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HomeMy WebLinkAbout6.i. Joint Powers Agreement for Multi Agency Assistance GroupEXECUTIVE SUMMARY City Council Meeting: April 21, 2015 AGENDA ITEM: Joint Powers Agreement for Multi Agency Assistance Group AGENDA SECTION: Consent PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.i. ATTACHMENTS: Joint Powers Agreement APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the execution of a Joint Powers Agreement to authorize the Police Department to participate in the Multi Agency Assistance Group from April 21, 2015. BACKGROUNG The Rosemount Police Department has been a member the Multi Agency Assistance Group (MAAG) for several years. MAAG is a multi-jurisdictional law enforcement emergency response (SWAT) team primarily serving jurisdictions within Dakota County, Minnesota. The team is comprised of personnel from the following law enforcement agencies; Apple Valley, Dakota County, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul, and West St. Paul. The team provides law enforcement support to these jurisdictions as well as other jurisdictions within and outside of Dakota County. The team trains annually with emergency response teams from Washington County, Goodhue County, and the City of Eagan. The team directly serves a population of approximately two hundred and fifty thousand (250,000). Along with normal tactical/SWAT operations, the MAAG team would be called upon to respond to, or assist member jurisdictions with the management of incidents involving terrorism, terrorist threats, or threats to homeland security. The team serves a large and diverse geographical area. Present within the team’s jurisdiction are many potential terrorist targets. These targets include; Regional Airports, Chemical Plants, Rail Transport Facilities, Shipping Facilities, A major Petroleum Refinery, an interstate petroleum pipeline terminal, a regional FAA Air Traffic Control Center, many shopping centers, schools, government buildings and other pubic venues. Rosemount has three officer assigned to the MAAG as a supplementary assignment. 1 SUMMARY The Joint Powers Agreement was reviewed this year because it was at the end of its five year duration and Northfield had withdrawn. All modifications have been reviewed and approved by City Attorney Tietjen. Modifications were not substantive in nature but rather updating of dates, clarifying language required and similar changes. RECOMMEDATION Membership on MAAG is a cost effective means to address the need for a tactical response in the community. Council approval of the JPA is respectfully requested to allow the Police Department to continue to participate on MAAG. 2 1 Dakota County MAAG 2015 Joint Powers Agreement February 24, 2015 Version DAKOTA COUNTY MULTI–AGENCY ASSISTANCE GROUP 2015 JOINT POWERS AGREEMENT The parties to this Agreement are units of government responsible for critical incident response in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minn. Stat § 471.59. This Agreement amends and supersedes the DAKOTA COUNTY MUTUAL AID ASSISTANCE GROUP, 2010 JOINT POWERS AGREEMENT, and shall become effective only upon the approval and execution hereof by duly authorized officers of all of the parties. NOW, THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Name. The parties hereby establish the Dakota County Multi-Agency Assistance Group (MAAG). 2. General Purpose. The purpose of this Joint Powers Agreement is to establish an organization to coordinate efforts to develop and provide joint response to critical incidents or high risk entries where there is a risk of criminal violence, occurring within and outside of the parties’ jurisdictions. 3. Parties. The parties to this Agreement shall consist of the following units of government: City of Apple Valley City of Mendota Heights City of Farmington City of Rosemount City of Hastings City of South St. Paul City of Inver Grove Heights City of West St. Paul City of Lakeville County of Dakota 4. Governance. 4.1. Governing Board. The governing board of the MAAG shall consist of the following: one member and one alternate member appointed by the chief law enforcement officer of each party to this Agreement. Appointees shall be full-time supervisory peace officers of the appointing party. Resolutions or other documentation of the appointments shall be filed with the chair of the governing board. Members of the governing board shall not be deemed to be employees of the MAAG and shall not be compensated by the governing board. 2 Dakota County MAAG 2015 Joint Powers Agreement 4.2. Terms. Appointees shall serve at the pleasure of the appointing party and may be removed only by the appointing party. 4.3. Officers. During the first quarter of each year the governing board shall elect from its members a chair, vice chair and secretary/treasurer. The chair shall preside at all meetings of the governing board and shall perform other duties as determined by the governing board, including the authority to sign contracts authorized by the governing board. The vice chair shall preside during the absence of the chair. The secretary/treasurer shall assist the chair in overseeing the governing board’s budget and finances. 4.4. Meetings. The governing board shall have regular quarterly meetings. Special meetings may be held on reasonable notice by the chair or vice chair. The presence of a simple majority of the members shall constitute a quorum. All meetings of the board shall be subject to the Open Meeting Law. 4.5. Voting. Each party to this agreement shall have one vote at any meeting of the governing board. Proxy votes are not permitted. The governing board shall function by a majority vote of board members or alternate members present, provided that a quorum is present. 5. Duties of the Governing Board. 5.1. The governing board will formulate a program to carry out its purpose. 