HomeMy WebLinkAbout7.a. Review of Parks and Recreation Fees xROS�I �' lO�l �I 1 EXECUTIVE SUMMARY
PARKS AND RECREATION COMMISSION
Parks and Recreation Commission Meeting: October 26, 2015
AGENDA ITEM: Review of Parks and Recreation Fees AGENDA SECTION:
New Business
PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO.
Director 7 a.
ATTACHMENTS: 2015 Parks and Recreation Fees APPROVED BY: �
RECOMMENDED ACTION: None, discussion only.
ISSUE
On an annual basis the PaYks and Recreation Commission reviews the Parks and Recreation related
portion of the City's Fees and Fee Policy. Staff typically makes recommendations as to whethex the fees
and fee policy should be changed and also provides data to support the recommended changes. Fees are
often set based on trying to offset some of the operating costs and also staying current with othex similar
facilities in the market.
r,t this tune, staff is not Yecommending any changes to the fees and fee policy. At ouY regular meeting in
November, staff will bxing forward Yecommendarions regaxding the fees and fee policy for 2016 along with
a price comparison of othex similar facilities. If there aYe compaYisons that you would like to see, please let
staff know at Monday's meeting and we will gather the necessary infoxmation. Staff has included a copy of
the Parks and Recreation Department's poxrion of the 2015 Fees and Fee Policy for the Coinmission's
review.
PARKS AND RECREATION FEES
I. COMMUNITY CENTER, ARENA, AND FACILITIES
A. Definitions
1. City Grou�s. Organizations, or Acrivities (City sponsored activities.)
Includes Rosemount Halloween Festivity,Leprechaun Days,and Shamrock
Awards Banquet.
2. Civic and Non-Profit Groubs
Includes civic organizations,political groups,churches,athletic associations,
fraternal groups, charitable groups,and character building organizations devoted to
social, educational,recreational and civic development or other like purposes.
3. Commercial Grouus
Includes groups that operate for profit or the purpose of promotion or
advertisement.
4. Governmental Agencies
Includes county, state, federal,and special tax districts serving Rosemount
residents.
5. Non-Resident Groubs
Includes groups having more than one-half of their members not living within the
Rosemount City limits.
6. Resident
Any person who maintains a residential address in the City of Rosemount.
7. Resident Grouns
Includes groups having more than one-half of their members living within the
Rosemount City limits.
8. School District#196
Includes all ci�rectly related school acnvities including curricular,co-curricular, extra
curricular and all directly controlled school oxganizations;including Community
Education.
9. Resident Athletic Groups
Includes RAAA and RAHA.
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B. Prioriry for Scheduling Faciliries
1. Purpose
Due to the large number of organizations that request Communiry Center facilities,
the City Council has deemed it necessary to group by acnvity these organizations and
establish a priority in order to insure that Community Center facilities are made
available so as to best meet community needs.
2. Priority of Users
a. National Guard
b. Rosemount Parks and Recreation programs
c. Communiry events
d. All othexs
3. Permits and Rental Agreements
Uses may be determined by permit,contract or rental agreement on such terms as
mutually agreed upon.
C. Facility Fees
1. Purpose
The City Council establishes the following user classifications for the purpose of
setting fees. Specific fee charges are dependent on the purpose of the activities, type
of group, facility that is requested and special services and/or equipment needed,
with consideration to the market place and such other factors as may be deemed
relevant. A fee schedule will be established by the City Council after review and
recommendation of the Parks and Recrearion Commission. The fee schedule will be
reviewed as necessary but not less than annually by the Parks and Recreation
Coininission. Under supervision of the Parks and Recreation Director,the
management staff at the Community Center would have the ability to negotiate for
last minute rentals,long term rentals,and special events in order to maximize use of
the Community Center. Staff would provide quarterly exception reports.
2. Fee Class of Users
Class 1: City sponsored activiries
�lass 2: Residents,resident civic,resident non-profit groups,ISD 196 schools,
other Rosemount schools, and resident commexcial groups.
Class 3: Non-residents,non-resident civic,non-resident non-profit groups,and
other governmental agencies,and non-resident commexcial groups.
