HomeMy WebLinkAbout6.g. Receive Bids and Award Contract – Prestwick Park General Site Improvements
EXECUTIVE SUMMARY
City Council Regular Meeting: September 15, 2015
AGENDA ITEM: Receive Bids and Award Contract –
Prestwick Park General Site
Improvements
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks and Recreation
Director AGENDA NO. 6.g.
ATTACHMENTS: Bid Alternate Drawing APPROVED BY: ddj
RECOMMENDED ACTION: Motion to receive bids and award the contract to the low
bidder, Friedges Contracting Incorporated, for the base bid and the two bid alternates for a
total bid amount of $261,392.50.
ISSUE
The City’s Capital Improvement Budget (CIP) identifies funding for the third and final phase of the
construction at Prestwick Park to take place in 2015. The City had previously rough graded the park and
installed the basketball court, parking lot and trails. In the fall of 2014, the City installed the playground
structure. The City recently created plans and specification for the final phase of the project which will
include final grading, baseball field, sun shelter, trails, color coating of the basketball court, seeding and
landscaping. There are also two bid alternates for the project. The first bid alternate is a trail from the
parking lot to the ball field and the second bid alternate is a trail at the northwest end of the park that
provides a pedestrian connection from Ailesbury Way to Connemara Trail. Included in the packet is a
drawing that identifies the two bid alternates. The engineer’s estimate for the base bid of the project is
$240,016.25 and the total for the two bid alternates was estimated at $17,125.00. The project includes a
10% contingency which brings the total project cost estimate to $282,855.38 Funding for the project will
come from the City’s park improvement fund which is primarily funded through the collection of parks
dedication fees.
The project was bid as per the City’s purchasing policy and also advertised at local builders exchanges. We
also sent the advertisement for bid to several contractors who specialize in constructing park projects.
Staff is planning for work on the project to start this fall and be completed early next spring.
SUMMARY
The City received seven bids for the project and they are listed in the bid tabulation table below.
Bid Tabulation
Contractor Base Bid Bid Alt 1 Bid alt 2 Total Bid
Friedges Contracting Inc. $220,682.50 $24,070.00 $16,640.00 $261,392.50
Maertens-Brenny Const. $247,469.50 $20,218.80 $12,667.20 $280,335.50
Peterson Companies $255,701.50 $22,555.25 $15,459.60 $293,716.35
Ebert Construction $309,469.91 $15,687.00 $9,828.00 $334,984.91
Urban Companies $331,497.50 $26,145.00 $16,380.00 $374,022.50
Max Steininger Inc. $362,511.39 $19,326.55 $12,378.60 $394,216.54
Pember Companies $436,250.00 $22,617.50 $14,170.00 $473,037.50
2
Staff is recommending the City Council receive the bids and award the contract to the low bidder, Friedges
Contracting Incorporated, for the base bid and the two bid alternates for a total bid amount of
$261,392.50.