Loading...
HomeMy WebLinkAbout2006 UC MInutes4ROSEMOUNT PUBLIC WORKS DEPARTMENT • UTILITY COMMISSION MINUTES JANUARY 9, 2006 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on January 9, 2006 at 5:30 p.m. in the Upper Level Conference Room of the City Hall by President Shawn Mulhern. Those present were Commission Members Kempe and Schnieder, City Engineer Brotzler, Finance Director May, City Administrator,- Verbrugge, and Recording Secretary Domeier. ADDITIONS OR CORRECTIONS TO THE AGENDA Mr. Brotzler stated there would be additional information for 6a. AUDIENCE INPUT None. MOTION by Kempe to approve the minutes of the October 10, 2005 regular Utility Commission meeting. Second by Schnieder. Ayes: Mulhern, Kempe, Schnieder. Nays: None. Motion carried. OLD BUSINESS • None. NEW BUSINESS 6a. Water and Sanitary Sewer Rate Study City Engineer Brotzler summarized that with the recent completion of the Comprehensive Water System Plan, the preparation of a rate study for sewer and water rates has been initiated. The preliminary rate projections have been prepared based on future estimated usage and expenditures. Sewer and water rates have been flat since 1999. Information on existing rates, estimated future operating expenses, projected usage data, and proposed rates was presented to the Commission. Kevin Newman and Joe Ward both of WSB were present to review scenarios and answer questions related to the analysis prepared for the sanitary sewer rate and water rate. Water Mr. Newman stated the rate projections for the utility fund were based on the budget and the Comprehensive Water System Plan with added costs for improvements. Mr. Newman further explained that future water system costs were influenced by water system expansion or the projected amount of water usage. Major changes from the original city budget were shown in bold. Mr. Brotzler explained that the rate scenarios presented were for a 10% rate increase, one large increase, or a base rate with an increasing block rate. Mr. Brotzler noted that DNR promotes water conservation and therefore by using a block rate, the higher users would pay higher costs per volume of water consumed. Mr. May explained that in 1999 the City did one large increase in the SPIRIT OF PRIDE AND PROGRESS 2875 145th Street West • Rosemount, MN 55068 -4997 •651- 423 -4411 • TDD/TTY 651 - 423 -6219 • Fax 651 - 322 -2694 www.d.rosemount.mm us UTILITY COMMISSION MINUTES JANUARY 9, 2006 • utility fund to maintain that fund balance, and smaller annual increases in the core fund to maintain that balance. Mr. Brotzler added that the Water Treatment Plant being built in five years is a projection based upon the current growth. The plant may not be built in 2009/2010. The Commissioners had a brief discussion regarding which rate scenario was best. It was the general consensus that most residents would probably prefer smaller increases in water rates each year versus one large increase in the first year with no increases for several years following. Commissioner Schnieder questioned the possibility of implementing *-block rate structure and increasing usage rates each year by a small percentage, as opposed to one large increase. Mr. May responded that if a block rate is chosen and residents respond by lowering their usage, the City may need to raise rates in some years to maintain water revenues. The Commission directed Staff to maintain a balance. Discussion ensued regarding the number of homeowners who have sprinkler systems and a second water meter. If a homeowner uses a second meter, those two readings would need to be added together to find the total water usage. The Commission directed Staff to determine the number of permitted irrigation systems with second meters. Mr. Brotzler stated the importance of knowing what debt the current surcharge is covering and whether the surcharge should go up or down. Mr. May gave a brief history on how the surcharge amount was figured and added the amount is designated for utility improvements. President Mulhern suggested keeping the surcharge the same and to increase the rates only. • Commissioner Kempe favored the base /increasing block rate approach. This scenario makes the most sense since regulations may be imposed on the City in the future to do a block rate structure, and it would be the most fair for residents. Mr. May noted that residents may adjust their usage due to the rate changes, but in three years the usage levels may level off. Mr. Brotzler asked for feedback regarding the future balance projections to determine how much to increase rates in the future. President Mulhern commented he had no problem with the balances projected in the scenarios presented. The Commission directed Staff to rerun the rate projections using the base /increasing block rates for the debt on the wells, water towers, and future water treatment plant. Based upon those numbers, the surcharge may be lowered. Sewer Mr. May suggested taking the same rate approach as the water discussion. Commissioner Kempe stated he felt this option makes sense and would offer flexibility for the future and could meet the anticipated needs of other governmental units. Mr. Brotzler briefly highlighted maintenance standards for the sewer systems. The City will soon be in the process of updating and refining its standards. Mr. May noted there will be an impact on the insurance being paid if the City is proactive with their maintenance of the systems. President Mulhern suggested to stay proactive and to account for future maintenance expenses in the rate projections. 2 UTILITY COMMISSION MINUTES JANUARY 9, 2006 Staff was directed to bring the water and sewer rate base and block rate scenario before the commission at its next meeting. PRESIDENT'S REPORT None. EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE • Project #351 /Meadows of Bloomfield 15` and 2nd project is close to 100% completed. • Project #354 /Well House #12 is 100% completed. The generator has been delivered. 8d. SET NEXT AGENA FOR FEBRUARY 13. 2006. a. Rate Study (including irrigation meter hook -ups). b. Legislation regarding Lebanon Hills Regional Park. c. Verify meeting schedule for 2006. • MOTION by Mulhern. Second by Schnieder. Meeting adjourned at 6:53 p.m. Respectfully Submi'tted, A Recording Secretary 4ROSEMOUNT PUBLIC WORKS DEPARTMENT • UTILITY COMMISSION MINUTES APRIL 17, 2006 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was held on April 17, 2006 at 5:30 p.m. in the Council Chambers of the City Hall. Mayor Droste administered the oath to Shawn Mulhem. City Administrator Verbrugge opened the floor for nominations for President to the Utility Commission. MOTION by Schnieder to nominate Shawn Mulhem as President. Second by Kempe. By unanimous decision Shawn Mulhern was re- elected President. City Administrator Verbrugge addressed Commissioner Kempe's question regarding the frequency of the Utility Commission meetings. City Policy does say that there should be one meeting a month, but can be changed at the discretion of the Utility Commission. It was decided by all the Commissioners that it is easier to cancel meetings, rather than not plan for them. • Discussion pursued regarding the annual tour at the May meeting. It was decided that an earlier start time would be best if everyone was available. MOTION by Mulhern to set the 2006 Utility Commission meetings per the calendar attached adjusting the start time for the May 8t' meeting to 4:30 p.m. for the annual tour. SECOND by Kempe. Ayes: Mulhern, Kempe, Schnieder. Nays: None. Motion carried. Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on April 17, 2006 at 5:42 p.m. in the Council Chambers of the City Hall by President Shawn Mulhem. Those present were Commission Members Schnieder, Kempe, Mayor Droste, City Administrator Verbrugge, City Engineer Brotzler, Finance Director May and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA None. AUDIENCE INPUT None. MOTION by Mulhem to approve the minutes of the January 9, 2006, regular Utility Commission • meeting. Second by Schnieder. Ayes: Kempe, Schnieder, Mulhem. Nays: None. Motion carried. SPIRIT OF PRIDE AND PROGRESS 2875 145th Street West • Rosemount, MN 55068 -4997. 