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HomeMy WebLinkAbout20151116 UC Minutes UTILITY COMMISSION REGULAR MEETING MINUTES November 16, 2015 CALL TO ORDER Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount was called to order on November 16, 2015, at 5:31 p.m. in the Conference Room of the City Hall,2875 145`'' Street West, Rosemount. President Speich called the meeting to order with Coininissioners Connolly and 1�1cDonald, Rosemount 1�layor Droste,Public Works Director Wrase, Ciry rldministrator Johnson, Council Member Demuth, and Recording Secretary Kladar attending. ADDITIONS OR CORRECTIONS TO AGENDA None AUDIENCE INPUT None APPROVAL OF MINUTES Motion by Speich. Second by Connolly. Motion to approve the minutes of the October 19, 2015 Utility Cotnmission meeting. Ayes: 3. Nays: 0. Absent: 0. Motion carried. OLD BUSINESS 5.a. None NEW BUSINESS 6.a. MCES Water Conservation Grant Wrase provided an overview of the new MCES Water Conservauon Grant Program. MCES has $250,000 available to be awarded to municipalities making an effort to reduce potable water consumption. Grant funding co�ets 75% of the program costs and municipalities would be required to match 25% of the allocated amount. The 25% match would come from the Rosemount Water Utiliry Fund. The funds may be used as rebates toward the purchase of low-flow toilets, Energy Star-rated washing machines and WaterSense irrigation controllers. City Council approved moving fonvard with this grant application at the recent work session and the item is on the upcoming City� Council agenda. Wrase advised that he is modeling the program after Eden Prairie's e�isting program but more research can be done before rolling out the program to adjust rebates if needed. The sa�-ings could 1 be substantial with the installation of the toilets,washing machines and irrigation controllers. Staff estunates savings of 526,000 gallons of water annually. Total rebates pa�ments estimated to be $11,666 with$2,916 coming from the City Water [,Ttility� Fund. i�lcDonald inquired about ongoing adininistration of the program and whether additional staff would be required. Wrase stated that the staff time is an estimate. Clearly- there are initial steps to set up the program and also potentially do random inspections. The 200 hours of estimated staff time was based upon inspecting all submitted items rather than random inspections. Wrase hopes to administer the program with e�sting staff. There was a brief discussion about the City's portion of the rebates and Wrase advised that the projected reserves would be well above the expected $3,000 contribution. Wh.ile staff estimates savings of 526,000 gallons, this is only a $750.00 reduction in potential revenue. Wrase added that with the grant money available the program makes good sense, particularly when the use of groundwater is currendy under scrutiny�. Demuth doesn't think it would look good if we didn't apply for the grant. Wrase noted that City would also apply for the grant in the second year but after that the City would need to pick up entire cost. Motion by Speich. Second by 1�tcDonald. Motion to direct staff to request City Council appro�-al for application to the l�fetropolitan Council Water Efficiency Grant Program Ayes: 0. Nays: 0. Absent: 3. Motion carried. 7. PRESIDENT'S REPORT President Speich had nothing to report. EXECUTIVE DIRECTOR'S REPORT 8.a. City Projects Update The attached project report was reviewed and��Ixase provided a brief summary. Wrase advised that there are 15 potential rain gaYden sites in the Danbury Way project. l�n open house was held last week and was well attended. If the homeowner chooses to ha�e a rain garden installed, they need to sign an agreement stating that the City�will�vai�-e their��earl�- storm fee if the rain garden is properly maintained. Residents ha�-e until the end of November to return the agreement. 1� decision will need to be made whetheY rain gardens will be installed if thej� only ha�e a couple of people interested. Regarding the 1.51�7G GST and Booster Wrase has received the 60% plans and project is moving forward eYpecting a bid yet this year. 2 Wells 4 and 5 were bid a while ago but there was problem with Well 5. The City has now received confirmarion that Well 4 can potentially be used as an obser�-ation well and the award will only be for sealing of Well 4. The I�ZDH will assist in inspecting well and determine whether it can be used as observation well. The City will come back to well number 5 on a future project after some research whether that well can be sealed or abandoned using conventional methods. The City is currendy investigating and planning in detail for development in the area east of Highway 52 and South of 140`'' Street. Request for Proposals were distributed and the City intends to award the utiliry study to SEH at the upcoming Council meeting. 8.b. 2015 Well Pumping Report The attached report was re�iewed. It was noted that pumping was up for October and numbers are in line with 2014. 8c. Set Next Meeting Agenda for December 14, 2015 The Mayor is requesting the splash pad usage numbers for 2015. Wrase will also include the plans for the 1.51�1G ST and Booster. ADJOURNMENT There being no further business to discuss the meeting was adjourned by- President Speich at 5:55 p.m. Respectfully submitted, ��, ,� � �� ,� ( � ,r�� ��C��,�-- Karin ILladat Recording Secretar�� 3