Commission. OLD BUSINESS Comprehensive Stormwater Management Plan Update • Engineering Consultant Weiss reviewed the process for acceptance of the Comprehensive Stormwater Management Plan. The plan needs to be forwarded to the environmental agencies for review. Further revisions may be proposed by the many environmental agencies which are required to review it before it will be adopted for use. The state and federal agencies will be requiring additional reporting from cities and more public education in the future. The following items were discussed with regard to proposed outlets, Rosemount does not have any outlets to the Mississippi River at this time but MCES could allow the City to pump water into the MCES forcemain during off -peak, low flow times in order to provide a low capacity positive outlet if necessary. This would delay the need for a future gravity outlet to the Mississippi River until development occurs in the downstream reaches of this system. Berg noted a negative impact on Eagan in the Lebanon Hills area and Busho noted that Apple Valley doesn't want our water either. Heimkes said he hoped that a list of ordinances would come with this to properly enforce the restrictions proposed. The Utility Commission can continue to review the plan and then all revisions can be made when the agencies provide their review. MOTION by Heimkes to approve the draft plan and give authorization to forward it to the City Council for review and distribution for agency review. Second by Berg. Ayes: Berg, Mulhern, Busho, Burt, Heimkes. Nays: None. Motion carried. • McAndrews /TH3 Signal Update 2 UTILITY COMMISSION MINUTES MAY 13, 2002 • The Commission reviewed the letter from Mn/DOT denying the need for a signal at this location at this time. President Mulhern did not agree with the denial findings of Minnesota Department of Transportation (Mn/DOT) for the intersection's need for a traffic light. The curve and slope of the road makes it difficult to cross traffic from McAndrews onto Hwy 3. Weiss noted that the City does have its own traffic counters and a periodic check could be made. Busho noted that she gets many complaints from residents regarding this intersection with regard to close calls. When Connemara Trail is extended, it is hoped that some traffic is diverted from this intersection. Staff was directed to consider counts again when Connemara Trail is done. Mn/DOT will not agree to stop lights until their warrants are meet, even if the city is willing to pay for it. Ways to fund this should also be considered. Well and Tower Siting Update Consulting Engineer Weiss received word from Fire Marshall George Lundy that more water pressure is definitely going to be needed for fire suppression with the development happening east of Hwy 3. Once a water tower site is selected it takes 400 to 420 days for the tower to be ordered and built. Bids need to go out by September, 2002. The well site considered in the Rosemount Business Park has passed its first stage, but contaminant plumes may require a little more study by Barr Engineering. Weiss asked for condemnation proceedings if necessary for the tower site to keep within schedule. Several parcels are being considered and property owners have been contacted. Land prices appear to be going up fast, so moving ahead quickly would be beneficial. MOTION by Berg to move the well and tower siting issue to City Council to expedite the negotiations and possible condemnation proceedings for the sites for the well and water tower. Second by Mulhem. Ayes: Mulhern, Busho, Burt, Heimkes, Berg. Nays: None. Motion carried. NEW BUSINESS 140th Street East Development Area Engineering Consultant Weiss presented a feasibility report for the extension of sanitary sewer and water to a ten acre parcel of land to be developed by Cenex for a trucking facility on land owned by Flint Hills Inc. The right -of -way does not offer a clear path for digging so the proposal goes along property lines. The watermain could cross Hwy 55 nearer to CR 42, which would allow access from the southern area as well. Sanitary sewer could go along Hwy 55 to 140th Street and then across front of Cenex site. Some funding will be required from the utility funds. Flint Hills has about four parcels for possible development in this area, two may be for power plants. No action is necessary on this item. Storm Water Infiltration Monitoring Program Engineering Consultant Weiss proposed a storm water infiltration monitoring program for the • City of Rosemount. This would be breaking new ground because most cities don't have this. It would be an organized way to record water levels and rain to monitor needs and the reliability of 3 UTILITY COMMISSION MINUTES MAY 13, 2002 • these systems. This date could possibly supply justification to down -size some retention ponds and also better understand the effect sediment, particles, and vegetation have on infiltration. The idea of drain tile under ponds could also be tested. Because Rosemount has no outlet to the Mississippi River and most of its water stays here; Rosemount is a good candidate for this type of program. The University of Minnesota has wanted to study this type of information and may be willing to partnership with the City. This is not a budgeted item, so grants should be sought after. The Board of Soils, Water and Resources and Flint Hills may be sources for grants. Commissioners questioned the equipment needed and staff explained it. PRESIDENT'S REPORT Water Meters for Sprinkler Systems Commissioner Mulhern reported on the City of Zimmerman which installs two meters on all new construction in order to separate water usage from sanitary sewer usage. Weiss noted that some cities do an estimate from the winter quarter water usage and use this as the quarterly sewer charge in order to not charge for sprinkler use. Burt noted that doubling the number of meters for the entire City may be too expensive to support in the futre when new systems are installed. The meter reading system in place is saving much time and expense by using an auto -read. The Commissioners requested a comparison to actual usage (from Metropolitan Council figures) to the charge of winter rates for sanitary sewer. Mulhern.said the meters would be a way to encourage conservation and possibly have penalties by rate charge to large amounts of usage. • Heimkes said that if more large trees were planted it would help preserve lawns with less water sprinkling. • Project Update An update was given on Hawkins Pond Stabilization. Busho said Gene Allen had contacted her about a chain link fence in the pond easement. Weiss was familiar with the issue but didn't know if City Engineer Brotzler had met with Mr. Allen yet. Weiss felt strongly that the fence should not be within the highwater level, so the City has requested Mr. Allen to move his fence. Commissioner Berg noted that Allen was given permission to put the original fence up by the City. A follow -up will be given at the next Utility Commission meeting. A Public Hearing was held May 7th for Biscayne Avenue, City Project 343C. There were no audience comments. The project moved forward. The DNR Grant for water usage in cooperation with Brockway Golf Club has not worked out. The grant money can possibly be used for another type of infiltration system which staff is investigating. Commissioner Mulhern noted that the well report showed 15 million gallons more used this year. He asked if that is mostly east -side usage. Staff did not have data to answer that. Mulhern noted it does show that an additional water tower is necessary. 