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HomeMy WebLinkAbout6.i. Ballfield Use Agreement - ISD #917 EXECUTIVE SUMMARY City Council Regular Meeting: May 20, 2015 AGENDA ITEM: Ballfield Use Agreement - ISD #917 AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA NO. 6.i. ATTACHMENTS: Proposed Use Agreement APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the Ballfield Use Agreement with ISD #917. ISSUE Independent School District (ISD) #917 owns property in Rosemount along Biscayne Avenue, just north of 145th Street and across from the National Guard maintenance facility. The site is home to the Alliance Education Center that includes a school, playground, small ball field, green space and parking areas. The Parks and Recreation Department used ISD #917’s ball field area for the past several years to run our evening youth t-ball program. City staff has again inquired about using the ballfield for recreational programs that would take place in the evening hours during the months of June and July. Because the school has little or no evening activities, the site would provide space to accommodate a growing program. The ballfield is located just northeast of the school building. The agreement identifies the City will pay $500 for the use of the field. The money collected by ISD #917 is to cover a portion of the contracted maintenance they have for their Ballfield area. SUMMARY Attached is an agreement that would allow the City to have limited access to the ballfield on the ISD #917 – Alliance Education Center property. Staff is recommending the City Council approve the Ballfield Use Agreement with ISD #917. 383097v2 RS215-7 1 BALLFIELD USE AGREEMENT THIS AGREEMENT entered into this ___ day of ________, 2015, is by and between Independent School District No. 917, a Minnesota independent school district (“School”), and the City of Rosemount, a Minnesota municipal corporation (“City”). RECITALS WHEREAS, School has a ballfield located at 14300 Biscayne Ave. (“Ballfield”) that is suitable for the instruction of youth T-ball; WHEREAS, City’s park and recreation department provides youth T-ball instruction within the City; WHEREAS, it is in the best interests of the citizens of the City that City work cooperatively with School; WHEREAS, City desires to use, and School agrees to let City use, the School’s Ballfield for the instruction of youth T-ball; and AGREEMENT NOW, THEREFORE, in consideration of the premises and mutual obligations of the parties contained herein, each of them does hereby represent, covenant and agree with the other as follows: 1. Recitals. The above set-forth preamble and recitals are incorporated into and made a part of this Agreement. 2. Term and Extensions. The term of this Agreement commences on June 1, 2015 and will terminate on July 31, 2015, unless extended or earlier terminated by the mutual written consent of the parties. 3. Exclusive Use of the Ballfield and Parking Lot. School permits City exclusive use of the Ballfield on Monday, Tuesday, Wednesday and Thursday evenings from 5:00 p.m. until 9:00 p.m. City is not required to use the Ballfield each of the evenings. School will not schedule any other events on the Ballfield while City has the exclusive use of the Ballfield. School also permits City nonexclusive use of the parking lot at the Alliance Education Center during the same periods for use of persons using the Ballfield. 4. Litter Removal. City will remove the litter and refuse generated during its use of the Ballfield as described in this Agreement. 5. Ballfield Equipment. School will provide City with the use of a pre-existing backstop at the Ballfield. School is not obligated to provide City with any equipment other than the aforementioned backstop. Any other equipment City may require for its instruction of T-ball at the Ballfield shall be provided by City. 383097v2 RS215-7 2 6. Maintenance of the Ballfield. School will cut the Ballfield in accordance with its normal lawn maintenance schedule and practices and School will otherwise maintain the Ballfield in a reasonable condition for youth athletics. School will not apply chemicals to the Ballfield without prior notice to City. 7. Payment. City will pay School one payment of $500 for School’s maintenance of the Ballfield as set forth in this Agreement. 8. Negligence. Each party shall conduct its activities under this Agreement so as not to endanger any person or property on the Ballfield. Each party is responsible for its own negligence. 9. Insurance. Each party agrees to maintain a policy of general liability insurance in the minimum amount of at least $1,000,000 per occurrence to protect it from any and all claims for injuries or damages occurred or incurred by virtue of the activities arising out of this Agreement. 10. No Waiver. Nothing in this Agreement shall be construed as a waiver by either party of the immunities set forth in Minnesota Statutes, Chapter 466. 11. Governing Law. This Agreement shall be interpreted in accordance with and be governed by the laws of the State of Minnesota. 12. Cooperation. It is understood by the parties that other questions may arise during the term of this Agreement. The parties pledge their cooperation to resolve any questions for the public’s benefit. 13. Compliance with Other Laws. The parties agree to and shall abide by, conform to and comply with all of the laws, rules, and regulations of the United States, the State of Minnesota, and the City including the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. 14. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. 15. Entire Agreement. This Agreement, any attached exhibits and any addenda or amendments signed by the parties shall constitute the entire agreement between the City and Owner and supersedes any other written or oral agreements between the City and Owner. This Agreement can only be modified in writing signed by the City and the Owner. 16. Titles of Articles and Sections. Any titles of the several parts and sections of this Agreement are inserted for convenience or reference only and shall be disregarded in construing and interpreting any of its provisions. 383097v2 RS215-7 3 17. Any notice, request, or other communication provided pursuant to this Agreement by a party to the other party to this Agreement shall be sufficiently given or delivered if sent by first class mail, postage prepaid, or delivered personally, as follows: a. To City: Director, Parks and Recreation Department, City of Rosemount, 13885 South Robert Trail, Rosemount, MN 55068. b. To School: Superintendent, ISD 917, 1300 145th Street East, Rosemount, MN 55068. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed in their behalf by their authorized representatives on or as of the date first above written. CITY OF ROSEMOUNT, MINNESOTA By: ____________________________________ Its Mayor By: ____________________________________ Its Clerk INDEPENDENT SCHOOL DISTRICT NO. 917 By: ____________________________________ Its Superintendent By: ____________________________________ Its Board Chair