HomeMy WebLinkAbout6.e. Donation Account Received and Expenditure – Police Equipment Fund
EXECUTIVE SUMMARY
City Council Regular Meeting: July 7, 2015
AGENDA ITEM: Donation Account Received and
Expenditure – Police Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.e.
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ddj
RECOMMENDED ACTION: Motion to accept a donation in the amount of $500 to the
Rosemount Police Equipment Fund and to approve the expenditure of $500 to be used for
the Leprechaun Days teen dance expenses.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
ISSUE
The Council is being asked to accept a donation in the amount of $500 from the Rosemount American
Legion Post #65. Donated funds are from the Legion's gambling funds.
These funds are being designated for the purpose of purchasing prizes and for other expenses related to a
teen dance held during Leprechaun Days. This dance is staffed by Legion members and Police Reserve
Officers.
RECOMMENDATION
Staff recommends the acceptance and expenditure of $500 from the Police Equipment Fund for the
purpose of purchasing prizes and for other expenses related to a teen dance held during Leprechaun Days.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: June 1, 2015 Amount Received: $500.00 Receipt # for Donation: # N/A Purpose of Donation:
Prizes and food for youth event
Account # for Donation:
101-22222 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION
Amount to be Spent: $500.00 To be Spent from Acct #: 101- 42110-01- 208. 02 (Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Prizes and food for youth event AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101-36230.00: $500.00
Amend Expenditure Acct #101-42110-01-208.02: $500.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22222 (Donation Liability #) $500.00
Credit: 101-36230.00 $500.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 16, 2015.