4 UTILITY COMMISSION MINUTES MAY 13, 2002 • SET NEXT MEETING AGENDA FOR JUNE 10, 2002 r: • The next meeting will be a tour of projects. The meeting tour will be scheduled at 6:00 p.m. or sooner and possible dinner arrangements will be announced. Sites requested to see: 1. New well (Bus. Park) & water tower site (from Biscayne Ave.) 2. 128th Street Drainage Issue 3. Review East -Side Water System 4. Wensmann Pond Stabilization 5. Marcotte Pond 6. Construction on CR 42 7. 160th Street County Shop 8. Hawkins Pond and any other areas of interest MOTION by Mulhern to adjourn. Second by Heimkes. The meeting was adjourned at 8:24 p.m. G� Respectfully Submitted, City Clerk Lin a Jentink, Recording Secretary CITY OF RO S E M O U N T 2875 C145thiStreet West Rosemount, MN Everything's Coming Up Rosemountll 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 UTILITY COMMISSION MINUTES JUNE 10, 2002 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on June 10, 2002 at 5:00 p.m. by President Mulhern. Those present were Commissioners Berg, City Administrator Burt, Mayor Busho, City Engineer Brotzler and Water Resource Engineer Donnelly. Additions or Corrections to the Agenda The agenda was reviewed with several handouts distributed. The handouts will be discussed in the appropriate areas of the agenda. MOTION by Berg to approve the minutes of the May 13, 2002 regular Utility Commission meeting. Second by Busho. Ayes: 4. Nays: 0. OLD BUSINESS • 128`x' STREET WEST DRAINAGE UPDATE Water Resource Engineer Donnelly reviewed the previously discussed item. A handout was available on three options for the Commission and presented in an overview. After much discussion on the item, it was agreed that the Commission would look at the area during the Utility Commission annual tour. Concerns focused on work in the right -of -way, excavation, impacts on other storm ponds, grading of the streets and cost. This item will be back on the agenda at the next meeting. VERMILLION RIVER WATERSHED Mayor Busho presented the Commission and article from This Week newspaper on Dakota County's plan for the watershed district. The City of Rosemount is in the process of establishing our own watershed district. City Administrator Burt shared the discussion between our City Attorney and the County Attorney regarding the topic. In order for the City to proceed, the City needs to have its Stormwater Management Plan adopted. This Plan will be discussed at the Council work session on June 12, 2002. Staff will keep the Commission informed. A press release appeared in the This Week newspaper regarding the City's lawn watering regulations. City Engineer Brotzler presented the traffic count information on County Road 38 (McAndrews • Road) and Trunk Highway 3. The Commission had requested the information to understand why UTILITY COMMISSION MINUTES • JUNE 10, 2002 n U • a traffic signal could not be installed. The Commission still feels this is an unsafe intersection and will continue to monitor it. City Engineer Brotzler also included information on the proposed well schedule for the east side. The Commission will be touring the area. President Mulhern recessed the meeting at 5:30 p.m. for the annual tour of projects. The meeting was reconvened at 7:55 p.m. The tour included many areas of interest to the Commission. The tour started on the west side of the City and concluded on the east side. MOTION by Mulhern to adjourn. Meeting was adjourned at 8:00 p.m. 2 Respectfully submitted, & A041� Mayor Ca Busho Acting Recording Secretary CITY O F RO S E M O U N T 2875 Ci45th' Street West Rosemount, MN 55068 -4997 Everything's Coming Up Rosemount!! Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651- 423 -5203 UTILITY COMMISSION MINUTES JULY 8, 2002 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on July 8, 2002 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those present were Commissioner Berg, and Heimkes. City Administrator Burt, Mayor Busho, City Engineer Brotzler, Water Resource Engineer Donnelly, and Recording Secretary Stoffel. ADDITIONS OR CORRECTIONS TO THE AGENDA The agenda was amended to add a memo to item 6B Quotes for construction of Test Well No. 12. MOTION by Mulhern to approve the minutes of the June 10, 2002, regular Utility Commission meeting. Second by Berg. Ayes: Berg, Mulhern, and Busho. Nays: None. Present: Heimkes. Motion carried. • OLD BUSINESS 5a. 128th Street Drainage Update Water Resource Engineer Donnelly presented an update regarding the storm water drainage problem in the Jay Simons First Addition. Mr. Donnelly proposed two alternatives to address the problem. The first option involves storm sewer improvements and the second option would be to construct a system of drainage ditches and grass swales. Staff recommended the second option. Tom McDonald, 128th Street West, voiced concern regarding the depth of the ditches, felt that the ditch option was the better of the two alternatives, and voiced concern with possible damage to his white oak tree occurring during the construction phase. Carol Lindo, 2193 130th Way, suggested to construct curb on 128th Street to redirect water to Bengal Avenue. Discussion continued regarding the flow of water, the depth of the ditch, the possibility of creating traffic hazards, easements, other properties with similar problems, and funding. MOTION by Heimkes to approve staff to distribute a request for quotes for alternative 2 and reviewing 130t` Way and having an alternate for improvements along 130th Way and have those • UTILITY COMMISSION MINUTES JULY 8, 2002 • quotes brought back to the commission at the August meeting. Second by Mulhern. Ayes: Heimkes, Berg, Mulhern, Burt. Nays: None. Present: Busho. Motion carried. NEW BUSINESS 6a. NPDES Phase II Permitting — LMC Guide Plan Mr. Andrew Brotzler reviewed the possibility of the League of Minnesota Cities developing a permit guide plan that would help MS4 cities complete their NPDES Phase II application and Storm Water Pollution Prevention Program (SWPPP). The proposed cost of the Guide Plan is estimated to be $250,000 and would be shared among multiple cities at a cost of $5,000 per city. Mr. Burt indicated funding would come from the storm water budget. MOTION by Busho to authorize a not -to- exceed expenditure of $5,000 for the LMC preparation of the guide plan per the attached proposal. Second by Mulhern. Ayes: Berg, Mulhern, Busho, Burt, Heimkes. Nays: None. Motion carried. 