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Home My WebLink About4.a. January 25, 2016 Regular Meeting Minutes UTILITY COMMISSION REGULAR MEETING MINUTES January 25, 2016 CALL TO ORDER Pursuant to due call and notice thereof the regular Utilitv Commission meeting of the City of Rosemount was called to order on January 25, 2016, at 5:37 p.m. in the Conference Room of the City Hall, 2875 145`h Street West, Rosemount. President Speich called the meeting to order with Coininissioners Connolly and McDonald, Rosemount l�layor Droste, Public Works Director Wrase, City rldministrator Johnson, Public Works CoordinatoY Watson, Council Member Demuth, and Recording Secretary Kladar attending. ADDITIONS OR CORRECTIONS TO AGENDA None AUDIENCE INPUT None APPROVAL OF MINUTES Motion by 1�1cDonald. Second by Connolly. Motion to approve the minutes of the December 14, 2015 Utility Commission meeting. Ayes: 3. Nays: 0. Absent: 0. Motion carried. OLD BUSINESS 5.a. Splash Pad Water Re-Use Wrase provided a brief summary of the Splash Pad water re-use options which were detailed in the WSB technical memo of February 2014. 1��onitoring of Erickson Pond monitoring shows the daily rise and fall of the water le�-e1 during Splash Pad operations. It sho�vs that Erickson Pond consistently returns to the starting water elevation within 12 hours so there is no excess available water that could be used for irrigation. The flow through system to a storage tank is a consideration. r1 50,000 gallon storage tank could be installed for future irrigation use. The total cost for the tank re-use s�stem was �276,000 in 2014 and current cost is estimated to be $293,000. By using a storage tank, the city could re-use about 5.5 nvllion gallons per year for irrigation at Erickson Park. At the current irrigation rate, the break-even point is afteY the 20`h year of operation. A recirculation system where used water is collected in a tank could also be considered. The water is treated and sent back to the Splash Pad for reuse. The expected water usage in the Splash Pad recirculation system is estimated to be 97% less than current usage. The estimated cost in 2014 was $258,000 with an updated cost of$274,000. �t the current irrigation rate, the break-e�-en point for this option is after the 11`h year of operation. Wrase ad�-ised that the recirculation system requires a pool certified and licensed operator and more daily management of the system. l�lore research is 1 needed into the staff time and costs associated with this option. Demuth advised that she reached out to some HOAs in Rosemount that have pools and they use a company called"Go Get Fred" for their maintenance. Wrase advised that he contacted l�Tark Zabel at Vermillion River Watershed about potential funding for the water re-use project. He reported that the funding could be up to 50%. Wrase will continue the dialogue with VeriYvllion River Watershed. Discussion ensued about if funding is becomes available, the City should get a feasibility report on the two options (flow through system and recirculation) for potential inclusion in the 2017 budget. Demuth suggested eliminating the irrigation option as the water savings was so much higher with recirculation. Wrase noted the concern with recirculation system is how it would connect to the e�sting Splash Pad. There may be extensive retrofits with that type of a project and that needs to be explored. Watson inquired about the tuning of phase 2 of the Splash Pad and could the two pxojects be coordinated with excavation, etc. Wrase added that the feasibility report would pin down the costs of the unknown on such things as staff time. Wrase advised that there is no deadline on the grant he will verify with the Vermillion River Watershed that the recirculation option is eligible for grant funds. If so, the Coininissioners agreed that the feasibility report can be ordered on the recirculation option only. The l�iayor noted that based on a recent meeting with I�tet Council he thinks more grants will be a�ailable toward water conser�-ation. Vemuth noted that there is not a lot of people appl5-ing for grant money at this point and consen�ation is a Council goal for this year. The i�Tay�or added that conservation needs to be pushed including educating residents. 5.b. MCES Water Efficiency Grant Program Wrase advised the Cominission that the Cit�� h1d recei�-ed a grant of$9,000 toward this program and provided a summary of the implementation and administration of the program. Funds will be used for water conservarion devices (toilets,washer and irrigation controllers). City's estimate is that 500,000 gallons could be saved per year. It is a matching grant program with Ciry contributing 25%. The City intends to put information about the rebates in the newsletter, a bill stuffer and on the website. It was noted that the bill stuffer would need to go after the newsletter and the information was on the website so there would be no unfair advantage to those customers receiving their bills first. The grant is for a two year term and after two y�ears the City may be on their own to provide rebates. Wrase added that without the grant funds it would be a 16 year payback on the savings but with the grants the payback is reduced to about 4 years. The rebate is limited to no more than 50% of the cost of the toilet,washer or irrigation controller. The Grant Agreement from Met Council and will be on the February 1 Ciry Council agenda for approval. Mayor raised a question regarding second irrigation meters: Does the second meter save water or do residents use more water? He would like a future Utilin� Commission item outlining information regarding household use before and after installation of second meter. 6. NEW BUSINESS None. 2 7. PRESIDENT'S REPORT President Speich had nothing to report. EXECUTIVE DIRECTOR'S REPORT 8.a. City Projects Update The attached project report was re�ie�ved and`�lrase pro�ided a brief summary. Wrase noted that there was a meeting last week regarding Well 1G and there is an agreed upon method with the DNR for test pumping. Private well owners are being contacted for permission to put data loggers in their wells. The results of the test pumping may be available next month. Danbury Way reconstruction is currendy out for bid with four planned rain gardens. The 1.51�ZG Ground Storage Tank is also currendy out for bid. This project has had cost increases and Wrase is expecting a peer re�-iew for that design before a bid is awarded. The sealing of Wells 4 and 5 project started today. Letters advising residents of the work were sent out last week. The plan is to drill out partial packing and determine whether it can be an observation well. r1 dYaft report of the East Side Utilities Study is eYpected in the next couple of weeks. This will prepare for industrial development east of High�vay 52 and provide future access for de�-eloping areas. 8.b. 2015 Well Pumping Report The attached report was reviewed and it was noted the Ciry is nearly even with last year. Conservation was briefly discussed and the May�or added that Woodbury intends to use no more water even with expected growth of 500 to 600 homes per year through education and policies. 8c. Set Next Meeting Agenda for February 22, 2016 Second meters usage comparison and feasibilitt- report for Splash Pad. ADJOURNMENT There being no further business to discuss the meeting was adjourned by President Speich at 6:25 p.m. Respectfully submitted, Karin Kladar Recording Secretary 3