5.2. The governing board will coordinate information between the parties and the MAAG. 5.3. The governing board has the exclusive authority to and shall appoint and supervise the Team Commander and Assistant Team Commanders of the MAAG, including appointment to fill vacancies in these positions. Appointments require the concurrence of the chief law enforcement officer of the Team Commander’s or Assistant Team Commander’s employer. 5.4 The governing board may relieve the Team Commander or an Assistant Team Commander of their duties at any time upon simple majority vote of the governing board. 5.5 The governing board shall review annually the policies and procedures of the MAAG Team. 6. Powers of the Governing Board. 6.1. The governing board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment to its duties and enforce such contracts to the extent 3 Dakota County MAAG 2015 Joint Powers Agreement available in equity or at law, except that the governing board shall not enter into any contract the term of which exceeds one year. 6.2. The governing board may enter in written contracts with any party to provide budgeting and accounting and administrative services necessary or convenient for the governing board. Such services may include but not be limited to: management of all funds, payment for contracted services and other purchases, relevant bookkeeping and record keeping, records management, training records, and purchase of equipment. 6.3. The governing board may disburse funds in a manner which is consistent with this Agreement and with the method provided by law for the disbursement of funds by the party under contract to provide budgeting and accounting services. 6.4. The governing board may apply for and accept gifts, grants or loans of money or other property (excluding real property) or assistance from the United States government, the State of Minnesota, or any person, association, or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money or other property and assistance in accordance with the terms of the gift, grant or loan relating thereto. 6.5. The governing board must obtain and maintain liability insurance in amounts not less than the statutory liability limits established under Minn. Stat. Ch. 466 and may obtain other insurance it deems necessary to insure the parties, the governing board, its members and employees of the parties for actions arising out of this Agreement, including, but not limited to extended reporting period coverage upon termination. With respect to employees of parties who have responded to a request for assistance pursuant to paragraph 9.5.1, they will be deemed to be taking actions arising out of this Agreement from the time they receive a request for assistance pursuant to this Agreement and commence traveling to the location where assistance is to be provided until the Team Commander or Assistant Team Commander has made the decision pursuant to paragraph 9.5.1 to recall the team. 6.6. All powers granted herein shall be exercised by the governing board in a fiscally responsible manner and in accordance with the requirements of law. The purchasing and contracting requirements of the party providing budgeting and accounting shall apply to the governing board. 6.7. The governing board may cooperate with other federal, state and local law enforcement agencies to accomplish the purpose for which it is organized. 6.8 The MAAG does not have the authority to seize property for purposes of Minn. Stat. §§ 609.531-.5318. 6.9. The governing board may retain legal counsel to advise the board and provide civil legal services. 4 Dakota County MAAG 2015 Joint Powers Agreement 6.10. All cash monies derived from MAAG operations shall remain the property of MAAG and shall be used in furtherance of MAAG efforts. 6.11 The governing board is not responsible for investigating the conduct of the Team Commander, an Assistant Team Commander or any team member assigned to the MAAG. The governing board will forward any complaints about any of the conduct of any such individual to the individual’s employing agency. 7. Budget and Finance. 7.1. Budget. By April 30 of each year the governing board shall prepare and adopt a budget for the following calendar year and may amend the same from time to time. 7.2. Expenses. The parties intend to fund the MAAG through annual contribution paid by each party. The governing board shall establish the contribution by April 30 of the year prior to the year when the contribution is payable. The parties agree to pay the contribution as determined by the governing board on or before January 31 of the year following the determination, provided that the city council or county board has included funds for this purpose in its adopted budget. If a party elects to withdraw from this Agreement, there will be no reimbursement of any part of the contribution made for the year of withdrawal. 7.3. Accountability. If the governing board pursuant to paragraph 6.2 elects to contract with a party to provide budgeting and accounting services, the governing board shall enter into a written fiscal agent agreement with such party. The fiscal agent shall forward reports on MAAG receipts and disbursements to the members on a monthly basis. Fiscal agent responsibilities include but are not limited to management of all funds, including party contributions and grant funds, payment for contracted services, and bookkeeping and recordkeeping. All funds shall be accounted for according to generally accepted accounting principles. 7.4 Invoices. The secretary/treasurer may authorize payment of invoices which are consistent with the adopted budget and shall report to the governing board all such invoices at its next regular meeting. 8. MAAG Team members. 