6b. Receive Quotes /Award Contract for Well #12 Test Well Drilling Andrew Brotzler reviewed the quotes received from Bergerson - Caswell Inc., Keys Well Drilling, and E.H. Renner & Sons Inc., for the construction of Test Well No. 12. Staff recommended the awarding of the contract to Bergerson - Caswell Inc., even though they were the highest bidder, because they were the only contractor that has the ability to meet the required completion date for the project. A penalty of $62.35 per day would be billed back to Bergerson - Caswell for every day the project goes beyond September 10, 2002. MOTION by Mulhern to award the contract for Well No. 12 test well drilling to Bergerson - Caswell Inc. for $31,465.00 with the performance clause for a penalty of $62.35 per day for every day the project goes beyond the completion date and if the proposal is not acceptable to Bergerson- Caswell Inc. then award the contract to the low bidder E.H. Renner & Sons, Inc. Second by Heimkes. Ayes: Mulhern, Busho, Burt, Heimkes, Berg. Nays: None. Motion carried. 6c. Mc/DOT TH 52 Bridge Project and Trunk Storm Sewer Improvements This item was tabled until the August 12, 2002 Regular Utility Commission Meeting. 6d. 2003 Water, Sewer and Storm Water Utility Budget Mr. Burt reviewed the budget for the proposed 2003 Water, Sewer and Storm Water Utility Budgets. Changes from previous year include an additional person, and the new lift stations. MOTION by Mulhern to approve the 2003 water, sewer, storm water utility budget as presented. Second by Busho. Ayes: Busho, Burt, Heimkes, Berg, Mulhern. Nays: None. • Motion carried. • • UTILITY COMMISSION MINUTES JULY 8, 2002 EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE Mr. Burt distributed an article appearing in "This Week" regarding the watershed plan. Connemara Trail is getting close to Highway 3. Marcott Pond — two startup and two leaks. Leaks were fixed and will be retested. Hawkins Pond — pumped down. Nature will fill it back up. Golf course is a done deal. — Will remove from update. Highway 3 — schedule to be bid July 9, 2002. Bid rescheduled for July 15, 2002. Wellhead protection plan part one approved by the Department of Health. Street light utility could be charged on commercial properties. City owned streetlights would be taken over by public utility. Old items will be removed from the Project Update. 8d. SET NEXT MEETING AGENDA FOR AUGUST 12th 2002 a. 128d' bid package b. Update well number 12 C. Highway 52 — Bridge Project d. Vermillion update MOTION by Mulhern to adjourn. Meeting adjourned at 8:04 p.m. Respectfully Submitted, Gil Maryann offel Recording Secretary ROSEMOU NT Everything's Coming Up Rosemount!! UTILITY COMMISSION MINUTES AUGUST 12, 2002 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 -423 -6219 Fax: 651.423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on August 12, 2002 at 6:30 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those present were Commissioner Berg, and Heimkes, Mayor Busho, City Engineer Brotzler, Water Resource Engineer Donnelly, and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA No additions or corrections were made to the agenda. AUDIENCE INPUT No audience input at this time. • MOTION by Mulhern to approve the minutes of the July 8, 2002, regular Utility Commission meeting. Second by Berg. Ayes: 4. Nays: None. Motion carried. OLD BUSINESS 5a. Receive Quotes /Award Bid - 128`h Street Drainage, City Project #356 City Engineer Brotzler apprised the Commission that no quotes were received for this project. Staff informed the Commission as to the size of the project, that is more than likely why no quotes were received. Staff would like to bid this project with the Biscayne Avenue Improvements, which are scheduled to be opened August 30, 2002. The Council would be receiving these bids and awarding the contract at the September 3, 2002 meeting. Staff would like to stipulate in the addendum to the bid that this project within the Biscayne Avenue project would be completed by the end of October and once the work is started the contractor would have 14 days to complete it. The funds would be transferred from the Storm Water Utility Fund for this portion of the project. At this time 130th Way is not a feasible project because of its existing slopes. It would be considered an expansion of 128th Street expanding the study for the south and west side for the complete drainage plan by next winter. Once the study is complete the bids could be open next spring and be ready to go once the thaw is out. • UTILITY COMMISSION MINUTES AUGUST 12, 2002 • Right now it is just planned to run ditching down 128th Street to Bengal and 130th Way. Some minor street hatching would be done and all funding would come from Storm Water Utility Funds. Tom McDonald, 128th Street West, once again voiced concern regarding the depth of the ditches, talking about how huge the 3:1 slope would be. The City is going far beyond what Mr. McDonald has asked for and what he considers a simple solution. City Engineer Brotzler explained that it isn't as simple as it appears. Cost plays a relevant part in this project, but City standards play an even bigger part. Concrete pipe is standard and once in, the City will have to maintain, which using the City standards will minimize the cost to maintain. Mr. McDonald asked about asking local contractors to do the work. He gave the name of Roger Weierke (454- 3626). Staff will look into this option. If none of the local contractors are interested then the project can still be incorporated into the Biscayne Avenue Improvements. The Commissioners were all in agreement with this direction. EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE There is no information back on Well #12 as of yet. • Commissioner Berg asked if Staff had heard about Met Council expanding the sewer district to Elko and New Market. City Engineer Brotzler was aware of this and the fact that Met Council is doing a study to warrant feasibility of expanding this district has upset many of our surrounding cities. Cities are rescinding their agreement (Memorandum of Understanding) until they get answers from the Met Council regarding this venture. A letter from the City of Lakeville is forthcoming regarding the above matter with questions also regarding the watershed. The City is holding a meeting with various agencies regarding our Comprehensive Stormwater Management Plan. The Plan was sent to these various agencies for their input. More project updates will follow during a mini tour. The letter from Springsted, Inc. regarding the second water meter was addressed. It was just confirmation that what the City is doing toward the sewer usage is working and at this time they wouldn't recommend changing the billing structure. 