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Home My WebLink About6.h. 2015 Leprechaun Days Service Agreement EXECUTIVE SUMMARY City Council Regular Meeting: May 20, 2015 AGENDA ITEM: 2015 Leprechaun Days Service Agreement AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.h. ATTACHMENTS: Proposed Service Agreement and Fireworks/In-kind Services Spreadsheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the 2015 Service Agreement with the Rosemount Leprechaun Days Committee. ISSUE For the past several years, the City Council has approved a service agreement between the City and the organizers of the Leprechaun Days celebration. Staff has discussed the 2015 Service Agreement with representatives of the Leprechaun Days Committee and both parties feel the agreement is ready for the Council to consider approving. This year the celebration will take place from July 17 – July 26. As in 2014, the proposed service agreement for 2015 includes a $7,000 payment that the City would be making to the Leprechaun Days Committee to assist with the cost of the fireworks display. Included in the packet is a spreadsheet that identifies what other local communities contribute to their community celebration fireworks displays and if they help with in-kind services. BACKGROUND In 2005, community members organized a new Leprechaun Days Committee to coordinate the community celebration. The attached service agreement is similar to the one the City typically signs with the Haunted Woods Trail coordinators. SUMMARY Staff is recommending the City Council approve the 2015 Service Agreement with the Rosemount Leprechaun Days Committee. 1 SERVICE AGREEMENT BETWEEN THE CITY OF ROSEMOUNT AND ROSEMOUNT LEPRECHAUN DAYS COMMITTEE THIS AGREEMENT is made the ______ day of May, 2015 by and between the City of Rosemount, a Minnesota municipal corporation (hereinafter referred to as “City”) and the Rosemount Leprechaun Days Committee, a Minnesota association (hereinafter referred to as “RLDC”); WITNESSETH: WHEREAS, for a number of years RLDC has conducted an annual civic community festival known as Rosemount Leprechaun Days (hereinafter referred to as “Leprechaun Days”); and WHEREAS, the city council of the City has determined that it is in the best interest of the City and its citizens to promote the City and its businesses and to provide recreational opportunities for its residents by entering into a contract with RLDC to conduct Leprechaun Days in 2015; NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements hereinafter set forth, it is agreed as follows: 1. RLDC will organize and conduct, in cooperation with the city staff, the Leprechaun Days for 2015, which shall run for ten days which shall be agreed upon by the RLDC and the city council, in accordance with practices and standards of such festivals conducted in past years. Services shall include the recruitment, selection, training, and managing of such employees and volunteers as are necessary to conduct Leprechaun Days, and shall include but not be limited to: a. advertising and promotions including the design, production and distribution of buttons, flyers and posters, and the development and installation of signs and banners; b. securing all necessary governmental permits and seeking approval of street closings and other required City action; c. soliciting financial support from individuals, businesses and organizations including sponsorships of certain events; and d. conducting the following events or arranging for them to be conducted by other cooperating organizations, provided that events may be deleted by the RLDC or added with the approval of the city council: 1) 360 Communities Community Get Together/Picnic 2 2) 500 Tournament 3) American Red Cross Blood Drive 4) Amusement Rides 5) ATA Martial Arts Demonstration 6) Basketball Tournament 7) Bathtub Races 8) BBQ Chicken and Corn Feed at the Legion 9) Bean Bag Tourney - Legion 10) Bingo at Legion 11) Blarney Stone Hunt 12) Button Sales and Prize Drawing 13) Classic Car Show 14) Commode/Toilet Bowl Races/Car Show 15) Community Band Performance 16) Cub in the Park 17) Dynamic Worship Service & Pancake Breakfast 18) Euchre Tournament 19) Family Fun Night 20) Fireworks Display 21) Fishing Derby 22) Friends of Robert Trail Library Events 23) Grand Day Parade 24) Haulin’ for Hope Fundraiser 25) Hockey Events 26) Hot Dog Give Away 27) Hula Hoop Contest 28) Insanity Street Workout 29) Irishette Dance Performance 30) Kiddie Parade 31) Kids Dance at Legion 32) Leprechaun Days Entertainment-amphitheater 33) Lightin’ Up Family Block Party at Lighthouse Church 34) Medallion Hunt 35) Merchant’s Bank Community Appreciation Picnic 36) Mid Summer Faire 37) Music in the Park 38) One Tile, One Rosemount 39) Penny Scramble 40) Petting Zoo 41) Pickleball Event 42) Public Ice Skate 43) Puppets in the Park 44) RAHA Hockey Tourney 45) RHS Girls Hockey Alumni Game 46) Robert Trail Library Events 47) Rockin’ at the Legion 48) Root Beer Floats at Legion–Velvet Tones 49) Rosemount Parks & Rec/RAAC Photo Contest 50) Rosemount Plaza Open House 51) Run for the Gold 52) Share-A-Can Food Drive 53) Sidewalk Chalk Contest 54) Sneaky Pete’s Garden Tractor Pull 55) Steak Fry at the Legion 56) Super Scouts of Rosemount 57) T-6 Thunder Fly Over 58) Trike, Bike and Scooter Races 59) Walgreens Events 60) Waffle & Sausage Breakfast – Fire Dept 61) Winter’s Dentistry Event 62) Wet N’Wild Day 63) Wiffle Ball Tournament 64) Zumba-Latin Dance 2. RLDC will undertake the work of this agreement as an independent contractor, and RLDC officers, employees, volunteers, and agents shall not be deemed agents or employees of the City for any purposes including, but not limited to, income tax withholding, workers’ compensation and unemployment compensation. 3. As consideration for the services provided by RLDC, the City will pay to RLDC by July1 , 2015, the sum of $ 7,000 to be used for a fireworks display. As additional consideration, the City will pay to RLDC monies received as contributions donated to the City in support of Leprechaun Days. The amount of such additional consideration will be limited to the amount of contributions received by the City. The City will advise RLDC, on request, of the status of funds received by the City and funds reasonably expected to be received. 4. RLDC will maintain liability insurance providing the following coverages: Commercial 3 general liability with personal injury limits of not less than $1,000,000 per occurrence and a general aggregate limitation of not less than $2,000,000. The City of Rosemount will be named as additional insured on all such policies and proof of insurance will be provided to the City. 5. All services and activities conducted by RLDC shall be on a nondiscriminatory basis and in full compliance with all state and federal civil and human rights laws, regulations and rulings. 6. Those possessing current peddlers’/solicitors’ licenses cannot be part of Leprechaun Days or Mid-Summer Faire events unless they have registered with the RLDC and have been approved by the committee. CITY OF ROSEMOUNT By:_________________________________ William Droste, Mayor By:_________________________________ Clarissa Hadler, City Clerk LEPRECHAUN DAYS By:_________________________________ RLDC Treasurer By:_________________________________ RLDC President City Assist w/ Funding Fire Works Amount provided Provides Various In-Kind Services Eagan Yes $27,000 Yes Apple Valley Yes $20,000 Yes Inver Grove Heights Yes $5,000 Yes Cottage Grove Yes $5,000 Yes Lakeville Yes $3,000 Yes Hastings No 0 Yes Farmington No Fireworks N/A Yes Burnsville No 0 Yes South St. Paul No 0