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Home My WebLink About6.d. Budget Amendments EXECUTIVE SUMMARY City Council Meeting Date: October 20, 2015 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. 6.d. ATTACHMENTS: Council Memo, Resolution & Donation Worksheets APPROVED BY: ddj RECOMMENDED ACTION: Motion to adopt a Resolution Approving the Amendment of Certain 2015 Budget Items for the General Fund as outlined in the attached memo. ISSUE Amend the General Fund budget to reflect donations expended during the 3rd quarter of 2015. The General Fund will also be amended to reflect other grants / expenditures that have occurred as well. BACKGROUND This item is on the agenda for Council to formally amend the 2015 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the third quarter of 2015. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 3rd quarter of 2015. 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members DeBettignies, Demuth, Nelson & Weisensel From: Jeff May, Finance Director Date: September 21, 2015 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This quarter there are also amendments for SW/WC Coop Reinsurance Fee reimbursement that we received to offset reinsurance costs the City incurred and Walmart Grants the Police Department received for offsetting expenditures. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-33720.00 (Other Organization Grants) $ 2,500.00 101-36230.00 (Donations) 5,061.98 101-36260.00 (Other Revenue) 7,371.00 ----------------- Total Revenues $ 14,932.98 Detail for Expenditures: 101-41320-31-305.04 (Reinsurance Costs) $ 7,371.00 101-42110-01-208.02 (Equipment Donations/Forfeitures) 2,443.39 101-42110-01-208.03 (Other Grants Expenditures) 2,500.00 101-42110-01-217.02 (Reserves Clothing) 1,000.00 101-42110-01-437.08 (First Aid Training) 236.00 101-45100-01-439.00 (Other Miscellaneous Charges) 1,382.59 Total Expenditures $ 14,932.98 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2015 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2015 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2015 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $14,932.98; (2) General operating expenditures, the total which reflects an increase of $14,932.98; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2015 General Fund Operating Budget. ADOPTED this 20th day of October, 2015. _____________________________ William H. Droste, Mayor ATTEST: __________________________ Clarissa Hadler, City Clerk 9-18-201.5 9:40 AM D E T A I L L I S T I N G PAGE: I FUND 101 -GENERAL FUND PERIOD TO USE: San -2015 THOU Dec -2015 DEPT N/A ACCOUNTS: 36260.00 THRU 36260.00 POST DATE GRAN # REFERENCE PACKET= --=DESCRIPTION=====_= VEND INV/JE # NOTE =====AMOUNT==== ====BALANCE==== __� 36260.00 -___ OTHER _-_______________________________________________________ REVENUE 32.71CR 9,477.81CR 286.27CR 9,764.08CR G I N N I N G B A L A N C E 18.83CR 9,782.91CR 1/14/15 1/14 B31791 Deposit 092225 0221 SW/WC G00P-REINSURANCE FEE JE# 031844 10,534,49CR 2/20/15 2/20 832088 Deposit 092415 02233 #19HA-CR-14-2471 RESTITUTION JE# 032139 11,235,42CR 2/20/15 2/20 B32110 Deposit 092437 02233 #YP-2014-0063 - RESTITUTION JE# 032166 3/24/15 3/24 B32278 Deposit 092554 02251 RESTITUTION 419HA-CR-14-2471 JE# 032332 4/20/15 4/20 B32415 Deposit 092660 02261 INV #3733 -CHARTER JE# 032470 4/20/15 4/20 B32455 Deposit 092700 02261 WITNESS FEES -K. RUESINK JE# 032510 4/24/15 4/24 B32485 Deposit 092719 02266 WITNESS FEES JE# 032540 5/26/15 5/26 B32660 Deposit 092873 02278 BIKE SALE PROCEEDS JE# 032715 6/19/15 6/19 832912 Deposit 093097 02286 419HA-CR-14-2471 RESTITUTION JE# 032967 ACCOUNT TOTAL DB: 0.00 CR: 11,248.04CR 000 ERRORS IN THIS REPORT! ** REPORT TOTALS ** --- DEBITS --- --- CREDITS --- BEGINNING BALANCES: 0.00 0.00 REPORTED ACTIVITY: 0.00 11,248.04CR ENDING BALANCES: 0.00 11,248.04CR TOTAL FUND ENDING BALANCE: 11,248.04CR i�I-�rD03 - 0.00 9,445.10CR 9,445,1OCR 32.71CR 9,477.81CR 286.27CR 9,764.08CR 18.83CR 9,782.91CR 728.70CR 10,511,69CR 22.80CR 10,534,49CR 80.16CR 10,614.65CR 620.77CR 11,235,42CR 12.62CR 11,248,04CR 9-18-2015 9:39 AM D E T A I L L I S T I N G PAGE: 1 FUND 101 -GENERAL FUND PERIOD TO USE; Jan -2015 THEN Dec -2015 DEPT 1320 ADMINISTRATION ACCOUNTS: 41320-31-305.04 THEE 41320-31-305.04 POST DATE TRAN 4 REFERENCE PACKET======DESCRIPTION=====_= VEND INV/JE 4 NOTE =====AMOUNT==== ====BALANCE==— 41320-31-305 04 REINSURANOE COSTS H E G I N N I N G B A L A N C E 0.00 1/15/15 1/15 A06309 CHK: 000000 03847 2014 TRANSITIONAL R21NSU 003667 201501095130 7,371.00 7,371.00 ACCOUNT TOTAL DB: 7,371.00 CR: 0.00 000 ERRORS IN THIS REPORTI ** REPORT TOTALS ** --- DEBITS --- --- CREDITS --- BEGINNING BALANCES: 0.00 0.00 REPORTED ACTIVITY: 7,371.00 0.00 ENDING BALANCES: 7,371.00 0.00 TOTAL FUND ENDING BALANCE: 7,371.00 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: June 1, 2015 Amount Received: $500.00 Receipt # for Donation: # N/A Purpose of Donation: Prizes and food for youth event Account # for Donation: 101-22222 (Must be Liability # assigned for each individual Department.) Amount to be Spent: EXPENDITURE OF DONATION $500.00 To be Spent from Acct #: 101- 42110-01- 208. 