HomeMy WebLinkAbout6.j. Expenditure Approval from the Donation Account – Parks & Recreation Dept.
EXECUTIVE SUMMARY
City Council Regular Meeting: May 20, 2015
AGENDA ITEM: Expenditure Approval from the Donation
Account – Parks & Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.j.
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ddj
RECOMMENDED ACTION: Motion to approve the donation expenditure of $1,000 for new
soccer goals and $500 for Arbor Day.
EXPENDITURE
AMOUNT
USE/ITEM PURCHASED
DONATION
FROM
$1,000
Discount Steel – Soccer Goals
Kim Shoe-Corrigan
$500
Arbor Day – Cross Nursery
Dakota Electric
$1,500 Total
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
2
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 03-03-15 from the Kim Shoe-Corrigan
Amount Received: $1,000 Receipt # for Donation: 92512 Purpose of Donation:
Miscellaneous – Discount Steel - Soccer Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION
Amount to be Spent: $1,000 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Miscellaneous – Discount Steel - Soccer
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101-36230.00: $1,000 Amend Expenditure Acct #101-45100-01-439.00 $1,000 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22223 (Donation Liability #) $1,000 Credit: 101-36230.00 $1,000 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on May 20, 2015.
3
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 03-17-15 from Dakota Electric
Amount Received: $500 Receipt # for Donation: 92548 Purpose of Donation:
Arbor Day – Cross Nursery - Trees Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION
Amount to be Spent: $500 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Arbor Day – Cross Nursery - Trees
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101-36230.00: $500 Amend Expenditure Acct #101-45100-01-439.00 $500 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22223 (Donation Liability #) $500 Credit: 101-36230.00 $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on May 19, 2015.