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HomeMy WebLinkAbout20130909 UC Minutes UTILITY COMMISSION REGULAR MEETING MINUTES September 9, 2013 CALL TO ORDER Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on September 9, 2013 at 5:34 p.m. in the Conference Room of the City Hall, 2875 145`h Street West, Rosemount. President Harmsen called the meeting to order with Commissioner Speich, Mayor Droste, City Administrator Johnson, Executive Director Brotzler,Assistant City Engineer Olson, and Recording Secretaries Kladar and Harrington attending. Commissioner Mulhern was absent. ADDITIONS OR CORRECTIONS TO AGENDA None AUDIENCE INPUT None APPROVAL OF MINUTES Motion by Speich. Second by Harmsen. Motion to approve the minutes of the August 12, 2013 Utility Commission meeting. Ayes: 2 Nays: 0. Absent: Mulhern. Motion carried. OLD BUSINESS None NEW BUSINESS 6a. Authorize Development of Well 16 Executive Director Brotzler provided a summary of the staff report. Based on the development that has occurred and approved development plans since the completion of Well 15, the city's water supply system can support an additional 400 to 600 units of development before additional capacity is required. Based on a lead time of at least 2 years to develop a well and well house and bring it online,it is appropriate to consider the development of the next well,Well 16, at this time. Discussion was held on who would be responsible the determination that one of the two abandoned wells could serve as the City's third monitoring well. Initially a contractor would inspect and evaluate the wells and make a recommendation,but that the Minnesota Department of Health would make the final determination on suitability as a monitoring well. 1 Currently a Minnesota Department of Health grant application in the amount of$10,000 has been submitted to offset some of the costs involved in investigating the sealing records for wells one and two. Cost estimates for the well investigation range from$50,000 to $60,000. Costs involved for development of the well itself are approximately$1.2 million. Discussion was held regarding the timing of the development of Well 16. Mayor Droste questioned the manner in which projections were calculated and indicated he believes the process could be delayed another year. Brotzler explained that projections used to determine additional units are based on average daily use numbers. Administrator Johnson added that the funds have already been set aside for the development of Well 16. And, upon consulting with Finance Director Mays, determined the only cost of delaying the project is the interest earned on the funds - currently 0.25%,which should not be a deterrent to proceeding with the well development. Discussion included the possibility of potential water shortages, conservation efforts, and the effects of both on future community development if the project is delayed. Concerns about obtaining the final appropriation permit for the well were discussed. Brotzler shared information from his discussions with an area hydrologist on the permitting process; there is no reason, ability, or history of denials at this point. And, the development of Well 16 is consistent with comprehensive water plan currently on file with the Metropolitan Council. Commissioner Harmsen concluded that proceeding with locating and constructing the third monitoring well should move forward at this time. Phase 1 &2 on the schedule are primarily requirements necessary to proceed with construction of Well 16. Pending authorization—this item will move to council to approve the development of Well 16. Motion by Harmsen. Second by Speich. Motion to authorize the development of Well 16. Ayes: 2 Nays: 0. Absent: Mulhern. Motion carried. PRESIDENT'S REPORT President Harmsen did not have anything new to report. EXECUTIVE DIRECTOR'S REPORT 8a. City Projects Update The attached report was reviewed. 8b. 2013 Well Pumping Report The attached report was reviewed. 8c. Set Next Meeting Agenda for October 7, 2013 Project Tour and Antenna Lease Agreement 2 PROJECT TOUR Project tour was postponed until the next scheduled meeting. ADJOURNMENT There being no further business to discuss the meeting was adjourned by President Harmsen at 5:55 p.m. Respectfully submitted, ■ 1 Jean Harrington Recording Secretary 3