HomeMy WebLinkAbout2.a. Recreational Facilities Discussion
EXECUTIVE SUMMARY
City Council Special Work Session Meeting: July 9, 2015
AGENDA ITEM: Recreation Facilities Discussion AGENDA SECTION:
Discussion
PREPARED BY: Dan Schultz, Parks and Recreation
Director AGENDA NO. 2.a.
ATTACHMENTS: Facility Request Forms, Athletic
Association Presentations from the
Recreation Facilities Summit, Dakota
REV Project Request, RAAA Facility
Needs Spreadsheet and Letter of
Support
APPROVED BY: ddj
RECOMMENDED ACTION: None, discussion only
ISSUE
On February 20, 2015, the City of Rosemount hosted a Recreation Facilities Summit meeting to discuss
the community’s current and future recreational facility needs. Both indoor and outdoor facilities were
discussed at the Summit meeting. Representatives from local athletic associations were on hand to provide
updates on their organizations and a status report on their facility needs. A summary of the presentations
are below:
• The Rosemount Area athletic Association (RAAA) provided information regarding their
association. RAAA is seeing growth in many of the programs and are seeing challenges with
meeting their facility needs. Paul Essler, RAAA President, indicated that there top priority for
regarding facility needs was indoor court space for use by their basketball and volleyball programs.
Currently, sports that use indoor court space are not having their needs met.
• The Rosemount Area Hockey Association (RAHA) provided an overview of their organization
and the growth that they are seeing. RAHA President Craig Nelson provided an overview of their
growth and noted that they are seeing significant growth with RAHA programs for younger
children (mites, mini-mites, U8 and U6 girls). These programs grew 12% from last year and over
40% the last two seasons. RAHA leadership has requested the City to consider building a second
full-size sheet of indoor ice.
• Dakota REV gave an update on their organization and explained that they are also seeing the
popularity of their programs growing. Brian Steeple from Dakota REV stated that Dakota REV is
spending considerable amount of money on renting indoor artificial turf facilities and feel this
money could be kept in Rosemount and would benefit the community. Dakota REV has
identified their top priority as wanting an artificial turf field that would be capable of housing a
seasonal dome.
Staff has prepared project summaries for the facilities that were requested as part of the Recreation
2
Facilities Summit. The project summaries were created to identify information relating to the potential size
of the facilities, estimated cost to construct, estimates for operating costs, revenues and debt service. The
project summaries are meant to be used to as a takeoff point to further discussions on each of the facilities
being requested.
Staff would ask that the City Council review the information provided and discuss the requests that the
City has received for new recreational facilities.
RAAA Indoor Court Space Request
Organization Requesting Facilities: Rosemount Area Athletic Association
Facility Request: Indoor Gymnasiums/Court Space
Facility Description: RAAA is requesting the City to consider ways of assisting
with the issue of not having enough indoor court space in
Rosemount for their basketball and volleyball programs.
RAAA has indicated that their current needs are
equivalent to having 5 new courts. The facility would be
used for practices and tournaments that would attract
various sized crowds. The facilities main focus would be
on basketball and volleyball programs but could be used
for other indoor activities.
Approximate size: 50,000 sq. feet
Estimated Construction Costs: $8,250,000 building cost ($165 per sq. foot)
$1,117,305 parking lot and site improvements
$400,000 land cost (approximately 4 acres)
$9,767,305 total cost
Estimated construction pricing was provided by CNH
Architects
Anticipated Budget: Expenditures $350,000 (includes Capital Imp. Budget)
Debt Service $708,921 annually (20 year G.O. debt)
Revenues $120,000
Operating budget estimates were based on budget
information provided by Bloomington Public Schools for
their Activity Center operations.
Proposed Facility Location: Unknown at this time.
Notes: Attached is the presentation information that RAAA
presented at the 2015 Recreation Facilities Summit.
RAHA Indoor Ice Arena Request
Organization Requesting Facilities: Rosemount Area Hockey Association
Facility Request: Indoor Ice Arena
Facility Description: RAHA is requesting the City to consider building a second
City owned regulation indoor ice sheet. The facility would
include four lockers rooms and seating for 300. The
facility would be used for practices and games that
would attract small crowds. The facilities main focus of
the facility would be on hockey activities.
Approximate size: 30,000 sq. feet
Estimated Construction Costs: $4,650,000 (for building and equipment only, $155 per
sq. foot)
$490,000 for parking lot and site improvements
$350,000 land costs (approximately 3.5 acres)
$5,490,000 total cost
Building and equipment pricing was provided by Stevens
Engineering and the 292 Design Group
Parking lot and site improvement pricing was provided
by CNH Architects
Anticipated Budget: Expenditures: $296,195 (includes Capital Imp. Budget)
Debt service: $398,632 annually (20 year GO bond)*
Revenues: $311,416
Anticipated budget numbers for operating expenses and
revenues are based off of the current RCC rink
operations and other local rinks.
*RAHA has indicated that they are willing to assist funding a portion of the project.
Proposed Facility Location: RCC or a location to be determined
Notes: Attached is the presentation information that RAHA
presented at the 2015 Recreation Facilities Summit.
Dakota REV Artificial Turf and
Seasonal Dome Facility Request
Organization Requesting Facilities: Dakota REV
Facility Request: Artificial Turf Field with Lights and Future Seasonal Dome
Facility Description: Dakota REV is requesting the City to consider building an
artificial turf field with lighting that will be capable of housing a
seasonal dome. The artificial turf field would extend the practice
and game seasons and a domed facility would allow for year
round use. The facilities main focus would be on outdoor and
indoor soccer and other turf sports.
