Loading...
HomeMy WebLinkAbout2008 UC Minutes4ROSEMOUNT • PUBLIC WORKS DEPARTMENT UTILITY COMMISSION MINUTES JANUARY 7, 2008 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on January 7, 2008 at 5:43 p.m. in the Conference Room of the City Hall by Acting President Joan Schnieder. Those present were Commission Member Kempe, City Engineer Brotzler, Mayor Droste, City Administrator Verbrugge and Recording Secretary Dorniden. President Mulhern joined the Commission at 5:50 p.m. ADDITIONS OR CORRECTIONS TO THE AGENDA None. AUDIENCE INPUT None. APPROVAL OF MINUTES Commissioner Kempe had concerns that in the draft minutes it noted the time that President Mulhern arrived at the meeting was after discussion had already started on the first item of the • agenda. He suggested the arrival time be noted in the first paragraph of the minutes. MOTION by Kempe to approve the amended minutes of the December 10, 2007 regular Utility Commission minutes. Second by Schnieder. Ayes: 2. Nays: None. Motion carried. OLD BUSINESS None. NEW BUSINESS 6a. Well House #15, City Project #408 City Engineer Brotzler introduced the item referring to the neighborhood the well house will be in and that the Commission may want to consider making the appearance of the well house blend into the neighborhood. He then turned the discussion over to Nancy Zeigler and Joe Ward from WSB & Associates and Jack Anderson, of JEA Architects. Mr. Anderson has previously designed the Erickson Park Shelter and the Family Resource Center in Rosemount. Ms. Zeigler stated that she wanted to review the architecture of the most recent well houses and then Mr. Anderson would present some architectural options for the Utility Commission to consider. Ms. Zeigler showed pictures of Well #14, which was designed to look like the new Fire • Station #2 and Well #12, which was located in a commercial area and was all brick. SPIRIT OF PRIDE AND PROGRESS 2875 145th Street West • Rosemount, MN 55068 -4997. 651 - 423 -4411 • TDD/TTY 651- 423 -6219 • Fax 651- 322 -2694 www.ci.rosemount.mn.us UTILITY COMMISSION MINUTES JANUARY 7, 2008 • Mr. Anderson showed photos of the area around Well #15, including the adjacent townhomes and pointed out some of the details of the townhomes. He presented architectural drawings for two different options. One option's color scheme blended in with the neighborhood and had the earth tones, brick and white accents of the townhomes and the other's color scheme incorporated the Rosemount green contained in many city park buildings. Mr. Anderson described some possible architectural additions to make the well house blend in with the neighborhood, including maintenance free siding, dormers for ventilation, instead of metal pipes through the roof, and having an additional skylight. Mr. Anderson also showed a site plan showing the driveway and one possible landscaping option. Various landscaping options were discussed, such as a no mow, low maintenance site, rain gardens, trees, and grading options. The Commission asked about the submersible pump and underground metering pit option which had been discussed last year that would not require a well house. It was explained that the submersible pump and underground metering pit option was possible after a water treatment plant is constructed. Until a treatment plant is constructed, a well house would be needed for chemical storage and feed systems. The timing of the water treatment plant was discussed and it was agreed that it may be up to ten years before a water treatment facility would be on -line. The option of constructing a smaller well house now and a submersible pump with electrical boxes outside the well house was discussed. • At the end of the discussions it was felt that more information was needed before a decision could be reached concerning the well house design. The Commission preferred the neutral color scheme presented over that with Rosemount green. They would like the price of the options discussed, such as dormers and additional skylight broken out to aid their decision. They would also like a cost comparison between the standard well house like Well House #12 and a submersible pump with a smaller well house that could possibly be demolished at a later date when a treatment plant is constructed. City Engineer Brotzler asked Ms. Zeigler and Mr. Anderson if it would be possible to have different options and costs available for the February 11, 2008 meeting. They both agreed they would be ready. President Mulhern stated that he was very pleased with how the last well house, Well House #14, turned out. City Engineer Brotzler asked that President Mulhern entertain the idea that item 6c be moved up on the agenda since Ms. Zeigler is present and might possibly be able to field some questions. 