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HomeMy WebLinkAbout20100111 UC Minutes 4 ROSEMOUNT PUBLIC WORKS DEPARTMENT UTILITY COMMISSION MINUTES January 11, 2010 Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on January 11, 2010 at 5:30 p.m. in the Conference Room of the City Hall by Vice President Joan Schnieder. Those present were Commission Members Harmsen, Mayor Droste, Director of Public Works /City Engineer Brotzler, and Recording Secretary Dorniden. ADDITIONS OR CORRECTIONS TO THE AGENDA None. AUDIENCE INPUT None, however Executive Director Brotzler introduced Nancy Zeigler of WSB Associates and John Greer of Barr Engineering. Both were in attendance to make presentations. MOTION by Harmsen to approve the minutes of the July 13, 2009, regular Utility Commission meeting as amended. Second by Schnieder. OLD BUSINESS None. NEW BUSINESS 6a. WELLHEAD PROTECTION PLAN UPDATE Executive Director Brotzler reiterated that the Wellhead Protection Plan, (WHPP) Part 1, was adopted in 2002 and Part 2 was adopted in 2003. These plans addressed the drinking water supply management area DWSMA). Since that time Wells #12,14 and 15 have been added, which lead to this amendment. At this time Executive Director Brotzler introduced John Greer from Barr Engineering. Mr. Greer has been working on the amendment. The Department of Health has changed the rules since the inception of the Wellhead Protection Plan. The Department of Health now requires that well capture zones be determined for groundwater flow through both porous media (e.g., through spaces between sand grains) and groundwater flow through fractures in cases like Rosemount where the wells may draw water from an aquifer in which fracture flow is important). As a result, the new DWSMA is larger than the original wellhead protection area. The new DWSMA extends into Empire Township, Lakeville and Apple Valley. Aquifer vulnerability was evaluated within the new DWSMA boundary. The Department of Health sent comments on the draft Part 1 in December, 2009. Revisions were made and after the City reviews them and it will be sent back to the Department of Health for final approval. Within 30 -days of Department of Health approval we have to notify surrounding local units of government within the DWSMA along with the Vermillion River Watershed Management SPIRIT OF PRIDE AND PROGRESS 2875 145th Street West Rosemount, MN 55068 -4997 651 423 -4411 TDD/TTY 651- 423 -6219 Fax 651 322 -2694 www. d. rosem o un t. m m us UTILITY COMMISSION MINUTES January 11, 2010 Organization, Metropolitan Council and Dakota County of the new DWSMA. Within 60 -days of Department of Health approval the City will have to hold a public informational meeting on the Part 1 amendment. The Department of Health will require that Part 2 of the Wellhead Protection Plan be amended. They will likely schedule a scoping meeting within about 90 -days after the public informational meeting. The first WHPP was started in 1997 and completed in 1998. It needs to be updated every 10- years. By doing the amendment that has taken care of the City for the next 10- years. Part 2 will have the City notifying property owners with storage tanks or other potential contaminant sources. Mr. Greer gave an example of Unisys in the City of Eagan. They wanted to put in a back -up well on their property, but were discouraged by the City because of their Plan. Mayor Droste inquired about the benefits if we joined other cities doing these plans. Each city would have to do an individual plan, but it could be coordinated. MOTION by Harmsen to authorize submittal of Part 1 Wellhead Protection Plan Amendment to Minnesota Department of Health. Second by Schnieder. Ayes: Schnieder, Harmsen. Nays: None. Motion carried. 6b. WELL #15 WATER APPROPRIATION PERMITS Executive Director Brotzler introduced Nancy Zeigler from WSB Associates to speak with the Commission on the letter the City received from the Minnesota Department of Natural Resources (DNR) in regards to the City's request to amend its Water Appropriation Permit to include Well #15 and increase the appropriated volume. Ms. Zeigler noted that the DNR approved the request and is also requiring the installation of three monitoring wells in the Jordan aquifer. Other communities are facing similar request for monitoring wells that the City of Rosemount is facing. One monitoring well needs to be located near Well 14. An existing test well remains open at that site and could be converted to a monitoring well with the addition of a data logger for an approximate cost of $2,500. Another monitoring well needs to be located near an existing DNR monitoring well. The DNR has offered to let the City take the well over. The DNR would require that the City inspect the well with a video and a gamma log (geological) and then install a data logger for an approximate cost of $5,000. The third monitoring well would need to be near the center of the City. It would have to be a new 4" monitoring well with a data logger. It would cost approximately $25,000. 