8d. SET NEXT MEETING AGENDA FOR SEPTEMBER 9 2002 is 1. Update from CSMP meeting. UTILITY COMMISSION MINUTES AUGUST 12, 2002 • MOTION by Mulhern to recess at 7:06p.m. to the City van City Engineer Brotzler chauffeured the Commission around talking about the various projects. There were questions on the Trunk Highway 3 and CR 46 intersection, which have been directed to Dave Zech of the Dakota County Highway Department. County Staff has indicated that a signal will be installed at this intersection yet this year. The west half of Trunk Highway 3 is being worked on at this time. Once that is done, it will be opened and the east side will be worked on. So far everything is going smoothly. Everything south of Lower 147' Street is being replaced and a small portion north of there. Substantial completion should be November 30'' with the last layer of wear course being placed next year. South Rose Park Addition was the next site visited. The sidewalks and pedestrian ramps on Carrousel Plaza was a good addition to the project. This project has to be open by the start of the school year. Floats are being adjusted for the water level in Hawkins Pond. There is also no established water level in Marcotte Pond, however the lift station is up and running. Traveling down the construction site for Connemara Trail the Commission was apprised that the sanitary sewer has a 50' depth. Up by Dodd Boulevard there are gas lines all around, plus there . will be three jackings under Trunk Highway 3. Tomorrow the City Engineer and a representative of WSB & Associates will be walking the George Novacek property where the City is anticipating the purchase of a site for the new water tower and fire station. Consultants are working on the preliminary layouts and cost for the East Side Watermain Extension to connect the City system to the Rural system. Hopefully it will be ready to bid in February or March. Commission members asked about Connemara Trail and its extension. Bacardi Avenue will "T" at Connemara and Connemara will "T" at Akron Avenue. While driving through the Centex Subdivision the Mayor asked why there were trees in the boulevard. She had thought a few years back that Council had said no more boulevard trees. No other comments were made on this issue. MOTION by Mulhern to adjourn. Meeting was adjourned at 8:15 p.m. in the Windstar van. Respectfully Submitted. • Cindy Dorniden Recording Secretary ROSEMOU NT Everything's Coming Up UTILITY COMMISSION MINUTES SEPTEMBER 9, 2002 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651.423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on September 9, 2002 at 6:28 p.m. in the Council Chambers of the City Hall by President Shawn Mulhern. Those present were Commissioner Berg, Heimkes, Mayor Busho, City Administrator Burt, City Engineer r - Brotzler and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor Busho added two items to the agenda. Under "New Business" item 6b. -E- mails, Public Concerns and then also Stormwater Management concerns. AUDIENCE INPUT No audience input at this time. MOTION by Busho to approve the minutes of the August 12, 2002, regular Utility Commission meeting. Second by Mulhern. Ayes: 5. Nays: None. Motion carried. OLD BUSINESS None. NEW BUSINESS 6a. EAST SIDE WATERMAIN EXTENSION, PHASE 2, CITY PROJECT #345 City Engineer Brotzler apprised the Commission regarding the East Side Watermain extension. It became operational in 2001 for industrial businesses along Trunk Highway 52 and the second phase of this alignment will connect the east side with the downtown trunk along CSAH 42 at the Bloomfield Additions. There are three alternatives and Staff is asking for Commission input as to how they should proceed. Kevin Kawlewski from WSB & Associates, Inc. is working on this phase of the watermain extension and made a presentation regarding the three alternatives. A 16" main is being looked at all the way cross - country from Trunk Highway 52 and 1401h Street. From the Koch property j acking would have to be done under the tracks and Blaine • Avenue up to Akron Avenue. There would have to be a minimum 20' separation from the power lines. There is a possibility that Koch would donate the necessary easements needed across their land, but some cost may have to be figured in. Alternate l is estimated at $1.88 million. The easements required for this alternate would have to be verified through appraisal services to the existing five houses east of Akron, which would be affected. Alternate 2 is estimated at $1.746 million. This route connects to CSAH 42 and runs down to the Bloomfield Addition in that manner. Public right -of -way along Akron would work into this option. Alternate 3 is $2.101 million and would run cross - country to Connemara Trail once it is completed west of Akron. The Rural wells are connected to a 6" main along CSAH 42, a pressure- reducing valve would have to be in place before Phase 2 could be connected to the rural system. The Commission had asked if Staff had talked to MCES about the sewer main, which runs cross - country and if that would be an option to put the watermain on top of it. The sewer main is 20' deep and Staff hasn't checked that option, but will look into it. • No assessments would be proposed for this project except to the Technical College. Watermain is flexible and can go around gas lines, etc. The Bloomfield Addition would be paying the trunk watermain fees, however the City would pay for any oversizing within the development. Mayor Busho stated that she preferred the Akron Avenue alternative. This project could be bid in February if all goes well and that way a contractor could begin work as soon as the frost is out of the ground. The three miles could be completed by the end of August or September. The watermain under Trunk Highway 3 for Connemara Trail is a 16" main. This size watermain improves the City's fire rating. Once the system would connect with Connemara Trail it would expand to a grid system. The Commission expressed concern about water getting stagnant within the new system. Right now Koch and the other businesses are turning