6c. De- Commission Well #3 In the Comprehensive Water Plan it was noted that once Well #14 went on -line, Well #3 would be de- commissioned since it is a low capacity well and needs to be upgraded. It has electrical wiring • that is non - compliant and could be costly to bring up to code. The pump could not be reused at 2 UTILITY COMMISSION MINUTES JANUARY 7, 2008 • well house 15 because it is much smaller than what will be required; however, the pump can be sold and /or recycled. The building could be left in place or demolished. This well contains the City's meter maid /water salesman, which could be relocated or removed. Also the City Hall irrigation system and gas meters are attached to the well house, but they could be relocated if the well house is demolished. Mayor Droste thought it would be a good idea to take the whole building down and make a bigger parking lot for customers since the upper level parking lot really does not hold that many vehicles. It would be a good time to clean out some of the vegetation and open up the area. Commission questioned if that item could be put on the bid for Well House #15, but were apprised it would be less expensive to get quotes for the Well #3 work separately. The Commission directed staff to prepare a cost estimate for the demolition of Well House #3. MOTION by Kempe to table this item to the February 11, 2008 meeting. Second by Schnieder. Ayes: Mulhern, Schnieder, Kempe. Nays: None. Motion carried. 6b. Storm Water Pond Re -Use Polic Over the past few years staff has had requests from property owners to install pumps in ponds to • irrigate their lawns. It is discouraged in preserved wetlands. Owners would have to deal with the DNR if caught. This item is brought before the Commission to see about putting a policy in place with some guidelines /requirements. Any pumping over 10,000 gallons would have to have a DNR permit so the City wouldn't have to worry about that, plus a pond can't be pumped past three feet. The Commission asked if staff has checked to see what surrounding communities are doing with these types of requests. City Engineer Brotzler apprised the Commission that staff has not surveyed other cities. Staff is just asking for some direction to possibly have some type of protocol in place that would require minimal staff time. The question was brought up as to ownership of the ponds. Some are actually owned by residents according to property lines, however the larger regional ponds are deeded to the City as outlots. It was talked about modifying the ordinance for watering, but staff will try to water every three days instead of two and see how it goes before a change would be made. Public perception and education is something staff will be cognizant of. The Commission left the topic with the understanding that staff will survey other communities to see how they handle requests of this nature. • UTILITY COMMISSION MINUTES JANUARY 7, 2008 PRESIDENT'S REPORT None. EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE Nothing new to report. Commissioner Kempe brought up the possibility of shoveling Shannon Parkway at Dahlia Court to create access to the sidewalk. A new neighbor of his asked why it wasn't shoveled out into Shannon Parkway so people can get through to walk their children to school. It was explained that sidewalks abutting property in neighborhoods is the property owner's responsibility. There are no pedestrian ramps or walkways on that side of Shannon Parkway, therefore the City doesn't maintain it. The property owner needs to be accountable and clear the end out to the street. 8b. INFORMATIONAL ATTACHMENTS • The Commission had copies of the December 31, 2007 Interim Financial Report and the 2007 Well Pumping Record. 8c. SET NEXT MEETING AGENDA FOR FEBRUARY 11, 2008 • Well House 15 Design Update, City Project #408 • Update on De- Commissioning Well #3 MOTION by Mulhern to adjourn. Meeting adjourned at 7:34 p.m. Respectfully Submitted, Cindy Dormden Recording Secretary 4 4ROSEMOUNT PUBLIC WORKS DEPARTMENT • UTILITY COMMISSION MINUTES FEBRUARY 11, 2008 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on February 11, 2008 at 5:30 p.m. in the Conference Room of the City Hall by President Mulhern. Those present were Commission Members Schnieder, Kempe, City Engineer Brotzler, Operations Superintendent Cook, Mayor Droste, City Administrator Verbrugge and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA None. AUDIENCE INPUT None. APPROVAL OF MINUTES Prior to the start of the meeting Commissioner Kempe had concerns that in the draft minutes it noted under Project Update that Dahlia Court had a sidewalk, which it doesn't. • MOTION by Kempe to approve the minutes of the January 7, 2008 regular Utility Commission minutes as amended under project update regarding shoveling out across from Dahlia Court on Shannon Parkway to access the bike trail. Second by Mulhern. Ayes: Mulhern, Schnieder, Kempe. Nays: None. Motion carried. OLD BUSINESS 5a. De- Commission Well #3 Update City Engineer Brotzler apprised the Commission that staff is waiting for estimates to relocate the gas meters, remove the electrical and move the irrigation system controls. Work will be required to tap into the 2" pipe for the service line for the irrigation system. The Department of Health and the DNR have not been notified that we will be de- commissioning Well #3; however the usage reports submitted to DNR and MDH indicate the well is not being pumped. Once more information is available the topic will be brought back to the Commission. 