HomeMy WebLinkAbout6.s. Donation Account Expenditure – Police Equipment Fund
EXECUTIVE SUMMARY
City Council Regular Meeting: July 7, 2015
AGENDA ITEM: Donation Account Expenditure – Police
Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.s.
ATTACHMENTS: Budget Worksheet APPROVED BY: ddj
RECOMMENDED ACTION: Motion to approve the expenditure of $974.39 from the Police
Equipment Fund for the purchase of body armor for a new officer.
ISSUE
The Police Equipment Fund has been setup for the purpose of accepting donations, monies received from
some forfeiture and reimbursement grant funds for specific purchases.
BACKGROUND
Both the State of Minnesota and the federal government have reimbursement programs for the purchase
of body armor for law enforcement officers. When the City purchases body armor for police officers a
request for reimbursement is sent to both programs for reimbursement. Funds received through the
reimbursement programs are put into the Police Equipment Fund and used to purchase additional body
armor when needed. Donated funds to the Equipment Fund are used to pay the balance of the cost not
covered by the two programs.
Body armor was purchased recently for one officer. Body armor is replaced based upon the manufacturer’s
recommended schedule and the approved replacement schedule of the two reimbursement programs.
SUMMARY
Staff recommends that Council approve the expenditure of $974.39 for the purpose of purchasing body
armor for one officer.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: ___________________________________________________
Amount Received: $_____________________________________________________
Purpose of Donation: ____________________________________________________
Account # for Donation: __________________________________________________
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $974.39
To be Spent from Account #: 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Ballistic Vest Purchase
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101-36230.00: $974.39
Amend Expenditure Account # 101-42210-01-208.02: $974.39
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22222 (Donation Liability #) $974.39
Credit: 101-36230.00 $974.39
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: July 7, 2015.