8.1. The Team Commander and Assistant Team Commanders and team members shall be licensed peace officers. The chief law enforcement officer of each party shall assign licensed peace officers to serve as MAAG team members, subject to approval of the Team Commander. Appointment as a Team Commander, Assistant Team Commander or team member pursuant to this Agreement shall not obligate any party to pay its employees so appointed any premium pay. 5 Dakota County MAAG 2015 Joint Powers Agreement 8.2. Team Commander, Assistant Team Commanders and team members assigned to the MAAG at all times will remain employees of the members’ respective jurisdictions and will not be employees of the governing board. 9. Operations. 9.1. Team Structure. The Team Commander, with governing board approval, will organize a leadership structure for MAAG that ensures efficient operation and deployment of resources. 9.2. Budget. The Team Commander will prepare and present to the governing board annually a requested operating and capital improvement budget for the following year. 9.3. Communication. The Team Commander will act as a liaison between the MAAG and the governing board, providing quarterly updates on team status, deployment, and budget. 9.4. Training. The Team Commander shall be responsible for arranging monthly and annual training events for team members, consistent with direction from the governing board. The Team Commander shall also be responsible for maintaining records of the training received by team leaders and members as well as records of all other activities undertaken by the Team Commander, Assistant Team Commanders, team leaders and team members pursuant to this Agreement. 9.5. Deployment. 9.5.1. Requests for Assistance. Whenever a party, in its sole discretion, determines that conditions within its jurisdiction cannot be adequately addressed by that jurisdiction’s personnel and resources because of a critical incident or need for high risk entry, the party may request, in accordance with policies and procedures of the governing board, that the MAAG deploy a MAAG team to assist the party’s jurisdiction. Upon a request for assistance, a MAAG team may be dispatched to the requesting party, in accordance with policies and procedures of the governing board. A party may decline to make its personnel available in response to any such request. Failure to provide assistance in response to a request made pursuant to this Agreement will not result in any liability to a party or MAAG. The Team Commander or Assistant Team Commander shall notify the governing board members representing the employing agencies’ team members who are deployed anytime that assistance is provided pursuant to this Agreement. The Team Commander will report to the governing board quarterly regarding any assistance provided to a party pursuant to this Agreement. The Team Commander or an Assistant Team Commander may at any time and in his/her sole judgment recall the team. The decision to recall a team provided pursuant to this Agreement will not result in liability to the MAAG, any party, or to the Team Commander or Assistant Team Commander who recalled the team. 6 Dakota County MAAG 2015 Joint Powers Agreement 9.5.2. Direction and Control. A party may at any time recall its personnel or equipment if it is considered to be in the best interests of the party to do so. MAAG team members will be under the tactical control of the Team Commander or other person in command of the scene, until a party withdraws its personnel or equipment. 9.5.3. Compensation. When the MAAG provides services to a requesting party, the personnel of the MAAG shall be compensated by their respective employers just as if they were performing the duties within and for the jurisdiction of their employer. No charges will be levied by the MAAG or by the parties for specialized response operations provided to a requesting party pursuant to this Agreement unless that assistance continues for a period exceeding 24 continuous hours. If assistance provided pursuant to this agreement continues for more than 24 continuous hours, and the assistance is not provided in connection with a police call for services, any party whose officers provided assistance for MAAG shall submit itemized bills for the actual cost of any assistance provided, including salaries, overtime, materials and supplies, to the MAAG and the MAAG shall submit the invoices to the requesting party. The requesting party shall reimburse the MAAG for that amount, and the MAAG shall forward the reimbursement to the responding party. 9.5.4. Workers’ Compensation. Each party to this agreement shall be responsible for injuries to or death of its own employees in connection with services provided pursuant to this Agreement. Each party shall maintain workers’ compensation coverage or self-insurance coverage, covering its own personnel while they are providing assistance as a member of the MAAG. Each party to this agreement waives the right to sue any other party for any workers’ compensation benefits paid to its own employee or their dependents, even if the injuries were caused wholly or partially by the negligence of any other party or its officers, employees or agents. 9.5.5. Damage to Equipment. Each party shall be responsible for damage to or loss of its own equipment occurring during deployment of the MAAG. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other party or its officers, employees or agents. 9.5.6. Liability and Indemnification. The MAAG is a separate and distinct public entity to which the parties have transferred all responsibility and control for actions taken pursuant to this Agreement. The MAAG shall defend and indemnify the parties and their officers, employees, volunteers and agents from and against all claims, damages, losses, and expenses, including reasonable attorney fees, arising from the MAAG activities 7 Dakota County MAAG 2015 Joint Powers Agreement or operations, including deployments of a MAAG team, decisions of the governing board, and MAAG training activities. To the full extent permitted by law, this Agreement is intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, subd. 1a(a); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other parties. Nothing in this Agreement shall constitute a waiver of the statutory limits on liability set forth in Minnesota Statutes, Chapter 466 or a waiver of any available immunities or defenses. Under no circumstances shall a party be required to pay on behalf of itself and any other parties any amounts in excess of the limits of liability established in Minnesota Statutes Ch. 466 applicable to any third party claim. The statutory limits of liability for some or all of the parties may not be added together or stacked to increase the maximum amount of liability for any third party claim. Any excess or uninsured liability shall be borne equally by all the parties, but this does not include the liability of any individual officer, employee, or agent which arises from his or her own malfeasance, willful neglect of duty, or bad faith. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee or volunteer of any member for any act or omission for which the officer, employee or volunteer is guilty of malfeasance in office, willful neglect of duty, or bad faith. 9.6. Aid to Non-Parties. 9.6.1. Upon a request for assistance from a governmental unit that is not a party to this Agreement, a MAAG team may be dispatched to such governmental unit, in accordance with policies and procedures of the governing board, for a period of time not to exceed 24 hours, provided that the police chief or Dakota County Sheriff, as appropriate, has consented to such deployment of his or her employees. Failure to provide assistance in response to any such request shall not result in any liability to a party or MAAG. The Team Commander or Assistant Team Commander shall notify the chair of the governing board any time such assistance is provided. The Team Commander or Assistant Team Commander may at any time and in his/her sole judgment recall the team. The decision to recall a team hereunder shall not result in any MAAG liability. 9.6.2. Any party whose officers provided assistance pursuant to this paragraph shall submit itemized bills for the actual cost of any assistance provided, including salaries, overtime, materials and supplies to the MAAG and the MAAG shall 8 Dakota County MAAG 2015 Joint Powers Agreement submit the invoices to the requesting entity. The MAAG shall forward any payments it receives in connection with such invoices to the invoicing party. 10. Term. The term of this agreement shall be effective only when all of the parties have signed this Agreement. The chair of the governing board shall notify the parties in writing of the effective date of this Agreement. This Agreement shall continue in effect until terminated in accordance with paragraph 11.2 or December 31, 2024, whichever first occurs. 11. Withdrawal and Termination. 11.1. Withdrawal. Any party may withdraw from this Agreement upon 90 days’ written notice to the other parties. Withdrawal by any party shall not terminate this Agreement with respect to any parties who have not withdrawn. Withdrawal shall not discharge any liability incurred by any party prior to withdrawal. Such liability shall continue until discharged by law or agreement. A withdrawing party shall have no claim to any property or assets owned or held by MAAG. 11.2. Termination. This Agreement shall terminate upon the occurrence of any one of the following events: (a) when necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or (b) when a majority of remaining parties agrees to terminate the agreement upon a date certain. 11.3. Effect of Termination. Termination shall not discharge any liability incurred by the MAAG or by the parties during the term of this agreement. Upon termination and after payment of all outstanding obligations, property or surplus money held by the MAAG shall then be distributed to the parties in proportion to their contributions. 12. Miscellaneous. 12.1. Amendments. This agreement may be amended only in writing and upon the consent of each of the parties’ governing body. 12.2. Records, accounts and reports. The books and records of the MAAG shall be subject to the provisions of Minn. Stat. Ch. 13. 12.3. Counterparts. This agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the chair of the governing board. 12.4. Additional Parties. Any other municipality within Dakota County or any municipality or County adjacent to Dakota County may become a party to this Agreement upon approval of the governing board, adoption of a resolution by the entity’s governing body, execution of this Agreement, and filing of the same with the chair of the governing board. 9 Dakota County MAAG 2015 Joint Powers Agreement IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. COUNTY OF DAKOTA Approved as to form: By: Assistant County Attorney/ Date Name: Tim Leslie Title: Dakota County Sheriff Date of Signature: O:\CIVIL\CONTRACT\2014\KS14-395 2015 JPA For MAAG (Minus Tracking) 2-24-15.Docx 10 Dakota County MAAG 2015 Joint Powers Agreement CITY OF APPLE VALLEY By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: 11 Dakota County MAAG 2015 Joint Powers Agreement CITY OF FARMINGTON By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: 12 Dakota County MAAG 2015 Joint Powers Agreement CITY OF HASTINGS By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: 13 Dakota County MAAG 2015 Joint Powers Agreement CITY OF INVER GROVE HEIGHTS By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: 14 Dakota County MAAG 2015 Joint Powers Agreement CITY OF LAKEVILLE By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: 15 Dakota County MAAG 2015 Joint Powers Agreement CITY OF MENDOTA HEIGHTS By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: 16 Dakota County MAAG 2015 Joint Powers Agreement CITY OF ROSEMOUNT By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: 17 Dakota County MAAG 2015 Joint Powers Agreement CITY OF SOUTH ST. PAUL By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: 18 Dakota County MAAG 2015 Joint Powers Agreement CITY OF WEST ST. PAUL B y: Name: Title: Date of Signature: Attest: B y: Name: Title: City Clerk Date: