HomeMy WebLinkAbout6.a. Parks and Recreation Fees �CROSEMOLINT EXECUTIVE SUMMARY
PARKS AND RECREATION COMMISSION
Parks and Recreation Commission Meeting: November 23, 2015
AGENDA ITEM: Parks and Recreation Fees AGENDA SECTION:
Old Business
PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO.
Director 6 a.
ATTACHMENTS: Current Fees and Fee Comparison APPROVED BY: ���
S readsheets
RECOMMENDED ACTION: Motion to approve the fees with no increases from the 2015
fees.
ISSUE
On an annual basis the Parks and Recreation Commission xeviews the PaYks and RecYeation related
portion of the City's Fees and Fee Policy. Staff typically makes recommendarions as to whethex the fees
and fee policy should be changed and also provides data to support the recommended changes. Fees are
often set based on trying to offset some of the operating costs and also staying cuYrent with othex sitnilar
facilities in the maYket.
Included in the packet is a spreadsheet that compaxes Rosemount fees to the fees of othex similar faciliries.
Aftex xeviewing the data that was Yecently collected, staff is not xecommending any changes to the fees we
currently charge.
PARKS AND RECREATION FEES
I. COMMUNITY CENTER, ARENA, AND FACILITIES
A. Definitions
1. City Grou�s, Or�anizations, or Acrivities (City sponsored activities.)
Includes Rosemount Halloween Festivity,Leprechaun Days,and Shamrock
Awards Banquet.
2. Civic and Non-Profit Groubs
Includes civic organizations,political groups, churches, athletic associations,
fraternal groups, charitable groups, and character building organizations devoted to
social,educational,recreational and civic development or other like purposes.
3. Commercial Groups
Includes groups that operate for profit or the purpose of promotion or
advertisement.
4. Governmental A�encies
Includes county, state, federal,and special tax districts serving Rosemount
residents.
5. Non-Resident Groubs
Includes groups having more than one-half of their members not living within the
Rosemount Ciry limits.
6. Resident
Any person who maintains a residential address in the City of Rosemount.
7. Resident Groubs
Includes groups having more than one-half of their members living within the
Rosemount City limits.
8. School District#196
Includes all directly related school acrivities including curricular, co-curricular,extra
curricular and all direcdy controlled school oxganizations;including Community
Education.
9. Resident Athletic Grouns
Includes RA1�A and RAHA.
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B. Prioxity for Scheduling Faciliues
1. Purpose
Due to the large number of organizations that request Community Center facihties,
the City Council has deemed it necessary to group by activity these organizations and
establish a priority in ordex to insure that Community Center facilities are made
available so as to best meet communiry needs.
2. Prioriry of Users
a. National Guard
b. Rosemount Parks and Recreation programs
c. Coxnmuniry events
d. All others
3. Permits and Rental Agreements
Uses may be determined by permit,contract or rental agreement on such terms as
mutually agreed upon.
C. Facility Fees
1. Purpose
The City Council establishes the following user classifications for the purpose of
setting fees. Specific fee charges are dependent on the purpose of the activities, type
of group, facility that is requested and special services and/or equipment needed,
with consideration to the market place and such other factors as may be deemed
relevant. A fee schedule will be established by the City Council after review and
recommendation of the Parks and Recxeation Coinmission. The fee schedule will be
reviewed as necessary but not less than annually by the Parks and Recreation
Coinmission. Under supervision of the Parks and Recreat�on Director, the
management staff at the Communiry Centex would have the ability to negotiate for
last minute rentals,long term rentals,and special events in order to ma�mize use of
the Community Center. Staff would provide quaxterly exception reports.
2. Fee Class of Users
Class 1: City sponsoxed activities
Class 2: Residents,resident civic,resident non-profit gxoups,ISD 196 schools,
other Rosemount schools, and resident commercial groups.
Class 3: Non-residents,non-resident civic,non-resident non-profit groups,and
other governmental agencies,and non-resident commercial groups.