Approximate size: 126,000 sq. feet
Estimated Construction Costs: PHASE 1 – Turf Field *
$900,000 field turf and prep
$302,000 grading, beam footings for dome
$140,000 field lighting
$228,690 parking lot
$1,570,690 sub-total
*Dakota REV, via financing arranged by the City of Rosemount, would be responsible for $1,000,000 of the
above total with payments spread over 15 years. The City of Rosemount would then provide Dakota REV first
scheduling priority of the turfed field and RAAA second scheduling priority of the field during the financing period.
PHASE 2 – Dome Facility**
$1,828,500 Dome, maintenance building, mech/elec.
$457,380 Additional Parking
$3,856,570 Grand Total
Construction cost estimates were based on information provided
by the CNH Architects, Dakota REV and Yeardon Domes
Anticipated Budget: Expenditure: $310,690 (includes Capital Imp. Budget)
Debt Service $280,027 annually (20 year - G.O. bond)
Revenue: $474,409 (from a seasonal dome)
Anticipated budget estimates were based on information
provided by the City of Savage and their dome operations.
**Dakota Rev will work with the City of Rosemount to structure Phase 2 of the project in a similar manner to phase
1. Timing of Phase 2 to be mutually agreed by Dakota REV and the City of Rosemount.
Proposed Facility Location: Flint Hills Athletic Complex or possibly Ames Soccer Complex at
DCTC
Notes: Attached is the presentation information that Dakota REV
presented at the 2015 Recreation Facilities Summit.
Facility Rental Needs
RAAA - Indoor
Hrs. Practice Hrs Games Sat Clinics Tournament Total
# Teams # Weeks Per Week (1)Per Week Total Hours Host Hours Court Hours
In-House Basketball - Sessions I and II - Nov - Feb 24 20 2 16 72 1,352
Traveling Basketball - Oct - March 24 22 4 720 2,832
Spring Traveling Basketball - March - mid May 13 8 4 416
In-House Volleyball - Sept - Oct 12 8 2 192
Fall Traveling Volleyball - Aug - Oct 6 9 3 48 210
JO Volleyball - late Nov - April 10 18 4 64 784
72 832 5,786
Less: Tourn.4,954
W/Tourn.W/O Tourn.
Actual Indoor Facility Hours 2014 - Approximate 3,418 3,418
Indoor Facility Hours - Needed 5,786 4,954
Shortfall of Court Hours (2,368) 40.9%(1,536) 31.0%
Calculation of # Courts
Average 3.5 Hours (5:30 - 9) - Avoid Post 9pm 3.5 Monday through Saturday 3.5
Additional Court Days Needed with 3.5 hours 677 439
October - April Peak Time - Days Courts Needed 156 6 mos * 26 days (M - Sat)156
No of Additional Courts Needed - Full Time 4.34 2.81
Facility Rentals 2014
RAAA - Indoor Other Cities'
Rsmt Luth Church Apple Valley Domes or
Park & Rec ISD196 Irish Dome of our Savior Park & Rec HPA MN School of BB Indoor Arenas Totals
$10/hr $12/hr $75/hr $30/hr $35/hr $38/hr $30/hr $75-85/hr
(per court)for < half a court
Traveling Baseball (indoor clinics & tryouts)22,851 22,851
Traveling Softball (indoor clinics & tryouts)5,443 5,443
In-House Soccer (Soccerfest)600 600
Lacrosse (Spring indoor practices & clinic)1,380 3,420 4,800
In-House Basketball *5,871 5,871
Traveling Basketball *4,717 13,009 16,970 34,696
Spring Traveling Basketball 2,273 1,440 3,713
In-House Volleyball 442 1,006 1,448
Fall Traveling Volleyball 740 740
JO Volleyball 1,953 1,366 1,815 260 5,394 51,862
10,125 22,692 30,274 1,815 260 16,970 - 3,420 85,556
* Adjust for # Team Increases (more teams)1.4 1.4 1.4 1.4 1.4 1.4 1.4 1.4 1.4
* Adjusted for # Team Increases 4,050 9,077 - 726 104 6,788 - - 16,227
Total Revenue Adjusted 14,175$ 31,769$ 30,274$ 2,541$ 364$ 23,758$ -$ 3,420$ 101,783$
Notes:
RCC use thru Parks & Rec is given to RAAA at a rate of $30/hr for the entire gym (2 courts). We use it three nights per week, but are only charged for two nights per week.
So, RCC gym use for Traveling Basketball and JO Volleyball ends up being $10/hr per court.
Began use of MSB for standard practice space in 2015.
Actual 2014 1,013 1,891 61 7 447 3,418
Projected with More Space (no tournaments)1,418 2,647 85 10 625 4,785
Rosemount Area Athletic
Association (RAAA) Overview
Recreational Facilities Summit
February 21, 2015
1
RAAA Representation
Paul Essler, RAAA President
Jeff Ellis, RAAA Board Member – One Rosemount Rep.
David Chumbley, RAAA Board Member - Fields Coordinator
David Schilling, RAAA Board Member - Inhouse Soccer Liaison
Darrell Pavelka, Traveling Basketball Board Member
Eric Princl, Traveling Baseball Program Director
Don Pasch, Lacrosse Board Member
Smoak Vitek, Volleyball Board Member
2
Outline
•Purpose
•Programs
•People
•Partners
•Financial and Funding
•Priorities
•Facilities
3
Purpose
•Recognized 501(c)(3) charity
•To serve the children of our community through athletic
programs designed to develop both social and athletic skills.