5b. Well House #15 Design Update, City Project #408 City Engineer Brotzler gave a brief overview from the last meeting. Nancy Zeigler and Joe Ward were present to answer any questions. Three options were dish �e�) n v ttl yyj PA' $re ON � rst was a base well house similar to Well Douse 1 or an estimated cost of e second option was the 2875 145th Street West • Rosemount, MN 55068 -4997 • 651 - 423 -4411 • TDD /TTY 651 - 423 -6219 • Fax 651 - 322 -2694 www.drosemount.mn.us UTILITY COMMISSION MINUTES FEBRUARY 11, 2008 • base well house with some architectural enhancements for an additional estimated $14,900 in addition to the estimated base cost of $370,000. The purpose of the architectural enhancements was to make the well house appear similar to homes in the neighborhood. The third option was a smaller building with a submersible pump outside the well house. It was a little over half the size of the base well house and the construction cost was estimated at $333,000. The advantages and disadvantages were then presented for the smaller well house versus the base well house. The smaller would have a lower construction cost; chemicals would be in the room with piping and electrical which could increase corrosion; there would be limited workspace for staff; it would be more vulnerable to vandalism; emergency maintenance for the submersible pump would be outside; and the pump would have to be pulled from the well for maintenance. The Commission questioned the timing of when the City would consider building a water treatment plant. City Engineer Brotzler indicated construction of a water treatment plant would be dictated by public demand and population. The rate of population growth has been decreasing in Rosemount and it may be several years before population begins to increase. Mayor Droste commented that Akron Avenue is where the next growth spurt will be, however with development slowing it only makes sense to wait until the rate of development increases to consider building a water treatment plant. City Engineer Brotzler recommended that the Commission proceed with the base well house. The • base well house could be built with a submersible pump. However, Operations Superintendent Cook informed the Commission that replacement parts for a submersible pump, the size of what would be required for well 15, are not readily available from Keys. The well could be out of service for 2 — 6 weeks if the pump requires maintenance. Keys Well Drilling does maintenance on City wells. City staff does not keep replacement parts on hand. The Commission discussed security at the well houses. The SCADA system notifies staff when there is a security breach. The Mayor said fiber optic will be constructed and could be used with cameras and lighting more effectively than fencing. The Commission agreed to proceed with design of the base well house. 5c. Storm Water Pond Re -Use Policy City Engineer Brotzler had sent an e-mail to surrounding communities asking if they allowed re -use of storm water from ponds. He had four replies all discouraging the use. Inver Grove Heights has allowed it, however they have no set policy and they consider each case. Commission Member Schnieder believes this would be an administrative difficulty and didn't feel staff time should be utilized to monitor this. It was mentioned that the City could tap ponds to irrigate the parks and that would be a way to save money. 2 UTILITY COMMISSION MINUTES FEBRUARY 11, 2008 • NEW BUSINESS 6a. Review and ADDrove Comprehensive Sanitary Sewer System Plan This topic was turned over to Joe Ward from WSB & Associates. Mr. Ward summarized the Plan as it related to future improvements, estimated future improvement costs, and future development fees to fund future improvements. The Plan addressed collection of wastewater generated from future development and conveying that wastewater to MCES interceptors. The plan will be an element of the City's Comprehensive Plan. An estimated future cost of improvements in 10 -year increments was presented. The cost estimates were for sewer costs only in 2007 dollars. Land acquisition costs were not included. A financing table was presented relating future sewer improvement estimated costs to development fees. It indicated the Sewer Availability Charge (SAC) and trunk fees should inflate with time like the construction costs will. Mr. Ward recommended that development fees be reviewed on a periodic basis. With the new outfall line that was built by MCES, wastewater from Rosemount flows to the Empire wastewater treatment plant for treatment. The plan assumed correctly that the Rosemount wastewater treatment plant was ready for decommissioning. • The Commission noted that the Air Cargo Facility was included in the Plan. It was taken into consideration because this Plan mirrored the Comprehensive Water System Plan. Although it is a remote possibility the facility will be constructed, there is a possibility that a power plant could be constructed instead. MOTION by Kempe to approve the "Draft" Comprehensive Sanitary Sewer Plan and recommend Council adoption. Second by Mulhern. Ayes: Schnieder, Kempe, Mulhern. Nays: None. Motion carried. PRESIDENT'S REPORT None. EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE Nothing new to report. 8b. INFORMATIONAL ATTACHMENTS The Commission had copies of the January 31, 2008 Interim Financial Report and the 2008 Well • Pumping Record. UTILITY COMMISSION MINUTES FEBRUARY 11, 2008 is 8c. SET NEXT MEETING AGENDA FOR MARCH 10, 2008 is is City Engineer Brotzler has nothing at this time for the agenda. He'll let the Commission know if the meeting is canceled when the date gets closer. At the Council Work Session next Wednesday night, the Council will be discussing the downtown redevelopment. The grant that is expected from Met Council is 1.6 million dollars. They will be discussing on -site and off -site improvements. Another topic will be the treatment of the water that goes to Erickson Pond. This could be an underground treatment system of all the water within the downtown redevelopment area and once the water is treated it could maintain the volume by irrigating the parks as a supplement, in which case Met Council would have to reallocate funds for this particular project. MOTION by Mulhern to adjourn. Second by Kempe. Meeting adjourned at 6:40 p.m. 4 Respectfully Submitted, ct'tc� &Vv-z� Cindy Dorniden Recording Secretary 4ROSEMOUNT PUBLIC WORKS DEPARTMENT • UTILITY COMMISSION MINUTES JULY 7, 2008 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was held on July 7, 2008 at 5:28 p.m. in the Conference Room of the City Hall. Mayor Droste administered the oath to Donald Harmsen. Commissioner Schnieder nominated Shawn Mulhern as President of the Commission; a second by Commissioner Harmsen. By default Shawn Mulhern will retain the office of President. A brief discussion took place regarding the calendar for next year. At this time the only conflict was in November. MOTION by Mulhern to set the 2008 Utility Commission meetings per the attached calendar with the exception of November, which will be scheduled for November 17, 2008. SECOND by Schnieder. Ayes: Mulhern, Schnieder, Harmsen. Nays: None. Motion carried. Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on July 7, 2008 at 5:35 p.m. in the Conference Room of the City Hall by President Shawn Mulhern. Those present were Commission Members Schnieder, Harmsen, • Mayor Droste, Operations Superintendent Cook, City Engineer Brotzler and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA City Engineer Brotzler made note that the Commission had been handed the Executive Summary for Item 6a — De- Commission Well #3. It had been overlooked when packets were put together. AUDIENCE INPUT None. MOTION by Mulhern to approve the minutes of the February 11, 2008, regular Utility Commission meeting. Second by Schnieder. Ayes: Schnieder, Mulhern, Harmsen. Nays: None. Motion carried. OLD BUSINESS 6a. De- Commission Well #3 City Engineer Brotzler reminded the Commission we had talked about this topic at the last meeting. Well #3 has been taken off -line and needs to be sealed and capped. City Engineer Brotzler went SPIRIT OF PRIDE AND PROGRESS 2875 145th Street West • Rosemount, MN 55068 - 4997.651- 423 -4411 • TDD/TTY 651- 423 -6219 • Fax 651- 322 -2694 www.drosernount.mn.us UTILITY COMMISSION MINUTES JULY 7, 2008 • over the Executive Summary with the Commission. The well would be capped from the bottom up with concrete. It will be up to the Council if they want to expand the parking lot once the building is demolished. It was discussed that public notice would have to be given to the public that the water salesman will no longer be at that location. Staff is looking at the option of transferring it to Well #8 off of Shannon Parkway and 156' Street. MOTION by Schnieder to recommend that City Council authorize the de- commission of Well #3. Second by Harmsen. Ayes: Harmsen, Schnieder, Mulhern. Nays: None. Motion passed. NEW BUSINESS 7a. Central Park Regional Pond Improvements, City Project #420 City Engineer Brotzler explained that this improvement is part of the Downtown Redevelopment. The City received over a million dollars in grant money and $500,000 was designated for stormwater improvements. Erickson Pond is the receiving pond for all of the downtown stormwater. Pete Willenbring of WSB & Associates, Inc. was in attendance to present the preliminary plan for • this system. Mr. Willenbring reviewed the design details associated with the Erickson Pond Improvement Project which is explained in the memo attached to the Executive Summary. The project would include construction of a stormwater treatment basin on the westerly perimeter of Erickson Pond. The Basin will have a range of water depths to provide both treatment and enhanced habit. Buckthorn and other invasive plant species will be removed and replanted with a wide variety of new trees, grasses, and shrubs, and wetland vegetation to increase the biodiversity in the area. The excavated material will be placed in the park area northeast of the pond. A wetland habitat improvement Project will also be incorporated into the project to remove invasive species of plants within the interior wetland areas, and increase the biodiversity in this area as well. There will be an on -going five year management plan to fully establish the new plantings and eradicate invasive species throughout the basin area. . A public information kiosk and informational signs will be included along the trail corridor. This would be a trail head to Spring Lake Park. The pond level will be variable, however the lower elevations of the pond will be clay lined to reduce infiltration when water levels are low. Benches and scenic overlooks will be incorporated into the project. One of the Commission members asked how often the pond would have to be dredged. Mr. Willenbring indicated that the dredging frequency would be dependent on the sediment load, but • would expect no major maintenance to be needed for 10 to 15 years. 2 UTILITY COMMISSION MINUTES JULY 7, 2008 • The design will also be laid out to accommodate the future installation of a water reuse /irrigation system that could irrigate the Park areas adjacent to the pond. President Mulhern asked about a solar bee to re- circulate the water. Mr. Willenbring indicated that the pond depths will be too shallow to incorporate that type of system effectively in this application. 7b. Evermoor HOA Request for Irrigation in ROW City Engineer Brotzler is bringing this item to the attention of the Utility Commission because the Associations in the Evermoor development would like to put in an irrigation system on the boulevards that are not irrigated along Connemara Trail. These systems would be located in the City right -of -way and would need to somehow go under some of the private streets. Generally a developer works with a City to have these put in as part of their development, that way the necessary piping and conduit are in place when constructing a project. Irrigation systems are considered non- essential private utilities; that is why Staff is asking for direction on this request. The Commission is agreeable to the concept however expressed concerns if different associations would pull out, then who would maintain them, how do the different associations work together. Jeff Locomen of 13979 Clover Lane is the vice president of one of the associations. He said there are a total of 10 or 11 associations, one being the Master association. They all would like the south side of the development to look as nice as the north (older section) side of the development. He • assured the Commission it isn't that easy to withdraw from the association. Dave Meacham of 13668 Crompton Avenue is another board member. He realizes that it is an expense, however the residents have a lot invested in the trees that are planted and they want them to be maintained. A lot of the area he is in has private streets. It appears that the developer failed to get the boulevards manicured and irrigated when they got to their subdivisions. They wondered if the City fell down on their job when the developer came in since no infrastructure was required. The water was stubbed for irrigation within the developments, but not in the boulevards. Staff explained that since all the streets along there are relatively new, the City wouldn't want something to happen to them and the City definitely does not want any borings on Connemara Trail. As shown on the plans the Commission had, they would be crossing 6 public streets and 7 private streets. Randy Holte from Irrigation Doctor, Inc. of Fridley was the contractor who had put the plans together showing where the systems would be. The Commission asked if it would be possible to create individual systems so there wouldn't be any street crossings. 