651 - 423 -4411 • TDD/TTY 651 - 423 -6219 • Fax 651 - 322 -2694 www.drosemount.mn.us UTILITY COMMISSION MINUTES APRIL 17, 2006 • OLD BUSINESS 6a. WATER & SANITARY SEWER RATE STUDY City Engineer Brotzler reminded the Commission that at the last meeting a couple different rate structure options were discussed, including the City's existing base /uniform rate structure of the utility billing. The recommendation by the Commission at that meeting was to change the City's rate structure to a base /increasing block rate structure. The draft rate study presents the base /increasing block rate structure, with the following recommendations. 1) 5% annual increase per year 2) 10% annual increase per year for large volume users 3) City Surcharge (1989 instituted) Mr. Brotzler mentioned that the City had instituted a Surcharge in 1989. The surcharge has been used for the capital cost for water towers. The Eastside (Connemara) Water Tower was paid off last year and now the funds are going toward the Bacardi Tower. In the future surcharge fees will continue to be collected, but will be used for future wells, towers and the future water treatment facility. Mr. Brotzler mentioned during this discussion the Commission will also address the timing for the water treatment facility. . Kevin Newman from WSB & Associates was in attendance to present the updated draft water and sewer rate study. Kevin pointed out that both the City's water and sewer utilities have two separate accounts each with a separate purpose. The "utility" fund is the operations and maintenance budget funded with user fees. The "core" fund's purpose is to contribute to future system capacity increasing projects necessary for future development. • City Engineer Brotzler explained that the developers pay for the trunk charges upfront and the builders pay for the WAC and SAC charges with their building permits, however the City does pay for any oversizing of lines where they deem it is necessary. Water Core funds are used for trunk watermain, towers and wells. Referring to table 3.3 of the draft rate study, a 10% increase per year in trunk area assessment charges and WAC fees are needed to maintain a strong future balance in the Water Core Fund. The projected balance at the end of 2011 would be approximately $3,280,971 with a 10% annual increase. Water Utility funds are used for the operating, maintenance, chemical, etc. of the public infrastructure. Included within the Utility fund are the user charges, fixed charges, meter surcharge and maintenance. Table 4.2 of the study is a proposed base /increasing block rate structure that would promote water conservation, setting the first 30,000 gallons of water at one rate, increasing 5% each year and anything over 30,000 gallons would be at a higher rate and increasing 10% each year. At these increases the projected balance in the Water Utility Fund would be approximately $1,185,569 by the end of 2011. 2 UTILITY COMMISSION MINUTES APRIL 17, 2006 • Commissioner Schnieder asked what would happen if the Air Cargo project is not built, since the fees that would be generated from the Air Cargo Facility are accounted for within the report. Staff apprised the Commission if the Air Cargo Facility is not built, this area would likely become residential development, which would demand approximately the same amount of water per acre and generate approximately the same amount of wastewater per acre as the Air Cargo Facility. Consequently there wouldn't be that big of an impact.. Flint Hills is a big user however they are not a consistent user. The City has been talking with Flint Hills about partnering for a storm water system. Mr. Newman informed the Commission that 77% of the sanitary sewer is billed from the water consumption and 23% is off the second meter. Rosemount's trunk sanitary sewer rate is low in comparison to other cities. This is primarily a result of the MCES interceptor being located through the middle of the City's development area which results in lower trunk facility costs. At this time the City doesn't have a Comprehensive Sanitary Sewer Plan, but in 2004 a portion of the sewer system was evaluated within the North Central Sanitary Sewer Study. The Land Use Plan which was completed in 2005 has changed the dynamics in the sewer plan all the way to the eastern city limits. It will be mandated that the City's Comprehensive Plan will need to be updated by 2008. A component of this Comprehensive Plan will include sanitary sewer service to proposed development areas. A Comprehensive Sanitary Sewer plan would aid in completion of the sewer • component of the updated Comprehensive Plan. It is recommended that the Commission include the cost for completion of a Comprehensive Sanitary Sewer Plan when planning for the 2007 budget. Based on the North Central Sanitary Sewer Study the current trunk area charge per acre and the SAC fee per unit are currently high enough to support the estimated future cost of service per acre. Therefore, WSB & Associates recommend that trunk area charge and SAC fee remain the same for the next 5 years to 2011. If the Commission feels they want a bigger balance then it could be increased, but then you'd have to justify the increase and they don't feel it could be justified. Table 5.1 shows that the projected balance in the sewer core fund would be approximately $6,907,069 by the end of 2011 with no increase in the fees. What people don't understand is that the trunk area assessment for sanitary sewer is lower in comparison in Rosemount because the Met Council interceptor isn't that far and goes right down our development area so the material to connect doesn't have to go that far. Quarterly sewer usage charges are collected from customers based on drinking water usage. For billing, drinking water usage is assumed equal to the amount of sanitary sewer flows. However, the City makes a separate water meter available to user for watering so they are not charged for sanitary sewer usage on all their water usage. Mr. Newman informed the Commission that sanitary sewer flow has typically been about 77% of the water usage for residential customers, so it could be assumed that 23% of the water consumption is off the second irrigation meter. One of the fees included in the sewer usage charges is MCES's sewer service charge. This is a fee that is charged to • UTILITY COMMISSION MINUTES APRIL 17, 2006 • the City based on the gallons of sanitary sewer flow that is treated. The City passes this charge on to its customers. Table 6.3 of the draft rate study shows a proposed base /increasing block rate structure for the sewer utility fund that would pattern the water base /increasing block rate structure. As with the water utility fund, an annual 5% rate increase for single family residential users and a 10% annual increase for large volume users is recommended to fund growing operation and maintenance costs and maintain a strong future balance in this fund. At these recommended rate increases for the sewer utility fund, the balance at the end of 2011 would be approximately $2,260,622. The Met Council's surcharge list was included in the discussion. The City of Rosemount is currently not on this list. City's that are on MCES's surcharge list have been shown to have high peak hour flow rates as a result of infiltration /inflow. Infiltration is usually ground water that is discharged into the sanitary sewer system through cracked sewer pipes or leaking joints in pipes or manholes. Inflow is storm water that can enter sewers through manhole covers, sump pump discharges or roof leaders that are illegally connected to the sanitary sewer. The fixed charges are not based on how many residents live in a home, it could be one or ten. Tables and charts, prepared by City Staff, showing a comparison of the proposed quarterly rates for Rosemount's residential users to the rates of surrounded cities were distributed and discussed. The • Commission was impressed with the charts that were prepared. The tables and charts show that with the proposed utility rate increases the quarterly water bill for an average residential customer would be mid range in