•Help develop ‘better athletes, better people’ through PCA
(Positive Coaching Alliance) partnership established in 2014
•39 years old (Established September 1976)
•Venue for community involvement for parents/adults that
volunteer in many capacities (RAAA and program boards,
coaches, committees)
4
Programs
•10 Sports with 21 Unique Programs
•Baseball, basketball, cross country, football, lacrosse, soccer, softball, tennis, track, and volleyball
•Consistent growth – 9% overall 2014 vs. 2013
•11 Traveling
•Competitive play outside of Rosemount
•Increased commitment (time & funds)
•10 In-house
•Intra-league play
•Focus on fun and development
•1 Affiliation - Dakota Rev Soccer (traveling soccer)
5
Our Programs are Growing!
6
Program 2013 2014
Participants Participants Increase Notes
In-House Baseball 557 572 3%
Traveling Baseball 246 286 16%
Fall Traveling Baseball Prep 42 37 -12%
Senior Teen Baseball 28 38 36%
In-House Softball 166 158 -5%
Traveling Softball 90 105 17%
Fall Traveling Softball 72 105 46%
In-House Soccer 824 904 10%
In-House Tennis 116 131 13%
Traveling Tennis 42 38 -10%
Lacrosse - Summer 198 250 26% 3 Girls teams planned for 2015
Lacrosse - Spring 107 129 21%
Football (3 - 6 grade) 303 263 -13% 15% Decline over 6 years in MN and WI
Football (7 & 8 grade) 121 124 2% 15% Decline over 6 years in MN and WI
Track 491 475 -3%
Cross Country (new in 2014) - 43 N/A
In-House Basketball 349 375 7% 8 AM start times due to court space
Traveling Basketball 211 193 -9% Net of 24 players cut from tryouts due to lack of court space. Reduced
practices per week.
Spring Traveling Basketball 27 83 207%
In-House Volleyball 87 100 15%
Fall Traveling Volleyball 31 43 39%
JO Volleyball 71 99 39%
4,179 4,551 9%
People
•Participants – Ages 4-18
•4,551 in 2014 vs. 4,179 in 2013 (9% increase)
•2,874 unique participants in 2014 (1.6 program/participant)
•Volunteer driven organization
•RAAA Board – 17 members (2 open); 5 committees (Administrative,
Finance, Marketing/Comm, Program Development, Fundraising)
•With a full RAAA board, we can tackle many objectives and have
•Nine Program Boards (ranging from 4 – 18 members each)
•519 unique volunteer coaches and 128 board members in 2014 (all
required to be background checked and concussion training certified)
7
People
Paid Positions
•Finance Manager/Registrar
•Equipment Manager
•RAAA Gambling Operations Manager and pulltab booth staff
•Independent Contractors:
Paid coaches – Tennis and Traveling and JO Volleyball due to specialty
sports and difficult to find qualified parents
Paid coaches in Traveling Baseball and Traveling Softball - oldest grade level
Paid coaches in Lacrosse - U13 and U15 (top two levels)
Referees and umpires
8
Key Partners
•City of Rosemount
•Rosemount Parks and Recreation (better connection to their athletic
program offerings that helps drive RAAA’s mission)
•Facilities
•One Rosemount Initiative
•District 196 – Facilities and Athletics
•RHS - Mike Manning and Varsity Coaches
•Athletecs – Registrations Vendor
•DCTC – Facilities
•MN School of Basketball
•Various other educational and religious facility providers
9
Financial and Funding
2014 Cash Basis Revenue (in 000’s):
Participant Registrations $801
Team Registrations – Tournaments 70
Tournaments – Admissions/Concessions 49
Program Fundraising (including apparel sales) 57
RAAA Charitable Gambling (1) 19
Other (includes corporate and individual donations) 12
$1,008
•Independent Audit performed in 2013 and going forward
•Our growth has allowed us to keep registration fees flat for several years
•Corporate Sponsorship – Priority for 2015 (Equipment, Scholarship Assistance, PCA, or General) to keep registration fees flat
(1) RAAA operates pull tab operations at Fireside, House of Coates, Las Tortillas
10
Top Priorities - 2015
1.PCA (Positive Coaching Alliance) implementation
2.Increased Court Space – Basketball and Volleyball programs
3.Increased Field Space – outdoor programs
4.Facility Quality – outdoor venues
5.Increase the number of new volunteers (2014: 519 coaches, 128 board members)
6.Website Improvement – a better tool for our programs
7.Player Development
8.Increase participation levels – encourage multi-sport athletes (2014: 37% RHS K-8 feeders participate in at least one RAAA Sport; 1.6 programs per participant), expand scholarships (2014: 140 for $15,250)
9.Consistency of RAAA policy application
10.Coaches development
11
Challenges – Courts
Basketball
•Closure of High Performance Academy (HPA) has caused significant space challenges for Traveling Basketball program
•Reduced number of teams, due to lack of available courts for practice space
•Have been forced to cut participants from our program due to lack of practice space •Later than ideal practice times for many of our teams •Doubling up teams on several courts each week for practices •Utilizing half courts that we rent from Minnesota School of Basketball
•Only gyms in Rosemount available to RAAA for practices are RCC and RMS
•RHS Auxiliary Gym used by Gymnastics Mid November through March •RHS main gyms used by HS basketball teams.