40 UTILITY COMMISSION MINUTES JULY 7, 2008 • There was a lot of discussion among the group regarding the use of PVC in green areas and polyethylene pipe under the streets so the pipe wouldn't crack under the street. The work would definitely require a permit through the building department and also a right -of -way permit through engineering. The Commission asked that the Associations and their contractor exhaust all angles to reduce street crossings and then bring it back to the Commission at their next meeting. Mr. Meacham wanted the Commission to know that the Associations mow the boulevard on Connemara Trail now and whenever any trees go down they replace them at their expense. They want their development to look as nice as the north end of the development. One of their biggest concerns is the trees because that has been one of their ongoing expenses. The Association has been putting funds away for this project for some time now. President Mulhern would like Staff to check with the League of Minnesota Cities and see what they might have on this issue. This item will be tabled until the August 11, 2008 meeting. 7c. Skylink Antenna Lease Agreement • City Engineer Brotzler presented this item for Commission discussion and recommendation to City Council. Skylink Wireless has submitted an application to establish ten antennas on Chippendale Tower. The attached draft tower lease agreement has been sent to the City Attorney for his review and once comments are back they will be incorporated into the agreement. KLM Engineering, Inc. was retained to review the application and site plan. City Engineer Brotzler wanted the Commission to know that there will be a delay even after this item would be forwarded to the Council because the City has to allow the other two current tenants the opportunity to express their approval and /or concerns, which would have to be addressed. Discussion ensued regarding the rent, the diameter of the dishes, what type of system it will be. The company is expanding into Dakota County and will be used as a high speed data transfer. At this time the company will have to supply the City with documentation from a structural engineer that the balcony and railings will be able to support the load they are anticipating. The proceeds from the rent deposits into the water revenue fund. Staff will check surrounding communities to see what their rental rates are. President Mulhern handed out an article from the rural water association on "How much can (should) I charge ?" for the Commission's information. President Mulhern also stated that the maintenance clause needs to be revamped. 40 4 UTILITY COMMISSION MINUTES JULY 7, 2008 • MOTION by Schnieder to recommend City Council approval of a Tower Lease Agreement with Skylink Antenna subject to checking annual rates and looking at maintenance language. Second by Harmsen. Abstain: Mulhern. Ayes: Schnieder, Harmsen. Nays: None. Motion carried. 7d. 2009 Budget City Engineer Brotzler went through the Executive Summary with the Commissioners highlighting the present and proposed budget. All items were accounted for this year and everything is pretty straight forward. President Mulhern asked Operations Superintendent if any big equipment is needed in the upcoming year. There is $100,000 annually which is carried forward for capital replacement costs. MOTION by Harmsen to recommend that City Council approve the 2009 Utility Budget. Second by Mulhern. Ayes: Schnieder, Harmsen, Mulhern. Nays: None. Motion carried. PRESIDENT'S REPORT None. EXECUTIVE DIRECTOR'S REPORT • 9a. PROJECT UPDATE • Well House #15 bid awarded to EnComm who constructed Well House #12 • CSAH 42 /Shannon Parkway Intersection is complete. • The bids for Akron Avenue Trunk Utility & Railroad Improvements will be opened July 30, 2008 and awarded in August. • On the 2008 Street Improvements Project, they started pavement removal today and doing some hydrant relocations. • For the Town Centre project, the Ratzlaff building and Rosemount Saw & Tool building have been removed and the reconstruction of 146th Street and Burma will be taking place around the site, i.e. burying lines and relocating lines. • The Harmony 5th Addition and Pickens property, although two project numbers will be done as one project. • Brazil Avenue Trail Improvements are about 95% complete. • The cost for Well #15 is right at the estimate • The City pumped 25,000,000 gallons of water between July 3, 2008 a.m. and July 7, 2008 a.m. Our peak performance is working. 