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3. Fees
a. Auditorium
Auditorium alone:*
FEE CLASS HOURLY RATE 8 HOURS OR MORE
Class 1 Fees based upon cleaning and set-up costs and other costs direcdy
associated with the event
Class 2 $50 + tax per hour $350 + tax
Class 3 $65 + tax per hour $500 + tax
Auditorium with the Banquet Room and adjoining Lobby:* (all day fee)
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)**
Class 1 $700 + tax Fees based upon cleaning and set-up costs and other
costs directly associated with the event.
Class 2 $850 + tax $750 + tax $400 + tax
Class 3 $1,200 + tax $1,100 + tax $650 + tax
*A fee + tax will be assessed if using audio-visual equipment other than microphones and standard
lighting. (see 3 e. for Audio Visual Equipment fees)
**Add$150 + tax for Sunday—Thursday rentals scheduled past 10:00 p.m.,no later than
midnight.
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b. Banquet Room
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)*"
Class 1 $600 + tax Fees based upon cleaning and set-up costs and other
costs diYectly associated with the event.
Class 2 $750 + tax $650 + tax $350 + tax
Class 3 $950 + tax $850 + tax $400 + tax
**Add$150 + tax for Sunday—Thursday rentals scheduled past 10:00 p.m.,no later than
midnight.
c. Classrooms
FEE CLASS PER CLASSROOM
Class 1 Fees based upon cleaning and set-up costs and other costs direcdy
associated with the event.
Class 2 $25 + tax per 3 hours per Classroom
Class 3 $30 + tax per 3 hours per Classroom
Regulax use of the Classrooms:
The Classrooms will be available for regular meetings. An organization in Fee Class 2 that is a
resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting
per month. Dependent upon space ava�labiliry,Rosemount Communiry Center Staff will
coordinate the free meeting space to best accommodate multiple users. An organization can
xeserve up to one year in advance of the reservation period, and is charged a non-refundable $25
reservation fee. An addit�onal fee may be assessed relating to cleaning and setup costs.
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d. Gymnasium
FEE CLASS HOURLY FULL DAY
Class 1 Fees based upon cleaning and set-up costs and other costs direcdy associated
with the event
Class 2 $35 + tax per hour $200 + tax
Class 3 $55 + tax per hour $400 + tax
Banquets or dance events in the Gymnasium will be charged Banquet Room rates.
Groups of 50 or more using the Gymnasium will be charged a custodial fee of$20 per hour of use.
e. Audio Visual Equipment
Easels,paper and markers may be rented for$15 + tax per use. (Easels are fxee of charge if no
paper and markers are requested.) The remaining equipment including the overhead projectors,
sound box and TV/VCR's may be rented for$10 + tax per use. There is no charge for use of
microphones and lecterns. A portable LCD projector may be rented for$100 + tax per use,subject
to availability. A sound box may be rented for$10.00 +tax per use.
f. Arena
Prime Time Ice $205 + tax per hour (During Prime Season)
Non Prime Time Ice $125 + tax per hour (During Prime Season)
Summer Ice $125 + tax per hour
Prime Ice Season:January,February,March,September,October,Novembex and December
Summer Ice Season: April,May,June,July and August
Prime Time Rental Hours: Monday—Sunday 7:00 a.m. — 10:00 p.m.
Non-Prime Rental Hours: Monday—Sunday 10:00 p.m. —7:00 a.m.
Dry Floor Events: Fees + tax to be negotiated by management staff
Public Skating Fees:
Evening and Holiday Vacation $4.00 tax included
Daytime Public Skating Fee $2.00 tax included
Daytime Youth Open Hockey $2.00 tax included
Open Skate Passes 8 for$20.00 tax included
Skate Sharpening $4.00
Skate sharpening Passes 8 for$20.00 tax included
Adult Opening Hockey $4.00 tax included
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The order of priority for scheduling of ice time to major users (+200 hours per year) is as follows:
1. Community Center sponsored programs (Open Skating,Learn to Skate, events,etc.)
2. Rosemount High School Girls and Boys Hockey games and practices,based on limits
mutually agreed upon.
3. Rosemount Area Hockey Association
4. Other hockey associations or organizations requesting 200 or more hours per year.
After tf�e above group.r have been,rcheduled corasecutively, ice time for.recondary u,rer.r(le.r.r than 200 hour,r per
year)zvill be.rcheduled on a fzr.rt come,first.rerved ba,ri.r.