•RAAA Traveling Basketball hosts both Boys and Girls Tournaments each season
•RMS (1 court) and RHS (2 courts when available) are the only Tournament courts in Rosemount. •We generally use 7 courts for our Girls Tourney and 13-14 courts for the Boys Tourney •Vast majority Rosemount Tournament games are played outside Rosemount
•Loss of “Rosemount Pride” when most visiting teams don’t play any games in Rosemount •4,800 non-Rosemount spectators at boys tournament; 1,500 @ girls tournament
•Lost opportunity for our local businesses
12
Challenges – Courts
•Traveling Basketball – 2014-2015
Court Hours/week needed for 20 teams 60
Court Hours/week obtained 52 *
Court Hours/week between 9-10PM 4/week
* Loss of HPA reduced this from 2013-2014 availability (20 hrs/wk in 2013/2014), also lost some time to VB and overall reduction, but replaced some with MN School of Basketball
•Traveling Basketball – 2013-2014
Court Hours/week needed for 24 teams 72
Court Hours/week obtained 72
Court Hours/week between 9-10PM 6-8/week
* 24 players were cut to only have 20 teams based on losing HPA
•Need to double up on courts to get two practices/week
•High school coaches feel strongly about 1.5 vs. 1.0 hour practices for adequate development
13
Challenges – Courts
Inhouse Basketball
•In-house basketball has continued to grow, but space limitations will require larger teams should program numbers grow beyond today’s numbers
•109 practices at 8:15 – 9:15 (Grades 3-6) – 35% of practices
•8am Saturday start times
•Five difference schools with inability to provide any degree of consistency for parents to manage schedules (to spread the late practices among teams)
•At times, we lose permitted time late notice requiring us to cancel or scramble to get time
•Generally one practice per week per team at all age levels
14
Challenges – Courts
Volleyball
•Middle School and High School number of courts the smallest in the district
•RHS Auxiliary Gym used by Gymnastics Mid November through March – main gyms used by HS basketball teams
•RMS gym small and too close for serving
•RCC – could use upgrade of nets and standards – limited in size
•Elementary school courts – do not have proper standards or court marking for JO – would be nice to upgrade a couple, but would take space from inhouse basketball
•Only gym qualified for tournament is RHS – only three courts with no bleachers
•Currently leveraging private space for practices (churches), but space was taken this year by EVAA
15
Challenges – Courts
•JO Volleyball – 2014-2015
Court Hours/week needed for 10 teams 36
Court Hours/week obtained 19-22
Court Hours/week between 9-10PM 6
•Impacts
Double up teams on courts
Shorten practice times
16
Challenges – Fields
•Number of Fields/Green Space
•Lacrosse is growing rapidly (24%); Three girls teams planned for 2015; Waiting lists already for some levels
•Traveling Baseball (16% increase over 2013)
•Inhouse soccer (10% increase over 2013)
•Size of teams limits skills development if too large (i.e. K/1 inhouse soccer has teams of 10-12 with only 5 on the field – 50%+ bench time)
•Inhouse baseball – loss of one Parkview field due to school expansion
•Football (3-6) considering 9 man – would require dual field markings
•Safety Concerns
•Of 13 fields used, only Jaycee Park has a dugout (but no roof) plus temp roof donated by DCTC at UMore Park – concern of foul balls causing injury
•Overhangs (new or larger) on backstops - foul balls injuring spectators
•Batting cage at Jaycee Park – bent poles and holes in the netting (perm fence?)
17
Wish List – Fields
•Desired Amenities – Baseball/Softball
•Completion of UMore Park, including concessions building for tournaments
•Additional batting cages available (fix Jaycee Park cage)
•Dugouts at Shannon Park, UMore, Bloomfield
•Concessions building at Shannon Park
•Overhangs (larger) on backstops; higher backstops at Erickson
•Larger storage shed at Erickson Park
•Lights at Ames Field and UMore Park
•Fields Quality
•RMS Baseball and Football fields not kept in good condition
•Maintenance on district fields (Diamond Path poor quality – soccer/lacrosse)
•Dakota Ridge – releveling, mounding, repair bottom of backstop fence
•Erickson Park – releveling some locations – Fields #1 (3B), #3 (SS), #4 (between 1B and P), and #5 (3B)
18
Lacrosse Participation
19
Wish List – Lacrosse
•Utilizing Lakeville space for Lacrosse – poorer quality fields (dirt vs. grass) and locations not ideal
•We utilize substantial number of fields in communities outside of Rosemount
•For Lacrosse to host tournament – need fields at one location – Flint Hills a good step but more dedicated heavily to soccer – would need striping
•Indoor rinks – other communities convert to turf in off seasons
•Irish Dome is a hot commodity and occupancy is high
20
How can RAAA help you?
•What can RAAA do to help you and your organization?
• Promote non RAAA programs through our communications
• Facility rental generating additional revenue for your organizations
• Proactive communication about fields/courts quality and maintenance items
• Other?
•
•
•
21
THANK YOU!
Recreational Facilities Summit
February 21, 2015
22
Dan Corley
XXXXXXXXXXX
Dear Mr. Corley,
I am writing in regards to the ongoing discussion of the Dakota Fieldhouse that you are looking at
developing in Rosemount. On behalf of RAAA, we couldn’t be more excited and hopeful about the
possibility of a facility that would help support our 10 sports and 21 programs that we offer for the
community of Rosemount, specifically our basketball and volleyball programs. In fact, behind only
incorporating our new PCA (Positive Coaching Alliance) partnership into all of our programs this year to
help improve the culture of youth sports in Rosemount, addressing the indoor court space is RAAA’s #2
priority for 2015.
We recently met with city officials and shared our dire concern over facilities in Rosemount and the
detrimental impact that this has on developing Rosemount youth into strong basketball and volleyball
athletes and the ultimate success of these two high school programs. We believe that the lack of these
facilities has a significant impact on the ability for our participants to compete at even a .500 level if this
issue is not resolved soon. A further setback to our efforts occurred when High Performance Academy
(HPA) closed its doors the summer of 2014.
The following data represents the unfortunate statistics about our programs that are the result of lack of
indoor facilities for our programs.