the tower around every 1 -2 days so Staff doesn't feel water would get stagnant. The new section that was added last year is at 65psi, which is 5- 10 psi more than in the City system. The new system would definitely have to be equalized • before it could be connected to the old system. UTILITY COMMISSION MINUTES SEPTEMBER 9, 2002 • Alternative 1 would require the two jackings to reach CSAH 42. The Mayor doesn't feel the City should pay for easements because the line will benefit the property owners. Staff will hold an informational meeting with the affected property owners and at that time talk about easement negotiations. This item will be brought back to the October 7, 2002 meeting and then direction will be given as to what recommendations will go to Council at the second Council meeting of the month. A brief time line was discussed with authorization of plans and specifications for the first Council meeting in November, design and bid authorization at the second meeting in January with bids being opened and awarded by the second meeting in February. 6b. E -MAILS — PUBLIC COMMENTS Mayor Busho had received some a -mails and concerns from different residents regarding the following: 1. The sod that was laid during last years City reconstruction project along Dodd • Boulevard and Danville Avenue has appeared to have died in several areas and the residents feel the City should be responsible. The Commission spoke about how existing lawns are more draught resistant than new sod and that residents should be advised of that fact and asked to maintain the new sod once the 30 -day warranty is off from the contractor. The City Engineer advised the Commission that between 50 %- 60% of the properties are affected and if you fix one then you would have to do them all. 2. The second item brought to the Mayor's attention was a power outage between 145th Street and Chippendale Avenue. Xcel Energy had a transformer blown out. The City has no authority over Xcel or any other utilities regarding these matters, so the property owners would have to notify the electric companies on their own. 3. Bernice Wenzel is contesting her storm water utility bill again. She feels that they are still being billed too much for their property. The Commission asked that Staff pull the minutes from years ago and review the fees. It was stated that if the property were expanded then Wenzel's would be charged so this may open a can of worms for the Wenzels. STORMWATER MANAGEMENT PLAN The Mayor apprised the Commission that she'd received a letter from Dakota County stating they don't approve of our Stormwater Management Plan. The Mayor informed the County that she wants their comments by the end of the week. It is a general consensus that the County is dragging their feet because they don't know what to do with the City since we opted out of the 3 UTILITY COMMISSION MINUTES SEPTEMBER 9, 2002 • Vermillion River Watershed District. The City is actually ahead of the County since we have our Plan in place. Staff needs to let BOWSR know what is going on and in order to do that they need to talk to the City Attorney to see what the legal ramifications would be if the City does petition BOWSR. The City fees for next year depend on this Plan so the City will proceed with the Plan as is for now. The fees will come back to the Commission at the October 7, 2002 meeting and then be placed on the second Council meeting of the month for adoption. The City needs to ask the County "WHY "? EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE Trunk Highway 3 Enhancement Project is only 3 -5 days behind schedule. 8d. SET NEXT MEETING AGENDA FOR OCTOBER 7, 2002 • 1. Fee Schedule — Storm Water Utility 2. East Side Watermain — Phase 2 • MOTION by Mulhern to adjourn. Second by Heimkes. Meeting was adjourned at 8:06 p.m. 4 Respectfully ubmilted, C" t Cindy Dorniden Recording Secretary ROSEMOUNT Everything's Coming Up UTILITY COMMISSION MINUTES OCTOBER 7, 2002 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651. 423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on October 7, 2002 at 6:30 p.m. in the Council Chambers of the City Hall by Commissioner Paul Heimkes. Those present included Commissioner Berg, City Administrator Burt, Mayor Busho, City Engineer Brotzler, and Recording Secretary Stoffel. President Mulhern was absent. ADDITIONS OR CORRECTIONS TO THE AGENDA A memo was distributed regarding item 5b. Feasibility Report for East Side Watermain — Phase 2, City Project #345. Commissioner Mulhern, via telephone, requested item 6b. Authorize Preparation of Plans & Specifications — Portable Generator & Rehabilitation of Electric Systems be pulled from this agenda and placed on the agenda in November. MOTION by Berg to approve the minutes of the September 9, 2002, regular Utility Commission meeting. Second by Busho. Ayes: Burt, Heimkes, Berg, and Busho. Nays: None. Motion carried. OLD BUSINESS 5a. Set Meeting Date for November MOTION by Busho to set the November meeting date to November 18, 2002. Second by Heimkes. Ayes: Heimkes, Berg, Busho, and Burt. Nays: None. Motion carried. 5b. Feasibility Report for East Side Watermain Andy Brotzler briefly reviewed the memo that was distributed regarding the options for assessing costs for the Eastside Watermain Extension — City Project No. 345. The Utility Commission directed staff to not deviate from the norm when calculating assessments. MOTION by Busho to recommend that the City Council receive the feasibility report for the Eastside Watermain Option 2 — Phase 2, City Project #345. Second by Heimkes. Ayes: Berg, Busho, Burt, and Heimkes. Nays: None. Motion carried. • • UTILITY COMMISSION MINUTES OCTOBER 7, 2002 NEW BUSINESS 6a. Wellhead Protection Plan Proposal Mr. Brotzler briefly reviewed the proposal from Barr Engineering for the completion of Part Two of the Wellhead Protection Plan. MOTION by Heimkes to accept the proposal from Barr Engineering for completion of part two of the Wellhead Protection Plan in an amount not to exceed $11,508.00. Second by Berg. Ayes: Busho, Burt, Heimkes, and Berg. Nays: None. Motion carried. 6c. Storm Water Utility Complaint Brief discussion occurred regarding a letter received from Bernice Wenzel regarding the storm water utility fees for her property. The commission directed staff to compose a response letter for their review for the next Utility Commission meeting. PRESIDENT'S REPORT - None EXECUTIVE DIRECTOR'S REPORT Executive Director Burt stated there will be a meeting next Tuesday to discuss the possibility for the contractor of the South Robert Trail project to install an extended detour in order to speed up • the project or to cut the project off completely. 