9d. SET NEXT MEETING AGENDA FOR AUGUST 11, 2008 • Evermoor Irrigation • 5 UTILITY COMMISSION MINUTES JULY 7, 2008 • • Possible Road Tour MOTION by Mulhern to adjourn. Second by Schnieder. Meeting adjourned at 7:45 p.m. Respectfully Submitted, Cindy Dorniden Recording Secretary • • 6 4ROSEMOUNT • PUBLIC WORKS DEPARTMENT UTILITY COMMISSION MINUTES SEPTEMBER 8, 2008 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on September 8, 2008 at 5:30 p.m. in the Conference Room of the City Hall by President Shawn Mulhern. Those present were Commission Members Schnieder, Harmsen, Mayor Droste, City Administrator Johnson, City Engineer Brotzler and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA None. AUDIENCE INPUT None. MOTION by Schnieder to approve the minutes of the July 7, 2008, regular Utility Commission meeting. Second by Harmsen. Ayes: Mulhern, Schnieder, Harmsen. Nays: None. Motion carried. • OLD BUSINESS is 5a. Cooperative Stormwater Storage & Reuse — Flint Hills City Engineer Brotzler gave a brief background of Flint Hills potential desire to join with the City to store and reuse stormwater. Pete Willenbring from WSB & Associates, Inc. was in attendance with an overview of a long term plan of how ground water would be processed for reuse. Within the Commission packet was a letter from Mr. Willenbring detailing the design concept also. Commissioner Schnieder wondered what they hoped to mine in the vicinity and was apprised that they are hoping for gravel. She had stated all they found close by was sand and was wondering how this would affect the plan. The Commission concurred that an agreement with Flint Hills and the City would be a win -win situation for both parties. The Commission would like to see a draft agreement before it would go to the City Council. As currently envisioned, the draft agreement would designate the City be responsible for constructing storm water conveyance system improvements to the area, but mining of soils, restoration of the area, and constructing improvements to reuse the water at the plant would be the responsibility of Flint Hills. Chloride in the water is a parameter of concern and might deem this not suitable. SPIRIT OF PRIDE AND PROGRESS 2875 145th Street West • Rosemount, MN 55068 -4997 •651- 423 -4411 • TDD/TTY 651- 423 -6219 • Fax 651 - 322 -2694 www.d.rosemount.mm us • UTILITY COMMISSION MINUTES SEPTEMBER 8, 2008 MOTION by Schnieder to authorize the development of a Joint Powers Agreement between the City of Rosemount and Flint Hills Resources. Second by Harmsen. Ayes: Schnieder, Harmsen, Mulhern. Nays: None. Motion carried. 5b. Evermoor HOA Request for Irrigation Update Project Engineering Dawley brought this back to the Commission from the last meeting. It consists of 5 public and 8 private right -of -way crossings. These are considered non- essential, aesthetic improvements, providing boulevard irrigation for landscaping, grass, and boulevard trees along Connemara Trail adjacent to the Evermoor communities If the Commission would allow this permit it would have several conditions which are listed within the Executive Summary recommended by Staff. This project approval, as proposed by staff, would require a signed agreement between the City and the Homeowners Association. The City Attorney would be asked to draft an agreement. Usually this type of irrigation system is developer - driven and installed when a subdivision is built. Because of the fact that in this instance the developer did not install allowances for irrigation at the time of construction, the topic of precedence setting comes into play and should be considered by the Commission . It will have to be handled on a case by case basis for future, similar requests. • Bill Otto, 13238 Crusheen Court, is one of the presidents of an Evermoor Association. He said it must have been an oversight of the developer because the property owners would like this area maintained. Mayor Droste informed the audience that the cities have been notified that by 2010 a rate structure will need to be in place to penalize high usage. If the City doesn't comply with this structure then it will be penalized through the DNR, which authorize our new wells and our appropriations. Dick Angevine, 13589 Crossmoor Avenue, is the President of the Crossmoor Association. He feels this is a unique circumstance and the City needs to address their needs. Staff advised the audience that plans and final asbuilts are required per our new Right -of -Way Ordinance. Tracer wire needs to be used for locating the lines to protect the public interest. Maureen Bartz, 13566 Crompton Court, also an Association Board member, wanted to know what the difference is between them doing this now from when other areas were done. It was stated that established public streets weren't being crossed; they were already done before the streets. Bill Otto said the HOA's want to get these shared areas taken care of. They should have been done before this; however the HOA's have been saving to do this project since it wasn't done earlier. Commissioner Schnieder asked how many homes this would impact and Mr. Otto said there would be approximately 1,300 units. 