5. Cancellarions: Cancellarions will be subject to 50% of the rental fee.
4. Deposits
a. Specific to Banquet Room events,a damage deposit of$300 is required two weeks prior to
the event. As to the Auditorium and Gymnasium, depending on the type of event and group
size,a damage deposit of up to $300 may be added to rental charges. Pending the rental space
does not incur any damages; the deposit will be refunded within 21 days after the event date.
b. Specific to the Auditorium,Banquet Room and Gymnasium,a non-refundable rental deposit
of one-half the fee is required within two weeks of permit issue. The renter will forfeit the
reservation if the rental deposit is not received within two weeks after the permit issue date.
The balance of the room fee is due two weeks prior to the event.
c. Specific to the Ice r�rena, a non-refundable deposit of 50% of the total contract price is
required upon receipt of the Ice Arena contract for use. The remainder of the contract shall be
paid before the group gets on the ice. RAHA and RHS (ISD 196) are exempt from paying a
deposit and will make full payment for the previous month's ice bill.
d. Specific to the Classrooms, the rental fee is required with the signed permit. T'he reservarion
is not confirmed until both the signed permit and the fees are paid.
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li. OUTDOOR FACILITIES
A. Park Facility Priority Use
All City of Rosemount Parks and Recreation Activiries will be given priority;all facilities will be
scheduled to accommodate these activities. After all Parks and Recreation activities have been
scheduled accordingly,then requests will be granted to other users in order of their priority as listed
below. User Groups 2, 5, 6 and 7 are charged faciliry fees for tournaments and camps only. Fees
are not charged for regular season play.
1. City Sponsored Events-All Parks and Recreation Activities which include,but are not limited
to,adult leagues, tournaments,playground programs, special events, etc.
2. RAAA,Dakota Rev and RAHA
3. Rosemount Non-Profit and Civic/Service Groups
4. Rosemount Residents
5. Rosemount ISD 196 Schools
6. Rosemount Non-Public Schools
7. Rosemount Colleges and Universities
8. All Other Requests
B. Facility Fees
1. Erickson Softball Complex and Tournament Fees:
Athletic Fields (Ball, Soccer) $40 + tax/field/day
Field Maintenance $35/hour or cost incurred by City
Chalk Cost incurred by City
Field Dry Cost incurred by City
2. Park Shelter Fees:
Open Shelter (does not include other $30 + tax/day (Resident)
park amenities) $50 + tax/day (Non-Resident)
Enclosed Shelter (does not include $80 + tax/day (Resident)
other park amenities) $130 + tax/day (Non-Resident)
Amphitheater (comes with use of $150 + tax/day (Resident)
Central Park Shelter) $250 + tax/day (Non-Resident)
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3. Non-League Facility Fees:
Fields (Ball, Soccer) $40 + tax/field/day
Tennis Court $10 + tax/court/4 hours
Hockey Rink $15 + tax/rinkJ4 hours
Volleyball Court $10 + tax/court/day
4. Camps $40 + tax/field/day (Resident)*
$55 + tax/fieldjday (Non-Resident)*
*Direct Maintenance Fee,c for camp.r avlll be added to rental
fee.r
5. Independent League Field Fees:
Fields (Ball, Soccer, Outdoor Rinks) $300 + tax/team/12 week season
6. Other Fees:
DCTC Soccer Lights $35 + tax
Portable Toilet Based upon price quoted by toilet provider
Damage Deposit $150 for all events (refundable)
Lost Key Fee $50 per key
7. Cancellations will be subject to 50% of the rental fee. No refunds for inclement weather
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Monday-Thursday Friday Saturday Sunday
- . STEEPLE CENTER 6-Hour Rental Block 6-Hour Rental Block 5-Hour R�ntai Block
# �,��.,,�.,��
9:OOarn-3:OOpm 9:OOam-3:dOpm 9:OOam-2:OOpm
2015/2016 Rental Rates OR �R OR
5:00 pm-11:00 pm 5:00 pm-11:00 pm 4:00 pm-9:00 pm
All rentals are tax exempt 14-Hour Rental Block 12-Nour Rental8{ock
14-Hour Rental Block
9:OOam-11:OOpm 9:OOam-11:OOpm 9:OOam-9:OOpm
3-Hour Rental 6-Hour Rental 14-Hour Rental 5-Hour Rental
ASSEMBLY HALL Resident:$135.00 Resident:$270.00 Resident:$630.00 Resident:$225.00