8a. PROJECT UPDATE - None 8d. SET NEXT MEETING AGENDA FOR NOVEMBER 18th 2002 a. Plans & Specs — Portable Generator & rehab of Electric Systems b. Letter to Wenzel's MOTION by 'Heimkes to adjourn. Meeting adjourned at 7:16 p.m. Respectfully Submitted, Maryann S ffel Recording Secretary • ROSEMOUNT UTILITY COMMISSION MINUTES NOVEMBER 18, 2002 CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on November 18, 2002 at 6:30 p.m. in the Council Chambers of the City Hall by President Mulhern. Those present included Commissioner Berg, Heimkes, Mayor Busho, City Engineer Brotzler, Public Works Superintendent Cook, Mayor -Elect Droste and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor Busho added under New Business, Item 6b.- Meeting with Met Council. Under Old Business, Item 5c.- Bacardi Water Tower, City Project #355 was added by City Engineer Brotzler and under the President's Report, President Mulhern will be presenting the Commission with some handouts. MOTION by Heimkes to approve the minutes of the October 7, 2002, regular Utility Commission meeting. Second by Berg. Ayes: Mulhern, Berg, Heimkes, and Busho. Nays: None. Motion carried. OLD BUSINESS 5a. STORMWATER UTILITY APPEAL City Engineer Brotzler reviewed the letter the Commission had before them in response to the appeal Bernice Wenzel made at the October 7, 2002 meeting. Staff has reviewed the site and responded to the appeal in the draft letter. The site was broken into three different categories and then the Storm Water Utility Fee was applied to those categories. Bernice Wenzel was in the audience and asked for her comments. Since this was the first she'd seen the letter she asked about the multi -unit land use. This was explained that the church on the property is within this category. Ms. Wenzel apprised the Commission that the church is not a church, it is a storage building. Staff figured out the structures by aerial maps and parcel maps from Dakota County. Out of the 4.36 acres, .32 of this is right -of -way. The acreage was figured on 4.04 acres divided by the three categories. Ms. Wenzel then asked why the letter stated no credit or reimbursement when she had applied on another parcel years ago she'd gotten a credit back. Commissioner Heimkes explained that when her previous site had been appealed, the appeal process took a number of months from the time • the appeal was filed, until it was rectified. Since that time Policy has been set regarding credits UTILITY COMMISSION MINUTES NOVEMBER 18, 2002 and reimbursements. Current policy doesn't allow for reimbursement and this appeal was made within the last month. Credits are only made within a current quarterly billing. The Commission directed Ms. Wenzel to meet with Chad Donnelly, the City's Water Resource Engineer, to determine impervious ground cover, that's what Storm Water Utility fees are based on. Also, Commission members reiterated that if a property owner changes their land use in any way then the City needs to be notified so appropriate action can be taken regarding Storm Water Utility fees. The Commission wants language added to Ms. Wenzel's letter stating that the "Storm Water Utility rate would be adjusted accordingly." This item will be tabled until Ms. Wenzel can meet with Mr. Donnelly to discuss the characteristics of the site. 5b. AUTHORIZE PREPARATION OF PLANS & SPECIFICATIONS - PORTABLE GENERATOR & REHABILITATION OF ELECTRIC SYSTEM This item had been pulled from the October agenda so President Mulhern could be in attendance • for the discussion. City Engineer Brotzler reviewed with the Commission the report, which was received from Kaeding & Associates. Finding the electrical system at Well #3 out of date and not up to code led to the preparation of this report. There are many inconsistencies with the generator receptacles for the wells and lift stations. The Commission reviewed the budget plan for this project. What hasn't been budgeted for would be reviewed as operating costs. Public Works Superintendent Cook had sent out inquiries to eight different cities regarding the availability of their generators and matching equipment to ours in case of an emergency. Out of the eight cities, four responded and Burnsville was the only city, which would be compatible with our services. When Well #12 is installed it will have its own generator as part of the specifications and project. Public Works Superintendent Cook was asked his opinion of the need for this project. He apprised the Commission that it is needed very much. Our parallel system, which has been operating since 1995 is dangerous, but grandfathered in. If it were put in like that now, the State Electrical Inspector would not pass the system. At this time, the requested work to be authorized doesn't include the rehabilitation work being done. UTILITY COMMISSION MINUTES NOVEMBER 18, 2002 • Training would be included in the bid. If the plans and specifications were ordered tonight they could be back to the Commission for review sometime in January or February. MOTION by Busho to authorize the preparation of plans and specifications for a portable generator and rehabilitation of the electric systems. SECOND by Heimkes. Ayes: Berg, Heimkes, Busho, Mulhern. Nays: None. Motion carried. 5c. BACARDI WATER TOWER, CITY PROJECT #355 City Engineer Brotzler added this item to the agenda to discuss with the Commission a meeting he had with the Novaceks. They are the property owners of the site for the new water tower, future fire station and the future water treatment plant. Out of their 10 -acre site they would like to retain 2 -3 acres for their homestead. The City hired an appraiser for the property. The 6.06 acres were appraised at $260,000. The appraisal also identified a $12,500 decrease in value on the remaining parcel for a total compensation amount of $272,500. Staff would like direction from the Commission to continue negotiations. Temporary access would run north/south with the eastern edge of the property belonging to the Minea's. The extension of Bacardi south to Connemara Trail would be developed with the development of the Minea property. Biscayne Pointe 4�" Addition is being developed now. As properties to the east develop, a need for the water tower and potentially another well increases. • Since the pipeline is 45 feet east of the property line a blanket easement would have to be vacated and redefined. The gas line easement would have to be at least 90' in width. The Novacek's agreed to soil borings, however the borings are not for the potential well site, it would be for the water tower only at this point in time. The other neighbor's, the Flach's, are not interested in selling and feel that living beneath a water tower is all right with them. Because a water tower is a health and safety issue a public hearing is not required, however it is recommended that the City should get signage up as soon as possible notifying residents that a new tower, fire station and possible treatment plant are all possibilities on this site. Also signage should be put up for the future overpass. The money for these items has been budgeted for and that needs to be relayed to the residents. The future fire station will be centrally located. If all proceeds according to plan, ownership could be as early as next summer. MOTION by Berg to direct Staff to prepare a purchase agreement for the acquisition of a 6.06 acre parcel and recommend to the City Council that the purchase of said parcel be negotiated and • acquired for construction of a new municipal water tower and future water treatment plant and UTILITY COMMISSION MINUTES NOVEMBER 18, 2002 • fire station. SECOND by Mulhern. Ayes: Heimkes, Busho, Mulhern, Berg. Nays: None. Motion carried. NEW BUSINESS 6a. SANITARY SEWER APPEAL City Engineer Brotzler presented this item to the Commission. The bill in question was based on the actual reading and sewage is based on the actual reading when the second meter is not in place, which this second meter hadn't been in place when the reading was taken. The Commission had a brief discussion regarding the Policy. MOTION by Busho to deny the request for a sanitary sewer credit based on Utility Billing Policy. SECOND by Heimkes. Ayes: Busho, Mulhem, Berg, Heimkes. Nays: None. Motion carried. 6b. MEETING WITH MET COUNCIL Interim Administrator Kalstabakken had notified Mayor Busho prior to the Utility Commission meeting that he had a call from the Metropolitan Council indicating that they do not want Rosemount to connect to the Empire Outflow pipe. This option had been brought up at previous • Utility Commission meetings because it would be an opportunity for Rosemount to transport storm water at a more cost effective method for the City. Mayor Busho urges the Commission to stay involved in this project and has also asked that this may become a political issue and the City should get together with State Senator Dave Knutson and Representative Ozment to discuss this matter. After that meeting, then all parties involved should get together and discuss the Storm Water Plan. Mayor Busho would like to see City Engineer Brotzler, Interim Administrator Kalstabakken, Mayor -elect Droste and she sit down and discuss this item in the very near future. If our system would parallel this system it wouldn't be anymore than ten yards away from the outflow pipe. The City's plan warrants consideration and if it needs to go on a political level then so be it. If the fact that their water is treated affluent and ours is just storm water then some type of monitoring program could be set up. Commission Heimkes believes this issue is tied to our opting out of the Vermillion Watershed District and that is why we should get involved politically. The Commission is very supportive of a meeting and would like City Engineer Brotzler and • Interim Administrator Kalstabakken to try and plan for a meeting the first week in December. UTILITY COMMISSION MINUTES NOVEMBER 18, 2002 . The comments can come back to the Commission and then be brought forward to the Council through the "Weekly Report". The Commission discussed one of the Members meeting with the Political Representatives and Staff. All three Commission members support meeting with the politicians. Mayor Busho stated she'd take a back seat and let President Mulhern and Mayor -elect Droste attend the meeting. Commissioner Heimkes apprised the Commission that the new Council needs to be looking for new bodies to fill his position since he only opted for one more year after his last term ended last year. The Commission believes that Commissioner Berg's term is up also, which will leave two seats to fill in one year. PRESIDENT'S REPORT President Mulhern handed out several handouts he'd received from a water conference he'd attended. One was "Everything Old is New Again" and "Rules and Regulations" an operating /training disk from Arkansas. President Mulhern asked that Staff put together a letter of appreciation to former City Administrator Tom Burt for his past hard work and efforts in regards to the Utility Commission. 0 EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE The VFD was hit by lightening last August and is in being repaired, that is why Rural Well #1 has shown no usage for the past few months. The test results for Well # 12 should be done by next month. There may be a radium problem and it is being retested. It is treatable, however it depends on how our other wells test. The Commission will be advised on the core samples. The Mayor asked when the new Connemara Trail would be opening. Once striping and signage is complete it will be opening. Commission members are very concerned that the road will be open without a signal light at the intersection of Connemara and Trunk Highway 3, especially once it is extended. City Engineer Brotzler acknowledges their concern, however the intersection has to show justification to MN/DOT to have a light installed. The Commission wants the City to keep a very close eye on this intersection. Monitor it closely and encourage the signal light for sooner than later. Getting MN /DOT approval will be the tough part. The Commission said the City should let our own Engineers run the counts. C UTILITY COMMISSION MINUTES NOVEMBER 18, 2002 • 8d 0 SET NEXT MEETING AGENDA FOR DECEMBER 9 2002 a. Wenzel Appeal b. Tower Site Acquisition C. Vermillion River Watershed Update MOTION by Mulhern to adjourn. Meeting adjourned at 8:00 p.m. Respectfully Submitted, L? OOAA � Cindy Dorniden Recording Secretary CITY O F RO S E M O U N T 2875 C1IALL 45t"Street West Rosemount, MN 55068 -4997 Phone: 651 - 423 -4411 Hearing Impaired 651.423 -6219 Fax: 651- 423 -5203 UTILITY COMMISSION MINUTES DECEMBER 9, 2002 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on December 9, 2002 at 5:47 p.m. in the Council Chambers of the City Hall by President Mulhern. Those present included Commissioner Berg, Heimkes, Mayor Busho, City Engineer Brotzler, Interim City Administrator Kalstabakken, Consulting Engineer Willenbring and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA Additional information handed out for Item 5a. AUDIENCE INPUT None • MOTION by Busho to approve the minutes of the November 18, 2002, regular Utility Commission meeting. Second by Heimkes. Ayes: Mulhern, Berg, Heimkes, Kalstabakken and Busho. Nays: None. Motion carried. OLD BUSINESS 5a. COMPREHENSIVE STORMWATER MANAGEMENT UPDATE Pete Willenbring, Consulting Engineer from WSB & Associates was in attendance to present a summary