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3. Fees
a. Auditorium
Auditorium alone:*
FEE CLASS HOURLY RATE 8 HOURS OR MORE
Class 1 Fees based upon cleaning and set-up costs and other costs direcdy
associated with the event
Class 2 $50 + tax per hour $350 + tax
Class 3 $65 + tax per hour $500 + tax
Auditorium with the Banquet Room and adjoining Lobby:* (all day fee)
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)"*
Class 1 $700 + tax Fees based upon cleaning and set-up costs and other
costs directly associated with the event.
Class 2 $850 + tax $750 + tax $400 + tax
Class 3 $1,200 + tax $1,100 + tax $650 + tax
*A fee + tax will be assessed if using audio-visual equipment other than microphones and standard
lighting. (see 3 e. for Audio Visual Equipment fees)
**Add$150 + tax for Sunday—Thursday rentals scheduled past 10:00 p.m.,no latex than
xnidnight.
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. b. Banquet Room
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)**
Class 1 $600 + tax Fees based upon cleaning and set-up costs and other
costs directly associated with the event.
Class 2 $750 + tax $650 + tax $350 + tax
Class 3 $950 + tax $850 + tax $400 + tax
**Add$150 + tax for Sunday—Thursday rentals scheduled past 10:00 p.m.,no later than
midnight.
c. Classrooms
FEE CLASS PER CLASSROOM
Class 1 Fees based upon cleaning and set-up costs and other costs directly
associated with the event.
Class 2 $25 + tax per 3 hours per Classroom
Class 3 $30 + tax per 3 hours per Classroom
RegulaY use of the Classrooms:
The Classrooms will be available for regular meetings. An organizarion in Fee Class 2 that is a
resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting
per month. Dependent upon space availabiliry,Rosemount Community Center Staff will
coordinate the free meeting space to best accommodate multiple users. An otganization can
reserve up ta one year in advance of the reservation period,and is charged a non-refundable$25
reservation fee. An additional fee may be assessed relating to cleaning and setup costs.
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d. Gymnasium
FEE CLASS HOURLY FULL DAY
Class 1 Fees based upon cleaning and set-up costs and other costs dixectly associated
with the event
Class 2 $35 + tax per hour $200 + tax
Class 3 $55 + tax per hour $400 + tax
Banc�uets or dance events m the Gymnasium will be charged Banquet Room rates.
Groups of 50 or more using the Gymnasium will be charged a custodial fee of$20 per hour of use.
e. Audio Visual Equipment
Easels,paper and maxkers may be rented for$15 + tax per use. (Easels are free of charge if no
paper and markers are requested.) The remaining equipment including the overhead pxojectors,
sound box and TV/VCR's may be rented fox$10 + tax per use. There is no charge for use of
micxophones and lecterns. A portable LCD projectox may be rented for$100 + tax per use, subject
to availability. A sound box may be rented for$10.00 +tax per use.
f. Arena
Prime Time Ice $205 + tax per hour (During Prime Season)
Non Prime Time Ice $125 + tax per hour (During Pxime Season)
Summer Ice $125 + tax per hour
Prime Ice Season:January,February,March, September, October,November and December
Summer Tce Season: April,May,June,July and August
Prime Time Rental Hours: Monday—Sunday 7:00 a.m. —10:00 p.m.
Non-Pxime Rental Hours: Monday—Sunday 10:00 p.m. —7:00 a.m.
Dry Floor Events: Fees + tax to be negotiated by management staff
Public Skating Fees:
Evening and Holiday Vacation $4.00 tax included
Daytime Public Skating Fee $2.00 tax included
Daytime Youth Open Hockey $2.00 tax included
Open Skate Passes 8 fox$20.00 tax included
Skate Sharpening $4.00
Skate sharpening Passes 8 for$20.00 tax included
Adult Opening Hockey $4.00 tax included
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The order of priority for scheduling of ice time to major users (+200 hours per year) is as follows:
1. Community Center sponsored programs (Open Skating,Learn to Skate, events, etc.}
2.Rosemount High School Girls and Boys Hockey games and practices,based on limits
mutually agreed upon.
3. Rosemount Area Hockey Association
4. Other hockey associations or organizations requesting 200 or more hours per year.
_gfter the above group.r have been schedu�ed consecutively, ice time for.recondary user.r(less than 200 hour,r j�er
year)zvill be,rcheduled on a fzrst come,first served ba.ris.
5. Cancellations: Cancellations will be subject to 50% of the xental fee.
4. Deposits
a. Specific to Banquet Rooxn events, a damage deposit of$300 is required two weeks prior to
the event.As to the Auditorium and Gymnasium,depending on the type of event and gtoup
size,a damage deposit of up to$300 may be added to rental charges. Pending the rental space
does not incux any damages; the deposit will be refunded within 21 days after the event date.
b. Specific to the Auditorium,Banquet Room and Gymnasium, a non-refundable rental deposit
of one-half the fee is required within two weeks of permit issue. The renter will foxfeit the
reservarion if the rental deposit is not received within two weeks after the permit issue date.
The balance of the xoom fee is due two weeks prior to the event.
c. Specific to the Ice Arena, a non-refundable deposit of 50% of the total contract price is
required upon receipt of the Ice Axena contract for use. The remainder o£the contract shall be
paid before the group gets on the ice. RAHA and RHS (ISD 196) are exempt from paying a
deposit and will make full payment for the previous month's ice bill.
d. Specific to the Classrooms, the rental fee is required with the signed permit. The reservation
is not confirmed until both the signed permit and the fees are paid.
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II. OUTDOOR FACILITIES
A. Park Facility PYiority Use
All City of Rosemount Parks and Recreation Activities will be given priority;all faciliries will be
scheduled to accommodate these activities. After all Parks and Recxearion activities have been
scheduled accordingly, then requests will be granted to other users in order of their priority as listed
below. User Gxoups 2, 5,6 and 7 are charged facility fees for tournaments and camps only. Fees
are not charged £or regular season play.
1. Ciry Sponsored Events-All Parks and Recreation Acrivities which mclude,but are not limited
to,adult leagues, tournaments,playground programs, special events, etc.
2. RAAA,Dakota Rev and RAHA
3. Rosemount Non-Profit and Civic/Service Groups
4. Rosemount Residents
5. Rosemount ISD 196 Schools
6. Rosemount Non-Public Schools
7. Rosemount Colleges and Universities
8. All Other Requests
B. Facility Fees
1. Exickson Softball Complex and Tournament Fees:
Athletic Fields (Ball, Soccer) $40 -{- tax/field/day
Field Maintenance $35/hour or cost incurred by City
Chalk Cost incurred by City
Field Dry Cost incurred by Ciry
2. Park Shelter Fees:
Open Shelter (does not include other $30 + tax/day (Resident)
park amenities) $50 + tax/day (Non-Resident)
Enclosed Shelter (does not include $80 + tax/day (Resident)
other park amenities) $130 + tax/day(Non-Resident)
Amphitheater (comes with use of $150 + tax/day (Resident)
Central Park Shelter) $250 + tax/day (Non-Resident)
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3. Non-League Facility Fees:
Fields (Ball,Soccer) $40 -f- tax/field/day
Tennis Court $10 + tax/court/4 hours
Hockey Rink $15 + tax/rink/4 houxs
Volleyball Court $10 + tax/court/day
4. Camps $40 + tax/field/day (Resident)*
$55 + tax/field/day (Non-Resident)*
*Direct Maintenance Fee.r for camj�s�vill be added to rental
fees
5. Independent League Field Fees:
Fields (Ball,Soccer, Outdoor Rinks) $300 + tax/team/12 week season
6. Other Fees:
DCTC Soccer Lights $35 + tax
Portable Toilet Based upon pYice quoted by toilet provider
Damage Deposit $150 for all events (refundable)
Lost Key Fee $50 pex key
7. Cancellations will be subject to 50% of the rental fee. No refunds for inclement weather
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,
Monday-Thursday Friday Saturday Sunday
.. STEEPLE CENTER = �-Hour Rental B�ock 6-Hour Renta(Block 5-Hour Renta!Black
- �,�,,,_.�,.
9:ODam-3:OOpm 9:OOam-3:OOpm 9:OOam-2:OOpm
2015/2016 Rental Rates OR OR OR
S:OOpm-11:OOpm S:OOpm-11:OOpm 4:�Opm-9:OOpm
All rentals are tax exempt 1�4-Hour Rental Block 12-Howr Rental Block
].4-Hour Renta)8lock
9:OOam-11:OOpm g;OQam-11:OOpm 9:OOam-9:OOpm
3-Hour Rental 6-Hour Rental 14-Hour Rental 5-Hour Rental
ASS�MBLY HALL Resident:$135.00 Resident:$270.00 Resident:$630.00 Resident:$225.00
{2,520 sq.ft.) Non-Resident:$180.00 Non-Resident:$360.00 Non-Resident:$840.00 Non-Resident:$300.00
�Stage is 36'x�0')
TheaterSeating Capacity:204 14-Hour Rental 12-Hour Rental
CapacityWith'Tables/Cha�rs:192 Resident:$630.00 Resident:$540.00
Non-Resident:$840,00 Non-Resident:$720.00
ROOM#100 3-Hour Rental
With Tab/es/Chairs Capacity:80 Resident:$60.00
Non-Resident:$90.00
ROOM#201 6-Hour Rental 6-Hour Rental 5-Hour Rental
Resident:$180.00 Resident:$180.00 Resident:$125.00
With Tables/Chairs Capacity:80 Non-Resident: 175.00
Non-Resident:$270.00 Non-Resident:270.00 $
14-Hour Rental 14-Hour Renta! 12-Hour Rental
Resident:$420.00 Resident:$420.00 Resident:$300.00
Non-Resident:$490.00 Non-Resident:$490.00 Non-Resident:$420.00
2-Hour Rental 5-Hour Rental
3-Hour Rental Z-Hour Rentat Resident:$75.00
ROOM#202 Resident:$30.00
Resident:$30.00 Resident:$30.00 Non-Resident:$112.00
with Tables/Chairs Capacity:30 Non-Resident:$45.00
Non-Resident:$45.00 Non-Resident:$45.00
12-Hour Rental
6-Hour Rental 6-Hour Rental Resident:$180.00
Resident:$90.00 Resident:$90.00 Non-Resident;$270.00
Non-Resident:$135.00 Non-Resident:$135.00
3-Hour Rental 3-Hour Rental 3-Hour Rental
C017f@P@riC8 R00111 3-Hour Rental
Resident:$30.00 Resident:$30.00 Resident:$30.00
Non-Resident:$45.00 Resident:$30.00
Non-Resident:$45.00 Non-Resident:$45.00 Non-Resident:$45.00
ADDITIONAL FEES: $300.00 Refundable Damage Deposit when NO food, beverage and/or alcohol is served
$500.00 Refundable Damage Deposit when food, beverage and/or alcohol is served
$231.00 Security Fee if alcohol is served (see Alcohol Policy)
$200.00 Change over fee
EQUIPMENT RENTAL: ITEM: FEE:
Screen Rental $25/per event-plus tax
LCD Rental $100/per event-plus tax
TV/DVD Rental $25/per event-plus tax
IV. PARK DEDICATION FEES
A. Park Dedication Fees
Paxk dedication fees are outlined in City Subdivision Ordinance and Ciry Ordinance No.
XVII.103
and .107 which states:
In all new residential subdivisions, the City shall require that a sufficient portion of such land
be set aside and dedicated to the public for parks, playgrounds or other public use exclusive
of properry dedicated for streets and other public ways. It shall be presumed that a sufficient
amount of land has been dedicated for parks and playgrounds for the present and future
residents of the subdivision, if the subdivider dedicates at least 1/25 of an acre per dwelling
unit that can be constructed in the subdivision. The Ciry upon consideration of the parricular
type of development proposed in the subdivision may require larger or lesser amounts of land
be dedicated if the City determines that the present and future residents of the subdivision
would require greatex ox lesser amounts of land for such purposes. The City shall determine
whether cash in lieu of land dedication is more appropriate. The amount of cash dedication
shall be determined by multiplying the number of acres otherwise required to be dedicated by
the average value of comparable undeveloped land set by resolution by the City Council.
In all new commercial and industrial subdivisions, it shall be presumed that a sufficient
amount of land has been dedicated to serve the needs of the resident and working population
if the sub divider dedicates at least ten percent (10%) of the land in the subdivision for parks,
recreation and usable open space. The City upon consideration of the particular type of
development proposed in the subdivision may require larger or lesser amounts of land to be
dedicated if it determines that the present and future residents of the subdivision would
require greater or lesser amounts of land for such purposes. The Ciry shall determine
whether cash in lieu of land dedication is appropriate. The amount of cash dedication shall
be determined by mulriplying the number of acYes otherwise required to be dedicated by the
average value of comparable undeveloped land set by resolution of the City Council.
Land Values for the dedication of land and/or cash contribution:
New residential subdivision $85,000/acre
Commercial subdivision $90,000/acre
Industrial subdivision $50,000/acre
Business Park development $85,000/acre
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Market Ice Rate Comparison
Conducted: November 2015
2016 2016
2015-2016 Prime 2015-2016 Spring/Summer Spring/Summer 2016-2017 2016-2017
Arena Prime Non-Prime Prime Non-Prime Prime Non Prime
Apple Valley 215 160 160 160 *$215 *$160
Burnsville $220 $195 $195-$140 $195-$140 $225 $200-$145
Eagan **$205/$210 **$140/$145 $210 $145 **210 **145
Farmington $210 $155 $160 $160 $220 $160
Hastings $180 $150 $150 $150 *$180 *$150
Inver Grove Heights $205 $140 $145 $130 N/A NJA
Lakeville $225 neg $160 neg. N/A N/A
Rosemount $205 $125 $125 $125 *$205 *$125
Saint Thomas Ice Arena $220 $150-$125 $150-$125 $150-$125 $220 $150-$125
SPA/Drake $175 $100 $140 $140 *$180 *$110
Prime Ice is considered: Monday-Friday-S:OOp-10:OOp,Saturday/Sunday-8:OOa- 10:OOp
*subject to change
**Eagan now follows a traditional calendar ofJan 1- Dec 31 for ice rates
2015 Fee Comparison Information
Community Centers
Area/City RCC Apple Valley Eagan Inver Grove Hts Royal Cliff Lost Spur Golf Course
Banquet room Valleywood Golf Course: Friday-$1,400 National Guard Gymnasium: Friday-$795(min food purchase Friday$600(min food purchase of
Class 1 Saturday$600;
Friday$125/hour(4 hour minimum Saturday-$1,750 Wedding Package $3,500) $3,000)
Sun-Fn Fees based on set-up and with$1,500 food purchase) Dec—March$1,350 $800 Resident Saturday-$895(min food purchase Saturday$800(min food purchase of
clean up of event.
Saturday$175 per hour(4 hour $1,100 Non-Resident $5,000) $4,000)
Class 2 Saturday:$750; minimum with$1,500 food purchase) Sunday—Thursday; Sunday-$495(min food purchase
Friday:$650;Sun-Thur$350 Sun—Thurs$75 per hour(2 hour $475 7am—ilam SZ,500)
Class 3 Saturday:$950, minimum with$S00 food purchase) $950 8am—llpm Maximum=250 People
and Fridays Dec-March Maximum=500 people
Fnday $850;Sun-Thur$400 Maximum=176 people
Maximum=350 People
'"Add$150 for Sun-Thurs events Hayes Community Center&Senior
past 10:00pm Center:
Yellowstone Room-
Maximum=300 peopie $120 per hour Fn/Sat
$90 per hour Sun—Thurs
$260 Secunty fee if serving alcohol
5500 Damage Deposit
Mawmum=224 people _
Gym Full Gymnasium Daily Usage $100 per hour $60 hour Resident/Non(Sept— Athletic Use:
5425 full day Apnl) $60 Resident,
Class 1 Fees based on set-up and $500 tournaments/dances/large $75 Non-Resident
clean up of event events 545 hour resident/Non(May— Weekday:$80 Resident and
Class 2 $35 per hour $280 Aug) $90 Non-Resident
Ciass 3 $55 per hour $440 All Day(Sat.or Sun)$630
Resident,$850 Non-Resident
h gym No�gym rental No%gym rental $35 hour Resident/Non(Sept—
Apnl)
$23 hour resident/non(May—
Aug _
Classroom $32 Board Room(35 capacity)$25 Armory Room;$30 per hour
Class 1 Fees based on set-up and Rooms hold u to 30
clean up of event p people hour Resident,$30 Non- Resident,
Class 2 $25 per 3 hours Monday—Friday, Resident $40 per hour Non-Resident
Class 3 530 per 3 hours 8:15am—Noon&12 30pm—5:30pm Lone Oak(100 Full)$52 hour Community Room;$35 per
Saturdays:8:15am—lpm&2pm— Resident,$56 Non-Resident hour Resident
7pm (50 Hal�$32 hour/$35 Non $45 per hour Non-Res�dent
Sundays,7am-Noon Oasis(60 Capacity)$55
Resident,$60 Non-Resident
North,Central or South(15
capaaty)$18 Resident,$20non _
Parks(2015)fee Comparison
Facility/City Rosemount Farmington Apple Valley Eagan Inver Grove Heights Lakeville
Tournament Fee $40/day/field $60/day/field Per day/field Per day/field $180R/$205NR per field per day; $300R $400NR
$45 assoaations Youth$fi1Res$122 Non-Res
575 indiv./NPO's Adult 587/Res$174 Non-Res $80per field/per day for youth associations
$100 For-Profits
Open Air Shelter $35R $SONR 555/half-day $40 small All day$149 Res/$186 NR $60R/$80NR;6oth per 5 hour hlock S100R $150NR Sat&Sun
$80/full-day Half day$100 Res/$125 NR
$601arge $SSR $SONR
Enclosed Shelter $SOR 5130NR NA $60 560R/$80/NR;both per 5 hour block $65R$90NR
All day$149 Res/5186 NR
Haif day$100 Res/$125 NR
Amphitheater $150R $250NR NA NA Band shell $62 Res/$78 NR per hour n/a NA
Non-League $40/day/field $50/field/day Per 2 hours Same as tourney fee above $SSR/$80NR softball $40R $SONR
field fee $30 associations
(eallfield oniy) $45 indrv/NPO's $75R/595NR baseball(both for 2 hour block)
$65 For-Profits
Independent $30012 week $12/partiapant for youth NA Adults up to 9 games$270R$541NR $90R/$110NR $40R $SONR
League under 18 plus porta- More than 9 games$39 Res/$78 NR
potty costs per game
Camps $45/day/field R $12/partiupant for youth Less than 4 hours: Same as tourney/non-Ieague field fee $40 per 2 hour block $40R $SSNR
$55/day/field NR under 18 plus porta- $50 assoaations
potty costs $65 indiv./NPO's
+extra maint $80 For-Profits
Youth Traveling 4 hours+; Soccer$108/team Partiapant fee tor Youth Athletic Associations
Teams(Athletic $100 assouations Lacrosse$51/team
Associations) $1Z5 indiv/NPO's FB$38/team $11R/$17NR
$150 For-Profits 66/56 528/team practice fee for season
BB/SB$16/game
NA