Traveling Basketball. For the 2014-2015 season, we had to cut 24 participants from traveling basketball
and reduce the number of teams we fielded from 24 to 20 teams. This also forced us to slightly increase
the size of our teams, creating more bench time for our players, which doesn’t help them develop
basketball skills. In addition, we were only able to allow two 1.5 hour practices per team and had to be
creative to get this relying on less that optimal space and sometimes double up teams on one court and
practicing on half courts. Many nights we also had to practice until 10pm to get the two practices in per
week for every team. This is not the way to build a successful program, but we currently have no choice.
Inhouse Basketball. For the 2014-2015 in-house basketball season, we were able to absorb many of the
24 individuals that were cut from the traveling program. With no increase in space from our existing
facilities, however, we were forced to increase the size of our teams each by 1-2 players to have space
to cover the 7% increase of participants in our program, again creating more bench time for the players.
There were many nights that 3rd – 6th graders practiced until after 9pm and many times that we had to
conduct games or practices at 8 am on Saturday mornings. Inhouse teams have generally had one
practice per week along with one game a week. Again, this is not an optimal approach to get youth
excited about a sport.
Volleyball. The number of volleyball courts in Rosemount is the smallest in ISD196. Rosemount Middle
School gym is too small for serving. Many of the elementary school gyms are not marked or have the
proper standards and even if they were, it would take space that in-house basketball so desperately
needs. Private space (churches) are often utilized but we compete with neighboring associations for this
space which is offered on a first come, first serve basis and therefore this cannot be relied upon on a
consistent basis. To get as much space as possible, we were forced to double up on courts and shorten
practice times.
Hosting Tournaments. For fundraising efforts, we host a traveling girls and traveling boys basketball
tournament. However the vast majority of venues are in Eagan and Apply Valley so this facility would be
used to host more tournaments and bring players and spectators to this facility and the community of
Rosemount. Our two 2014 basketball tournaments brought in 6,300 non Rosemount spectators in but
many of them stayed in a hotel, ate and shopped at Apple Valley and Eagan businesses, not in
Rosemount. Based on the volleyball venues currently available in Rosemount, we are currently not in
position to host a volleyball tournament in Rosemount. All of our programs would leverage this facility
to host those events and keep it busy full weekends.
Inconsistency of Schedules. With the variety of venues and piecing together our facilities to ensure a
fair distribution of early morning and late night practices, there is no consistency in scheduling our
practices or games. We have been forced to be creative and as a result parents cannot rely on a
consistent schedule practice from week to week.
Facility Rental Revenue. For the 2014 calendar year, we spent $86,000 on indoor facilities and we could
easily expand this by well over 30-40% if we knew we had the space. Therefore we would be utilizing
the space we use today as well as the Dakota Fieldhouse. Of the $86,000 spent in 2014, $10,000 was to
the City of Rosemount (primarily RCC) and $23,000 was paid to ISD196. The remaining balance of
$53,000 was paid to private facilities and the Dakota Fieldhouse would generally represent our first
choice of venues for basketball and volleyball. If space was not an issue, our best estimate of additional
spend beyond this $86,000 would be approximately $16,000/year for basketball and volleyball.
Anticipated Future Growth of our Programs. Currently only 37% of RHS feeders from K-8 participate in
at least one RAAA sport. Furthermore, on average each participant that participates in at least one
RAAA sport only participates on average in 1.7 RAAA Program. Our focus is keep our fees affordable,
market our programs, and leverage our scholarship opportunities to get more kids involved in our
programs and more kids to be multi-sport athletes, certainly at the younger levels. Based on these two
statistics and our efforts, significant growth is inevitable and while space is an issue today, it’s only going
to get worse, even if the Rosemount population growth was to remain flat.
Based on the factors above, it is safe to say that assuming fair fees were charged, that the Dakota
Fieldhouse would be our first choice of facilities for basketball and volleyball and at the same time, not
take away rental revenue from the City of Rosemount and ISD196.
If there is any other assistance that RAAA can provide to assist in the successful development of the
Dakota Fieldhouse, please let us know how we can help. We look forward to hearing good news
regarding the progress of your endeavor.
Sincerely,
Paul Essler
RAAA President
Recreation Facilities Update
February 2015
2015 Club Summary
•Mission Statement and Vision
•Our mission at Dakota REV is to provide a fun,
challenging and developmental environment for our
youth to enhance their love, knowledge and skill in the
game of soccer.
•Our goal at Dakota REV is to provide our members with
the highest quality coaches and trainers offering young
players the opportunity to play at a level consistent with
their ability and commitment. REV is a competitive
traveling soccer club serving Rosemount (RAAA),
Eastview (EVAA), District 196 and the surrounding
communities in the state of Minnesota.
2015 Club Summary
By the numbers……
Players: 830+
Girls Teams: 33
Boys Teams: 25
Cities Represented 15+
Premier/MRL: 7 teams
C1/Maroon 23 teams
C2/Gold 23 teams
C3 5 teams
Rev -it-up Tournament – 6,000 people into Rosemount
2015 Club Summary
April 10-12 Girls U15 Riot are in Rockford, IL for the
PUMA Champions Cup Showcase
April 11-12 Girls U14 Rush is in Oconomowoc WI
for MRL Games
April 18-19 - Girls U10 Maroon(2) are in Cedar
Rapids for the Chill Out.
April 18-19 Boys U12 Galaxy are in Rockford IL for
the PUMA Champions Cup
April 18-19 Girls U16 Riptide is in Ohio for the
Adidas Blue Chip College Showcase
April 24-26 - Girls U15 Fusion, U16 Riptide, U17
Venom, U17 Dynasty, and U18 Girls are in Indiana
for the Crossroads Showcase
April 25-26 Girls U14 Rush is in Rockford IL for
MRL games.