(2,52Usq.ft.) Non-Resident:$180.00 Non-Resident:$360.00 Non-Resident:$840.00 Non-Resident:$300.00
(Stage is 36'x 70')
Theater5eatingCapacity:204 14-Hour Rental 12-Hour Rental
Capaclty With tables/Choirs:192 Resident:$630.00 Resident:$540.00
Non-Resident:$840.00 Non-Resident:$720.00
ROOM#100 3-Hour Rental
With Tab/es/Ghairs Copacity:80 Resident:$60.00
Non-Resident:$90.00
ROOM#201 6-Hour Rental 6-Hour Rental 5-Hour Rental
With Tables/Chairs Capacity:80 Resident:$180.00 Resident:$180.00 Resident:$125.00
Non-Resident:$270.00 Non-Resident:270.00 Non-Resident:$175.00
14-Hour Rental 14-Hour Rental 12-Hour Rental
Resident:$420.00 Resident:$420.00 Resident:$300.00
Non-Resident:$490.00 Non-Resident:$490.00 Non-Resident:$420.00
2-Hour Rental 5-Hour Rental
ROOM#202 3-Hour Rental 2-Hour Rental Resident:$75.00
Resident:$30.00
Resident:$30.00 Resident:$30.00 Non-Resident:$112.00
With Tables/Chairs Capacity:30 Non-Resident:$45.00
Non-Resident:$45.00 Non-Resident:$45.00
12-Hour Rental
6-Hour Rental 6-Hour Rental Resident:$180.00
Resident:$90.00 Non-Resident:$270.00
Resident:$90.00
Non-Resident:$135.00 Non-Resident:$135.00
Conference Room 3-Hour Rental 3-Hour Rental 3-Hour Rental
3-Hour Rental
Resident:$30.00 Resident:$30.00 Resident:$30.00
Resident:$30.00
Non-Resident:$45.00 Non-Resident:$45.00 Non-Resident:$45.00
Non-Resident:$45.00
ADDITIONAL FEES: $300.00 Refundable Damage Deposit when NO food, beverage and/or alcohol is served
$500.00 Refundable Damage Deposit when food, beverage andJor alcohol is served
$231.00 Security Fee if alcohol is served (see Alcohol Policy)
$200.00 Change over fee
EQUIPMENT RENTAL: ITEM: FEE:
Screen Rental $25/per event-plus tax
LCD Rental $100jper event-plus tax
N/DVD Rental $25/per event-plus tax
IV. PARK DEDICATION FEES
A. Park Dedication Fees
Park dedication fees are outlined in City Subdivision Ordinance and Ciry Ordinance No.
XVII.103
and .107 which states:
In all new residential subdivisions, the Ciry shall require that a sufficient portion of such land
be set aside and dedicated to the public for parks, playgrounds or other public use exclusive
of properry dedicated for streets and other public ways. It shall be presumed that a sufficient
amount of land has been dedicated for parks and playgxounds for the present and future
residents of the subdivision, if the subdivider dedicates at least 1/25 of an acre per dwelling
unit that can be constructed in the subdivision. The City upon consideration of the particular
type of development proposed in the subdivision may require larger or lesser amounts of land
be dedicated if the City determines that the present and future residents of the subdivision
would require greater or lesser amounts of land for such purposes. The Ciry shall deteYmine
whether cash in lieu of land dedication is more appropriate. The amount of cash dedication
shall be detexmined by multiplying the number of acres otherwise required to be dedicated by
the average value of comparable undeveloped land set by xesolution by the City Council.
In all new commercial and industrial subdivisions, it shall be presumed that a sufficient
amount of land has been dedicated to serve the needs of the resident and working population
if the sub divider dedicates at least ten percent (10%) of the land in the subdivision for parks,
recreation and usable open space. The Ciry upon consideration of the particular type of
development proposed in the subdivision may requ�e larger or lesser amounts of land to be
dedicated if it determines that the present and future residents of the subdivision would
require greater or lesser amounts of land for such purposes. The City shall determine
whether cash in lieu of land dedication is appropriate. The amount of cash dedication shall
be determined by mulriplying the number of acres otherwise required to be dedicated by the
average value of comparable undeveloped land set by resolution of the City Council.
Land Values for the dedication of land and/or cash contribution:
New residential subdivision $85,000/acre
Cotnmexcial subdivision $90,000/acre
Industrial subdivision $50,000/acre
Business Park development $85,000/acre
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