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HomeMy WebLinkAbout20150112 UC Minutes UTILITY COMMISSION REGULAR MEETING MINUTES January 12, 2015 CALL TO ORDER Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on January 12, 2015, at 5:34 p.m. in the Council Chambers of the City Hall, 2875 145th Street West, Rosemount. President Speich called the meeting to order with Commissioner Harmsen, Rosemount Mayor Droste,Assistant City Engineer Olson, Meghan Litsey of WSB &Associates, Public Works Coordinator Watson and Recording Secretary Kladar attending. Commissioner Mulhern was absent. ADDITIONS OR CORRECTIONS TO AGENDA None AUDIENCE INPUT None APPROVAL OF MINUTES Motion by Harmsen. Second by Speich. Motion to approve the minutes of the December 8,2014 Utility Commission meeting. Ayes: 2. Nays: 0. Absent: 1. Motion carried. OLD BUSINESS 5.a. MS4 Update Meghan Litsey presented the MS4 Update as outlined in the executive summary. Litsey gave a brief summary and update of the various tasks contained in the MS4 scope of services. She advised that the Organization Chart and Enforcement Response Procedures were completed in draft. The Prioritize Education and Annual Meeting items were completed. The Mapping and Inventory and Written Procedures items were still in progress. WSB is working to update Ordinance Title 10 Chapters 1 and 2 and the new language is currently being reviewed by the City Attorney. It is anticipated that the ordinance changes will be coming before work session and City Council in February. The Staff Training Program item is also in progress and the annual training session has been scheduled for March. Regarding the Storm Sewer Inspection Program, the first round of inspections was done in July 2014 and results and maintenance recommendations were discussed. The Facilities Inventory has been completed. 1 The Pond Assessment Procedures is in progress and expected to be complete in February 2015. This involves the implementation of SWAMP (Stormwater Asset Management Program) which is a web application that the City can use to prioritize maintenance and inspections and forecast expected maintenance. Record Keeping is expected to be completed in February. Litsey noted that with respect to the Water Quality Monitoring Program,WSB monitored surface water elevation and water quality at 10 sites and rainfall at two locations. WSB is currently analyzing the data and a report will be submitted summarizing the data. Commissioner Harmsen inquired whether Public Works staff would be monitoring and administering the MS4 plan. Olson explained that many of these items were Best Management Practices and would be done by a combination of WSB and City staff. Some of these items are putting procedures in place so City staff knows how to deal with certain situations as they arise. Some additional work may come as a result of the inspections but it should be able to be handled by existing staff. Harmsen noted that Apple Valley has a separate SWPPP inspector which is efficient rather than using existing building inspectors. Olson advised that Engineering Department already does some of these inspections rather than building inspectors. The Mayor inquired of the cost of administering SWPPP. Specifically,what has been spent and what is the overall cost of MS4 and would it be more economical to have a person in-house versus having WSB administer. The Mayor also inquired about the use of SWAMP. Olson advised that he doesn't think anybody else uses a program like SWAMP;it's a newer way to do asset management on the ponds themselves. SWAMP could be removed and we would still be in compliance with MS4,it's just another way to do the task. Litsey said a lot of WSB's scope is developing procedures which will be used by City staff. Olson added that the procedures weren't changing just how we document them. Olson advised that information will be provided as to the costs associated with MS4. NEW BUSINESS 6.a. 2015 Meeting Schedule. Recently the City Council Work Sessions were rescheduled to occur on the first Monday after the first Tuesday of the month which is currently the same schedule as the Utility Commission meetings. While the work sessions do not begin unti1.6:30 p.m. there are several attendees of the Utility Commission meetings that may encounter a conflict if meetings run longer than an hour. Staff requests the Commission discuss a change in the date or time for future meetings. It was agreed that simply moving the meeting forward one week would be the simplest solution. Motion by Speich. Second by Harmsen. Motion to move the monthly Utility Commission meeting to the second Monday after the first Tuesday each month. Ayes: 2. Nays: 0. Absent: 1. Motion carried. 2 7. PRESIDENT'S REPORT President Speich did not have anything new to report. EXECUTIVE DIRECTOR'S REPORT 8.a. City Projects Update The attached project report was reviewed and Olson provided a quick summary. There are no new construction updates. Some developers have shown interest in the final phase of Greystone and it will go to the Planning Commission at the end of January. There is also interest in the next phase of Bella Vista (19-30 lots) and the new addition in Pretwick. This should finish everything south of Connemara. 8.b. 2014 Well Pumping Report The attached report was reviewed and it was noted pumping was down 7.4% for 2014. The Mayor requested that additional information be added to the pumping records instead of just the raw data. He'd like to know whether decreased pumping is consumer or weather driven. It was noted that tiered rates were implemented in 2011 or 2012. The Mayor suggested we look back 5 years and note pumping trends. Watson advised that the city uses the model for the 10 year sewer rates. This model shows how many people are falling into which tier for water use and she believed there seemed to be more people trending toward the lower tiers. The Mayor wants to see some trends shown with the numbers along with historical data. 8c. Set Next Meeting Agenda for February 16, 2015 ADJOURNMENT There being no further business to discuss the meeting was adjourned by President Speich at 6:07 p.m. Respectfully submitted, Karin Kladar Recording Secretary 3