comparison to the surrounding cities. The quarterly sanitary sewer bill would be towards the lower end and the total quarterly bill for both sewer and water would be mid range in comparison to surrounding communities. Moving on to Part 2 of this topic, Nancy Zeigler of WSB & Associates addressed the Commission. This topic was regarding water quality and the installation of a water treatment facility. The City routinely receives calls from residents with concerns about the aesthetic quality of the water. The need for a water treatment facility is dependent on a City's water quality at the wells. However, complaints could be related to one or more of the following: • Quality at the Well • Quality in the Distribution System • Quality in the Home Ms. Zeigler spoke regarding the factors and explained that Rosemount's wells are high in iron and manganese, which is not aesthetically pleasing, but is not a health problem. The levels violate secondary drinking water standards, but not primary drinking water standards. Water treatment is required for primary standards, not secondary standards. The City adds chemicals at the well houses to help the situation. Chlorine is added to fight bacteria, fluoride is added for the benefit of teeth and polyphosphate is added to help keep the iron and manganese in solution. Radium in • Rosemount's current wells is at an acceptable level. However, some higher levels have been found in 4 UTILITY COMMISSION MINUTES APRIL 17, 2006 • test wells and radium could become an issue in future wells. Radium is a health risk and is regulated by primary drinking water. A test well gives an idea of the expected water quality of a production well. However, the actual water quality is not known until after construction. If a well is found to have radium in levels above drinking water standards that well will not be able to be used until after a treatment plant is constructed. Ms. Zeigler spoke with the Commission about the different testing that has been done for Wells 12 and 14. One of the City's Utility maintenance personnel, A.J. Korpela, was present and apprised the Commission of the required and routine testing that is done by the City and the Minnesota Department of Health. High iron and manganese at the well can cause sediment in the distribution pipes and water towers. In addition, high water age and low or no chlorine residual will result in stagnant, foul smelling water. Stagnant conditions are common with new developments and dead end lines that do not have looped water mains. In new developments stagnant water is generally a temporary condition. Hydrant flushing and proper chlorination currently helps distribution water quality. A water treatment facility would help with the iron and manganese sediment. High iron and manganese at the well can cause discolored water at homes. Complaints could be for general discolored water or more specific, such as stained fixtures, fences, siding, or clothes in the washing machine. There are other reasons for complaints of water quality in the home related to the • in home water system, such as the hot water heater or new plastic piping. Magnesium rods in hot water heaters can combine with sulfur bacteria to form hydrogen sulfide (rotten egg smell). The smell can be taken care of by flushing the hot water heater with chlorine or changing to an aluminum rod. New plastic pipe in homes can result in an odor that can usually be helped by flushing. Ms. Zeigler provided the Commission with a preliminary schedule for Well No. 15 and a sample schedule for a water treatment plant. Both schedules are approximately 2 years in length. If a test well can be completed in fall 2006, well and well house No. 15 can be completed by fall 2008. City Engineer Brotzler said that a test well probably won't be able to be completed this year since a site has not yet been secured for this well. It will depend on the developer of the property where and when the well can be located. The Minnesota Department of Health requires that the area surrounding a well be owned or controlled by the City. The City owns land for a water treatment facility just south of the Well No. 14 site. The schedule accounted for pilot testing, preliminary and final design, and review by the Minnesota Department of Health, bidding and construction. When the water treatment facility is on -line, future wells will not require chemical feed systems at the pumping facility and a design that includes a submersible pump and enclosure, underground meter box, transformer and electrical/controls box instead of a well house can be considered. Ms. Zeigler showed the Commission photos of different design options. The result is less expensive well pumping facilities. The amount of savings will depend on the design selected. • UTILITY COMMISSION MINUTES APRIL 17, 2006 • The need of the City to educate the community about the future water treatment facility was discussed. It was the consensus that this education process should begin soon. City Engineer Brotzler mentioned that a tour of a facility in one or more of our surrounding communities is an option. All Commissioners seemed very interested in the possibility of touring one or more facilities. The parameters that trigger a city to construct a water treatment plant were discussed. The number of complaints about water quality is a factor as is the population and a general expectation of the community. MOTION by Mulhern to recommend City council approval of the Water and Sanitary Sewer Rate Analysis. Second by Schnieder. Ayes: Schnieder, Mulhern, Kempe. Nays: None. Motion carried. NEW BUSINESS 7a. EVERMOOR POND 14 DRAINAGE OUTLET City Engineer Brotzler reminded the Commission of the significant rainfall last October that resulted in the raising of the pond by the Evermoor Waterford Addition. This pond is just west of . the Waterford Addition off of Connemara Trail. The Waterford townhomes had their low floor opening extended down to match existing grade. The developer planned the homes like that and an outlet was recommended, but needed someone to take responsibility for the cost. That didn't happen so now there is an issue with the water elevations. Wensmann Properties said they will contribute to the cost to repair it, but they didn't offer half the cost. The Commission feels that the City should help with the cost however they shouldn't have to contribute more than half the cost. MOTION by Schnieder to authorize expenditure of funds from the Storm Water Utility Fund at an amount of fifty percent (50 9/6) for construction of an outlet from Evermoor Pond 14. Second by Mulhern. Ayes: Mulhern, Schnieder. Nays: Kempe. Motion carried. 7b. MnOPS CITY POLICY This item was on the agenda because of a new Minnesota Rule which went into effect June 13, 2005. This was adopted by the Minnesota Office of Pipeline Safety and modifies the requirements for municipalities to locate underground utilities within public right -of -way. City Engineer Brotzler presented a draft MnOPS Policy for the Commissioners review. The City would use GPS coordinates for these locations. The Public Works Department would be the entity that would take care of these locations and only be locating water and sewer within the public right- of-way. 6 • UTILITY COMMISSION MINUTES APRIL 17, 2006 MOTION by Kempe to recommend City Council adoption of the MnOPS Policy. Second by Schnieder. Ayes; Kempe, Schnieder, Mulhern. Nays: None. Motion carried. PRESIDENT'S REPORT President Mulhern shared some brochures from some of the trade shows with the other Commission Members. EXECUTIVE DIRECTOR'S REPORT 9a. PROJECT UPDATE • The new tower is progressing rapidly and on schedule. • The SCADA System is up and running. The final payment is going to Council on April 18'2006. A.J. Korpela, the City's Utility Maintenance personnel, apprised the Commission that the equipment is working phenomenally. 9d. SET NEXT MEETING AGENDA FOR MAY 8, 2006 • a. Annual Tour • City Engineer Brotzler will put together a route, however if any Commissioners wants to see something special they are to let him know prior to the May 8'' meeting. Some of the places that will go on the route will be the towers, wells, the new interceptor and ponding issues. MOTION by Kempe to adjourn. Second by Schnieder. Meeting adjourned at 8:21 p.m. VA Respectfully Submitted, Cindy Dorniden Recording Secretary 4ROSEMOUNT PUBLIC WORKS DEPARTMENT UTILITY COMMISSION MINUTES MAY 8, 2006 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on May 8, 2006 at 4:35 p.m. in the Public Works Maintenance Facility by President Shawn Mulhern. Those present were Commission Members Schnieder, Kempe, Mayor Droste, Council Member Baxter, City Engineer Brotzler, Utility Maintenance Personnel Korpela, Nancy Zeigler of WSB & Associates and Recording Secretary Dorniden. ADDITIONS ORS CORRECTIONS TO THE AGENDA None. AUDIENCE INPUT None. MOTION by Kempe to approve the minutes of the April 17, 2006, regular Utility Commission meeting. Second by Schnieder. Ayes: Mulhern, Kempe, Schnieder. Nays: None. Motion carried. . OLD BUSINESS 5a. TOUR The tour started at the SCADA System computer in the maintenance facility. A. J. Korpela demonstrated and explained the System to the Commission. It is on line and running very successfully. The brains of the System are located at Chippendale Tower and communicate through a radio signal which is located on Connemara Tower. In the future we may switch to fiberoptic cable which is more reliable, but so far there have been no problems with the radio signals. The System relays information from the wells, sanitary lift stations, water towers and storm lift stations. The reports the system prints out were developed for the City of Rosemount based on input from Public Works personnel. The well pumps are set to alternate and control levels within the water towers can be set from the computer at the maintenance facility. The chlorine is injected at each well and levels are monitored by personnel on a daily basis. There is an alarm which is tripped if there would be a chlorine leak. Well #12 has an emergency shut off attached to the tank if a leak should occur. Ms. Zeigler apprised the Commission that when the new water treatment facility is built chemical feed would not be required at Well 14 and any future wells. Chemical feed will occur within the treatment facility. • Mr. Korpela thanked the Commission and Council for getting the tools needed to do their jobs. New water main construction includes placin conduit for future fiber o tic cables. SPIRIT OF PAM AND PROGRrSS 2875 145th Street West • Rosemount, MN 55068 -4997 •651- 423 -4411 • TDD/TTY 651 - 423 -6219 • Fax 651 - 322 -2694 www.drosemount.mn.us UTILITY COMMISSION MINUTES MAY 8, 2006 • As the tour traveled along Old County Road 38 City Engineer Brotzler explained that MUSA has been extended to Akron Avenue south of CR 38 to County Road 42. Traveling west on County Road 42 the Commission saw the route the outfall line being placed on the south side of County Road 42. The next stop was the new Bacardi Tower site and Well House #14. The majority of the steel for the 1.5 million gallon water tower is up. The group entered the base of the tower and Ms. Zeigler pointed out key elements. The group walked over to the Well House #14 site which is just west of the tower site. To date the foundation has been completed. Ms. Zeigler explained where everything was going to be located and how the arrangement is very similar to Well House #12. After leaving the site the tour proceeded down Biscayne Avenue to Boulder Trail where Well House #12 is located and has been online since last year. Well House #12 has a stand -by generator on site in case of a power failure. Ms. Zeigler showed the Commission the well pump room, electrical room, chemical room and the chlorine room. NEW BUSINESS None. • PRESIDENT'S REPORT None. EXECUTIVE DIRECTOR'S REPORT 9a. PROJECT UPDATE The project updates were given during the tour and no other questions were asked. 9d. SET NEXT MEETING AGENDA FOR MAY 8, 2006 1. NPDES Phase II Annual Permit 2. Cingular Lease Update The tour and meeting came to an end at 6:20 p.m. Respectfully Submitted, Cindy Dorniden Recording Secretary • 2 4ROSEMOUNT PUBLIC WORKS DEPARTMENT • UTILITY COMMISSION MINUTES JULY 10, 2006 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on July 10, 2006 at 5:35 p.m. in the Conference Room of the City Hall by President Shawn Mulhern. Those present were Commission Members Schnieder, Kempe, Mayor Droste, City Engineer Brotzler, Finance Director May, Operations Superintendent Cook, City Administrator Verbrugge, Intern Hudyma and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA None. AUDIENCE INPUT None. MOTION by Kempe to approve the minutes of the May 8, 2006, regular Utility Commission meeting. Second by Schnieder. Ayes: Mulhern, Schnieder, Kempe. Nays: None. Motion carried. • OLD BUSINESS 5a. None • NEW BUSINESS 6a. 2007 BUDGET City Engineer Brotzler pointed out some items that had been updated or changed and then he opened the topic up for discussion and questions. Under the Water Utility $7,500 was added for the annual drinking water report. This is to cover postage and a more colorful informational report. The Commission discussed the possibility of putting the report on the Web site or in the quarterly newsletter instead of mailing it to all residents. Right now we meet the Department of Health requirements mailing it to every household. Staff will check and see if posting it on the Web site or in the quarterly newsletter would suffice. The whole idea of the report is to educate the public. 2. Under the Water Utility you will find the Copper /Lead Testing fee. It was raised from $5.21 to $6.36 per connection charge per year. It is collected on the Utility bills and passed on to the State quarterly. SPIRIT OF PRIDE AND PROGRESS 2875 145th Street West • Rosemount, MN 55068 -4997 • 651- 423 -4411 • TDD/TTY 651- 423 -6219 • Fax 651 - 322 -2694 www.ci.rosemount.mn.us UTILITY COMMISSION MINUTES JULY 10, 2006 • 3. $500,000 has been set aside for painting Connemara Tower. It was on this years budget, but will be carried over to next year as Staff didn't feel the tower should be down while building a new one, especially with the pumpage at an all time high. 4. Under the Storm Sewer, Fund 303 (Engineering Fees), a total of $60,000 was put in place for the NPDES Phase 11 plan and the Comprehensive Plan. Both are allotted $30,000. The NPDES Phase 11 is the non - degradation plan which will be due in October of 2007. The Vermillion River Watershed Stormwater Management Plan will have to be updated in the fall of 2007 to comply, which means updating our plan, policy and standards. One of the Commissioners pointed out that in Fund 433 $20,000 is being presented as dues for watershed and should be taken out. The dues use to be based on population, but it was an oversight that it wasn't removed. President Mulhern inquired about the Gopher State One Call charge and if we still have to pay into that. Although the City has a higher level of locations, anything that was put in before the new rulings went into effect would still have to be located the same way. So the amount within the budget should cover the cost of Gopher State One Call. Within the budget Staff allotted for two GPS servers and to -date we only have one so the funds have to stay in the budget for the second one. The new rules apply to all utilities since January 1, 2006 and will rely on anything after that date for accuracy. No new staff has been allocated for at this time, however more time is being spent on • asbuilts. Under the Water Utility, Fund 315, Wellhead Protection and the Vulnerability Assessment have been carried over and will stay as is. The budget will be corrected as noted and brought back to the Commission at the August meeting. Finance Director May apprised the Commission that the money for the antenna leases is receipted the same and has been since they started taking the revenue in. There is a line item for the 42/52 Sewer Study of $15,000. Nothing for that project has been initiated since the new land use area has been developed. There will be an East Side Sewer Study starting sometime this year east of Akron Avenue, but no final costs have been done. The City will probably ask for a scope of the project. Fund 602 — Sanitary Sewer Utility — the MCES hasn't changed from last year yet, but it does continue to go up every year. The City just hasn't received the increase yet this year. PRESIDENT'S REPORT President Mulhern handed out instructions on how to take Fire Flow information. • UTILITY COMMISSION MINUTES JULY 10, 2006 • EXECUTIVE DIRECTOR'S REPORT 9a. PROJECT UPDATE City Engineer Brotzler started out the project update by apprising the Commission that the City is selling a lot of water. The Commission asked what our policy is for a complete ban. The directive would have to come from the City Administrator if we can't keep up with the pumping situation. Both of the towers had low level alarms over the past week -end. Operations Superintendent Cook had talked to the City of Apple Valley on Friday about opening up the interconnect between the two City's if it was necessary. Apple Valley placed their restrictions on today, but if we needed to open the interconnect we would have that option. City Engineer Brotzler said Staff is talking to Centex Homes for a site for Well #15 east of Bloomfield and north of old County Road 38. Since it takes approximately two years to get a well on line once it goes into the design stage and building it was determined that it is necessary to get moving on the property as soon as possible. On Sunday, July 9, 2006 we pumped 6.9 million gallons of water as opposed to 5 million gallons last year. As of today we had issued 173 violation notices, 59 of which were just this past week -end. • Old County Road 38 has gotten started. • Sidewalks and trails are being updated or constructed. Concrete is being used by driveway accesses because it is more durable. Staff has been budgeting for the past 3 years for upgrade and maintenance of sidewalks and trails so this would be an ongoing process. 9d. SET NEXT MEETING AGENDA FOR Auciust 7. 2006 1. 2007 Budget 2. Scope for Sewer Study 3. Scope for Emergency Conservation Water Plan City Engineer Brotzler would like to coordinate a tour of a water treatment facility and asked if the Commission would be available for a daytime tour. Two of the facilities that he'd like to take them to would be in Eagan and they also discussed several other sites. Motion by Mulhern to Adjourn. Seconded by Kempe. Meeting adjourned at 6:35. 3 Respectfully Submitted, Cindy Dorniden Recording Secretary 4ROSEMOUNT PUBLIC WORKS DEPARTMENT • UTILITY COMMISSION MINUTES AUGUST 7, 2006 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on August 7, 2006 at 5:30 p.m. in the West Conference Room of the City Hall by President Shawn Mulhern. Those present were Commission Members Schnieder, Kempe, Mayor Droste, City Engineer Brotzler and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA None. AUDIENCE INPUT None. MOTION by Schnieder to approve the minutes of the July 10, 2006, regular Utility Commission meeting. Second by Kempe. Ayes: Mulhern, Schnieder, Kempe. Nays: None. Motion carried. OLD BUSINESS is 5a. 2007 Budget City Engineer Brotzler asked the Commission if they had any questions on the revised 2007 Budget. Several minor questions were addressed and a revision will be made on Fund Account 601- 49400- 01 -433 to increase the AWWA Membership dues to a total of $970.00. • City Engineer Brotzler explained that the $50,000 for the Vulnerability Assessment is for the improvements that the Commission discussed last year. The Commission discussed the watering violation notices and getting the public better informed. There were 273 notices handed out since May 15C. Out of those 273, 13 were 2nd notices at $50.00 a piece and 2 were 3rd notices at $100.00 a piece for a total of $850.00 to -date. Last year the total revenue for the year for violation notices were $300. The Mayor feels we need more signs on the collector streets and Commissioner Kempe suggested putting flags on top of the signs when the water supply is reaching critical to draw attention to the signs. All agree that the public needs more education about conservation. At the Council Work Session in July the City had pumped close to 7 million gallons in a day and did have low level alarms at Chippendale and Connemara. If the towers would have dropped two more feet the City would have had to invoke a full watering ban. Last year our highest day was 5 million gallons. Our demand was up 22% from last year to this year and only an 8% building increase. SPIRIT OF PRIDE AND PROGRESS 2875 145th Street West • Rosemount, MN 55068 -4997 •651- 423 -4411 • TDD/TTY 651 - 423 -6219 • Fax 651 - 322 -2694 www.d.rosemount.mmus UTILITY COMMISSION MINUTES AUGUST 7, 2006 • President Mulhern led the Commission back to the topic of the budget. Commissioner Kempe asked about doing some type of joint agreement with surrounding cities for painting the towers in hopes of getting a better price. President Mulhern said you can't count on who the painter would be and the time frame in which the job would be done. You could possibly get a lower quality paint job when doing a project like that. A paint job should be good for at least 20 years if you have a quality job done. Motion by Kempe to recommend Council approval of the 2007 Utility Budget with recommended adjustments. Second by Schnieder. Ayes: Schnieder, Kempe, Mulhern. Nays: None. Motion carried. NEW BUSINESS 6a. Authorize Preparation of Water Emergency & Conservation Plan Update The last plan was adopted in 1996. The Department of Natural Resources is requiring that this Plan be updated by October of 2007. The plan will include a description and evaluation of the City's water supply system, emergency response procedures and water conservation planning. The City's recently approved Comprehensive Water System Plan will be used as a basis for updating this plan. This Plan will consider the best practices for emergency response and water conservation. • Motion by Mulhern to authorize preparation of Water Emergency and Conservation Plan. Second by Schnieder. Ayes: Kempe, Mulhern, Schnieder. Nays: None. Motion carried. 6b. Authorize Purchase of Well No. 15 Site City Engineer Brotzler apprised the Commission that Staff recommends purchasing property for the Well #15 site is an outlot owned by Centex Homes. Commissioner Kempe felt the price was too high. Brotzler went on to explain that this is the logical site and felt the City was making a fair offer. If the City waits for another site to develop we will lose that much time and it does take approximately two years to get a well online. The Mayor mentioned that if the City would go through the eminent domain process it would probably cost more than the amount that has been offered. This site is identified within the Comprehensive Water Plan. Piping to the well has been planned for and portions of the piping are currently being constructed with other projects. A test well will need to be constructed and it will go into the Jordan Aquifer. Motion by Mulhern to recommend City Council approval of purchase of 0.508 acre site for Well No. 15 in the amount of $55,880.00. Second by Kempe. Ayes: Mulhern, Schnieder, Kempe. Nays: None. Motion carried. • 2 UTILITY COMMISSION MINUTES AUGUST 7, 2006 • 6c. Authorize Preparation of Plans & Specifications -Well #15 & Well House #15, City Project 408 President Mulhern asked if this well and well house will be the same as Well #14 and Staff confirmed that. A test well will have to be done before the actual well can be constructed. Commissioner Kempe asked if a submersible well would be built so we wouldn't need a well house. Ms. Zeigler apprised the Commission that a well house would have to be built for the chemicals until a water treatment plant is built. It was agreed that a less expensive type of well house could be built if approved by the Planning Commission. The Commission will re- evaluate next April or May the tithing of the water treatment plant. The test well can't be constructed until we have control of the land and then it takes one to two months before it would be done and the results would be back. The City doesn't need to worry about the well house for at least six months or more. Alternate options can be added to the scope. Motion by Kempe to authorize the preparation of plans and specifications for Well No. 15 and Well House No. 15. Second by Mulhern with a friendly amendment that these plans and • specifications are contingent upon the Council authorizing the purchase of the land for the site. Ayes: Schnieder, Kempe, Mulhern. Nays: None. Motion carried. 6d. Authorize Comprehensive Sanitary Sewer Study City Engineer Brotzler asked if the Commission had any questions regarding the preparation of the Comprehensive Sanitary Sewer Study. The study is based on population and growth that went along with the Land Use Plan and Comprehensive Water Plan. This Study would cover everything east of Akron up to the corporate boundaries. The North Central Sanitary Sewer Study covers the north boundary and everything west of Akron. The cost for the study wouldn't be passed on to developers because the study needs to be done and there is no development going on at this time that could incur the costs. A sewer system has a 75 year design and would be tied into existing lines. If this study isn't completed in a timely fashion it could delay projects on the east side. The Comprehensive Guide Plan has to be updated by September of 2008 so therefore this study needs to be completed in order to incorporate it into the Comprehensive Guide Plan by 2008. Kevin Newman will be the project engineer on this study. • 3 UTILITY COMMISSION MINUTES AUGUST 7, 2006 • Motion by Mulhern to authorize the preparation of a Comprehensive Sanitary Sewer System Plan. Second by Kempe. Ayes: Kempe, Mulhern, Schnieder. Nays: None. Motion carried. PRESIDENT'S REPORT None. EXECUTIVE DIRECTOR'S REPORT 9a. PROJECT UPDATE City Engineer Brotzler wanted to remind the Commission that on Wednesday, August 9, 2006 at 10:00 a.m. the Contractor will be meeting Staff and Ms. Zeigler out on site to position the City logo on the new water tower. City Engineer Brotzler asked if the Commission had any questions regarding the Project Update in their packet. He noted a couple of the projects that were taken off the list because they have been completed and finaled. Possibly in September a tour can be scheduled for visiting some water treatment plants. • It was reiterated that more education needs to be brought to the residents' attention regarding the possibility of a second meter and the knowledge of conservation. 9d. SET NEXT MEETING AGENDA FOR SEPTEMBER 11, 2006 1. Lebanon Hills Update 2. Comprehensive Stormwater Management Plan Implementation Kempe asked if once Well #3 was taken offline could it be reactivated incase of an emergency? Ms. Zeigler explained that generally wells that are not going to be used as municipal wells anymore are sealed, making them unusable. To keep Well #3 as a back -up emergency well would require maintaining it and doing the required water quality testing on a regular basis. Motion by Mulhern to Adjourn. Seconded by Schnieder. Meeting adjourned at 7:25 p.m. Respectfully Submitted, Cindy Dorniden Recording Secretary 0 4 .7 4ROSEMOUNT UTILITY COMMISSION MINUTES October 9, 2006 PUBLIC WORKS DEPARTMENT Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on October 9, 2006 at 5:35 p.m. in the West Conference Room of the City Hall by President Shawn Mulhern. Those present were Commission Members Schnieder, Kempe, Mayor Droste, City Administrator Verbrugge, City Engineer Brotzler and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA Administrator Verbrugge wanted it documented that a hand -out regarding cycle billing was a topic for discussion. AUDIENCE INPUT None. MOTION by Kempe to approve the minutes of the August 7, 2006, regular Utility Commission meeting. Second by Schnieder. Ayes: Mulhern, Kempe, Schnieder. Nays: None. Motion carried. OLD BUSINESS 5a. Comprehensive Stormwater Management Plan Implementation City Engineer Brotzler and Pete Willenbring of WSB & Associates reviewed with the Commission the list of projects that were identified within the Cities Comprehensive Stormwater Management Plan (CSMP) that were not yet completed. Mr. Brotzler and Mr. Willenbring focused the discussion on projects that were identified as "high priority" within the Plan. Staff discussed with the Commission that many of the projects identified in the plan to be implemented by now were not yet started, and many of these projects would require going through the process of acquiring easements with property owners. Because this process takes time, it was suggested that the City may want to use the time available this winter to begin feasibility and land acquisition work. This would allow construction to take place in the next construction season. It was also noted that in regard to easements, the City would in most cases ask property owners to dedicate at no cost the easements needed to construct most of these improvements because these property owners are receiving the benefits of the project. Easements would have to be acquired for Shannon Pond to run a forcemain as a trunk improvement down 160th Street to the Business Park. The Mayor inquired as to running the stormwater across 160' Street to the mining operation in Empire Township. It was noted by Mr. Brotzler that if the City did that it would be sending the water to the Vermillion River which is contrary to Rosemount's Stormwater plan. A primary focus of the City's plan is to direct water away from the Vermillion River and keep Rosemount out of the Vermillion River Watershed Management District. Mr. Willenbring also advised the Commission that obtaining permits for many of these projects is becoming a more time consuming effort. To meet non - degradation standards for areas with impaired waters downstVp*Jt WI" VrflsjqD go 1&ep*G4*tE1S9ver six months to process if an individual permit is required. For this reason, the City needs to take a proactive 2875 145th Street West • Rosemount, MN 55068 - 4997.651- 423 -4411 • TDD/TTY 651- 423 -6219 • Fax 651 - 322 -2694 www.drosemount.mn.us UTILITY COMMISSION MINUTES OCTOBER 9, 2006 approach and get started much earlier than in the past in the preparation of feasibility reports, and • submittal of permit applications. The Cities effort related to water quality monitoring was also discussed, and it was noted that infiltration rates were being developed for larger ponding areas. The Commission initiated discussion on the benefit of providing a Public access for Keegan Lake. Because of its shallow depth and limited use as a public contact lake, some question the need and benefit of creating such an access. It was decided to defer further discussion on this matter until such time as development in the area takes place. The Commission also discussed "CIP18" from the Comprehensive Plan. This Capital improvement project involves constructing outlets for landlocked basins. These landlocked basins could potentially fill up enough during long term wet periods to threaten homes. For some basins, the City needs to develop a system to get a temporary pump to the pond. It was noted a high capacity output pump isn't in the budget as of now, but should be added in the future. In further discussion, it was noted the Erickson Pond lift station and downstream storm basins are considered lower priority but may be moved up depending on the schedule for redevelopment of the downtown area. Runoff from Downtown areas near Fluegels would drain to the south to the new Rosemount Crossing system. Mr. Willenbring suggested that the City move along with the projects identified in the CSMP and • submit permit applications for them soon as it may take a few years to get all the approved permits. City Engineer Brotzler apprised the Commission if they have any other thoughts or comments to please call or e -mail him and he'd have the answers at the next meeting. 