Feb 13 -15 - Girls U15C1 are in Las Vegas for the
Mayor’s Cup International Showcase
Feb 27-March 1 - Boys U14 Rangers and Girls U14
Rage are in Kansas City for the Border Battle
March 14-15 - Girls U18 are in Indiana for MRL games
March 20-22 - Girls U15 Fusion, U16 Riptide, and
U17 Dynasty are in Las Vegas for the Players College
Showcase
March 27-29 - Girls U13C1 Menace are in Kansas City
for the Emerald Cup
April 10-12 - Girls U10 Force, U11 Rhythm, U12 Select
Rage, U12 Ambush, and U14 Tenacity are in Kansas
City for the KC Champions Cup
April 10-12 - Girls U17 Dynasty is in Cincinnati for
MRL games
April 10-12 Boys U17 are in St Louis for the SLSG Boys
College Showcase
Teams playing before the snow is gone……
2015 Club Summary
Dakota Rev club initiatives:
•Improve coaching education and licensing levels
•Enhanced parent education (code of conduct, why kids
play)
•Improve and increase off-season training opportunities
Exploring shared or dedicated training facility
•Public-Private partnership with city/county
•Private -private partnership
•Dedicated facility option
•Improve internal and external transparency &
communication
2015 Club Summary
Our needs from a new/enhanced facility
•Indoor winter training space that can be utilized in the summer
•Turfed ideally
•No poles / dividers in field space
•Full soccer field dimensions ideally 120 yards x 65 yards with some
flexibility
•Hours of use: 5-10pm Monday – Friday & 7am – 10pm weekends and
some holidays.
Where can we help?
•Field usage and management
•Field improvement collaboration
•Financial partner for New Facility / enhancements to existing facilities
•Other?
2015 Club Summary
What does it cost to play at Dakota Rev?
•Total out of pocket for U11-12 team for the summer = Approx. $400
•Total out of pocket for U16 Premier/MRL team = $2,300 + travel
•Scholarships and Excellence fund support available
2015 Club Summary
Top 5 community representation by the numbers……
Rosemount 249 players
Apple Valley 203 players
Eagan 90 players
Farmington 89 players
Lakeville 82 players
Other….
65%
Rosemount Area
Hockey Association
FEBRUARY 21, 2015
Background
Primary goal of Rosemount Hockey is to keep hockey affordable for all
families while providing the same opportunities to all players at all levels.
Limited ice availability and driving long distances for practices challenge
this goal.
It has become increasingly difficult to secure enough ice in Rosemount and
neighboring communities to satisfy our needs.
Participation in Rosemount Hockey is increasing. The number of
participants increased by 7%over last season and 21%over the last two
seasons.
The RAHA in-house program (Mites, Mini-mites, U8 and U6 girls)
participation increased by more than 12%over last season and 40% over
last two seasons.
Background
Rosemount now has enough girl participants to support our own girls
program (dissolved Rosemount/Eastview (REV) co-op last season)
RAHA had to turn away Rosemount players at the Jr. Gold/U16 level the
last two seasons due to inability to secure ice to field a second team.
Rosemount teams are having success at all levels and Rosemount is
viewed throughout the state as a Hockey Community.
RAHA is currently heavily dependent on The Pond.
The Pond is a private business that could choose to offer less ice to RAHA,
increase prices, or even close their doors which adds risk to our program. We
have partnered well together and feel that there is enough ice demand from
RAHA and neighboring associations to support The Pond along with an
additional full size sheet of ice.
Need…
A second full size sheet of indoor ice in Rosemount
Year round use of one sheet for hockey / skating
Rosemount may want to consider a multi-use facility which incorporates the
second ice sheet
Indoor walking/jogging track around rink
Summer use of one sheet for indoor athletic activities such as: soccer,
volleyball, track and field, tennis, T-ball, etc
Participation Numbers
Current 2012-13 2013-14 2014-15
Jr. Gold 15 18 19
Bantam 65 52 47
PeeWee
Girls 12U
60
16
78
14
86
14
Squirt
Girls 10U
99
22
95
26
98
28
Mite
Girls 8U
85
17
85
19
82
24
Mini-mite
Girls 6U 79 122 148
TOTAL 458 509 546
Projected 2016-17 2018-19 2020-21
Jr. Gold 31 46 50
Bantam 70 76 76
PeeWee
Girls 12U 108 108 110
Squirt
Girls 10U 128 130 131
Mite
Girls 8U 108 109 121
Mini-mite
Girls 6U 154 171 189
TOTAL 599 640 677
Team Numbers
Current 2013-14 2014-15
Jr. Gold 1 1
Bantam 3 3
PeeWee
Girls 12U
5
1
6
1
Squirt
Girls 10U
6
2
6
2
Mite
Girls 8U
6
1
6
2
Mini-mite
Girls 6U
4
0
4
1
TOTAL 29 32
Projected 2016-17 2018-19 2020-21
Jr. Gold 2 3 3
Bantam 4 5 5
PeeWee
Girls 12U 7 7 7
Squirt
Girls 10U 8 8 8
Mite
Girls 8U 8 8 9
Mini-mite
Girls 6U 5 5 6
TOTAL 34 36 38
RAHA Ice Usage
RAHA Ice 2012-13 2013-14 2014-15
RCC 696 650 650
Pond 404 450 581
IGH 147 143 174
Drake 56 20 63
Hasings 0 0 63
Other 99 36 29
TOTAL 1402 1299 1560
Projected 2016-17 2018-19 2020-21
RCC 650 650 650
Other 1292 1404 1491
TOTAL 1942 2054 2141
•Numbers are RAHA only. Do not include
High School or other usage
•Numbers do not include outdoor ice times
•All traveling teams have weekday
practices ending after 10:00PM
•All teams have 7:00AM or earlier practices
District 8 Numbers
Association Registered
Players 1
City
Pop 2
Players /
1,000
Residents
Number of
Ice Sheets
Rosemount 572 22,420 25.51 1
Sibley Area (WSP) 451 19,708 22.88 1
Hastings 490 22,321 21.95 2
Farmington 407 21,926 18.56 1
Lakeville 848 57,342 14.79 3
Cottage Grove 519 35,181 14.75 3
Eastview/AV
Apple Valley -297
Eastview -366
663 49,978 13.27 2
Woodbury 736 64,496 11.41 2
So. St Paul 229 20,404 11.22 2
Inver Grove 275 34,198 8.04 2
Eagan 515 64,854 7.97 2 1 –may not be playing in registered association
2 -source: city-data.com
Benefits of a Second Sheet
Keep Rosemount families in Rosemount for practices and games
Ability to host more and larger tournaments will bring people and economic
activity to the community. RAHA teams and tournaments have drawn
teams from Canada, Reston VA, Moorhead, Duluth, St. Cloud, Laverne and
many more out-state communities.