2 UTILITY COMMISSION MINUTES January 11, 2010 Data from each of these wells would have to be downloaded quarterly as a minimum and results sent to the DNR. These wells could be added to the SCADA system for a cost of about $20,000430,000 per site. The Commission felt that the DNR's request was an excessive burden on the City for a monitoring system. The DNR's letter stated that these monitoring wells are to help track the Jordan Aquifer so our resources are not disturbed, and to help locate future wells. The Mayor felt that monitoring should be done regionally and placed strategically to avoid the extreme cost to cities. Commissioner Harmsen stated that these wells could be another avenue for contaminates to get into the system. It appeared to the Commission that the Minnesota Department of Health and DNR are working against each other. The Department of Health has encouraged the City to seal unused test wells and municipal wells to make sure the resources are not being contaminated. The DNR stated that the monitoring wells could be installed in stages and would need to be completed before the next amendment request. The next anticipated amendment will be for Well #16, which will be dependent on growth. Mayor Droste believes it would be a good idea to write a letter to his contact at the Metropolitan Council expressing the City's concerns about these monitoring wells. 6c. ANTENNA LEASE AGREEMENT CLEARWIRE Executive Director Brotzler presented the Commission with an application to install six antennas on the Connemara Tower and a draft lease agreement. He apprised the Commission that the City Attorney is comfortable with the language within the Agreement. Clear Wireless is new to the metro area and taking off with WI MAX, not WI FI. They want to start with Connemara Tower; however they are getting another application ready for the Chippendale Tower. That will come to the Commission in the very near future. Commission members asked if the charge is comparable with other cities. Two years ago we had another company approach the City and at that time our rates were comparable. We also had a company that wanted to negotiate lower rates on behalf of one of our lessees, but it turned out that company was not working on behalf of the company so between that and the other company that was interested a comparison was completed. MOTION by Schnieder to recommend City Council approval of a Tower Lease Agreement with Clearwire. Second by Harmsen. Ayes: Harmsen, Schnieder. Nays: None. Motion carried. 3 UTILITY COMMISSION MINUTES January 11, 2010 6d. CHANGE OF MEETING DATE FEBRUARY Executive Director Brotzler had an item come up that needs the Commissions attention sooner rather than later so he is asking that the February 8` meeting date be changed to February V. The developer for the Harmony Addition has a townhome development known as Harmony 6th Addition and needs to get water and sewer to this complex. President Mulhern, who is not in attendance, was in contact with Executive Director Brotzler and informed him that this date does work for him. MOTION by Schnieder to change the February 8, 2010 regular Utility Commission meeting to February 1, 2010. Second by Harmsen. Ayes: Schnieder, Harmsen. Nays: None. Motion carried. PRESIDENT'S REPORT None EXECUTIVE DIRECTOR'S REPORT 8a. PROJECT UPDATE County Road 73 Improvements With the award of the Federal Stimulus money for this project, Council awarded the contract to Ryan Contracting. Construction will begin later this spring. The favorable bids will be absorbed between the City and the County. Akron Avenue Project The project, which consisted of putting in water and sewer along Akron Avenue between County Road 42 and Bonaire Path was completed, however the City is working on a Change Order for the project to extend the services north of Bonaire Path by the Outdoor Recreational Facility. When the project was first taken on the City was unable to acquire the necessary easements from the McMenomy family, but since they have been signed and provided. Trunk Highway 3 Cooperative Agreement This project will include a new traffic signal at the intersection of 145` Street and Trunk Highway 3. It will have a left turn arrow to help traffic flow better. It will also have a right turn lane southbound at 143` Street to make a better access to the Elementary and Middle Schools. 4 UTILITY COMMISSION MINUTES January 11, 2010 Glendalough Lennar This new development came in at the end of the year and placed streets and storm sewer for 23 new single family units. 2010 Street Improvement Project This project consists of mill and overlay west of Shannon Parkway in the Country Hills Additions. There is also proposed trail and sidewalk and restriping of Shannon Parkway from Connemara Trail to McAndrews Road. This item is going to a Council Work Session on January 13` and then to the regular Council meeting for action and direction on January 19''. 8b. INFORMATIONAL ATTACHMENTS No discussion on attachments. 8d. SET NEXT MEETING AGENDA FOR FEBRUARY 1, 2010 Harmony C Utilities Antenna Lease Agreement for Clearwire on Chippendale Tower Commissioner Harmsen had a question on the Government Buildings and Parks Water Consumption report. He was curious as to what the percentage on the bottom reflected. It was explained that was the percentage of water that was used for irrigation. MOTION by Harmsen to adjourn. Second by Schnieder. Meeting adjourned at 6:15 p.m. Respectfully Submitted, Cindy Dorniden Recording Secretary 5