02 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Prizes and food for youth event AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $500.00 Amend Expenditure Acct #101 -42110-01-208.02: $500.00 (The two -dollar amounts should be the same.) )GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22222 (Donation Liability #) Credit: 101-36230.00 $500.00 $500.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on 2015. L ff � T f I Trio -T! 2 R(DISEMOUi T EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 7, 2015 AGENDA ITEM: Donation Account Received and AGENDA SECTION: Expenditure — Police Equipment Fund Consent PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.e. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to accept a donation in the amount of $500 to the Rosemount Police Equipment Fund and to approve the expenditure of $500 to be used for the Leprechaun Days teen dance expenses. BACKGROUND The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for the Police Department. Expenditures from this account are only made after approval is received from the City Council. ISSUE The Council is being asked to accept a donation in the amount of $500 from the Rosemount American Legion Post #65. Donated funds are from the Legion's gambling funds. These funds are being designated for the purpose of purchasing prizes and for other expenses related to a teen dance held during Leprechaun Days. This dance is staffed by Legion members and Police Reserve Officers. RECOMMENDATION Staff recommends the acceptance and expenditure of $500 from the Police Equipment Fund for the purpose of purchasing prizes and for other expenses related to a teen dance held during Leprechaun Days. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: Purpose of Donation: Account # for Donation: (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $974.39 To be Spent from Account #: 101-42110-01-208.02 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: Ballistic Vest Purchase AMENDMENT OF BUDGETS Amend Donation Revenue Account #101-36230.00: $974.39 Amend Expenditure Account # 101.42910-01-208.02: $974.39 (Thi ollar Amounts Must be the Same) i�) ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22222 (Donation Liability#) $974.39 Credit: 101 -36230.00 $974.39 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: July 7, 2015. ROSEMOUV 1 EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 7, 2015 AGENDA ITEM: Donation Account Expenditure — Police Equipment Fund AGENDA SECTION: Consent PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.s. ATTACHMENTS: Budget Worksheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the expenditure of $974.39 from the Police Equipment Fund for the purchase of body armor for a new officer. ISSUE The Police Equipment Fund has been setup for the purpose of accepting donations, monies received from some forfeiture and reimbursement grant funds for specific purchases. BACKGROUND Both the Stare of Minnesota and the federal government have reimbursement programs for the purchase of body armor for law enforcement officers. When the City purchases body armor for police officers a request for reimbursement is sent to both programs for reimbursement. Funds received through the reimbursement programs are put into the police Equipment Fund and used to purchase additional body armor when needed. Donated funds to the Equipment Fund are used to pay the balance of the cost not covered by the two programs. Body armor was purchased recently for one officer. Body armor is replaced based upon the manufacturer's recommended schedule and the approved replacement schedule of the two reimbursement programs. SUMMARY Staff recommends that Council approve the expenditure of $1974.39 for the purpose of purchasing body armor for one officer. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: Purpose of Donation: Account # for Donation: (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $969.00 To be Spent from Account #: 101-42110-01-208.02 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: Ballistic Vest Purchase AMENDMENT OF BUDGETS Amend Donation Revenue Account #101-36230.00: $969.00 Amend Expenditure Account # 101-42110-01-208.02: $969.00 n(Th o Dollar Amounts Must be the Same) 4 l� Y ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22222 (Donation Liability #) $969.00 Credit: 101-36230.00 $969.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: August 3, 2015. p ROSEMQUl VT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 3, 2015 AGENDA ITEM: Donation Account expenditure — Police Equipment Fund AGENDA SECTION: Consent PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.e. ATTACHMENTS: Budget Worksheet APPROVED BY: ddi RECOMMENDED ACTION: Motion to approve the expenditure of $969.00 from the Police Equipment Fund for the purchase of body armor for a new officer. ISSUE The Police Equipment Fund has been setup for the purpose of accepting donations, monies received from some forfeiture and reimbursement grant funds for specific purchases. BACKGROUND Both the State of Minnesota and the federal government have reimbursement programs for the purchase of body armor for law enforcement officers. When the City purchases body armor for police officers a request for reimbursement is sent to both programs for reimbursement. Funds received through the reimbursement programs are put into the Police Equipment Fund and used to purchase additional body armor when needed. Donated funds to the Equipment Fund are used to pay the balance of the cost not covered by the two programs. Body armor was purchased recently for one officer. Body armor is replaced based upon the manufacturer's recommended schedule and the approved replacement schedule of the two reimbursement programs. SUMMARY Staff recommends that Council approve the expenditure of $969.00 for the purpose of purchasing body armor for one officer. 9-18-2015 9:36 AM D E T A I L L I S T I N G PAGE: 1 FUND 101 -GENERAL FUND PERIOD TO USE; Jan -2015 TERN Dec -2015 DEPT N/A ACCOUNTS: 33720.00 THRU 33720.00 POST DATE TRAM REFERENCE PACKET==—==DESCRIPTION====—= VEND INV/JE # NOTE =—==AMOUNT=— ===BALANCE==== 33720.00 .# _ --___6__________________________------------------------------------------------------------------------------------ ____________________________________________________________________________________ OTHER ORGANIZATION GRANTS B E G I N N I N G B A L A N C E 0.00 5/29/15 5/29 B32741 D osit 092950 02280 WALMART-POLICE DEPT. GRANT JEf{ 032796 1,000.00CR 1,000.00CR 6/15/15 6/15 B32027 De osit 093026 02284 WALMART GRANT -POLICE DEPT JE# 032882 1,500.00OR 2,3O0.00OR 8/07/15 8/13 A12999 CH ; 000000 04056 RPD PUBLIC SAFETY COINS 001337 201508105919 699.08 1,800.92CR 0/28/15 8/28 B33324 Mi 000130 02313 ENCODING ERR, WALMART GRANT JE# 033380 699.08CR 2,500.00CR ACCOUNT TOTAL DB: 699.08 CR: 3,199.O8CR 000 ERRORS IN THIS REPORTI ** REPORT TOTALS ** BEGINNING BALANCES: REPORTED ACTIVITY: ENDING BALANCES: TOTAL FUND ENDING BALANCE; --- DEBITS --- 0.00 699.08 699.08 --- CREDITS --- 0.00 3,199.O8CR 3,199.08CR 2,500.000R DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: 8/17/2015 Amount Received: $ $1000.00 Purpose of Donation: Police Reserves Account # for Donation: 101-36230.00 (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $1000.00 To be Spent from Account #: 101-42110-01-217.02 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: Reserve Equipment and Uniform AMENDMENT OF BUDGETS Amend Donation Revenue Account #101-36230.00: $1000.00 Amend Expenditure Account # 101-42210-01-217.02: $1000.00 (The Two Dollar Amounts Must be the Same) GENERAL JOUR LENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22222 ,� (Donation Liability #) $1000.00 Credit: 101 -36230.00 $1000.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: September 1, 2015. R= �'_��-ts �� 2 1Y)SE 101...11 V 1 EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: September 1, 2015 AGENDA ITEM: Receive Donation from Rosemount Leprechaun Days Committee / Approve AGENDA SECTION: Expenditure for the Police Reserve Unit Consent PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.e. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve $1000.00 donation from the Leprechaun Days Committee and approve expenditure of $1000 to replace equipment and uniform items for the Reserve Officer Unit. ISSUE There are increased costs associated with equipment for the Police Reserve Unit. Several equipment items and clothing items are worn and need replacement. BACKGROUND The Rosemount Police Reserve unit supports the police department and the community in a variety of ways. During Leprechaun Days this year the unit provided over 200 hours of volunteer service at various activities throughout the week. Reserve officers play a critical role in promoting the safety of the community by providing security, closing streets, and directing traffic. The Leprechaun Days Committee has made a donation of $1000.00 to assist the Reserve Unit in purchasing clothing and equipment needed for the officers. SUMMARY Staff recommends that Council approve the receipt of $1000.00 from the Leprechaun Days Committee and the expenditure of the $1000 to replace equipment and uniform items for the Reserve Officer Unit DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: Purpose of Donation: Account # for Donation: (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $236.00 To be Spent from Account #: 101-42110-01-437.08 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: First Aid Instructor Tuition AMENDMENT OF BUDGETS Amend Donation Revenue Account #101-36230.00: $236.00 Amend Expenditure Account # 101-42110-01-437.08: $236.00 (The Tw Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22222 (Donation Liability #) $236.00 Credit: 101-36230.00 $236.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: July 21, 2015. ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 21, 2015 AGENDA ITEM: Expenditure Approval - grant funds for tuition for an CPR Instructor AGENDA SECTION: Consent PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.e. ATTACHMENTS: Budget Worksheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the expenditure of $236.00 from a grant for the tuition for a CPR instructor. ISSUE Due to increased cost of medical training the police department has decided to send Officer Kathleen Ruesink to training to become an instructor. BACKGROUND The Minnesota Emergency Medical Services Regulatory Board has changed their certification requirements and licensing. The police department has worked with the Minnesota Peace Officers Standards and Training board and other agencies to develop a new "First Responder" Program. Officer Ruesink was sent to a class to certify her as an instructor. Prior to working for the Rosemount Police Department, Officer Ruesink worked as a paramedic, paramedic supervisor and as a tactical medic. As a paramedic Officer Ruesink was also an instructor for First Responders. Her certification and experience will be utilized to train police officers, reserve officers, explorers, and other city staff in CPR and other medical emergencies. A grant was sought and received to offset the $236.00 tuition paid to certify Officer Ruesink as an instructor. SUMMARY Staff recommends that Council approve the receipt of $236.00 for the purpose of paying for tuition for a CPR instructor. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04-17-15 CF Industries Amount Received: $300.00 Receipt # for Donation: # N/A Purpose of Donation: Leprechaun Days Fishing Derby Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $245.26 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days Fishing Derby AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $245.26 Amend Expenditure Acct #101-45100-01-439.00 $245.26 (The two --dollar amounts should be the same.) D�kENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) Credit: 101-36230.00 $245.26 $245.26 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 7, 2015. ® �. Js 3 ROSE ° loUl 1 EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 7, 2015 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept, Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.g. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the donation expenditure of $310 trees for Meadows Park, $245.26 for the Leprechaun Days Fishing Derby and $250 for the Blarney Stone Hunt, EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $310.00 Cross Nurseries —Frees for Meadows Park Carol Btom $163.10 Target — Supplies for Fisling Derby CF Industries $82.16 Wal-Mart — Supplies for Fishing Derby CF Industries $250.00 First State Bank of Rosemount — Coins for Blarney Stone Hunt. CF Industries $805.26 Total IEIT,ruff-I:il Please consider d7e expenditure from the Donation Account for die above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04-17-15 CF Industries Amount Received: Receipt # for Donation: Purpose of Donation: $250.00 # N/A Leprechaun Days Blarney Stone Hunt Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) Amount to be Spent: To be Spent from Acct #: EXPENDITURE OF DONATION $250.00 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days Blarney Stone Hunt AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $250.00 Amend Expenditure Acct #101-45100-01-439.00 $250.00 (The two -dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) Credit: 101-36230.00 $250.00 $250.