Provide opportunities for Rosemount based youth programs such as AAA
Hockey, Clinics, Overnight Camps, etc. For example, MCC is a local AAA
program with over 450 participants that will purchase over 400 off-season
hours of ice this summer.
Option to provide opportunity for indoor lacrosse in Rosemount
Option to include indoor walking/running track for community use
More availability for open skating and Learn to Skate programs
More availability for rec hockey leagues and broomball programs
Community Involvement
RAHA is a great corporate citizen to Rosemount
Leprechaun Days Involvement.
Bathtub Races –sold over 15,000 balloons with a majority of profits donated to other organizations
Try Hockey For Free events
Street Hockey Tournament
Parade participation
Carnival participation
Donated water fountain and two locker room air filtration systems to RCC
Provide four High School scholarships
Promote academic achievement for our athletes through the Academic
Excellence Recognition program
Support the RHS Boys and Girls Hockey Blue Line Clubs
Donation matches for several community benefits and participate in
numerous programs including: RHS Wrestling program, Defending The
Blue Line, Rosemount Foodshelf, etc.
Conclusion
Rosemount and RAHA growth necessitate construction of an additional rink
Number of factors make right now the optimal time to construct a rink
Beyond supporting RAHA, a rink provides many secondary benefits to the
city and its citizens
RAHA has developed a detailed model that shows:
City is logical source of financing given borrowing cost. Not necessarily asking
the city to build and pay for a rink, but to be a financing conduit.
Structure of financing would be done to minimize financial risk to city
New rink will provide labor synergy opportunities with RCC and will be more
efficient from an operating perspective
Depending on construction cost and expense of financing, rink should be self-
sufficient and able to service the debt raised by the city
RAHA would like to be invited to a City Council Working Session to
share our model
Thank You
EXECUTIVE SUMMARY
City Council Work Session: July 9, 2015
AGENDA ITEM: Recreation Facilities Discussion-Additional
Information AGENDA SECTION:
PREPARED BY: Dwight Johnson, City Administrator AGENDA NO. 2.a.
ATTACHMENTS: Memo from City Clerk; sample resolution; GIS
information on distribution of association
members by community; article on Dakota
REV
APPROVED BY: ddj
RECOMMENDED ACTION: Review additional information
BACKGROUND
In addition to the economic and budget information presented in a previous report regarding possible new
indoor recreation facilities, staff has also been asked additional questions relating to a possible referendum
on one or more items and the composition of the several associations by community.
Attached is a memo from City Clerk Clarissa Hadler on some of the requirements for a possible bond
referendum and an example of a referendum resolution showing what is required.
.
We also have spreadsheet information from our GIS Coordinator Julie Wotczak on the composition of
the RAHA and RAAA associations by community. This information is also mapped
at: http://cirosemountmn.maps.arcgis.com/apps/webappviewer/index.html?id=beb68545eb0949529b8d1
63a99d82eb4. Information from Dakota REV in February shows that Rosemount comprises 35% of the
participants in the top five communities they serve. There is some new information in the attached article
that shows that Dakota REV and a similar organization in West St. Paul/Mendota Heights are merging.
MEMORANDUM
To: Dwight Johnson, City Administrator
Dan Schultz, Parks & Recreation Director
From: Clarissa Hadler, City Clerk
Date: July 6, 2015
Subject: Special Election Information
Please find below response to your request for information regarding a special election.
Dates Election Could be Held
• November 3, 2015
• December 30, 2015 – August 8, 2016, excluding March 1st.
Dates Special Election May Not be Held
• Between the date of the state primary and state general elections
• Within 56 days after the state general election (for a Question only)
• Same day as caucuses. - March 1st, 2016
Deadlines
• Deadline for notifying County Auditor – 74 days before election.
• No designation of a new or different polling place becomes effective less than 90
days prior (Nov. 3 deadline = August 4th) to an election. This would not affect the
City, but might adversely affect the School District should we cause them to change
after that date.
Estimated Costs
• Staff estimates that holding a special election would cost approximately $12,000 in
addition to approximately half of the City Clerk’s time for a period of 2 months prior
to the election. Also, there would be staff time of others who assist with the
absentee ballot process and any expenses of special communications.
• A share of election costs would be split with the school district if it should take place
the same day as theirs.
Please let me know if you have questions or if there is other information you are looking for.