of comments received from review agencies. He also passed out a draft memorandum of comments. Most comments were from the Metropolitan Council and the Dakota County Soil and Water Conservation District (Dakota County SWCD). Consultant Willenbring went over each comment from the memo. Only projections can be made as to the amount of water that Eagan and Apple Valley would have flowing through Rosemount to the Mississippi River. The various agencies would have to keep an open mind as to these amounts. Dakota County SWCD wants to cut down the water flowing to the Vermillion River by routing our water to the Mississippi River. The City has very little if any water going to the Vermillion River. It would cost the same if we go to the middle of Rosemount to the Mississippi with no lateral benefit if going to the Vermillion River. It makes no sense to go to the Vermillion River. • • UTILITY COMMISSION MINUTES DECEMBER 9, 2002 The City may have businesses which want to use the diverted water. Dakota County had 53 comments. Commissioner Heimkes wanted on record that all the comments seemed frivolous and was just setting up roadblocks for the City because they are trying to figure out how to run the Vermillion River Watershed. President Mulhern wanted to know about any studies that the University of Minnesota has done regarding the flow of water from their sites. The County comments really don't justify their concerns. Again, Commissioner Heimkes wanted to reiterate that he feels the County is just stalling. Consultant Willenbring assured the Commission that the City's plan by far exceeds any other plan the County has. He feels since there hasn't been a dialog with the County and MCES, some of the issues may disappear once they've had a chance to talk. The Mayor feels it all comes down to funding for the Vermillion River Watershed. President Mulhern feels a good plan was put together and the other Commissioners agreed that it • is an excellent plan; it's an update of the older plan, which had been approved. This Plan should be presented to Council in January and a letter should be put together regarding the comments made and be signed by either the Utility Commission or the City Council. NEW BUSINESS 6a. NPDES PHASE 11 PERMIT City Engineer Brotzler apprised the Commission that a continuing effort is being made to complete the City's NPDES Phase II Permit, which is due March of 2003. In August we paid the League of Minnesota Cities $5,000 to work on the Guide Plan. The City received a copy of the Plan and a $2,000 refund because more cities were interested, which cut the cost. Once the entire process is complete, if any funds are left they will be divided. Consultant Willenbring presented a proposal from WSB & Associates, Inc. to complete the Permit. This Permit is a parallel process with the Storm Water Plan. There are six minimum control measures to this permit: implementation, outfalls, education, annual report, etc. There is really no guidance for this 5 -year permit. Without creating another layer of bureaucracy, this permit is redundant in the 7- County Metro area. • UTILITY COMMISSION MINUTES DECEMBER 9, 2002 • MOTION by Heimkes to authorize WSB & Associates, Inc. to prepare a NPDES Phase II Application and a Notice of Intent and Storm Water Pollution Prevention Program and authorize the necessary signatures. Second by Busho. Ayes: Berg, Heimkes, Kalstabakken, Busho and Mulhern. Nays: None. Motion carried. PRESIDENT'S REPORT None. EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE Well #12 Well # 12 is waiting for the radium testing results. It was close to maximum so Staff is testing the rest of the wells to compare to the test site. The State takes six months to return results so the City has hired private testing out of Cambridge. Bacardi Tower The Novacek's want more money than what the appraisal was for on the water tower site, so the • Council authorized condemnation proceedings. The City felt the offer was more than fair. Reid Hanson is negotiating for the Novacek's and was surprised to hear the City had an appraisal done. This is the best site for what the City needs, the water tower, water treatment plant and fire station. Mayor Busho said it is up to the Commission to let the City Council know they really want this site. Staff will talk to Costa from WSB & Associates about the system as a whole with the attachment of the East Side Watermain, Phase 2. The City needs more wells as the City develops and this needs to be verbalized to Council. Empire Wastewater Treatment Plant Outfall Although MCES had a negative outlook on our request for the outfall project, if the MCES Council instructs them to look into it then it will be looked into. The Commission feels that there are really no technical issues to overcome, just people issues. The City would be willing to pay for the oversizing for the long -term outlet. Staff met with Senator Dave Knutson and Representative Dennis Ozment to inform them of the situation Rosemount is facing and not getting any satisfaction from the MCES and Dakota County. They were very receptive to the City plan and the issues presented to them. The City needs Dakota County support for this Outfall project. Representative Ozment has a strong interest in this issue and will be a good. • advocate when meeting with Dakota County staff. Money may be a big issue to separate out, but we still need Dakota County behind us. • • • UTILITY COMMISSION MINUTES DECEMBER 9, 2002 A meeting with Flint Hills to discuss the reuse of affluent water rather than our storm water and which would be better for them. Every problem has a solution. The City will wait to hear back from Dakota County. Eastside Watermain Extension, Phase II The City has met with the Dakota County Technical College regarding the East Side Watermain Extension, Phase II. They need a 10" service to the property to accommodate their needs, however before starting the design and easements the City would need to know that the County wants to support the project. One way to determine this would be to levy assessments on the service before bidding the project. The City wouldn't want to undersize the pipe. 8d. SET NEXT MEETING AGENDA FOR JANUARY 13, 2003 a. Stormwater Management Plan Update b. Update from Met Council on Outfall C. Progress on Water Tower site d. NPDES Phase II Update e. Update on Wenzel Stormwater Appeal f. SCADA System — Difficulties when adding to system 1. Request authorization to prepare a study MOTION by Busho to set the January 13, 2003 meeting at 5:30 p.m. Second by Heimkes. Ayes: 5. Nays: 0. Motion carried. MOTION by Mulhern to adjourn. Meeting adjourned at 6:56 p.m. Respectfully Submitted, q - - .= Cindy Dorniden Recording Secretary