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 7 2015. 0 4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 7, 2015 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.g. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the donation expenditure of $310 trees for Meadows Park, $245.26 for the Leprechaun Days Fishing Derby and $250 for the Blarney Stone Hunt. EXPENDITURE AMOUNT USEIITEM PURCHASED DONATION FROM $310.00 Cross Nurseries — Trees for Meadows Park Carol Brom $163.10 Target — Supplies for Fishing Derby CF Industries $82.16 Wal-Mart — Supplies for Fishing Derby CF Industries $250.00 First State Bank of Rosemount — Coins for Blarney Stone Hunt. CF Industries $805.26 Total SUMMARY Please consider the espencliture from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 11-2013 Carol Brom Amount Received: Receipt # for Donation: Purpose of Donation: $600.00 # N/A Miscellaneous Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) Amount to be Spent: To be Spent from Acct #: EXPENDITURE OF DONATION $310.00 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days Fishing Derby AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $310.00 Amend Expenditure Acct #101-45100-01-439.00 $310.00 (The two -dollar amounts should be the same.) Lx�� I GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $310.00 Credit: 101-36230.00 $310.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on JuIV 7, 2015. 2 ROJE1`"lOUl 1 EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 7, 2015 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.g. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the donation expenditure of $310 trees for Meadows Park, $245.26 for the Leprechaun Days Fishing Derby and $250 for the Blarney Stone Hunt. EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $310.00 Cross Nurseries — Trees for Meadows Park Carol Brom $163.10 Target — Supplies for Fishing Derby CF Industries $82.16 Wal-Mart — Supplies for Fishing Derby CF Industries $250.00 First State Bank of Rosemount — Coins for Blarney Stone Iunt. CF Industries $805.26 Total SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: $225.00 Receipt # for Donation: # N/A Purpose of Donation: Run for the Gold —JPS Entertainment DJ Services Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $225.00 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Run for the Gold — JPS Entertainment DJ Services AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $225.00 Amend Expenditure Acct #101-45100-01-439.00 $225.00 (The two -dollar amounts should be the same.) t� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $225.00 Credit: 101-36230.00 $225.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 21, 2015. ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 21, 2015 AGENDA ITEM: Expenditure Approval from the Donation Account — Parks & Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.f. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the donation expenditure of $577.33 for the Leprechaun Days Run for the Gold. EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $225.00 JPS Entertainment — Run for the Gold - DJ Services Various $352.33 Sam's Club — Run for the Gold - Supplies Various $577.33 Total SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: $352.33 Receipt # for Donation: # N/A Purpose of Donation: Run for the Gold — Sam's Club - Supplies Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) Amount to be Spent: To be Spent from Acct M EXPENDITURE OF DONATION $352.33 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Run for the Gold - Sam's Club — Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $352.33 Amend Expenditure Acct #101-45100-01-439.00 $352.33 (The two -dollar amounts should be the same.) ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $352.33 Credit: 101-36230.00 $352.33 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 21, 2015. D ° 3 ROSEMOUN1 EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 21, 2015 AGENDA ITEM: Expenditure Approval from the Donation Account — Parks & Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.f. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the donation expenditure of $577.33 for the Leprechaun Days Run for the Gold. EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $225.00 JPS Entertainment — Run for the Gold - DJ Services Various $352.33 Sam's Club — Run for the Gold - Supplies Various $577.33 Total SUMMARY Please consider the expenditure from the Donation Account for the above items.