0 2 UTILITY COMMISSION MINUTES SEPTEMBER 8, 2008 • Thirteen sub - associations make up the Master Homeowners Association. Jeff Lommen, 13979 Clover Lane, Vice President of Evermoor Association, stated they have the boulevard trees that need to be watered or they die and have to be replaced. They want their neighborhoods to look as nice as the connecting neighborhoods. It's not just for the good of the abutting neighbors it's for the good of the whole community. They want the south side of Connemara to look as good as the north side. Randy Holte, Irrigation Doctor, is the contractor doing the design work for the HOA. He stated "all projects have a risk" but contractors have to have adequate insurance to cover if anything should go wrong. He feels this project is in the best interest of the City and not just the homeowners. Their company does road crossings all the time, they contract out directional borings. Once a sleeve is in it's just maintaining the sleeve. MOTION by Mulhern, due to unique circumstances, authorizes approval of installation of private irrigation system within public right -of -way subject to enumerated conditions listed within Executive Summary with City Attorney review and /or permit processes. Second by Schnieder. Ayes: Harmsen, Mulhern, Schnieder. Nays: None. Motion carried. NEW BUSINESS • 7a. 2007 Water Management Report Mr. Willenbring again addressed the Commission regarding the 2007 Water Monitoring Report. He reminded them that the Commission had reviewed the 2006 report last year. Twenty locations were monitored for stormwater evaporation and infiltration. This study is a follow -up to the preparation of the Non - degradation Plan. For each monitoring location, the amount of rainfall and pond elevation on a specific date as well as peak pond level within the last week was recorded. This information was then analyzed at the end of the year to determine typical infiltration and evaporation rates, estimate rainfall to runoff relationships, and annual composite Curve Numbers for the watershed. This information was then compared to the parameters used in the Non -Deg report. Based on 1 year of data, we found the infiltration rates for the ponds was significantly higher than MPCA allowed to be used in the non degradation analysis, but the estimate used in the report on the amount of runoff generated from a given rainfall event may have been lower than actually monitored in some areas. It was recommended that additional monitoring be completed in the coming years to develop more statistically accurate information. PRESIDENT'S REPORT None. 41 3 UTILITY COMMISSION MINUTES SEPTEMBER 8, 2008 0 EXECUTIVE DIRECTOR'S REPORT 9a. PROJECT UPDATE • Well House #15 is underway • CSAH 42 /Shannon Parkway Intersection final pay voucher is being processed • The contractor for Akron Avenue Trunk Utility & Railroad Improvements will start the first week in October. Work around the railroad will be done next week The City is waiting for permission for jacking under the railroad. • On the 2008 Street Improvements Project, the sidewalk is on hold because small utilities were buried shallow so it will cause a six week delay. • For the Town Centre project, the construction of the building has started • Bids are going to be opened for the Downtown Regional Pond. The wetland rehabilitation will be designed by a specialist, this winter. • Council authorized a Cooperative Agreement on Trunk Highway 3 which will have a left turn lane at Canada Avenue; a new signal at 145th Street with left turn arrows; and a right turn lane onto 143rd Street. • CSAH 38 /Shannon Parkway bid was awarded to Bituminous Roadway for a right turn lane and a by -pass lane. Work should begin September 15th • Prestwick Place 2nd Addition is on hold • • The feasibility report was ordered for the 2009 Street Improvements Project • Brazil Trail is complete The Commission had a brief discussion regarding the DNR water rate letter that was sent out and addressed at a Council Work Session. Council directed Staff to work with the Utility Commission on the water rate structure to address and encourage water conservation. An increase block rate structure has been suggested. The Mayor said they are addressing this issue at their Mayor's meeting and it was suggested that the cities should work together. The DNR doesn't feel that the block rate structure is being used adequately. A new rate will have to be in place by 2010. This item will be discussed on the next meeting agenda. 9d. SET NEXT MEETING AGENDA FOR OCTOBER 13, 2008 • Water Rate Study MOTION by Mulhem to adjourn. Second by Schnieder. Meeting adjourned at 6:50 p.m. Respectfully Submitted, Cindy Dorniden Recording Secretary 0 4