5b, Water Restriction Signage Review City Engineer Brotzler reviewed Apple Valley and Eagan's signage. Apple Valley has no set restrictions and Eagan has the odd /even year round, where ours is now odd /even and no watering between the hours of noon and six from May 1st through August 3V Apple Valley places their signs with zip tie strips when they deem it necessary for restrictions to go into place. Eagan's signs are installed during the summer months, similar to Rosemount. Our City signs are put in the same locations as the winter no parking signs. The Commission agreed that the yellow signs with the border catch the eye. They also agreed that we need other venues of getting the word out, such as on the Community Center board or possibly at the fire halls outside boards. The Commission feels ordering another 10 -20 signs in yellow with a border would be appropriate. When the other signs wear out they would be replaced with the new style sign. • 2 UTILITY COMMISSION MINUTES OCTOBER 9, 2006 Commissioner Kempe questioned why the City isn't more interested in wireless communication. It would be a way to get the word out about sprinkling bans and other items the City would like the public to be more informed about various policies and ordinances. The City's Communication Coordinator, Alan Cox, is looking at proposals, however now it is just being investigated. NEW BUSINESS 6a. Authorize Preparation of Plans and Specifications for Connemara Tower Painting and Advertisement of Bids A brief discussion was held regarding the budget, which was delayed until next year for this project. Staff would like the project awarded earlier prior to the peak season for painting. MOTION by Kempe to authorize the preparation of plans and specifications for Connemara Tower painting and advertisement for bids. Second by Schnieder. Ayes: Kempe, Schnieder, Mulhern. Nays: None. Motion carried. PRESIDENT'S REPORT None. EXECUTIVE DIRECTOR'S REPORT • 9a. PROJECT UPDATE The new tower is nearing completion, the painting and logo are done and the well and tower could possibly be on -line in a few weeks. The sod for the 2006 Trail & Sidewalk project will be done as time allows. With the dry season experienced, it was necessary to hold off on laying the sod. All areas should be completed by the upcoming week -end. City Engineer Brotzler asked if the Commission had any questions regarding the Project Update in their packet. He noted Connemara Trail Overpass will be taken off the project list because it is completed and then went on to explain that several of the projects are close to completion and will be taken off the list. The Mayor asked if the water in the new tower could taste funny. With all the back - flushing, processing and testing that is done before it is brought on -line there shouldn't be any type of funny taste. Old County Road 38/132ad Court West Street and Utility Improvements are still in progress. There have been three people connecting to the 132"d Court water and sewer so far. November 15, 2006 is the completion date for the blacktop. There has been no curb & gutter by Bacardi Avenue. There • have been some unsuitable soils around Keegan Lake to deal with. 3 UTILITY COMMISSION MINUTES OCTOBER 9, 2006 IS The 2006 Pavement Management Project and G1enRose of Rosemount Project are both having their assessment hearings on October 17, 2006. Both projects are substantially completed, however if G1enRose does fall down on the job liquidated damages will probably start accruing. The new lift station in Glendalough This being handled by A -1 Excavating. The contractor has been very easy to work with. JJT Business Park 151 Addition and Crosscroft Yd Addition are nearing completion. Once the Feasibility Report is done for the painting of Connemara Tower, public education will need to go into play. A public informational meeting will be held and notice will go to a 350' perimeter around the site. There will be full containment around the tower while the painting is going on. Flyers will be sent out to residents regarding the project. Well #15 should be up and running within the next two years. At this time Staff is looking for a site for Well #16. President Mulhern and Commission Member Schnieder attended the tour of a water treatment plant hosted for our City by the City of Eagan. This plant is gravity filtered. Everyone attending the tour was very impressed. The Commission touched briefly on the cycle billing program that is going to be starting with a beginning reading in November. The City will be divided into thirds so it will be sending bills out • every month, which may increase cash flow. 9d. SET NEXT MEETING AGENDA FOR NOVEMBER 13, 2006 City Engineer Brotzler asked that the Commission consider canceling the November 13, 2006 regular meeting as he will be leaving that evening for a conference. Motion by Mulhern to cancel the November 13, 2006 regular Utility Commission meeting. SECOND by Schnieder. Ayes: 3. Nays: 0. Motion carried. Motion by Schnieder to Adjourn. Seconded by Kempe. Meeting adjourned at 7:30 p.m. Respecttf llly Submitted, Cindy Dorniden Recording Secretary • 4 4ROSEMOUNT • PUBLIC WORKS DEPARTMENT UTILITY COMMISSION MINUTES DECEMBER 18, 2006 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on December 18, 2006 at 5:30 p.m. in the Conference Room of the City Hall by President Shawn Mulhern. Those present were Commission Members Schnieder, Kempe, Mayor Droste, City Engineer Brotzler and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA None. AUDIENCE INPUT None. MOTION by Kempe to approve the minutes of the October 9, 2006, regular Utility Commission meeting. Second by Schnieder. Ayes: Mulhern, Schnieder, Kempe. Nays: None. Motion carried. OLD BUSINESS 5a. Comprehensive Stormwater Management Plan Implementation City Engineer Brotzler reminded the Commission that this item is on the agenda as a follow -up to the October 9, 2006 meeting. Pete Willenbring from WSB & Associates was in attendance to make a presentation highlighting the areas that need to be addressed. Mr. Willenbring discussed the three areas that should be addressed in the near future: 1) Outlet Improvements in the Watershed upstream of Keegan Lake; 2) The Outlet to Shannon Pond; 3) Finalize plans for dealing with the construction of an Infiltration Basin on theFlint Hills site. Keegan Lake Mr Willenbring indicated that now that the Keegan Outlet is in place, improvements should be constructed in the upstream watershed to address flooding issues in this area. As part of this effort, Staff needs to complete a feasibility study to determine the elevation and capacity required to keep structures and roads from flooding that are adjacent to a number of ponds and wetlands. As part of this construction, it was noted it will be necessary to secure Easements in selected areas. It was also noted that since the project would benefit the properties where these easements may be needed, the City would be requesting these easements be dedicated at no cost by the property owners. SPIRIT OF PRIDE AND PROGRESS 2875 145th Street West • Rosemount, MN 55068 -4997 •651- 423 -4411 • TDD/TTY 651- 423 -6219 • Fax 651 - 322 -2694 www.drosemount.mn.us UTILITY COMMISSION MINUTES DECEMBER 18, 2006 It was also noted that Pond 1521 that is located north of Old County Road 38 has an outlet that was constructed as part of the County Road 38 project, and has it's outlet directed to a system that carries this water to the south and then east to Kegan Lake. This project would also require an extensive public relations effort. The City would have to sell the design and value of the project. Commissioner Schnieder asked how many property owners would be affected. It was noted that at the current time we anticipate 8 -10 property owners to be directly effected. Commissioner Kempe handed out a map and information from the Minnesota Department of Natural Resources regarding the normal water level (NWL) of Kegan Lake which is 940.7. The outlet was constructed and installed in 2004. The estimated HWL is 943. OUTLET FOR SHANNON POND The Rosemount CSMP calls for a lift station to be constructed for Shannon Pond that would direct the water to the east to a future conveyance system that would carry this water to the Mississippi River. In 2003 this pond was above the HWL. With development taking place upstream, it is becoming increasing urgent to construct this lift station. Right now the City has no plans to annex to the south. The City of Lakeville has a 20 year mining lease. Currently, Shannon pond goes to Pond 2274 and is landlocked. Pahl's own the property downstream. When it develops, downstream improvements could be constructed in an efficient and cost effective way. The pipe in the Bloomfield Addition would also need to be constructed downstream so it would flow north. The Mayor suggested watering Jaycee Park with the storm water rather than pumping from our wells. The feasibility report will address where the forcemain should go and where it should be aligned. et. REUSE /INFILTRATION Mr Willenbring indicated that currently, there is no outlet to the river from Rosemount and Flint Hills Resources (FHR) pumps ground water for cooling. They have spoken with the City about opening a gravel mine and allowing the City to discharging into the pit when it is completed so they can use it for irrigation and cooling to the extent feasible. The concern for reuse is that City stormwater runnoff may be too high in chloride to use for their process as currently used. This would be a win -win situation for Flint Hills Resources and the City as Flint Hills Resources needs a source of process water, may have a large open pit to fill in the future, and the City needs a place to direct it's stromwater runoff. 2 UTILITY COMMISSION MINUTES DECEMBER 18, 2006 The Feasibility Report would provide additional study into these issue, and determine if the project ty p 1? can likely move forward. Motion by Mulhern to authorize the preparation of feasibility reports for the construction of improvements to the watershed upstream of Keegan Lake; outlet improvements for Shannon Pond; and for constructing a water reuse /infiltration system in collaboration with Flint Hills. SeCOnd by Schnieder. Ayes: Schnieder, Kempe, Mulhern. Nays: None. Motion carried. NEW BUSINESS 6a. Uadate Utilitv Billina Polic This item was basically on the agenda to update the Commission on the housekeeping changes that needed to be entertained within the Utility Billing Policy. These changes are referenced in the redlined copy of the Policy. Commissioner Kempe had a slight alteration he wanted made regarding when the bills have to be paid in correlation to the 20`h of the month. He wanted the holiday to be referred as the "City" holiday, rather than just holiday. Motion by Mulhern to approve the changes as amended to the Utility Billing Policy. SeCOnd 6b. Non - Degradation Plan Requirements The new permit was attached to the Executive Summary for the Conunissioners review. Page 33 of the Permit, Appendix E gives the information as to when the Plan has to be implemented. Mr. Willenbring outlined the recently enacted Clean Water Act Requirements associated with the preparation of a Non - Degredation Plan and provided an extensive presentation regarding the best way to address the Plan requirements. The presentation consisted of: 1. A Review of the History of the Clean Water Act and NPDES permit program. 2. An overview of Typical perspectives of communities related to these requirements. 3. A discussion of the Stormwater Requirements of the Met Council as it relates to preparation of the Cities Comprehensive Plan. It was also noted that FEMA mapping was done in 1970, and the City completed a stormwater plan in 1982 (BWSR) that was incorporated into the Comp Plan to Met Council. Now cities have to have NPDES Phase II SWPPP's to meet requirements of the EPA /MPCA. The City has a Watershed Plan and a Wetland Management Plan. Thirty cities need to do a Non - Degradation Plan and need to demonstrate that since 1988, no net increase in Total Suspended Solids, Total Phosphorus or runoff volume has occurred as a result of development. The plan must also demonstrate future development (thru 2020) will not increase these pollutant loadings as well. z UTILITY COMMISSION MINUTES DECEMBER 18, 2006 The Non -De edation Plan must be completed by February 2008. � P Total Maximum Daily Load (TMDL) nothing should discharge. To comply with the NPDES Phase II Permit, the City must inspect and or clean 1,200 storm sewers in the summer. The City uses one full-time employee and one seasonal employee to do this work. Although this work is financially expensive you have to weigh cost versus benefit. The Non - Degradation work plan consists of: 1. Collecting Background Information 2. Water Quality Model /Analysis 3. Develop Plan — No increase in loading 4. Address TMDL needs for required water 5. Identify improvements 6. Develop management requirements for future development 7. Get MPCA approval 8. Prepare plan consistent with Comp Plan / SWPPP The Comprehensive Stormwater Management plan work plan consists of : 1. Collect Background Information 2. Update Hydrologic Modeling 3. Develop goals, policies 4. Identify problems 5. Develop correction actions 6. Submit Plan 7. Make consistent with other plans. Items not listed are: 1. Trunk fees — funding 2. Wetland Plan 3. TMDL Plan 4. Develop SWPPP 5. GIS Data Base 6. TMDL Implementation Highlights of possible BMP's: Regional Neighborhood Site Dry Ponds Rain Gardens Green Roof Wet Ponds Porous pavement Underground Infiltration basin Pavers /green parking dry or wet wells ' In -line treatment Filtration -sand rain barrels 4 UTILITY COMMISSION MINUTES DECEMBER 18, 2006 Regional Neighborhood Site Advance treatment Vegetated swale Vegetation Vegetated filter strip Bio- retention basin Long term maintenance will have to be looked into for the Plan. Mr. Willenbring also outlined a ponding concept that might meet these Non -deg requirement. Water would drain into a NURP pond and storm inlet /outlet. There would be open water storage and drain tile system would have a 40 -50 year life. There would be a wetland vegetated buffer area and two stage outlet with an injection area and pump. This would reduce the loading significantly. Trail and open spaces can be built in stages; however the City could have an enormous cost within two years. Some ideas of how to deal with this would be: 1. Define requirements and needs 2. Identify stormwater management tools available in water resources "toolbox" 3. Evaluate the cost - effectiveness of tools 4. Develop a suite of tools 5. Develop and continually update Plan 6. Make it a flexible living expandable document In order for this to work it will require sandy soil; low water tables; FHR help. Otherwise it won't work with just routine discharge. City Engineer Brotzler wanted the Commission to know that this item is just being introduced tonight and the scope of the Plan will be coming back to the Commission in February. PRESIDENT'S REPORT None. EXECUTIVE DIRECTOR'S REPORT 9a. PROJECT UPDATE City Engineer Brotzler and Mr. Willenbring spoke to the Commission about a meeting they had attended for the Lebanon Hills Regional Park. One of the topics discussed was the meeting that was held on November 29, 2006, which was a joint elected officials meeting regarding the downhill stream problems. In the past two and a half years Staff has attended 38 meetings. Staff would like direction on how to manage the Vermillion River Watershed Management Organization funding. S LJ 46 UTILITY COMMISSION MINUTES DECEMBER 18, 2006 Should a proposal be written to them requesting the return of the funds that were received from the City of Rosemount? Roughly $120,000 - $125,000 should be refunded. The City is expected to participate in the solution for LHRP, but questions the need for temporary pumping. The Mayor wondered if $620,000 would be what they would need from the City. Bacardi Tower has been filled and chlorinated. The City is waiting for test results before the connection between the tower and well can be ready to go. Right now the tower is about 98% ready. The new fire station will be finished by the end of the year. 9d. SET NEXT MEETING AGENDA FOR JANUARY 8, 2007 At this time City Engineer Brotzler has no business for the January meeting. The implementation of the Stormwater Management Plan and more on the Non - Degradation Plan scope will be back on the agenda for the February 12, 2007 meeting however Mr. Brotzler won't be present and apprised the Commission that Mr. Willenbring will be bringing the items to the Commission. Motion by Mulhern to Adjourn. Meeting adjourned at 7:30 p.m. 3 Rnesp, epc�_tfully Submitted, &_110% Cindy Dorniden Recording Secretary