HomeMy WebLinkAbout20141007 CCM RM
6.a.
ROSEMOUNT CITY COUNCIL
REGULAR MEETING PROCEEDINGS
OCTOBER 7, 2014
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held
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on Tuesday, October 7, 2014 at 7:00 p.m. in the Council Chambers at City Hall, 2875 145 Street
West, Rosemount.
Mayor Droste called the meeting to order with Council Members DeBettignies, Shoe-Corrigan,
Weisensel and Demuth attending. Staff present included City Administrator Johnson, Community
Development Director Lindquist, Director of Public Work/City Engineer Brotzler, Parks &
Recreation Director Schulz, Chief of Police Scott, City Attorney Tietjen and City Clerk Hadler. The
Pledge of Allegiance was said.
ADDITIONS OR CORRECTIONS TO AGENDA
City Administrator Johnson stated there were no proposed changes.
Motion by Droste. Second by DeBettignies.
Motion to Adopt the Agenda.
Ayes: DeBettignies, Shoe-Corrigan, Droste, Weisensel, Demuth
Nays: 0. Motion carried.
PUBLIC COMMENT
Debra Hellwege, resident at 12540 Dodd Road asked if the Wilde Lake development would be
coming before council in the near future. City Administrator Johnson responded that we are still
waiting for certain paperwork from the developer.
CONSENT AGENDA
Council member Weisensel asked that Item H be pulled from the Consent Agenda.
Motion by Shoe-Corrigan. Second by DeBettignies.
Motion to Approve the Consent Agenda with Item H pulled.
a.Minutes of the September 16th, 2014 Meeting Proceedings
b.Appointment of Election Judges for 2014 General Election
c.Liquor License Amendment / New Manager – Applebee’s
d.Bills Listing
e.Budget Amendments
f.Expenditure Approval from the Donation Account – Parks & Recreation Dept.
g.Payment 4 & Final – TH 3 Turn Lane Improvements Project, City Project 456
h.Approve Change Order No. 1 – City Hall Roof Replacement
i.Lebanon Hills Subwatershed Stormwater Rate Change
Ayes: DeBettignies, Shoe-Corrigan, Droste, Weisensel, Demuth
Nays: None. Motion carried.
ROSEMOUNT CITY COUNCIL
REGULAR MEETING PROCEEDINGS
OCTOBER 7, 2014
6.h. Approve Change Order No. 1 – City Hall Roof Replacement
Council member Weisensel asked what measures are being taken to ensure that the finished product
is what we are contracting for. Public Works Director Brotzler stated we are working with CNH
Architects, who are overseeing the construction and will make sure it is done correctly. Brotzler
went into some details about some of the items that have been added to the work and how CNH
staff is working with the contractor to ensure quality. Weisensel asked about the warranty of the
new roof. Brotzler responded he would have to check on the exact timeframe.
Council member Demuth asked about recourse to the company who originally installed the current
roof. Brotzler stated he didn’t believe this is possible due to the age of the roof.
Motion by Weisensel. Second by Demuth.
Motion to approve Change Order 1 for the City Hall Roof Replacement.
Ayes: Shoe-Corrigan, Droste, Weisensel, Demuth, DeBettignies
Nays: 0. Motion carried.
OLD BUSINESS
8.a. Receive Bids and Award Contract – Steeple Center Activity Center Addition
Parks and Recreation Director Schultz gave an overview of the Steeple Center Activity Center
Addition bid process. CM Construction had contacted the city after the bid process to withdraw
their bid based on a mistake in their calculations. Staff is recommending now that Council allow
them to do so and award the bid to the next lowest bid. Council member Weisensel asked where
we are with regard to budget. City Administrator Johnson stated that it would add approximately
$279,000 to the previous budget estimate. Mayor and Administrator Johnson both stated that
building costs in general are rising and they are hearing from other cities that many projects are
going over budget. Council member Shoe-Corrigan added that in the past the City has tweaked
projects in order to meet budgets.
Council member Weisensel asked about the ability of CM Construction to bid on future projects
based on the current bid withdrawal. City Attorney Tietjen stated that it would not, due to the
scope of the mistakes.
Motion by DeBettignies. Second by Shoe-Corrigan.
Motion to adopt a resolution to allow CM Construction to withdraw its bid, for staff to
return the bid bond to CM Construction and that the base bid and all twelve bid alternates
be awarded to the new low bidder, Ebert Construction.
Ayes: Droste, Weisensel, Demuth, DeBettignies, Shoe-Corrigan
Nays: 0. Motion carried.
ROSEMOUNT CITY COUNCIL
REGULAR MEETING PROCEEDINGS
OCTOBER 7, 2014
NEW BUSINESS
9.a. Prestwick Place – Playground Proposals
Park & Recreation Director Schultz provided a summary of the staff report about the Prestwick
Place playground project. A neighborhood meeting was held earlier in the year and was well
attended. Staff and a review team of six people reviewed the seven proposals that were submitted
by contractors. Six of the seven review team members agree that the Parkitecture proposal was the
best fit. The Park and Rec Commission also felt the Parkitecture proposal was also the best based
on the range of ages served and the zip line feature.
Council member Demuth asked if the playground area would be mulch and how it is decided to use
mulch or another material. Schultz stated yes, it would, and it is based on ADA accessibility. Mayor
Droste asked about the cost of rubber surfaces. Mr. Schultz responded that some earlier research
showed that the cost could be more than the playground equipment itself.
Motion by Weisensel. Second by DeBettignies.
Motion to recommend purchasing playground equipment as submitted by Parkitecture
(Little Tykes) to be installed at Prestwick Park.
Ayes: Weisensel, Demuth, DeBettignies, Shoe-Corrigan, Droste
Nays: 0. Motion carried.
ANNOUNCEMENTS
Mayor Droste reviewed the calendar of events. This is National Fire Prevention Week. Thank you to
our firefighters for their service to the community. The Fire Department is hosting an open house
on Sunday, October 12, from 11 am – 2 pm at Fire Station 2. The next City Council work session is
thst
October 14 at 6:30 p.m. and the next regular meeting will be held on Tuesday, October 21 at 7:00
p.m.
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by Droste,
second by Weisensel, the meeting was adjourned at 7:28 p.m.
Respectfully Submitted,
Clarissa Hadler, City Clerk