SAMPLE RESOLUTION
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2015 - _____
RESOLUTION DETERMINING THE NECESSITY FOR THE ISSUANCE OF GENERAL
OBLIGATION BONDS AND CALLING A SPECIAL ELECTION THEREON
WHEREAS, the City proposes to acquire and construct [a recreational facility consisting of an indoor ice
arena] and related betterments (collectively, the “Project”);
WHEREAS, the City is authorized by the provisions of the Minnesota Statutes, Chapter 475, as amended
(the “Bonding Act”), to issue its obligations to finance the Project, in whole or in part, and to pledge its full
faith, credit and taxing powers to the payment of such obligations, upon approval of a majority of the voters
voting on such a proposal at a regular or special election;
WHEREAS, the City Council finds it is necessary and expedient to the sound financial management of the
affairs of the City that the Project be financed in whole or in part by the issuance and sale of the City’s
general obligation bonds pursuant to the Bonding Act in an aggregate principal amount not to exceed
$__________.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rosemount, Minnesota
(the “City”), as follows:
1. Election. The proposition of authorizing the issuance of not to exceed $_______ bonds for the
Project shall be submitted to the qualified electors of the City at a special election to be held on
_________________. Said election shall be held between the hours of seven o’clock a.m. and eight
o’clock p.m. The polling places shall be the same as the 2014 general election.
2. Ballot. The Clerk is hereby authorized and directed to post and publish according to law a Ballot,
and to prepare ballots for the question for use at said election, which Ballot shall be in substantially
the form as Appendix A.
3. Notice. The Clerk is hereby authorized and directed to post and publish according to law a Notice
of Special Election, which notice shall be in substantially the form as Appendix B.
4. Manner; Canvass. Said election shall be held and conducted in accordance with the statutes of the
State of Minnesota as applicable, and the City Council shall meet as required by law for the purpose
of canvassing said election and declaring the results thereof.
Adopted the _________ day of _________, 2015.
_____________________________
William H. Droste, Mayor
ATTEST:
_______________________________
Clarissa Hadler, City Clerk
SAMPLE RESOLUTION
APPENDIX A
SPECIAL ELECTION
OFFICIAL BALLOT
MONTH DAY, YEAR
CITY OF ROSEMOUNT
DAKOTA COUNTY
MINNESOTA
ACQUISITION AND BETTERMENT OF
RECREATIONAL FACILITIES
YES
NO
"Shall the City of Rosemount, Minnesota, be authorized to issue its general
obligation bonds in an amount not to exceed ____________ to finance
the acquisition of recreational facilities, including
_______________________?"
The maximum amount of increased levy as a percentage of market value is
_______%.
The maximum amount that would be raised by the new referendum tax
rate in the first year if it were to be levied is $________.
NOTICE: BY VOTING "YES" ON THIS BALLOT QUESTION,
YOU ARE VOTING FOR A PROPERTY TAX INCREASE.
INSTRUCTION TO VOTERS:
If you wish to vote in favor of the above proposition, mark a cross (X) in the square before the word “YES”.
If you wish to vote against the above proposition, mark a cross (X) in the square before the word “NO”.
SAMPLE RESOLUTION
APPENDIX B
City Council
Notice of Special Election
NOTICE IS HEREBY GIVEN that a special election will be held in and for the City of Rosemount,
Dakota County, Minnesota, on __________________, between the hours of seven o’clock a.m. and eight
o’clock p.m., at which time the following question will be submitted:
“Shall the City of Rosemount, Minnesota, be authorized to issue its general obligation bonds
in an amount not to exceed $_________ to finance the acquisition and betterment of
recreational facilities, including ________________________?”
The polling places for said election will be:
Precinct 1 - Rosemount Community Center, 13885 South Robert Trail
Precinct 2 - St. John’s Lutheran Church, 14385 Blaine Avenue East
Precinct 3 - Shannon Park Elementary, 13501 Shannon Parkway
Precinct 4 - Robert Trail Library, 14395 South Robert Trail
Precinct 5 - Our Saviors Church, 14980 Diamond Path
Precinct 6 - Rosemount United Methodist Church, 14770 Canada Avenue West
Precinct 7 - Community of Hope Church, 14401 Biscayne Avenue West
at which place all of the qualified electors of the City may cast their ballots.
Dated this ______ day of _______, _____.
____________________________________
Clarissa Hadler, City Clerk
City of Rosemount
Dakota County, Minnesota
Numbers reflect valid addresses only.
Community Members Percentage Households Percentage
Apple Valley 53 9.74%39 9.75%
Cannon Falls 1 0.18%1 0.25%
Eagan 2 0.37%1 0.25%
Farmington 0 0.00%0 0.00%
Inver Grove Heights 51 9.38%40 10.00%
Lakeville 93 17.10%67 16.75%
Rosemount 341 62.68%249 62.25%
Total 544 400
Community Members Percentage Households Percentage
Apple Valley 195 6.78%158 7.95%
Blaine 2 0.07%2 0.10%
Burnsville 8 0.28%5 0.25%
Cannon Falls 1 0.03%1 0.05%
Eagan 73 2.54%64 3.22%
Eden Prairie 1 0.03%1 0.05%
Farmington 10 0.35%8 0.40%
Grand Rapids 1 0.03%1 0.05%
Hampton 2 0.07%2 0.10%
Inver Grove Heights 186 6.47%130 6.54%
Lakeville 480 16.70%328 16.51%
Mendota Heights 2 0.07%2 0.10%
Minneapolis 1 0.03%1 0.05%
Rosemount 1836 63.88%1224 61.60%
Savage 2 0.07%2 0.10%
South St Paul 1 0.03%1 0.05%
St Paul 2 0.07%1 0.05%
West St Paul 1 0.03%1 0.05%
Woodbury 1 0.03%1 0.05%
Total 2874 100.00%1987 100.00%
ROSEMOUNT AREA ATHLETIC ASSOCIATION
ROSEMOUNT AREA HOCKEY ASSOCIATION